HomeMy WebLinkAbout2003-25357 Reso
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RESOLUTION NO. 2003-25357
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH THE MIAMI
BEACH TRANSPORTATION MANAGEMENT ASSOCIATION (MBTMA), IN THE
AMOUNT OF $50,000, TO PROVIDE TRANSPORTATION DEMAND
MANAGEMENT (TDM) SERVICES TO MIAMI BEACH; AND AUTHORIZING A
LUMP-SUM PAYMENT, AS SEED FUNDING, UTILIZING FUNDS AVAILABLE IN
THE FY 2003-04 PARKING ENTERPRISE PROFESSIONAL SERVICES
ACCOUNT.
WHEREAS, the Miami Beach Transportation Management Association (MBTMA) is a
public-private, non-profit 501 (c)(4) organization that was specifically established to develop,
coordinate, and implement transportation demand management (TDM) services to Miami
Beach; and
WHEREAS, since MBTMA's inception in 1996, the City and the Florida Department of
Transportation (FDOT), under separate agreements with MBTMA, have provided the funds
needed for the annual MBTMA operating budget; and
WHEREAS, the City provides the "seed funding" needed for MBTMA to perform the
above-mentioned services, while the FDOT contribution is made available to MBTMA after
the fact, via the reimbursement method; and
WHEREAS, in consideration for the services to be provided by MBTMA, pursuant to the
attached Professional Services Agreement, the City wishes to provide for its annual lump-
sum contribution, in the amount of $50,000.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORDIA, that the Mayor and City Commission hereby
authorize the Mayor and City Clerk to execute a Professional Services Agreement with the
Miami Beach Transportation Management Association (MBTMA), in the amount of
$50,000, to provide transportation demand management (TDM) services to Miami Beach;
and authorize a lump-sum payment, as seed funding, utilizing funds available in the FY
2003-04 Parking Enterprise Professional Services account.
PASSED AND APPROVED this the 18th day of
September
,2003.
]!LrP~
CITY CLERK
'21i/d: ;I~A-
V 1~- M R
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
F:IWORK\$TRAIAMELlAIMBTMAagree.0304.doc
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ity Attorney ~ Date
CITY 0;; MIAMI BEACH
COMMISSION ITEM SUMMARY
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Condensed Title:
A Resolution authorizing the execution of a Professional Services Agreement with the Miami Beach
Transportation Management Association (MBTMA), in the amount of $50,000, to provide transportation
demand management services (TOM) to Miami Beach; and authorizing a lump-sum payment, as seed
fundin ,utilizin funds available in the FY 2003-04 Parkin Enter rise Professional Services account.
Issue:
Shall the City renew its annual Agreement with MBTMA?
Item Summarv/Recommendation:
The City and the Florida Department of Transportation (FOOT) created MBTMA in 1996, to develop and
help implement TOM initiatives in Miami Beach. Since then, the City and FOOT have funded the annual
MBTMA operating budget, under separate agreements with MBTMA. The City's annual contribution is fixed
at $50,000 (as seed funding), while FDOT's contribution is $127,581 (via reimbursements). These funds
maintain MBTMA as a public-private, non-profit organization. MBTMA's most successful and time-
consuming TOM initiative has been the Electrowave Shuttle Service; however, MBTMA has worked
diligently with and was able to organize and implement three (3) daily vanpool services for Lennar Corp.
employees this year. Other major Miami Beach employment centers have yet to support similar programs
for their employees, in spite of the MBTMA efforts and the potential benefits to mobility in Miami Beach.
The Administration recommends approval of the Resolution.
Advisory Board Recommendation:
I N/A
Financial Information:
Finance Oept.
Approved
Source of
Funds:
D
City Clerk's Office Legislative Tracking:
I Amelia Johnson
Si n-Offs:
Department Drr
IICH2\VOL 1IWORK\$TRAIAMELlAIMBTMA02-03.CIS.doc
AGENDA ITEM r( 1/i
DATE ~ ,/ t-b3
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.fl.us
COMMISSION MEMORANDUM
From:
Mayor David Dermer and Date: September 18, 2003
Members of the City Commission
Jorge M. Gonzalez ~ ~
City Manager U,.r- 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE PROFESSIONAL SERVICES AGREEMENT WITH
THE MIAMI BEACH TRANSPORTATION MANAGEMENT ASSOCIATION
(MBTMA), IN THE AMOUNT OF $50,000, TO PROVIDE
TRANSPORTATION DEMAND MANAGEMENT (TDM) SERVICES TO
MIAMI BEACH; AND AUTHORIZING A LUMP-SUM PAYMENT, AS SEED
FUNDING, UTILIZING FUNDS AVAILABLE IN THE FY 2003-04 PARKING
ENTERPRISE FUND.
To:
Subject:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Transportation Management Associations (TMAs) are public-private organizations, the
purpose of which is to introduce, create, and implement transportation demand
management (TDM) initiatives, such as local circulators, vanpools, carpools, and other
programs, and to boost community awareness of such alternatives to the private
automobile. These alternative modes of transportation help reduce traffic congestion,
increase mobility, reduce demand on limited parking spaces, and enhance the quality of
life within urban communities, such as Miami Beach.
The Miami Beach Transportation Management Association (MBTMA) was created in
January 1996 and was incorporated in October 1996 as an independent, non-profit
501 (c)(4) organization.
A partnership between the City and the Florida Department of Transportation (FDOT)
provides the funds needed for the annual operating budget. The FY 2003-04 MBTMA
Budget is proposed as follows:
Q The City's annual lump-sum contribution is fixed at $50,000 and provides the "seed"
funding needed by MBTMA to function as a public-private organization.
o FDOT's contribution is $127,581 (received via quarterly reimbursements)
o MBTMA anticipates receiving $77,250 in "in-kind" services. FDOT requires that
such non-cash amounts be included as part of the operating budget.
..
September 18, 2003
Commission Memorandum
FY 2003-04 MBTMA Operating Budget
Page 2
So, the total proposed FY 2003-04 MBTMA Operating Budget is $254,831, being $177,581
in cash funds and $77,250 in in-kind services.
Funding for the City's $50,000 annual contribution to MBTMA is available in the FY 2003-
04 Parking Enterprise Professional Services account. Attached as Exhibit "A" to the
Professional Services Agreement with MBTMA you will find the following items:
o FY 2003-04 Budget Summary, including in-kind services
o FY 2003-04 Operating Budget, including in-kind services
o FY 2003-04 Work Program (Scope of Services)
o Summary of Tasks & Goals completed in FY 2002-03
o Summary of Tasks & Goals to be completed in FY 2003-04
o List of MBTMA Board members
MBTMA's effectiveness and commitment to a Work Program has been confirmed by FDOT
and City, who closely examine its work product, as well as the monthly reports and annual
audits which MBTMA is required to submit, as a non-profit organization.
MBTMA completed the following TDM activities in FY 2002-03:
. Implemented three (3) daily vanpools for 24 Lennar Corporation employees; meaning
24 less private automobiles coming to South Beach every work day.
. Conducted 15 'Transportation Days" at various hotels and businesses.
. Convinced the Fontainebleau Hotel to sell MDT passes in bulk to visitor groups.
. Created, printed and distributed new brochures for the shuttle service.
. Created, printed and began installation of new directional signage for shuttle service.
. Provided park-and-ride services for special events, utilizing rented mini-buses.
. Administered the shuttle project; and
. Managed the operation of an enhanced Washington Route service.
As traffic conditions worsen in Miami-Dade County, and concurrency issues become more
prevalent in Miami Beach, the City will have to be proactive in considering and adopting a
Transportation Management Ordinance (TMO), which may mandate the implementation of
such carpool and van pool programs. Only after a TMO is in place will MBTMA be able to
widen its range of duties, effectively.
CONCLUSION: FDOT's annual contribution to MBTMA is contingent upon the City's
annual $50,000 contribution. Combined, these funds allow MBTMA to continue operating
as a public-private entity in Miami Beach, and performing the TDM services for which it has
been hired, since 1996. The Administration recommends that the City execute another
annual Professional Services Agreement with MBTMA, in the amount of $50,000, utilizing
funds available in the FY 2003-04 Parking Enterprise Professional Services account.
JG/RM/FBI JCI AJ
Attachments: Professional Services Agreement (with its Exhibit "A')
F:IWORK\$TRA\AMELlAIMBTMAagree.0304.doc
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH
AND THE
MIAMI BEACH TRANSPORTATION MANAGEMENT ASSOCIATION (MBTMA)
FOR THE PROVISION OF
TRANSPORTATION DEMAND MANAGEMENT SERVICES DURING FY 2003-04
THIS AGREEMENT made and entered into this /S-t/..day of {vpkm &crz,2003,
by and between the CITY OF MIAMI BEACH, FLORIDA (hereinafter referred to as
City), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida,
33139 and the MIAMI BEACH TRANSPORTATION MANAGEMENT
ASSOCIATION-MBTMA (hereinafter referred to as Consultant), a non-profit, public-
private 501 (c)( 4) organization, which address is 777 41 sl Street, Suite 330, Miami Beach,
Florida 33140.
SECTION 1
DEFINITIONS
Agreement:
This written Professional Services Agreement between the City and
Consultant.
City Manager:
The Chief Administrative Officer of the City.
Consultant:
For the purposes ofthis Agreement, Consultant shall be deemed to be
an independent contractor, and not an agent or employee of the City.
Services:
All services, work and actions by the Consultant performed pursuant to
or undertaken under this Agreement, as described in Section 2.
Project Coordinator: An individual designated by the City to coordinate, direct and review on
behalf of the City all technical matters involved in the Services.
Fixed Fee:
Fixed amount paid to the Consultant to cover the costs of the Services.
Risk Manager:
The Risk Manager of the City, with offices at 1700 Convention Center
Drive, Third Floor, Miami Beach, Florida 33139, telephone number
(305) 673-7000, Ext. 6435, and fax number (305) 673-7023.
SECTION 2
SCOPE OF WORK
The scope of work to be performed by Consultant is set forth in Exhibit "A," entitled
"Scope of Services" (Services).
SECTION 3
COMPENSATION
3.1 FIXED FEE
Consultant shall be compensated for the Services to be provided herein in an amount
not to exceed Fifty Thousand and 00/100 Dollars ($50,000), for the Services set forth in
Exhibit "A" hereto. All funds issued by the City to Consultant shall be placed by Consultant
in an account designated solely and exclusively for the operation and administration of
transportation demand management (TDM) services, other than the Electrowave Shuttle
Project.
3.2 METHOD OF PAYMENT
One lump-sum payment shall be made to the Consultant after execution of this
Agreement, which effective date is October 1, 2003. Consultant shall be required to submit
monthly reports and other submissions which detail the Consultant's work performed each
month, as set forth in Exhibit "A".
SECTION 4
GENERAL PROVISIONS
4.1 RESPONSIBILITY OF THE CONSULTANT
Consultant shall exercise that degree of skill, care, efficiency and diligence normally
exercised by recognized professionals with respect to the performance of comparable
Services. In its performance of the Services, Consultant shall comply with all applicable laws
and ordinances, including but not limited to, applicable regulations of the City, County, State,
Federal Government, ADA, EEO Regulations and Guidelines.
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4.2 PUBLIC ENTITY CRIMES
State of Florida Form PUR 7068, Sworn Statement under Section 287.133(3)(a) Florida
Statute on Public Entity Crimes shall be filed with the City's Procurement Division.
4.4 PROJECT MANAGEMENT
The Consultant shall appoint a qualified individual acceptable to the City to serve as
Project Manager for the Services, who shall be fully responsible for the day-to-day activities
under this Agreement and who shall serve as the primary contact for the City's Project
Coordinator.
4.5 DURATION AND EXTENT OF AGREEMENT
The term of this Agreement shall be for a period of twelve (12) months, commencing on
October 1,2003, and ending September 30, 2004. Funding for any additional term(s) shall be
approved by the City and be contingent upon a favorable evaluation of the MBTMA by the
City and the Florida Department of Transportation (FDOT). Notwithstanding the aforestated
language, however, the City shall have no future obligation to renew this Agreement beyond
the twelve-month term set forth herein.
4.6 TIME OF COMPLETION
The Services to be rendered by the Consultant will commence on October 1, 2003, and
will continue the services that the Consultant has been developing and implementing for the
City, since the execution of the first Agreement with the City, which was effective January 1,
1996. Consultant shall adhere to a completion schedule, if so determined by the City and
Consultant.
4.7 OWNERSHIP OF DOCUMENTS AND EOUIPMENT
All documents prepared by the Consultant pursuant to this Agreement are related
exclusively to the Services described herein, and are intended or represented for ownership by
the City. Any reuse by Consultant or the parties shall be approved in writing by the City.
4.8 INDEMNIFICATION
Consultant agrees to indemnify and hold harmless the City of Miami Beach and its
officers, employees and agents, from and against any and all actions, claims, liabilities, losses,
and expenses, including, but not limited to, attorneys' fees, for personal, economic or bodily
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injury, wrongful death, loss of or damage to property, at law or in equity, which may arise or
be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct
of the Consultant, its employees, agents, sub-consultants, or any other person or entity acting
under Consultant's control, in connection with the Consultant's performance of the Services
pursuant to this Agreement; and to that extent, the Consultant shall pay all such claims and
losses and shall pay all such costs and judgements which may issue from any lawsuit arising
from such claims and losses, and shall pay all costs and attorneys' fees expended by the City
in the defense of such claims and losses, including appeals. The parties agree that one percent
(1 %) of the total compensation to the Consultant for performance of the Services under this
Agreement is the specific consideration from the City to the Consultant for the Consultant's
Indemnity Agreement.
The Consultant's obligation under this Subsection shall not include the obligation to
indemnify the City of Miami Beach and its officers, employees and agents, from and against
any actions or claims proximately resulting from negligent acts or omissions or other
wrongful conduct of the City and its officers, employees and agents. The parties each agree
to give the other party prompt written notice of any claim coming to its knowledge that in any
way directly or indirectly affects the other party.
4.9 INSURANCE REOUIREMENTS
The Consultant shall not commence any work pursuant to this Agreement until all
insurance required under this Subsection has been obtained and such insurance has been
approved by the City's Risk Manager. The Consultant shall maintain and carry in full force
during the term of this Agreement and throughout the duration of the work the following
Insurance:
1. Professional General Liability in the amount of $1,000,000.00.
2. Workers Compensation & Employers Liability, as required pursuant to Florida statute.
All policies are subject to the following provisions:
All insurance must be furnished by insurance companies authorized to do business in the
State of Florida and approved by the City's Risk Manager. The City must be named as an
additional insured. Original certificates of insurance for the above mentioned coverages, or
any other form of insurance as may be required by the City or the City designee, must be
submitted to the City's Risk Manager for approval prior to any work commencing. These
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certificates will be kept on file in the office of the Risk Manager, 3rd Floor, City Hall. The
Consultant is responsible for obtaining and submitting all insurance certificates for their
consultants. Thirty (30) days written notice of cancellation or substantial modification in the
insurance coverage must be given to the City's Risk Manager by the Consultant and its
msurance company.
All insurance policies must be issued by companies authorized to do business under the
laws of the State of Florida. The companies must be rated no less than "B+" as to
management and not less than "Class VI" as to strength by the latest edition of Best's
Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent,
subject to the approval ofthe City's Risk Manager.
Compliance with the foregoing requirements shall not relieve the Consultant of the
liabilities and obligations under this Subsection or under any other portion of this Agreement,
and the City shall have the right to obtain from the Consultant specimen copies of the
insurance policies in the event that submitted certificates of insurance are inadequate to
ascertain compliance with required coverage.
4.9.1 ENDORSEMENTS
All of Consultant's certificates, above, shall contain endorsements providing that written
notice shall be given to the City at least thirty (30) days prior to termination, cancellation or
reduction in coverage in the policy.
4.9.2 CERTIFICATES
Unless directed by the City otherwise, the Consultant shall not commence the Services
until the City has received and approved, in writing, certificates of insurance showing that the
requirements ofthis Subsection (in its entirety) have been met and provided for.
4.10 TERMINATION. SUSPENSION AND SANCTIONS
4.10.1
Termination for Cause
If the Consultant shall fail to fulfill in a timely manner, or otherwise violate any
of the covenants, agreements, or stipulations material to this Agreement, the City shall
thereupon have the right to terminate the Services then remaining to be performed. Prior to
exercising its option to terminate for cause, the City shall notify the Consultant of its violation
of the particular terms of this Agreement and shall grant Consultant ten (10) days to cure such
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default. If such default remains uncured after (10) days, the City, upon seven (7) days notice
to Consultant, may terminate this Agreement and the City shall be fully discharged from any
and all liabilities, duties and terms arising out offor by virtue of this Agreement.
In that event, all finished and unfinished documents, data, studies, surveys,
drawings, maps, models, photographs, reports and other work products prepared by the
Consultant and its subcontractors shall be properly assembled and delivered to the City at the
Consultant's sole cost and expense. Consultant shall be paid for any Services satisfactorily
performed up to the date of termination.
Notwithstanding the above, the Consultant shall not be relieved of liability to the
City for damages sustained by the City by any breach of the Agreement by the Consultant.
The City, at its sole option and discretion, shall additionally be entitled to bring any and all
legal/equitable actions that it deems to be in its best interest in order to enforce the City's right
and remedies against the defaulting party. The City shall be entitled to recover all costs of
such actions, including reasonable attorney's fees. To the extent allowed by law, the
defaulting party waives its right to jury trial and its right to bring permissive counter
claims against the City in any such action.
4.10.2
Termination for Convenience of Citv
THE CITY MAY, FOR ITS CONVENIENCE AND WITHOUT CAUSE,
TERMINATE THE SERVICES THEN REMAINING TO BE PERFORMED AT ANY
TIME DURING THE TERM HEREOF BY GIVING WRITTEN NOTICE TO
CONSULTANT OF SUCH TERMINATION, WHICH SHALL BECOME EFFECTIVE
SEVEN (7) DAYS FOLLOWING RECEIPT BY THE CONSULTANT OF THE
WRITTEN TERMINATION NOTICE. IN THAT EVENT, ALL FINISHED OR
UNFINISHED DOCUMENTS AND OTHER MATERIALS, AS DESCRIBED IN
SECTION 2 AND IN EXHIBIT "A" SHALL BE PROPERLY ASSEMBLED AND
DELIVERED TO THE CITY AT CONSULTANT'S SOLE COST AND EXPENSE. IF
THE AGREEMENT IS TERMINATED BY THE CITY, AS PROVIDED IN THIS
SUBSECTION, CONSULTANT SHALL RETURN TO THE CITY A PROPORTION
OF THE $50,000 IN FUNDS THAT WILL BE FRONTED BY THE CITY TO THE
CONSULTANT, AS A LUMP-SUM AMOUNT.
4.10.3 Termination for Insolvencv
The City also reserves the right to terminate the remaining Services to be
performed in the event the Consultant is placed either in voluntary or involuntary bankruptcy
or makes an assignment for the benefit of creditors. In such event, the right and obligations
for the parties shall be the same as provided for in Section 4.10.2.
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4.10.4
Sanctions for Noncompliance with Nondiscrimination Provisions
In the event of the Consultant's noncompliance with the nondiscrimination
provisions of this Agreement, the City shall impose such sanctions as the City or the State of
Florida may determine to be appropriate, including but not limited to, withholding of
payments to the Consultant under the Agreement until the Consultant complies and/or
cancellation, termination or suspension of the Services. In the event the City cancels or
terminates the Services pursuant to this Subsection the rights and obligations of the parties
shall be the same as provided in Section 4.10.2.
4.10.5
Chanl!es and Additions
This Agreement shall only be modified, changed or amended by an instrument
of equal dignity, executed by the officers and agents duly authorized by each respective party.
4.11 AUDIT AND INSPECTIONS
At any time during normal business hours and as often as the City may deem necessary,
there shall be made available to the City and/or such representatives as the City may deem to
act on its behalf, to audit, examine and make audits of all contracts, invoices, materials,
payrolls, records of personnel, conditions of employment and other data relating to all matters
covered by this Agreement. Consultant shall maintain any and all records necessary to
document compliance with the provisions of this Agreement.
4.12 ACCESS TO RECORDS
Consultant agrees to allow access during normal business hours to all financial records
to the City and/or such authorized representatives as it may deem to act on its behalf, and
agrees to provide such assistance as may be necessary to facilitate financial audit by the City
or its representatives when deemed necessary to insure compliance with applicable accounting
and financial standards. Consultant shall allow access during normal business hours to all
other records, forms, files, and documents which have been generated in performance of this
Agreement, to those personnel as may be designated by the City.
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4.13 ASSIGNMENT. TRANSFER OR SUBCONTRACTING
The Consultant shall not subcontract, assign, or transfer any work under this Agreement
without the prior written consent of the City.
4.14 SUB-CONSULTANTS
The Consultant shall be liable for the Consultant's servIces, responsibilities and
liabilities under this Agreement and the services, responsibilities and liabilities of sub-
consultants, and any other person or entity acting under the direction or controls of the
Consultant. When the term "Consultant" is used in this Agreement, it shall be deemed to
include any sub-consultants and any other person or entity acting under the direction or
control of Consultant. All sub-consultants must be approved in writing prior to their
engagement by Consultant.
4.15 EOUAL EMPLOYMENT OPPORTUNITY
In connection with the performance of this Agreement, the Consultant shall not
discriminate against any employee or applicant for employment because of race, color,
religion, ancestry, sex, age, national origin, place of birth, marital status, or physical handicap.
The Consultant shall take affirmative action to ensure that applicants are employed and that
employees are treated during their employment without regard to their race, color, religion,
ancestry, sex, age, national origin, place of birth, marital status, disability, or sexual
orientation. Such action shall include, but not be limited to the following: employment,
upgrading, demotion, or termination; recruitment or recruitment advertising; layoff or
termination; rates of pay, or other forms of compensation; and selection for training, including
apprenticeship.
4.16 CONFLICT OF INTEREST
The Consultant agrees to adhere to and be governed by the Metropolitan Miami-Dade County
Conflict of Interest Ordinance (No. 72-82), as amended; and by the City of Miami Beach
Charter and Code, which are incorporated by reference herein as if fully set forth herein, in
connection with the Agreement conditions hereunder.
The Consultant covenants that it presently has no interest and shall not acquire any
interest, direct or indirectly which should conflict in any manner or degree with the
performance of the Services. The Consultant further covenants that in the performance ofthis
Agreement, no person having any such interest has been employed by the Consultant. No
member of or delegate to the Congress of the United States shall be admitted to any share or
part of this Agreement or to any benefits arising therefrom.
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4.17 PATENT RIGHTS: COPYRIGHTS: CONFIDENTIAL FINDINGS
Any patentable result arising out of this Agreement, as well as all information, design
specifications, processes, data and findings, shall be made available to the City for public use.
No reports, other documents, articles or devices produced in whole or in part under this
Agreement shall be the subject of any application for copyright or patent by or on behalf of
the Consultant or its employees or subcontractors.
2.18 NOTICES
All communications relating to the day-to-day activities shall be exchanged between the
Project Manager/Maintenance Manager appointed by Consultant and the Project Manager
designated by the City. The Consultant's Project Manager and the City's Project Coordinator
shall be designated promptly upon commencement ofthe Services.
All other notices and communications in writing required or permitted hereunder may
be delivered personally to the representatives of the Consultant and the City listed below or
may be mailed by registered mail, postage prepaid (or airmailed if addressed to an address
outside of the city of dispatch).
Until changed by notice in writing, all such notices and communications shall be
addressed as follows:
TO CONSULTANT:
Miami Beach Transportation Management Association (MBTMA)
Judy I. Evans, Executive Director
777 41 st Street, Suite 330
Miami Beach, Florida 33140
(305) 535-9160
(305) 535-9157 - fax
mbtmaialearthlink.net
TO CITY:
City of Miami Beach
Fred H. Beckmann, Director
Director of Public Works
1700 Convention Center Drive, 4th Floor
Miami Beach, FL 33139
(305) 673-7000, Ext. 6922
FredBeckmann@miamibeachfl.gov
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WITH COPIES TO:
Office ofthe City Attorney
Attn: Murray H. Dubbin
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Notices hereunder shall be effective:
If delivered personally, on delivery; if mailed to an address in the city of dispatch, on
the day following the date mailed; and if mailed to an address outside the city of dispatch on
the seventh day following the date mailed.
4.19 LITIGATION JURISDICTIONNENUE
This Agreement shall be enforceable in Miami-Dade County, Florida, and iflegal action
is necessary by either party with respect to the enforcement of any or all of the tenns or
conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade
County, Florida.
4.20 ENTIRETY OF AGREEMENT
This writing and the Services embody the entire Agreement and understanding between
the parties hereto, and there are no other agreements and understandings, oral or written with
reference to the subject matter hereof that are not merged herein and superseded hereby. The
Services and the Proposal Documents are hereby incorporated by reference into this
Agreement.
No alteration, change, or modification of the terms of this Agreement shall be valid
unless amended in writing, signed by both parties hereto, and approved by the City
Commission of the City of Miami Beach.
This Agreement shall be governed by and construed according to the laws of the State
of Florida.
4.21 LIMITATION OF CITY'S LIABILITY
The City desires to enter into this Agreement only if in so doing the City can place a
limit on the City's liability for any cause of action for money damages due to an alleged
breach by the City of this Agreement, so that its liability for any such breach never exceeds
the sum of$10,000. Consultant hereby expresses its willingness to enter into this Agreement
with Consultant's recovery from the City for any damage action for breach of contract to be
limited to a maximum amount of$10,000.
Accordingly, and notwithstanding any other term or condition of this Agreement,
Consultant hereby agrees that the City shall not be liable to the Consultant for damages in an
amount in excess of $10,000 for any action or claim for breach of contract arising out of the
perfonnance or non-performance of any obligations imposed upon the City by this
Agreement. Nothing contained in this paragraph or elsewhere in this Agreement is in any
way intended to be a waiver of the limitation placed upon the City's liability as set forth in
Section 768.28, Florida Statutes.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their appropriate officials, as of the date first entered above.
FOR CITY:
CITY OF MIAMI BEACH, FLORIDA
:~~~( r~
ATTEST:
FOR CONSULTANT:
FOR MBTMA:
ATTEST:
Corporate Seal
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
.. <1],. "y,-tJ?
ttome~ Date
\\CH2\VOLl \ WORKISTRA IAMELIAIMBTMA.Agrmt.doc
11
2004 MIAMI BEACH TMA WORK PROGRAM
Submitted by
The Miami Beach Transportation Management Association, Inc.
Judy I. Evans, Executive Director
Rebecca Schwartz, Associate Director
for
Florida Department of Transportation
District Six
September 2003
2003 MIAMI BEACH TMA WORK PROGRAM
TABLE OF CONTENTS
TMA Work Plan........ ................. ................. ......... ............ ............. ....1
APPENDIX
A. Summary of Tasks & Goals 2003...............................................15
B. Summary of Tasks & Goals 2004...............................................16
C. TMA Budget Summary FY03/04.................................................17
D. TMA Board Members Directory..................................................19
, '
2004 MIAMI BEACH TMA WORK PROGRAM
OBJECTIVE A:
MAINTAIN AN EFFECTIVE TMA ORGANIZATIONAL STRUCTURE
Task Number and Title:
1. Provide a financial structure for the TMA
Objectives:
~ Implement and manage the TMA's budget for FY 2003/04
~ Monitor the TMA's financial progress
~ Execute and monitor all agreements with funding agencies
Previous Work:
. The TMA continues to work closely with an accountant and auditor to assure all
accounts and accounting methods are correct as well as with representatives from the
various funding agencies insuring all requirements are met.
Methodology:
~ Update account status weekly using both the checkbook and Quick Books™
~ provide information on a monthly basis to accountant
~ Work with auditor and accountant
~ Work with representatives from various funding agencies
~ Invoice respective funding agencies on monthlylquarterly basis
End Product(s):
. A fiscally sound budget, a clean audit, a balanced checkbook, and satisfactorily meeting
all funding agency requirements.
Work Schedule:
Start Date:
End Date:
October 1, 2003
September 30, 2004
1
OBJECTIVE A:
2004 MIAMI BEACH TMA WORK PROGRAM
MAINTAIN AN EFFECTIVE TMA ORGANIZATIONAL STRUCTURE
Task Number and Title:
3. Formulate membershio structure.
Objectives:
~ Develop an effective and diverse membership through outreach
~ Encourage commitment and involvement by Board members
Previous Work:
. The TMA Board has grown to include representatives from other city-wide organizations
and local businesses.
Methodology:
~ Work with current Board members to recruit additional private-sector members
~ Send letters andlor make calls to perspective members
~ Market TMA's resources and services to business community to increase participation,
membership and visibility
End Product(s):
. A strong pro-active Board of Directors who will promote and support the objectives and
the goals of the TMA as well as the TMA staff.
Work Schedule:
Start Date:
End Date:
October 1, 2003
September 30, 2004
3
2004 MIAMI BEACH TMA WORK PROGRAM
OBJECTIVE B:
DEVELOP BUSINESS COMMUNITY AWARENESS OF
TRANSPORTATION ISSUES & TMA ACTIVITIES AND SERVICES
Task Number and Title:
1. Disseminate accurate trans ortation related information to the communi
.
Objectives:
.. Serve as an information clearinghouse on local, state and national transportation related
issues, programs and activities for area employers, developers, property owners, and
residents
.. Print & distribute TMA newsletter on an annual basis to the community
.. Solicit media coverage of TMA related projects and local transportation services by
issuing press releases and invitations to such events
.. Host andlor participate in workshops andlor seminars on local/regional transportation
related issues relevant to the local business and residential community (try to
holdlparticipate in 2 or 3)
Previous Work:
. The TMA continues to provide the entire community (business and residential) with
access to all relevant transportation issues.
Methodology:
.. Compile and review all transportation related information for relevance to the community
.. Meet with community representatives and CitylState officials to discuss
workshop/seminar topics.
.. Develop, create and publish TMA newsletter
.. Develop relationships with residents and business leaders
End Product(s):
. The entire community shall be aware of all relevant transportation issues based on the
community wide meetings and workshops the TMA participates in or directs, as well as
on media spotlights of these and other TMA events.
Work Schedule:
Start Date: October 1, 2003
End Date: September 30, 2004
4
2004 MIAMI BEACH TMA WORK PROGRAM
OBJECTIVE B:
DEVELOP BUSINESS COMMUNITY AWARENESS OF
TRANSPORTATION ISSUES & TMA ACTIVITIES AND SERVICES
Task Number and Title:
2. Inform and educate the business communitv on the activities and services the
MBTMA can orovide to them. '
Objectives:
. Develop community based programs and events linked to car pooling, van pooling, area
shuttle service, local transit services, and bikeways (try to develop 2 or 3)
. Coordinate & host "Transportation Days. at employment sites with South Florida
Commuter Services (try to hold one a month)
. Increase community awareness of altemative modes of transportation and other
financial benefits to employerslemployees
. Produce and distribute generalized marketing materials encouraging and promoting
ridesharing
Previous Work:
. The TMA continues to educate and serve the business community (which includes
employers and employees).
Methodology:
. Meet with local business representatives (primarily hotel/motel managers in Miami
Beach) (through networking at association and community events)
. Coordinate and conduct employee surveys, workshops, and "Transportation Days' at
employment sites
. Conduct workshops or meetings to educate and inform employers and employees on
ridesharing altematives and the benefits both financially and environmentally
End Product(s):
. Increased awareness and use - by the business community - of car pooling, van pooling,
public transit (along with the other benefits enjoyed by both employers & employees) as
offered by the TMA (in conjunction with South Florida Commuter Services).
Work Schedule:
Start Date:
End Date:
October 1, 2003
September 30, 2004
5
2004 MIAMI BEACH TMA WORK PROGRAM
OBJECTIVE C:
REDUCE DRIVE ALONE COMMUTING AMONG MIAMI BEACH
EMPLOYEES, DEVELOPERS AND BUSINESSES BY
ENCOURAGING IMPLEMENTATION OF TOM STRATEGIES
Task Number and Title:
1. Develop. promote and implement more TDM proarams and strateaies which will
reduce drive alone commutina in Miami Beach. .
Objectives:
~ Customize a program of TDM strategies using survey results from targeted employment
sites
~ Work with current and potential developers to develop TDM programs and strategies
that will be offered as part of their employee package
~ Assist employers implementing these TDM programs and provide follow-up assurance
~ Host "Transportation Day" events at employment sites using the information packets and
presentations designed to encourage TDM programs and strategies
Previous Work:
The TMA continues to promote and encourage employers to use TDM strategies.
Methodology:
~ Identify existing and potential employers who need (more than others) to encourage
ridesharing and other TDM strategies due to lack of employee parking
~ Survey employees at targeted employment sites to identify potential for vehicle
reduction programs
~ Use the services provided by South Florida Commuter Services to facilitate these
objectives
End Product(s):
. The TMA will successfully implement TDM programs in many of the employment sites (in
Miami Beach) which were initially approached and surveyed, thus reducing drive-alone
commuting. In addition, TMA will encourage developers to have employee TDM
programs in place.
Work Schedule:
Start Date: October 1, 2003
End Date: September 30, 2004
6
------L.....__---
OBJECTIVE D:
2004 MIAMI BEACH TMA WORK PROGRAM
OFFER "SPECIAL" TDM SERVICES
Task Number and Title:
1. Promote the "Emeraencv Ride Home" Droaram and other ridesharina benefits
offered throuah South Florida Commuter Services.
Objectives:
~ Educate and inform TMA members on the benefits of the Emergency Ride Home
program and on the other benefits such as tax incentives for both employees and
employers
~ Encourage TMA members to use these benefits offered by the TMA as incentives for
ridesharing
Previous Work:
. The TMA continues to promote and encourage ridesharing and all the subsequent
benefits (Le.. Emergency Ride Home program and tax incentives) to all members.
Methodology:
~ Discuss the Emergency Ride Home program and other ridesharing benefits during at
least one workshoplseminar
~ Use members to initiate discussions with other interested parties who are not members
End Product(s):
. All members (and their associates) will be knowledgeable about and interested in the
Emergency Ride Home program and other ridesharing/commuter benefits.
Work Schedule:
Start Date:
End Date:
October 1, 2003
September 30, 2004
7
2004 MIAMI BEACH TMA WORK PROGRAM
OBJECTIVE 0:
OFFER .SPECIAL" TOM SERVICES
Task Number and Title:
2. Develop and implement a special "Transit Pass Discount Fare" for commuters
who use transit - in cooperation with Miami-Dade Transit.
Objectives:
. Educate and inform TMA members about the benefits of using transit
. Continue partnership with Miami-Dade Transit (developing and modifying special
discount fare)
. Promote a special discount fare for transit riders (other than senior citizens who can now
ride for free)
. Offer and encourage TMA members to use this special discount as an incentive to
encourage their own employees to use transit services
Previous Work:
. The TMA continues to promote and encourage use of public transportation services.
Methodology:
. Identify and estimate the number of people who currently use transit and the number of
people who would use it if there was a special discount fare (with the assistance of
Miami-Dade Transit)
. Work closely with Miami-Dade Transit
. Hold several workshopslseminars within the community to discuss this issue
. Use members to initiate discussions with other interested parties who are not members
End Product(s):
. Miami Beach TMA and Miami-Dade Transit will form unique partnership in order to
provide a special "Transit Pass Discount Fare" to commuters who use transit.
Work Schedule:
Start Date:
End Date:
October 1, 2003
September 30, 2004
8
2004 MIAMI BEACH TMA WORK PROGRAM
OBJECTIVE D:
OFFER .SPECIAL" TDM SERVICES
Task Number and Title:
3. Provide special .Preferential Parkina" to commuters who choose to van pool or
car pool - in cooperation with the Miami Beach Parkina Department.
Objectives:
~ Educate and inform TMA members about this benefit of ridesharing
~ Promote car pools, van pools and the benefits of both
~ Offer and encourage TMA members to use this special .preferential parking" as an
incentive to encourage their own employees to car pool and van pool
Previous Work:
. The TMA continues to promote and encourage car pooling and van pooling.
Methodology:
~ Meet with employer members to propose and promote this to their employees
~ Work closely with the Miami Beach Parking Department
~ Participate in or host workshopslseminars within the community to discuss this issue
~ Use members to initiate discussions with other interested parties who are not members
End Product(s):
. "Preferential Parking" (ability to park closer to employment entrance) will be a definite
benefit for those employees who choose to participate in car pools or van pools.
Work Schedule:
Start Date: October 1, 2003
End Date: September 30, 2094
9
2004 MIAMI BEACH TMA WORK PROGRAM
OBJECTIVE 0:
OFFER "SPECIAL" TOM SERVICES
Task Number and Title:
4. Plan and develop a special transportation/oarkina proaram with the hotels for
their auests.
Objectives:
~ Educate South Beach hotels, convention & visitor centers, Chamber of Commerce about
the benefits of creating a program that would encourage hotel guests to leave their
vehicle at the hotel for the duration of their trip (or not bring one at all) and use public
transportation to get around the area
~ Form a unique partnership with the local hotel representatives
~ Promote this program
Previous Work:
. The TMA continues to promote and encourage programs which reduce vehicular traffic
by tourists and visitors.
Methodology:
~ Identify and estimate the number of guests who currently use public transit and the
number of guests who would use it more if there was a special program in place
~ Determine best ways to implement the program while making it easy for guests to
uselunderstand
~ Provide promotional materials
~ Work closely with the hotel representatives
~ Hold several workshopslseminars within the hotel community to discuss this issue
~ Use members to initiate discussions with other interested parties who are not members
End Product(s):
. A unique program between the TMA and local hoteliers which will promote public
transportation and reduce vehicular traffic (by tourists/visitors) in South Beach (and
which should be copied in other tourist neighborhoods!).
Work Schedule:
Start Date:
End Date:
October 1, 2003
September 30, 2004
10
2004 MIAMI BEACH TMA WORK PROGRAM
OBJECTIVE E:
PROGRAM IMPLEMENTATION
Task Number and Title:
1. Market and promote revitalized shuttle service.
Objectives:
~ Distribute shuttle route maps to all businesses, hotels and tourist venues in South Beach
~ Create new look/name for revitalized shuttle service
~ Provide information on park & ride locations
Previous Work:
. The TMA has previously been responsible for all aspects of the shuttle system -
including the marketing and promotion of the service.
Methodology:
~ Provide hoteliers and tourist venues with shuttle route maps to hand out to their visitors
~ Encourage visitors to use the service while in the South Beach area
~ Provide shuttle passes to touristslvisitors, as well as attendees at Convention Center
conferences and at special events (upon request) at lower costs thus promoting public
transportation and limiting the number of cars on the streets here
End Product(s):
The TMA will introduce a "new" revitalized shuttle system which will see increased
ridership (fewer cars on the street) as a result of the promotion of the service and
saturation of shuttle route maps around the City. The TMA will continue to oversee all
aspects of the shuttle system.
Work Schedule:
Start Date:
End Date:
October 1, 2003
September 30, 2004
11
OBJECTIVE E:
2004 MIAMI BEACH TMA WORK PROGRAM
PROGRAM IMPLEMENTATION
Task Number and Title:
2. Produce new shuttle route map sians for placement alona route.
Objectives:
~ Create, print and post shuttle route map signs for revised shuttle system by FalllWinter
2003
~ Signage shall include locations of park & ride lots situated along shuttle route
~ Signage shall include information potential passengers may need ("you are here" stamp;
shuttle route; shuttle stops; points of interest within route area; and City of Miami Beach
Tourist Hotline number)
Previous Work:
. The TMA has continuously produced and distributed shuttle system maps with all
relevant information.
Methodology:
~ Identify company that manufactures product used to display map as signage on street
(Le. laminate type; anti-graffiti products; all weather products...)
~ Identify locations for placement of signage
~ Work with Parking Department and Miami-Dade Transit for assistance and direction with
placement of signage
End Product(s):
. Signage identifying the revised shuttle system route and stops, park & ride information
and other information relevant for passenger use. (by FalllWinter 2003)
Work Schedule:
Start Date: October 1, 2003
End Date: September 30, 2004
12
OBJECTIVE E:
2004 MIAMI BEACH TMA WORK PROGRAM
PROGRAM IMPLEMENTATION
Task Number and Title:
3. Evaluate and monitor oroaress of oroarams and oroiects stated in Work Plan.
Objectives:
~ Ensure that objectives stated in Work Plan are being met
~ Adjust objectives (and programs and services) as necessary
Previous Work:
. The TMA has continued to meet the goals set forth in the Work Plans.
Methodology:
~ Review objectives and goals on a quarterly basis
~ Meet with TMA staff to discuss progress and results
End Product(s):
. An organization which has fulfilled all of or the majority of the goals and objectives set
forth in the Work Plan.
Work Schedule:
Start Date: October 1, 2003
End Date: September 30, 2004
13
OBJECTIVE F:
2004 MIAMI BEACH TMA WORK PROGRAM
ADVOCATE AND SUPPORT IMPROVEMENTS AND
ENHANCEMENTS TO LOCAL AND REGIONAL TRANSPORTATION
SERVICES AND FACILITIES PLANNING AGENCIES
Task Number and Title:
1. Particioate in activities/oroarams both locallv and reaionallv in Which
transoortation services/oroarams olav an essential role.
Objectives:
~ Promote TMA's services at all govemmentallevels (city, county, state) when possible
~ Ensure that TDM measures are reflected and considered in all current and future growth
and development plans fortin the City
~ Represent members' interests at City, County and State transportation, parking and
other related meetings
~ Coordinate all transportation services for the City during special events (ie: New Year's
Eve; Memorial Day Weekend; July 4th) and at other times when requested
Previous Work:
The TMA continues to be involved in supporting/advocating the development and
planning of transportation activities and services both locally and regionally.
Methodology:
~ Attend monthly meetings of the City's Parking & Transportation Advisory Committee (as
Committee member)
~ Attend other transportation related task force meetings and community meetings when
requested
~ Attend regional TMA meetings both quarterly and annually
~ Attend meetings in which the City administration is involved in planning special events
(to be held in the Miami Beach)
End Product(s):
. Local and regional transportation services and facilities planning agencies will become
more dependent on the services provided by the TMA.
Work Schedule:
Start Date:
End Date:
October 1, 2003
September 30, 2004
14
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Appendix D
Miami Beach Transportation Management Association, Inc.
Board Members
(as of 4/03)
Executive Board
Gerald K. Schwartz, Esq. (President)
(Represents: Miami Beach Chamber of
Commerce)
Beloff & Schwartz
1111 Lincoln Road, Suite 400
Miami Beach, FL 33139
Tel: 673-1101
Fax: 673-5505
Email: aeraldk@southbeachlaw.com
Jim Tisdale (Vice Pres. / Treasurer)
(Independent member)
2950 N.W. 29th Road
Boca Raton, FL 33431
Tel: (W)954-484-3328(X9223)
(H)561-994-0630
Fax: 954-377-9705
Email: iimtisdale@debtfree.orQ
Erika Brigham (Secretary)
(Represents: South Pointe Advisory Cmte)
1411 Collins Avenue
Miami Beach, FL 33139
Tel: 531-1331
Fax: 538-9898
Email: info@briahamaardens.com
Directors
Steve Clark
(Represents: MB Convention Center)
Miami Beach Convention Center
1900 Convention Center Drive
Miami Beach, FL 33139
Tel: 673-7314
Fax: 673-7435
Email: sclark@smamb.com
Marlo Courtney
(Represents: Ocean Drive Assoc.)
Ocean Drive Association
804 Ocean Drive
Miami Beach, FL 33139
Tel: 531-4411
Fax: 673-3106
Email: marlo@aoldmanorooerties.com
Neil Fritz
(Represents: North Beach Development)
North Beach Development Corp.
500 71 st Street
Suite 1
Miami Beach, FL 33141
Tel: 865-4147
Fax: 865-4175
Email: nefritz@aonorthbeach.com
Martin J. Hyman
(Represents: Middle Beach Partnership)
5601 Collins Avenue
Suite CU-7B
Miami Beach, FL 33140
Tel: 865-6110
Fax: 865-5305
Elise Lipoff
(Represents: Mt. Sinai Medical Center)
Mount Sinai Medical Center
Department of Planning
4300 Alton Road
Miami Beach, FL 33140
Tel: 674-2700
Fax: 674-2663
Email: eliooff@msmc.com
Randall Robinson
(Represents: MBCDC)
Miami Beach Community Development
Corp.
945 Pennsylvania Avenue
2nd Floor
Miami Beach, FL 33139
Tel: 538-0090
Fax: 538-2863
Email: randall@miamibeachcdc.orQ
Syed Zafar
(Represents: Beach Bank)
Beach Bank
555 41 st Street
Miami Beach, FL 33140
Tel: 695-7363
Fax: 695-7405
Email: svedz@beachbank.com
Robert Warren
(Represents: Lincoln Road Assn.)
777 41 st Street
4th Floor
Miami Beach, FL 33140
Tel: 532-4355
Fax:
Email: robbv4505@aol.com
Joseph Johnson
(Represents: City of Miami Beach)
City of Miami Beach
Transportation Concurrency Management
1700 Convention Center Drive, 4th Floor
Miami Beach, FL 33139
Tel: 673-7000 ext. 6185
Fax: 604-2498
Email: iosephiohnson@cLmiami-beach.fl.us
Amelia Johnson
(Represents: City of Miami Beach)
City of Miami Beach
Transportation Concurrency Management
1700 Convention Center Drive, 4th Floor
Miami Beach, FL 33139
Tel: 673-7000 ext. 6347
Fax: 604-2498
Email: ameliaiohnson@ci.miami-beach.fl.us
Lynn Bernstein
Community Resource & Outreach Division
City of Miami Beach
1700 Convention Center Drive, 4th Floor
Miami Beach, FL 33139
Tel: 673-7580
Fax: 604-2498
Email: Ivnnbernstein@cLmiami-beach.fl.us
Randy Hilliard Saul Frances, Parking Director
(Represents: Washington Square Partners)(Represents:CMB Parking Dept.)
600 NE 36th Street City of Miami Beach
Miami, FL 33137 Historic City Hall
Tel: 673-5353 1130 Washington Avenue, 6th Floor
Fax: 673-5352 Miami Beach, FL 33139
Email: rhilliard@aol.com Tel: 673-7000 ext. 6483
Fax: 673-7853
Email: saulfrances@ci.miami-beach.fl.us
Ex-Officio
City of Miami Beach Commissioner Matti Bower
Fred Beckmann, Director, Public Works (Represents: City of Miami Beach
(Represents: City of Miami Beach) Commission)
City of Miami Beach City of Miami Beach
1700 Convention Center Drive 1700 Convention Center Drive
4th Floor 4th Floor
Miami Beach, FL 33139 Miami Beach, FL 33139
Tel: 673-7000 ext. 6012 Tel: 673-7030
Fax: 673-7028 Fax: 673-7096
Email: fredbeckmann@cLmiami-beach.fl.usEmail: matti@cLmiami-beach.fl.us
r' ,
Florida Dept. of Transportation
Rene Rodriguez
(Represents: FOOT-district 6)
Florida Dept. of Transportation
602 South Miami Avenue
Miami, FL 33130
Tel: 377 -5903
Fax: 377 -5967
Email: rene.rodriauez@dot.state.f1.us
Carl Filer
(Represents: FDOT- district 6) (Alternate)
Florida Dept. of Transportation
602 South Miami Avenue
Miami, FL 33130
Tel: 377-5903
Fax: 377-5967
Email: carl.filer@dot.state.fl.us
Ed Carson
(Represents: FDOT- district 6) (Alternate)
Florida Dept. of Transportation
602 South Miami Avenue
Miami, FL 33130
Tel: 377-5911
Fax: 377 -5967
Email: edward.carson@dot.state.f\.us
Maggie Kirkpatrick
(Represents: Commuter Services)
South Florida Commuter Services
3201 W. Commercial Avenue
Suite 211
Ft. Lauderdale, FL 33309
Tel: 954-731-0062
Fax: 954-731-7319
Email: kirkoatrick@sflcs.ora
MPO
Jesus Guerra
(Represents: MPO)
Metropolitan Planning Organization
111 NW 1 st Street, #910
Miami, FL 33128
Tel: 375-4507
Fax: 375-4950
Email: auerraj@miamidade.aov
Miami-Dade Transit
Patrice K. Rosemond, Chief
(Represents: Miami-Dade Transit)
Office of Public Involvement
Office of Public Transportation Management
150 W. Flagler Street
Suite 2800
Miami, FL 33128
Tel: 375-1095
Fax: 679-7894
Email: arose@miamidade.aov
MBTMA Executive Director
Judy I. Evans
777 41 st Street, Suite 330
Miami Beach, FL 33140
Tel: 535-9160
Fax: 535-9157
Cell: 308-5348
Email: mbtma@earthlink.net
MBTMA Staff
Rebecca Schwartz, Associate Director
Jeff Bechdel, Marketing Director
Roz Zuccone, Administrative Assistant
r." ,
MIAMI BEACH TRANSPORTATION MANAGEMENT ASSN., INC.
OPERATING BUDGET
(october 1 , 2003 - September 30, 2004)
EXPENDITURES:
SALARIES:
Executive Director (20 hrs. Wkly.) $
Associate Director (20 hrs. Wkly.)
Marketing Coordinator (20 hrs. WkIy.)
Clerical Support (20 hrs. Wkly.)
Temporary Hour1y Special Project Support
FRINGE BENEFITS:
TOTAL PAYROLL: $
OPERATING:
Professional Development $
Travel (Local/Out of Area)
Office Supplies
Postage
Rent (Office space)
Equipment Maintenance (Copier,fax,typewriter,printers)
Telephone
OfficerIDirector Liability Insurance
Bi-Monthly Accounting Services
Annual Audit
Printing (Newsletter, special mail inserts)
Sutr Total: $
39,375
29,261
21,218
15,077
6,000.
35.149
146,080
1,500"
2,000-
2,000
1,000
12,000
2,000
4,000
2,500
1,751
1,750
1.000-
31,501
IN-KIND SERViCES.........
Marketing/Advertising of TMA Services $ 10,000
Board MeetinglWorkshop Room Use - Convention Ctr. 2,500
LegallTechnical Support 30,000
Professional Support 34.750
Sutr Total: $ 77,250
OPERATING TOTAL: $ 108,751
BUDGET TOTAL: $ 254,831
No Beneflls for T ernporary Hourly Personnel
Workshop Registration Fees (Assn. Commuter Transportation - National Conference, Southeastern Assn. Commuter
Transportation _ National and Regional TMA Summitts - based on staff schedules and available funds.
Airfare, hotel accommodations, ground transportation to attend above workshops
Newsletter and inserts - donated distribution services
Donated Services (Documented)
....
.....
,11" l . _'"
MIAMI BEACH
TRANSPORTATION MANAGEMENT ASSOCIATION, INC.
BUDGET SUMMARY
(October 1, 2003 - September 30, 2004)
EXPENDITURES:
PAYROLL:
$
146,080
EXPENDITURE TOTAL: $
108.751
254,831
OPERATING:
INCOME & SOURCES:
CITY OF MIAMI BEACH
$
50,000
77,250"
127.581
254,831
IN-KIND SERVICES
FOOT
FUNDING TOTAL:
$
NOTE: IT IS IMPORTANT TO UNDERSTAND THAT IN_KINDIDONATED SERVICES AND EQUIPMENT
ARE CONSIDERED BY FOOT AS ACTUAL DOLLARS (DONATED SERVICES RECEIVED BY THE TMA
THAT HAVE A DOLLAR VALUE BUT THE TMA IS NOT CHARGED FOR) THESE IN-KIND SERVICES
GENERATE FUNDS FROM FOOT THAT WOULD OTHERWISE NOT BE AVAILABLE TO THE CITY FOR
THE PROJECT.
. Includes ln-kind donations for board members and professional support time, marketing and advertlslng/publlclty of tma, use
of Convention Center conference room for meetings and workshops, volunteer staff time, legal and technical support services
(documented), equipment and furniture.