Memo of Understanding
too 3-lr 13g
MEMORANDUM OF UNDERSTANDING (MOU)
AND
AGREEMENT
BETWEEN
COMPBENEFITS CORPORATION
AND
CITY OF MIAMI BEACH, FLORIDA
FOR GROUP EMPLOYEE DENTAL PLANS
It is hereby understood and agreed by the undersigned parties this 2t>'Tr't day of
AVl.l1f:>1 ' 2003 that CompBenefits Corporation, a Georgia Corporation having its
principal offices at 100 Mansell Ct. E Ste. 400, Roswell, Georgia (CompBenefits), and the City
of Miami Beach, Florida (City), shall enter into a mutual agreement to provide dental plans to
eligible employees of the City of Miami Beach.
It is agreed that CompBenefits, as the successful proposer pursuant to the City of Miami Beach
Request for Proposals No. 23-02/03 for Group Employee Benefits - Dental Plans (the RFP),
which is incorporated by reference hereto, will provide the City with the following:
1. A Triple Choice Dental Benefits Program, which consists of a Network Based
(DHMO) Dental Care Plan through CompBenefits (CS150), a PPO Dental Plan
underwritten by Security Life Insurance Company of America and CompBenefits
Insurance Company (SLV-PPO), and an Indemnity Dental Plan underwritten by
CompBenefits Insurance Company (EC400). The following are the monthly rates
guaranteed for one (1) year from the effective date of this MOD, which shall be
October 1 S\ 2003:
Managed Care Dental Plan:
CS150
Employee Only
Employee + One
Employee + Family
$10.16
$18.96
$24.66
PPO Dental Plan:
SL V -PPO
Employee Only
Employee + One
Employee + Family
$22.70
$43.78
$67.10
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Indemnity Dental Plan:
EC400
Employee Only
Employee + One
Employee + Family
$29.58
$57.04
$87.42
2. Brochures and all marketing materials necessary for enrollment.
3. A current list ofCompBenefits Preferred Providers for all work locations
4. A Preferred Provider Network reasonably suitable for handling the
employee/patient flow.
5. Employee Identification Cards to be mailed to the employee's residence.
6. Employee Certificate of Benefits to be mailed to the employee's residence.
7. Ample supplies of applications and marketing materials for all new full-time City
employees.
8. Coordination with management during on-site enrollment when possible by
CompBenefits personnel where permitted.
9. Verification of all enrolled employees to be supplied to the group as requested (by
CompBenefits) upon fifteen (15) days written notification.
10. Terminated employees will have the right to convert to an individual network
based dental care plan.
11. Expeditious handling and judicious settlement of all claims for indemnity benefits
from the CompBenefits Office.
12. Managed Care (DHMO) Dental Plan Rates and benefits are for the Plan Year,
October 1 st, 2003 through September 30th, 2004. PPO (SL V -80) Dental Plan
Rates and benefits are for the Plan Year, October 1St, 2003 through September
30th, 2004. The Indemnity (EC400) Dental Plan Rates and benefits are for the Plan
Year, October 1St, 2003 through September 30th, 2004.
13. The Indemnity (EC400) Dental Plan will be offered to the unclassified employees,
the group listed as "Others", and other groups as determined by the City
Administration. Unions must collectively bargain for the benefit.
14. Domestic partners are eligible for coverage.
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Termination of Al!reement bv the City:
The City has the right to terminate this Agreement without cause amI/for its convenience
by providing thirty (30) days prior written notice to CompBenefits. Said termination will
be effective as ofthe date specified by the City in such written termination notice.
Termination bv CompBenefits:
DHMO - CompBenefits has the right to terminate this Agreement by providing one
hundred and twenty (120) days prior written notice to the City. However, for non-
payment of premium, CompBenefits has the right of thirty-one (31) days prior written
notice.
PPO/Indemnitv - CompBenefits has the right to terminate this Agreement by providing
one hundred and twenty (120) days prior written notice. However, for non-payment of
premium, CompBenefits has the right of thirty-one (31) days prior written notice.
Notices
All communications relating to the day-to-day activities shall be exchanged between the Project
Manager/Account Representative appointed by the Consultant and the Project Manager
designated by the City. The Consultant's Project Manager and the City's Project Manager shall
be designated promptly upon commencement of Services.
All other notices and communications in writing required or permitted hereunder may be
delivered personally to the representatives fo the Consultant and the City listed below or may be
mailed by registered mail, postage prepaid (or airmailed if addressed to an address outside of the
city of dispatch).
Until changed by notice in writing, all such notices and communications shall be addressed as
follow:
TO Consultant:
CompBenefits Corporation
Ken MacDougall, Vice President of Sales and Marketing
100 Mansell Ct. E Ste. 400
Roswell, Georgia, 30076
1-800-295-6279
305-269-2132 Fax
E-mail: kmacdoua@compbenefits.com
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TO CITY:
City of Miami Beach, Fl.
T. C. Adderly, Human Resources Director
1700 Convention Center Drive, 3rd Floor
Miami Beach, Fl. 33139
305-673-7000 ext 6469
305-673-7529
E-mail: tcadderly@miamibeachfl.gov
WITH COPIES TO:
Office ofthe City Attorney
Attn: Murray H. Dubbin
City of Miami Beach, Fl.
1700 Convention Center Drive
Miami Beach, Fl. 33139
Notices hereunder shall be effective:
If delivered personally, on delivery; if mailed to an address in the city of dispatch, on the day
following the date mailed; and if mailed to an address outside the city of dispatch on the seventh
day following the date mailed.
LITIGATION JURlSDICTIONNENUE
This Agreement shall be governed by and construed according to the laws of the State of
Florida. This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal
action is necessary by either party with respect to the enforcement of any or all of the terms or
conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade
County, Florida.
BY ENTEREING INTO THE AGREEMENT, CITY AND CONSULTANT EXPRESSLY
WANE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY
CIVIL LITIGATION RELATED TO, OR RISING OUT OF, THlS AGREEMENT.
Signed and agreed this ?S~ay of -A-~\ ,2003.
City of Miami Beach, Florida
~db-/ ~k#~
VIU- a r
es and Marketing
Attest:
~
Ity Clerk
ffAA~ ~ASTO
FORM&LANGUAOE
. FOR EXEcunON
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