2003-25353 Reso
RESOLUTION NO.
2003-25353
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND ACCEPTING THE CITY
MANAGER'S RECOMMENDATIONS, AND AWARDING $500,750.00 IN
CULTURAL ARTS COUNCIL (CAC) GRANTS, FOR FISCAL YEAR
2003/2004, AS IDENTIFIED IN THE ATTACHED EXHIBIT "A"; AND
FURTHER AUTHORIZING THE CITY MANAGER TO APPROVE THE
CULTURAL ARTS COUNCIL'S FUNDING RECOMMENDATIONS FOR
THE REMAINING BALANCE OF $10,750.00; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID
GRANT AGREEMENTS; AND MAKING THE AWARD OF SAID GRANTS
SUBJECT TO AND CONTINGENT UPON THE APPROVAL OF THE CAC'S
BUDGET FOR FISCAL YEAR 2003/2004.
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was created to develop,
coordinate, and promote the performing and visual arts of the City if Miami Beach for the
enjoyment, education, cultural enrichment, and benefit of the residents of and visitors to the
City; and
WHEREAS, from April 14 to May 16, 2003, the CAC conducted an application and
review process for its Fiscal Year 2003/2004 Cultural Arts Grants Program; and
WHEREAS, the CAC selected 22 volunteer grants panelists, reflecting the
community's diversity, to evaluate 56 applications, requesting a total of $1,096,402; and
WHEREAS, the CAC reviewed the recommendations of the grants panels and
adjusted the awards to total $500,750 in Cultural Arts grants for Fiscal Year 2003/2004; all
as more specifically identified in Exhibit "A", attached hereto.
WHEREAS, the City Administration recommends carrying forward $7,750 from
unspent 200212003 grant funds; and
WHEREAS, $7,000 of the carry forward would be applied to a proposed grant award
for the Concert Association of Florida, raising its award to $20,000; and
WHEREAS, the cap for the Cultural Presenters grant category is $20,000; and
WHEREAS, grant funding for Cultural Anchors will be increase to $25,000; and
WHEREAS, the balance of $10,750 will be returned to the CAC to recommend
appropriate funding increases for grant applicants; and
WHEREAS, the City Manager is authorized to approve the recommendations of the
CAC.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve and accept the City Manager's recommendations and award
$500,750 in CAC grants for Fiscal Year 2003/2004, as identified in the attached Exhibit "A";
and further authorizing the City Manager to approve the Cultural Arts Council's funding
recommendations for the remaining balance of $10,750; further authorizing the Mayor and
City Clerk to execute said Grant Agreements; and making the award of said grants subject
to and contingent upon the approval of the CAC's budget for Fiscal Year 2003/2004.
PASSED AND ADOPTED THIS
18th
DAY OF
September
,2003
JilST' 0
MAt r(4~
CITY CLERK
'7Jk~:/I P'~~
Vlu-MA OR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
/MA Will. II . <:}-I ).. (J '?
~ Date'
Miami Beach Cultural Arts Council
FY200312004 Recommended Cultural Grant Awards
Exhibit "A"
Grants Panels'
Recommendations
CAC Adjusted City Administration
Recommendations Recommendations
Theater and Film
1
2
3
Center for the Advancement of Jewish Education $ 5,500.00 $ 5,500.00 $ 5,500.00
Entertainment Industrv Incubator $ 5,500.00 $ 5,500.00 $ 5,500.00
Miami Film Society $ 4,000.00 $ 4,000.00 $ 4,000.00
Total $
15,000.00 $
15,000.00 $
15,000.00
Dance
1
2
3
4
5
6
7
8
9
Dance Arts Foundation $ 6,000.00 $ 6,000.00 $ 6,000.00
Dance Esaias $ 4,000.00 $ 4,000.00 $ 4,000.00
Dance Now! Ensemble $ 8,000.00 $ 7,000.00 $ 7,000.00
IFE ILE Cuban Dance & Music Ensemble $ 4,000.00 $ 4,000.00 $ 4,000.00
IROKO Cuban and Caribean Dance and Music $ 6,000.00 $ 6,000.00 $ 6,000.00
Miami Contemporary Dance Companv $ 6,000.00 $ 5,000.00 $ 5,000.00
Miami Dance Machine $ 4,000.00 $ 4,000.00 $ 4,000.00
Mid-Eastern Dance Exchanoe $ 6,000.00 $ 6,000.00 $ 6,000.00
Momentum Dance Comoanv $ 11,000.00 $ 10,000.00 $ 10,000.00
Total $
55,000.00 $
52,000.00 $
52,000.00
Music
1
2
3
4
5
6
7
8
9
Community Concert Association $ 4,000.00 $ 4,000.00 $ 4,000.00
Dranoff 2 Piano Competition $ 6,500.00 $ 6,500.00 $ 6,500.00
FlU School of Music Foundation $ 5,000.00 $ 5,000.00 $ 5,000.00
Florida Grand Opera $ 6,500.00 $ 6,500.00 $ 6,500.00
Greater Miami Youth Svmohonv (10,000 max) $ 4,000.00 $ 4,000.00 $ 4,000.00
Miami Svmphonv Orchestra $ 4,000.00 $ 4,000.00 $ 4,000.00
Miami Choral Society (10,000 max) $ 4,000.00 $ 4,000.00 $ 4,000.00
South Beach Chamber Ensemble $ 5,000.00 $ 5,000.00 $ 5,000.00
South Beach Gay Men's Chorus (10,000 max) $ 5,000.00 $ 5,000.00 $ 5,000.00
Total $
44,000.00 $
44,000.00 $
44,000.00
Arts and Cultural Education
1
1
2
3
3
4
4
4
8
Arts for Learnino $ 10,000.00 $ 10,000.00 $ 10,000.00
Bridoe Theater $ 4,000.00 $ 4,000.00 $ 4,000.00
Center for Folk and Community Art $ 6,000.00 $ 5,000.00 $ 5,000.00
Children's Cultural Coalition $ 4,000.00 $ 4,000.00 $ 4,000.00
F antasv Theater Factory $ 6,500.00 $ 6,500.00 $ 6,500.00
Florida Movinc Image Archive (Wolfson Media) $ 6,000.00 $ 6,000.00 $ 6,000.00
Gold Coast Theatre $ 10,000.00 $ 10,000.00 $ 10,000.00
Storv Theater $ 7,000.00 $ 7,000.00 $ 7,000.00
Miami Beach Hispanic Community Ctr (Unidadl $ 6,500.00 $ 6,500.00 $ 6,500.00
Total $
60,000.00 $
59,000.00 $
59,000.00
Cultural Presenters
1
2
3
4
5
6
7
8
9
10
11
Athena Daat $ - $ - $ -
DIEN-B, Inc. 1 Art Attack! $ - $ - $ -
Arts at St. John's $ 9,000.00 $ 8,000.00 $ 8,000.00
Center for Emerging Art $ 10,000.00 $ 9,000.00 $ 9,000.00
Concert Association of Florida $ 13,000.00 $ 24,000.00 $ 20,000.00
Florida Dance Association $ 13,000.00 $ 12,000.00 $ 12,000.00
Miami Beach Garden ConservancylArts in the Garden $ 13,000.00 $ 12,000.00 $ 12,000.00
Rhvthm Foundation $ 14,000.00 $ 13,000.00 $ 13,000.00
South Florida Composers Alliance $ 10,000.00 $ 9,000.00 $ 9,000.00
Temple Emanuel $ - $ -
Tigertail Productions $ 13,000.00 $ 12,000.00 $ 12,000.00
Total $
95,000.00 $
99,000.00 $
95,000.00
911212003
0304CAC Recommended Awards_Exhibit A1
Miami Beach Cultural Arts Council
FY200312004 Recommended Cultural Grant Awards
Exhibit "A"
Grants Panels'
Recommendations
CAC Adjusted City Administration
Recommendations Recommendations
Cultural Anchors
1
2
3
4
5
6
7
ArtCenterlSouth Florida $ 24,857.00 $ 25,000.00 $ 25,000.00
Bass Museum of Art $ 24,857.00 $ 25,000.00 $ 25,000.00
Jewish Museum of Florida $ 24,857.00 $ 25,000.00 $ 25,000.00
Miami City Ballet $ 24,857.00 $ 25,000.00 $ 25,000.00
Miami Desion Preservation Leaaue $ 24,857.00 $ 25,000.00 $ 25,000.00
New World Svmphonv $ 24,857.00 $ 25,000.00 $ 25,000.00
Wolfsonian - FlU $ 24,857.00 $ 25,000.00 $ 25,000.00
Total $
173,999.00 $
175,000.00 $
175,000.00
1
2
3
4
5
6
7
8
9
10
11
12
Cultural Tourism - VCAlCAC split
Art Deco Weekend $ 10,000.00 $ 10,000.00 $ 10,000.00
Bienal America Inc.lFIU School of Architecture withdrawn withdrawn withdrawn
Inffinito Arts Foundation/Brazilian Film Festival $ 15,000.00 $ 15,000.00 $ 15,000.00
MBCDC/Espanola Wav Association nla nla nla
Miami Beach Garden Conservacv, Inc nla nla nla
Miami Gav& Lesbian Film Festival $ 15,000.00 $ 15,000.00 $ 15,000.00
Miami Hispanic Ballet $ 10,000.00 $ 10,000.00 $ 10,000.00
Miami International Film FestivallFIU $ 15,000.00 $ 15,000.00 $ 15,000.00
Miami Latin Film Festival $ 15,000.00 $ 15,000.00 $ 15,000.00
Miami LiQht Proiect $ 10,000.00 $ 10,000.00 $ 10,000.00
Rhvthm Foundation nla nla nla
Teatro Avante $ 10,000.00 $ 10,000.00 $ 10,000.00
Total $ 100,000.00 $ 100,000.00 $ 100,000.00
Grand Total $ 542,999.00 $ 544,000.00 $ 540,000.00
VCA Contribution $ 50,000.00 $ 50,000.00 $ 50,000.00
Total City Grant Funds Awarded $ 492,999.00 $ 494,000.00 $ 490,000.00
Total City Funds Available $ 493,000.00 $ 493,000.00 $ 493,000.00
Carry Forward $ $ $ 7,750.00
Balance $ 1.00 ($1,000.00) $ 10,750.00
2
9/1212003
0304CAC Recommended Awards_Exhibit A1
Cultural Arts Council 200312004 Grants Panelists
Exhibit "B"
Theater & Film
Pauline Winick
Clark Reynolds
Robert Rosenberg
Duba Leibell
Herb Sosa
Martha Coreva
George Neary
Dance
Nancy Liebman
Clark Reynolds
Daniel Lewis
Gary Lund
Ralph Granado
Stanley Worton
Jeff Abbaticchio
Music
Roland Kohen
Harvey Burstein
Neil Crilly
Clay Hamilton
Arts & Cultural Edcuatlon
Ada L1erandi
Steve Sauls
Florence Kaufman
Monica Melamid
Lisa Carreno
Lilia Garcia
Lonne Sherbill Weinstein
Cultural Presenters
Roger Abramson
Nancy Wolcott
Paul Woerhle
Bob Papke
Helen Kohen
Jennifer Gibbs
Cultural Anchors
Nancy Wolcott
Nancy Liebman
Cultural Tourism (CAC & VCA)
Elsie Howard
Jeff Abbaticchio
Steve Haas
Craig Hall
Jeff Lehman
Ada L1erandi
Pauline Winick
Diane Star Heller
CITY OF MIAMI BI!ACH
COMMISSION ITEM SUMMARY
~
-
Condensed Tille:
A resolution of the Mayor and City Commission of the City of Miami Beach, Florida approving and accepting the City Administration's
recommendations, and awarding $500,750.00 in said grants, for Fiscal Year 2003/2004, as identified in the attached Exhibit "A"; and
authorizing the City Manager to approve the Cultural Arts Council's funding recommendations for the remaining balance of
$10,750.00; and further authorizing the Mayor and City Clerk to execute said grant agreements, and make the award of said grant
monies subiectto and continaent UDon the aDDroval of the Cultural Arts Council's budaet for the Fiscal Year 2003/2004.
Issue:
Shall the City approve and accept the grant award recommendations and award $500,750.00 said CulbJral Arts Grants for Fiscal Year
2003/2004.
Item SummarvlRecomrnendatlon:
From April14to May 16, 2003, the CAC conducted an application and review process for its Fiscal Year 200312004 CulbJral Arts Grants
Program. This process included 22 volunteer grants panelists who reflected the community's diversity, to evaluate 56 applications,
requesting a total af $1 ,096,402. On July 10, the CAC's Grants Committee reviewed the panels' recommend awards and made the
following adjustments also reflected in the second column of Exhibit A.
. Increase all Cultural Anchors' awards to an even $25,000 from $24,857.
. Except for the Concert Association, deduct $1 ,000 from each applicant's recommended award in the Cultural Presenters
category.
. Deduct $1 ,000 from four other grant applicants' recommended awards, three from the Dance Category and one from the Arts
and CulbJral Education category.
. These deductions totaling $11,000 were then added to the Concert Association's $13,000 award, giving that organization a
total grant award of $24,000.
With the establishment of the new grant categories, the CAC approved moving the Concert Association out of the Cultural Anchors
category (non-competitive category) prior to the 2003/2204 grant panel process. Subsequentiy, the CAC determined the Concert
Association to be at a comparable level of other culbJral anchor of this community and subsequentiydetennined to increase their funding
as indicated above and in the attached Exhibit A.
The CAC's Grants Committee's recommendations increase the total grants funds by $1 ,000 from $493,000 to $494,000. $1,000 will be
transferred from another area of the CAC's overall budget to accommodate this rounding recommendation. The adjusted
recommendations were presented to the CAC at their July 11 meeting, where the CAC unanimously approved the adjustment.
Consequently, the cultural community, specifically organizations whose funding was reduced, expressed concern regarding the CAC's
decision to change the panel recommendations and adopt the recommended changes made by the CAC's Grants Committee.
The Administration recommends the following alternative to mitigate the adverse impact realized by some of the affected culbJral groups,
as reflected in the third column of Exhibit A:
. Carry forward 200212003 grant funds from the following two groups:
Miami World Percussion Orchestra, non-compliant, $4,000
Florida Philharmonic Orchestra, bankrupt, $3,750
. Apply $7,000 of this carry forward towards the Concert Association for a total reoommended award of $20,000, rather than the
CAC's recommendation of $24,000. $20,000 is the cap for the Cultural Presenters category.
. Increase all Cultural Anchors' awards to an even $25,000 from $24,857.
. The balance of $1 0750 will be returned to the CAC to recommend aDDroDriate fundino increases for orant aoolicants.
Advlso Board Recommendation:
The Cultural Arts Council reviewed the grant panel recommendations at their July 11,2003 meeting and recommended awards
as reflected in the second column of Exhibit A.
Financial Information:
Amount to be expended:
Source of Funds:
t:1
CulbJral Arts Council
Agenda Item
Date
R..1G
1-1 r..-'()~
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.fl.us
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and Date: September 18, 2003
Members of the City Commission
Jorge M. Gonzalez ~ /
City Manager G~
A RESOLUTION F THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA APPROVING AND
ACCEPTING THE RECOMMENDATIONS, AND AWARDING
$500,750.00 IN SAID GRANTS, FOR FISCAL YEAR 2003/2004, AS
IDENTIFIED IN THE ATTACHED EXHIBIT "A"; AND AUTHORIZING
THE CITY MANAGER TO APPROVE THE CULTURAL ARTS
COUNCIL'S FUNDING RECOMMENDATIONS FOR THE
REMAINING BALANCE OF $10,750.00; AND FURHTER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID
GRANT AGREEMENTS, AND MAKE THE AWARD OF SAID GRANT
MONIES SUBJECT TO AND CONTINGENT UPON THE APPROVAL
OF THE CULTURAL ARTS COUNCIL'S BUDGET FOR THE FISCAL
YEAR 2003/2004.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding is available from the Cultural Arts Council's (CAC) budget for Fiscal Year
2003/2004.
ANALYSIS
The Mayor and City Commission passed an Ordinance in 1997 establishing the Cultural
Arts Council to support the visual and performing arts in Miami Beach. The cultural arts
grants program, a central component ofthe Council's master plan, provides funding to not-
for-profits arts organizations through a competitive application and review process. This
funding annually results in hundreds of performances, exhibits, and other cultural events
throughout the City of Miami Beach.
In 1998, a competitive process was established to review grant applications and assess the
cultural community's needs. This year's cultural grants program features new grant
categories by discipline. The categories and their objectives are listed below.
Cultural Anchors - To support the preeminent arts institutions physically based in Miami
Beach, whose primary miSSIon is year-round artistic and cultural programming that
contributes significantly to the cultural life of the City of Miami Beach. The seven groups
are ArtCenter/South Florida, Bass Museum of Art, Jewish Museum of Florida, Miami City
Ballet, Miami Design Preservation League, New World Symphony, and Wolfsonian-FIU.
Theater and Film - To support arts groups whose primary mission is to create and present
theater and film productions.
Dance - To support arts groups whose primary mission is to create and present dance
productions.
Music - To support arts groups whose primary mission is to create and present music
productions.
Arts and Cultural Education - To support arts groups whose primary mission is provide
support for rich and challenging arts learning opportunities in schools and communities.
Grants may be used for workshops, consultants, in-service training, and other projects
designed to increase skills and awareness of arts education.
Cultural Presenters - To support arts groups whose primary mission is to produce and
present cultural and artistic productions.
Cultural Tourism and Festivals (CAC & VCA split) - To support major cultural arts
performances, festivals, and events which attract a significant number of tourists to Miami
Beach.
Applications were available on April 14 through the CAC's office and website
www.artsbeach.com. Additionally, the program was publicized through the media and
electronic mail. From April 28 through May 16, CAC staff met individually with all
applicants for twenty-minute consultations to review categories, determine eligibility, and
offer guidance regarding application preparation. Final grant applications were due on May
23. The application process yielded 56 viable applications for cultural programming in
2003/2004, with requests totaling $1,096,402 inclusive of the VCAlCAC Cultural Tourism
and Festivals Program.
The CAC grants funding was allocated by category as follows:
Cultural Anchors
Theater & Film
Dance
Music
Arts & Cultural Education
Cultural Presenters
Cultural Tourism & Festivals
Total CAC funds:
$175,000
$ 15,000
$ 52,000
$ 44,000
$ 59,000
$ 95,000
$ 50.000 (VCAlCAC split $100,OOO)
$490.000
In April 2003, the CAC formed grants panels with 22 volunteers (Exhibit B) comprised of
citizens and professionals in the various artistic disciplines. On May 28 through May 30,
orientation meetings by grant categories were held with all the panelists. CAC members
co-chaired the panels, which convened at public meetings held between June 9 and July9.
The grants panels reviewed grants applications in alphabetical order and then applicants
were allowed to address specific questions from the panelists. The applications were
scored using evaluation forms based on criteria listed in the application, then averaged,
dropping the highest and lowest score. The applications were ranked and the panels made
their funding recommendations.
The CAC also allocated a matching grant of $50,000 to the VCAlCAC Cultural Tourism and
Festivals Program. Similar to the CAC grants panel process, the VCA and CAC jointly
convened a Cultural Tourism and Festivals Panel on July 9 to review and recommend
funding for this category. The VCA and the CAC each contribute $50,000 for a total
category funding of $1 00,000. The Cultural Tourism and Festivals Program awards totaled
$100,000. Inclusive of the VCA grant of $50,000, the total grants funding award is
$550,000.
On July 10, the CAC's Grants Committee reviewed the panels' recommend awards based
on the original category allocations and made the following adjustments also reflected in
the second column of Exhibit A.
. Increase all Cultural Anchors' awards to an even $25,000 from $24,857.
. Except for the Concert Association of Florida (Concert Association), deduct $1 ,000
from each applicant's recommended award in the Cultural Presenters category.
. Deduct $1,000 from four other grant applicants' recommended awards, three from
the Dance Category and one from the Arts and Cultural Education category.
. These deductions totaling $11,000 were then added to the Concert Association's
$13,000 award, giving that organization a total grant award of $24,000.
With the establishment of the new grant categories, the CAC approved moving the Concert
Association out of the Cultural Anchors category (non-competitive category) prior to the
2003/2204 grant panel process. This decision was based on the fact that the Concert
Association no longer fit the criteria of a cultural anchor, specifically because they are not
physically based in Miami Beach and does not maintain a daily presence in the community.
In large part this is due to the Colony Theater renovations. Subsequently, the CAC
determined the Concert Association to be at a comparable level of other cultural anchor of
this community and subsequently determined to increase their funding as indicated above
and in the attached Exhibit A.
The CAC's Grants Committee's recommendations increase the total grants funds by
$1,000 from $493,000 to $494,000. $1,000 will be transferred from another area of the
overall CAC operating budget to accommodate this funding recommendation. The
adjusted recommendations were presented to the CAC at their July 11 meeting, where the
CAC unanimously approved the adjustment.
Consequently, the cultural community, specifically organizations whose funding was
reduced, expressed concern regarding the CAC's decision to change the panel
recommendations and adopt the recommended changes made by the CAC's Grants
Committee.
The Administration recommends the following alternative to mitigate the adverse impact
realized by some of the affected cultural groups, as reflected in the third column of Exhibit
A:
. Carry forward 2002/2003 grant funds from the following two groups:
Miami World Percussion Orchestra, non-compliant, $4,000
Florida Philharmonic Orchestra, bankrupt, $3,750
. Apply $7,000 of this carry forward towards the Concert Association for a total
recommended award of $20,000, rather than the CAC's recommendation of
$24,000. $20,000 is the cap for the Cultural Presenters category.
. Increase all Cultural Anchors' awards to an even $25,000 from $24,857.
. The balance of $10,750 will be returned to the CAC to recommend appropriate
funding increases for grant applicants.
CONCLUSION
The Mayor and City Commission should adopt the City Administration's recommendation
as detailed above and as reflected in the third column of Exhibit "A".
JMG/CMC/gg/MAS/RS