2nd Quot #VA-QT03-003
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.
.
SECOND REQUEST FOR QUOTATION
FIRE ALARM SYSTEM INSTALLATION AT THE BYRON
CARLYLE THEATRE
QUOTATION #V A-QT03-003
QUOTATION DUE: July 10,2003 AT 2:00 P.M.
Brad Judd, Property Management Director
City of Miami Beach - Property Management Division
1245 Michigan Avenue
Miami Beach, FL 33139
CITY CLERK
QUOTE NO: V A-QTOJ..OO3
DATE: 06/17103
CITY OF MIAMI BEACH
1
09/e5/2e03 13:43
3056737963
PROP MGMT
PAGE ell/Ell
C;ITY OF MIAMI BEACH
1100 CONVENTION CENTER DRIVE. MIAMI BEACH, FLORIDA 33139
PROPERTY MANAGEMENT DIVISION
Telephone: (305) 673-1000
Facsimile: (305) 613-7650
September 5, 2003
j"t', Brian Feero
:~ire Controls Inc,
5601 NW 9th Ave. Suite 100
Ft. Lauderdale, F133309
Ril: NOTIFICATION OF CONTRACT AWARD- INVITATION TO QUOTATION (IQ)
VA-QT03--003, :FIRE ALARM SYSTEM INSTALLATION AT THE BYRON
CARLYLE UlEA TRE.
Dear Mr, Feero:
As per our recent conversations, the required performance bond on the Fire Nann System
installation contract for the Byron Carlyle Theatre will be waived contingent upon the agreement
that no progressive payments will be made and that payment in fun will be made only upon
acceptance of the work by the Property Management Director.
please sign below as your acceptance of this agreement and return and original copy with the
signed contralX books for our tiles, '
Should you have any questions, please contact Viviana Alemany at 305,673,7000 X-2968
Thank you,
~~a-L,
Brad Judd, RP A. FMA, CGC
Director, Property Management DMsion
Received by:
~~
Signature
q - <g" - 03
Date
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ACORO,. CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDIYYI
08/08/2003
PRO[\UCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
AI,L PEOPLES INSURANCE CORP ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
E80 NE MIAMI GARDENS DRIVE # 240 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW,
NORTH MIAMI BEACH, FL 33179 INSURERS AFFORDING COVERAGE
~05) 957-0088
INSURED INSURER A: SCOTTSDALE INSURANCE COMPANY
FIRE CONTROLS INC. INSURER 8:
5601 NW 9TH AVE #100 INSURER C:
FT LAUD, FL 33309 INSURER 0:
, INSURER E:
COVERAGES
TbE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
~ - TYPE OF INSURANCE POLICY NUMBER ~~~'iJM~h~Wv~ P8k~i~~~~?N
LIMITS
GENERAL LIABILITY
tCOMMERCIAL GENERAL LIABILITY
CLAIMS MADE [K] OCCUR
A CLS0754211
: ~'LAGGRE~ LIMIT APP~PER
I POLICY I I ~~9~ I I LOG
~TOMOBILE LIABILITY
,_ ANY AUTO
: _ ALL OWNED AUTOS
_ SCHEDULED AUTOS
_ HIRED AUTOS
_ NON,OWNED AUTOS
-
EACH OCCURRENCE $1,000,000
FIRE DAMAGE (Any one fire) $ 100, 000
MED EXP (Any one person) $ 5,000
04/16/03 04/16/04 PERSONAL & ADV INJURY $1,000,000
GENERAL AGGREGATE $2,000,000
PRODUCTS, COMPIOP AGG $ 1, 0 0 0, 0 0 0
~GARAlGE LIABILITY
ANY AUTO
,
EXCESS LLABILlTY
:=J OCCUR D CLAIMS MADE
I DEDUCTIBLE
.1 RETENTION $
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
., .R COMBINED SINGLE LIMIT $
(Ea accident)
BODILY INJURY
~,./;I> (Per person) $
BODILY INJURY $
(Per accident)
PROPERTY DAMAGE $
(Per accident)
AUTO ONLY. EA ACCIDENT $
OTHER THAN EA ACe $
AUTO ONLY: AGG $
EACH OCCURRENCE $
AGGREGATE $
$
$
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I WC STATU- I 10TH,
TORY LIMITS ER
E.L. EACH ACCIDENT $
E,L, DISEASE - EA EMPLOYEE $
E.L. DISEASE - POLICY LIMIT $
OTHER
DESCRIPTION OF OPERATlONS/LOCATlONSIVEHICLESIEXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS
JOB SITE: BYRON CARLYLE THEATER
BJD NUMBER: VA-QT03-003
CERTIFICATE HOLDER
I I ADDITIONAL INSURED, INSURER LETTER;
CANCELLATION
CITY OF MIAMI BEACH
1245 MICHIGAN AVE
MIAMI BEACH, FL 33139
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO 00 SO SHALL
IMPOSE NO OBLIGATION OR LiABILITY OJ,.,ANY ~UP~ THE INSURER, ITS AGENTS OR
REPRESENTATIVES, / / / / /' A
AUTHORIZEDREPRESENTT F/ / ~
l..... ~ACORDCORPORATION~ '-'
ACORD 25-S 7/97
CERTIFICATE OF INSURANCE
XAl.1.STAlE ~ ~ANY []AU..sTAlE INDB_mY ~ANY (]AU..sTA'1E TEXAS l.lDYD"S
1ltIS ~IWFICATE IS ISSUED AS A MATTER OF INFORMATlOH ONLY AND CONFERS NO RIGHTS UPON THE \;tK11NLiA'TE HOlDER. 1ltIS
'-it=K,~TE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGEAFFORDEO BY 'THE POUClES BELOW.
w:Kur-.AlEHDUlER NAIED.....
........ iIldIfts fit-lit WIDn lhiB CerliIicaIIe is Issued .......~fit.....
CITY OF MIAMI BEACH ARE CONTROLS INC.
1945 MICHIGAN AVENUE 5601 NW 9TH AVE SUITE 100
MIAMI, FL 33139 FORT LAUDERDAlE, FLORIDA 33309
TNs is 10 CIItIy ... policies fit iIBnnce IilIIld .... ... ~ ..... III .. ...... .... __ subjIll:t lit .. -...' Ai ~. di* indi:lIIIId ....,
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The iIBnnce aIJanied bJ" policies .......lb..d IIeIS1 is 8Iqec:t lit BIllie..... ........ ... ......dIioI1S fit SUI:h paiciIIs.
1YPE OF INSlIRANCE AND UIIITS
Policy EIfectiwe
CU l:IIIIlLGBERJILUMaJTT Number Date
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GENERALAGGREGA'TE LMT (Ohr1l&l PnIducIB-c...,'r'ed ~......., $
PRODUCTS - COM'l.ETED OPERATIONS AGGREGATE UMIT $
t'ERSOHALAfC) ADVER11SlNG INJURY LMT $
EACH OCCURRENCE LMT $
PHYSICAL DMMGE LMT $
IoEDICAL EXPENSE LMT $
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BODIlY INJURY BY ACCIDENT
BODIlY INJURY BY DISEASE
BOOlLY' INJURY' BY DISEASE
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Number 048539318
l!IIiIIls:
WORKERS' COIlI'8ISATlOH
EMPlOYERS'
UA8IUTY
$
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EACH ACCIDENT
EACH BFLOVEE
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o OWNED AUTOS OTHER THAN PRIVATE PASSENGER
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VA-011J3.OO3 BYRON CARLYlE THEA:.- .-
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Certificate of Insurance
This certificate is issued as a matter of information only and confers no rights upon you the certificate holder, This certificate is not an insurance policy
and does not amend, extend. or after the coverage afforded by the policies listed below.
Named Insured(s):
Gevity HR Inc, and its wholly owned subsidiaries
including Gevity HR. L.P, ; Gevity HR IV. L.P, ;
Gevity HR IX, L.P,; Gevity HR X, L.P,
MARSH
600 301 Boulevard West
Bradenton, Florida 34205 Insurer Affording Coverage
American Home Assurance Co.,
Coverages: Member of American Intemallonal Group,lnc.(A1G)
The policy(ies) of insurance listed below have been issued to the insured named above for the policy period indicated, The insurance
afforded by the policy(ies) described herein is subject to all the terms, exclusions and conditions of such policy(ies),
Certlflcat. Exp. Date
Type of Insurance o CONTINUOUS Polley Number Limits
o EXTENOED
* iI POLICY TERM
RMWC0977182 Employers Liability
Workers' 1-1-2004 Bodily Injury By Accident
Compensation RMWC0977183 $1,000,000 Each Accident
RMWC0977184
RMWC0977185 Bodily Injury By Disease
RMWC0977186 $1,000.000 Policy Limft
Bodily Injury By Disease
$1,000,000 Each Person
Other:
8' BidtV1-QT03-003. Byron Carlyle Th.a~.r
Employees Leased To: Effective Date: 01-JAN-2003
25480,Fire Control Inc
License Holder's Name: Brian S Feero, Lic#BF 1042, Qualifer: Brian S Feero
The above referenced worI<ers' compensallon policy provides statutory benefits only to employees of the Named Insured(s) on the policy, not to employees
of any other employer,
*If the certificate expiration date is continuous or extended term, you will be notified if coverage is terminated or reduced before the
certificate expiration date. However, you will not be notified annually of the continuation of coverage,
Notice of Cancellation: Should any of the policies described herein be cancelled before the expiration date thereof, the insurer
affording coverage will endeavor to mail 30 days written notice to the certificate holder named herein, but failure to mail such notice
shall impose no obligation or liability of any kind upon the insurer affording coverage. its agents or representatives,
Certificate Holder
/A(~etv~
City of Miami Beach
Michael C. Weiss
Authorized Representative of Marsh USA Inc
1245 Michigan Ave
Miami Beach, FL 33139
(866)443-8489
Phone
08-AtrG-2003
Date Issued
CITY OF MIAMI BEACH
~
1700 CONVENTION CENTER DRIVE, MIAMI BEACH. FLORIDA 33139
http:\\Ci.miami-beach.f1.us
Telephone (306) 673.7000
Facsimile (306) 673.7660
QUOTATION NO: VA-QT03-003
FIRE ALARM SYSTEM INSTALLATION AT THE BYRON CARLYLE THEATRE
Description: This Project consists of Furnishing, installation, and connection of the
microprocessor controlled, intelligent reporting fire alarm equipment required to fonn a complete
coordinated system ready for operation, It shall include, but not limited to, alarm initiating
devices, alarm notification appliances, control panels, auxiliary control devices, annunciators,
power supplies, and wiring as specified herein,
The Fire Alarm System shall comply with requirements ofNFP A Standard No. 72 for protected
premises signaling systems and control station supervision except as modified and supplemented
by this specification, The system shall be electrically supervised and monitor the integrity of all
conductors.
The Fire Alarm manufacturer shall be of the highest caliber and quality, The System shall be
manufactured by an ISO 9001 certified company and meet the requirements ofEN29001, BS
5750: Part 1: ANSIIASQC Q91-1987,
Scope ofW ork: Install new intelligent addressable fire alarm panel in the North projection room
with an annunciator near the front door, Install voice and visual alarm notification devices
throughout the building, Wire speakers and strobes separately so the speakers may be silenced but
strobes will continue to operate until the fire alarm panel has been reset. Install new intelligent
addressable smoke detectors throughout the building, and install addressable pull stations at 48
inches above the finished floor at all exits, Provide monitoring of the sprinkler valve tamper
switch and flow switch,
Contractors bidding should examine site and all current construction documents and base their
proposal on existing field conditions, proposed renovations and drawings, Failure to do so will
not be consider justification for additional charges after contract is awarded,
Contractors bidding on this project must include in the Quotation the design changes as needed,
all devices, labor, equipment and Permit cost required to provide and installed Fire Alann System
in FULL compliance with the local applicable Codes and NFP A Standards,
A Pre-Bid Conference! Visit has been schedule for 10:00 a.m. on June 24, 2003 at Byron
Carlyle Theatre located at 500 7111 Street, Miami Beach, and F133141.
QUOTE NO: V A-QT03-003
DATE: 06/17103
CITY OF MIAMI BEACH
2
The Contractor awarded this project must be able to pull any/all required permits no later than
August 4, 2003
The successful bidder will be required to furnish Perfonnance Bonds each in the amount of one
hundred (lOOOIo) percent of the Contract amount.
Attendance at this Pre- Bid Conference/ Visit is highly encouraged and recommended as a
valuable source ofinfonnation, however it is not mandatory.
Quotations will be received until 2:00 n.m. on the Julv 10.2003. at the following address: City
of Miami Beach Pronertv Manallement Division. 1245 Michinn Avenue. Miami Beach. FI
33139
"Any quotes received after time and date specified will be returned to the vendor,The
responsibility for submitting a quote before the stated time and date is solely and strictly the
responsibility of the vendor, Facsimile or e-mail transmissions are acceptable, The City is not
responsible for delays caused by mail, courier service, including U.S, Mail, or any other
occurrence, "
Any question or clarifications concerning this Quotation shall be submitted in writing by facsimile
to the Property Management Division, FAX: (305)673-7650, The Quotation title! number shall be
referenced on all correspondence. All questions must be received no later than four (5) calendar
days (July 4, 2003 at 4:00 P,M.) prior to the schedule bid opening date, All responses to
questions! clarifications will be sent to all prospective bidders in the fonn of an addendum,
The City Of Miami Beach reserves the right to accept any quotation deemed to be in the best
interest of the City of Miami Beach, The City of Miami Beach may reject any and all quotations,
Brad A. Judd, RP A, FMA, CGC
Director, Property Management Division
QUOTE NO: V A-QT03-OO3
DATE: 06/17/03
CITY OF MIAMI BEACH
3
FIRE ALARM SYSTEM
INSTALLATION AT THE BYRON CARLYLE THEATRE
QUOTATION NO: VA-QT03-003.1
1.0 GENERAL CONDmONS
1.1 SEALED QUOTATION:
Original copy of Bid Form as well as any other pertinent documents must be returned in order
for the quotation to be considered for award, All quotations are subject to the conditions
specified hereon and on the attached Special Conditions, Specifications and Bid Form,
The completed quotation must be submitted in a sealed envelope clearly marked with the
Quotation Title to the City of Miami Beach Property Management Director, 1245
Michigan Avenue, Miami Beach, Florida 33139. Facsimile quotations will be accepted.
1.2 EXECUTION OF QUOTE:
Quote must contain a manual signature of an authorized representative in the space provided
on the Quote Form, Failure to properly sign the quote form shall invalidate same and it shall
NOT be considered, All quotes must be completed in pen and ink or typewritten. No
erasures are permitted, If a correction is necessary, draw a single line through the entered
figure and enter the corrected figure above it, Corrections must be initialed by the person
signing the bid, Any illegible entries, pencil bids or corrections not initialed will not be
tabulated, The original quote conditions and specifications CANNOT be changed or altered
in any way, Altered quotes will not be considered, Clarification of the quote submitted shall
be in letter form, signed by bidders and attached to the quote,
1.3 NO QUOTE:
If not submitting a quote, respond by returning the enclosed quote form questionnaire, and
explain the reason. Repeated failure to not quote without sufficient justification shall be cause
for removal of a supplier's name from the quote mailing list.
1.4 PRICES QUOTED:
Deduct trade discounts and quote firm net prices, Give both unit price and extended total,
when requested, Prices must be stated in units of quantity specified in the bidding
specifications, In case of discrepancy in computing the amount of the QUOTE, the UNIT
PRICE quoted will govern, All prices must be F.O,B, destination, freight prepaid (unless
otherwise stated in special conditions), Discounts for prompt payment, Award, ifmade, will
be in accordance with terms and conditions stated herein, Each item must be bid separately
and no attempt is to be made to tie any item or items in with any other item or items, Cash or
quantity discounts offered will not be a consideration in determination of award ofbid(s).
QUOTE NO: V A-QT03-003
DATE: 06/17103
CITY OF MIAMI BEACH
4
1:5 TAXES:
The City of Miami Beach is exempt from all Federal Excise and State taxes. State Sales Tax
and Use Certificate Number is 04-00097-09-23,
1.6 MISTAKES:
Contractors submitting quotes are expected to examine the specifications, delivery schedules,
bid prices and extensions and all instructions pertaining to supplies and services, Failure to do
so will be at the Contractor's risk.
1.7 CONDmON AND PACKAGING:
It is understood and agreed that any item offered or shipped as a result of this quotation shall
be the latest new and current model offered (most current production model at the time of
this quote). All containers shall be suitable for storage or shipment, and all prices shall include
standard commercial packaging,
1.8 UNDERWRITERS' LABORATORIES:
Unless otherwise stipulated in the quotation, all manufactured items and fabricated assemblies
shall be UL. listed or re-examination listing where such has been established by UL. for the
item(s) offered and furnished,
1.9 WAIVER OR REJECTION OF QUOTATIONS:
The City Commission reserves the right to waive irregularities or technicalities in quotations
or to reject all quotations or any part of any quote it deems necessary for the best interest of
the City of Miami Beach,
1.10 EQUIVALENTS:
If Contractor offers makes of equipment or brands of supplies other than those specified in
the following, he must so indicate on his bid, Specific article(s) of equipment/supplies shall
conform in quality, design and construction with all published claims of the manufacturer,
Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are
informational guides as to a standard of acceptable product quality level only and should not
be construed as an endorsement or a product limitation of recognized and legitimate
manufacturers, Contractors shall formally substantiate and verifY that product(s) offered
conform with or exceed quality as listed in the specifications.
Contractor shall indicate on the quotation form the manufacturer's name and number if
quoting other than the specified brands, and shall indicate ANY deviation from the
specifications as listed, Other than specified items offered requires complete descriptive
technical literature marked to indicate detail(s) conformance with specifications and MUST
BE INCLUDED WITH THE QUOTE. NO QUOTES WTI..L BE CONSIDERED
WITHOUT THIS DATA.
Lacking any written indication ofintent to quote an alternate brand or model number, the bid
will be considered as a quote in complete compliance with the specifications as listed on the
attached form.
QUOTE NO: V A-QT03-003
DATE: 06117103
CITY OF MIAMI BEACH
5
1.11 (NOT USED)
1.12 (NOT USED)
1.13 NON-CONFORMANCE TO CONTRACT CONDmONS:
Items may be tested for compliance with specifications. Item delivered, not confonning to
specifications, may be rejected and returned at vendor's expense, These items and items not
delivered as per delivery date in quote and/or purchase order may be purchased on the open
market, Any increase in cost may be charged against the contractor, Any violation of these
stipulations may also result in:
A) Contractor's name being removed from the vendor list,
B) All departments being advised not to do business with vendor,
1.14 SAMPLES:
Samples of items, when required, must be furnished free of expense, Contractors will be
responsible for the removal of all samples furnished within (30) days after bid opening, All
samples will be disposed of after thirty (30) days, Each individual sample must be labeled
with contractor's name, Failure of contractor to either deliver required samples or to clearly
identify samples may be reason for rejection of the quote, Unless otherwise indicated, samples
should be delivered to the Property Management Director, 1245 Michigan Avenue, Miami
Beach, Florida 33139.
1.15 DELIVERY:
Unless actual date of delivery is specified (or if specified delivery cannot be met), show
number of days (in calendar days) required to make delivery after receipt of purchase order, in
space provided, Delivery time may become a basis for making an award, Delivery shall be
within the normal working hours of the user, Monday through Friday, excluding holidays,
1.16 INTERPRETATIONS:
Unless otherwise stated in the quotation, any questions concerning conditions and
specifications should be submitted in writing to the Property Management Director, 1245
Michigan Avenue, Miami Beach, Florida 33139. Fax (305) 673-7650.
1.17 (NOT USED)
1.18 AWARDS:
In the best interest of the City of Miami Beach, the City reserves the right to reject all quotes
or any portion of any quote they deem necessary for the best interest of the City; to accept
any item or group of items unless qualified by the bidder; to acquire additional quantities at
prices quoted on the Quotation Form unless additional quantities are not acceptable, in which
case the Quote Form must be noted "QUOTE IS FOR SPECIFIED QUANTITY ONLY",
All awards made as a result of this quote shall conform to applicable Florida Statutes,
QUOTE NO: V A-QT03-OO3
DATE: 06117103
CITY OF MIAMI BEACH
6
1.'19 QUOTE OPENING:
Quotes shall be opened and publicly read on the date, time and place specified on the Quote
Form, All quotes received after the date, time, and place shall be returned unopened.
1.20 INSPECTION, ACCEPTANCE & TITLE:
Inspection and acceptance will be at destination unless otherwise provided, Title t%r risk of
loss or damage to all items shall be the responsibility of the successful bidder until acceptance
by the buyer unless loss or damage result from negligence by the buyer, If the materials or
services supplied to the City are found to be defective or not conform to specifications, the
City reserves the right to cancel the order upon written notice to the seller and return product
at contractor's expense,
1.21 PAYMENT:
Payment will be made by the City after the items awarded to a vendor have been received,
inspected, and found to comply with award specifications, free of damage or defect and
properly invoiced,
1.22 DISPUTES:
In case of any doubt or difference of opinion as to the items to be furnished hereunder, the
decision of the City shall be final and binding on both parties,
1.23 LEGAL REQUIREMENTS:
Federal, State, county and city laws, ordinances, rules and regulations that in any manner
affect the items covered herein apply, Lack of knowledge by the bidder will in no way be a
cause for relief from responsibility,
1.24 (NOT USED)
1.25 (NOT USED)
1.26 PATENTS & ROYALTIES:
The Contractor, without exception, shall indemnify and save harmless the City of Miami
Beach, Florida and its employees from liability of any nature or kind, including cost and
expenses for, or on account of, any copyrighted, patented, or unpatented invention, process,
or article manufactured or used in the perfonnance of the contract, including its use by The
City of Miami Beach, Florida, If the contractor uses any design, device or materials covered
by letters, patent, or copyright, it is mutually understood and agreed, without exception, that
the quote prices shall include all royalties or cost arising from the use of such design, device,
or materials in any way involved in the work,
1.27 OSHA:
The Contractor warrants that the product supplied to the City of Miami Beach, Florida shall
conform in all respects to the standards set forth in the Occupational Safety and Health Act of
1970, as amended, and the failure to comply with this condition will be considered as a breach
of contract, Any fines levied because ofinadequacies to comply with these requirements shall
be borne solely by the Contractor responsible for same,
QUOTE NO: V A-QT03-003
DATE: 06/17103
CITY OF MIAMI BEACH
7
1.28 SPECIAL CONDIDONS:
Any and all Special Conditions that may vary from these General Conditions shall have
precedence.
1.29 ANTI-DISCRIMINATION:
Contractor certifies that he/she is in compliance with the non-discrimination clause contained
in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to
equal employment opportunity for all persons without regard to race, color, religion, sex or
national origin,
1.30 AMERICAN WITH DISABILITIES ACT:
Call (305) 673-7490NOICE to request material in accessible format; sign language
interpreters (five days in advance when possible), or information on access for persons with
disabilities, For more information on ADA compliance please call the Heidi Johnson Wright at
the Public Works Department at 305,673-7080,
1.31 QUALITY:
All materials used for the manufacture or construction of any supplies, materials or equipment
covered by this bid shall be new, The items quoted must be new, the latest model, ofthe best
quality, and highest grade workmanship,
1.32 (NOT USED)
1.33 LIABiliTY, INSURANCE, LICENSES AND PERMITS:
Where Contractors are required to enter or go onto City of Miami Beach property to deliver
materials or perform work or services as a result of a quotation award, the successful
Contractor will assume the full duty, obligation and expense of obtaining all necessary
licenses, permits and insurance and assure all work complies with all applicable Dade County
and City of Miami Beach building code requirements and the South Florida Building Code.
The Contractor shall be liable for any damages or loss to the City occasioned by negligence of
the Contractor (or agent) or any person the Contractor has designated in the completion of
the contract as a result of his or her bid,
1.34 PERFORMANCE BONDS, CERTIFICATES OF INSURANCE:
After acceptance of quote, the City will notify the successful Contractor to submit a
performance bond and certificate ofinsurance in the amount specified in Special Conditions.
1.35 DEFAULT:
Failure or refusal of a Contractor to execute a contract upon award, or withdrawal of a bid
before such award is made, may result in forfeiture of that portion of any surety required
equal to liquidated damages incurred by the City thereby, or where surety is not required,
failure to execute a contract as described above may be grounds for removing the Contractor
from the City's vendor list,
QUOTE NO: V A-QT03-OO3
DATE: 06/11103
CITY OF MIAMI BEACH
8
1.36 CANCELLATION:
In the event any of the provisions of this quote are violated by the contractor, the Property
Management Director shall give written notice to the Contractor stating the deficiencies and
unless deficiencies are corrected within ten (10) days, recommendation will be made for
immediate cancellation, The City reserves the right to terminate any contract resulting from
this invitation at any time and for any reason, upon giving thirty (30) days prior written notice
to the other party,
1.37 BILLING INSTRUCTIONS:
Invoices, unless otherwise indicated, must show purchase order numbers and shall be
submitted in DUPLICATE to the City of Miami Beach Property Management Division, 1245
Michigan Avenue. Miami Beach. Florida 33139.
1.38 (NOT USED)
1.39 (NOT USED)
1.40 NOTE TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH:
Receiving hours are Monday through Friday, excluding holidays, from 8:30 AM, to 5:00
P,M,
1.41 SUBSTITUTIONS:
The City of Miami Beach, Florida WTI.L NOT accept substitute shipments of any kind,
Contractors are expected to furnish the brand quoted in their quote once awarded, Any
substitute shipments will be returned at the Contractor's expense,
1.42 FACILITIES:
The City reserves the right to inspect the Contractor's facilities at any time with prior notice,
1.43 BID TABULATIONS:
Contractors desiring a copy of the bid tabulation may request same by enclosing a self-
addressed stamped envelope with the bid,
1.44 (NOT USED)
1.45 (NOT USED)
1.46 CLARIFICATION AND ADDENDA TO QUOTE SPECMCATIONS:
If any person contemplating submitting a quote under this solicitation is in doubt as to the true
meaning of the specifications or other quote documents or any part thereof, the Contractor
must submit to the City of Miami Beach Property Management Director at least two (2)
calendar days prior to scheduled quote opening, a request for clarification,
All such requests for clarification must be made in writing and the person submitting the
QUOTE NO: V A-QT03-003 CITY OF MIAMI BEACH
DATE: 06/17/03 9
request will be responsible for its timely delivery,
Any interpretation of the quote, if made, will be made only by Addendum duly issued by the
City of Miami Beach Property Management Director, The City shall issue an Informational
Addendum if clarification or minimal changes are required, The City shall issue a FonnaI
Addendum if substantial changes which impact the technical submission of quotes is required,
A copy of such Addendum shall be sent by mail or facsimile to each Contractor receiving the
Solicitation, In the event of conflict with the original Contract Documents, Addendum shall
govern all other Contract Documents to the extent specified. Subsequent addendum shall
govern over prior addendum only to the extent specified, The Contractor shall be required to
acknowledge receipt ofthe Formal Addendum by signing in the space provided on the Quote
Proposal Fonn, Failure to acknowledge Addendum may deem its quote non-responsive;
provided, however, that the City may waive this requirement when in its best interest. The
City will not be responsible for any other explanation or interpretation made verbally or in
writing by any other City representative,
1.47 DEMONSTRATION OF COMPETENCY:
1) Pre-award inspection of the Contractor's facility may be made prior to the award of
contract. Quotes will only be considered from finns which are regularly engaged in the
business of providing the goods and/or services as described in this invitation for quote,
Contractors must be able to demonstrate a good record of performance for a reasonable
period of time, and have sufficient financial support, equipment and organization to insure
that they can satisfactorily execute the services if awarded a contract under the tenns and
conditions herein stated, The tenns "equipment and organization" as used herein shall be
construed to mean a fully equipped and well established company in line with the best
business practices in the industry and as determined by the City Of Miami Beach,
2) The City may consider any evidence available regarding the financial, technical and other
qualifications and abilities ofa Contractor, including past perfonnance (experience) with the
City in making the award in the best interest of the City,
3) The Property Management Director may require Contractors to show proof that they
have been designated as authorized representatives of a manufacturer or supplier which is the
actual source of supply, In these instances, the City may also require material infonnation
from the source of supply regarding the quality, packaging, and characteristics of the products
to be supplies to the City through the designated representative, Any conflicts between this
material information provided by the source of supply and the infonnation contained in the
Contractor's Proposal may render the quote non-responsive,
4) The City may, during the period that the Contract between the City and the successful
Contractor is in force, review the successful Contractor's record of perfonnance to insure
that the Contractor is continuing to provide sufficient financial support, equipment and
organization as prescribed in this Solicitation, Irrespective of the Contractor's
perfonnance on contracts awarded to it by the City, the City may place said contracts on
probationary status and implement termination procedures ifthe City determines that the
successful Contractor no longer possesses the financial support, equipment and
organization which would have been necessary during the quote evaluation period in
QUOTE NO: V A-QT03-003 CITY OF MIAMI BEACH
DATE: 06117/03 10
order to comply with this demonstration of competency section,
1.48 DETERMINATION OF AWARD
The City shall award the contract to the lowest and best Contractor, In determining the
lowest and best Contractor, in addition to price, there shall be considered the following:
a. The ability, capacity and skill of the Contractor to perform the Contract,
b. Whether the Contractor can perform the Contract within the time specified,
without delay or
c, The character, integrity, reputation, judgment, experience and efficiency of the
bidder,
d. The quality of performance of previous contracts,
e, The previous and existing compliance by the Contractor with laws and
ordinances relating to the Contract"
1.49 ASSIGNMENT:
The Contractor shall not assign, transfer, convey, sublet or otherwise dispose of this contract,
including any or all of its right, title or interest therein, or his or its power to execute such
contract to any person, company or corporation without prior written consent of the City of
Miami Beach,
1.50 LAWS, PERMITS AND REGULATIONS:
The Contractor shall obtain and pay for all licenses, permits and inspection fees required for
this project; and shall comply with all laws, ordinances, regulations and building code
requirements applicable to the work contemplated herein,
1.51 OPTIONAL CONTRACT USAGE:
As provided in Section 287,042 (17), Florida Statutes, other State agencies may purchase
from the resulting contract, provided the Department of Management Services, Division of
Procurement, has certified its use to be cost effective and in the best interest of the State,
Contractors have the option of selling these commodities or services certified by the Division
to the other State agencies at the agencies option,
1.52 SPOT MARKET PURCHASES:
It is the intent of the City to purchase the items specifically listed in this bid from the awarded
vendor. However, items that are to be ASpot Market Purchased=: may be purchased by other
methods, i,e, Federal, State or local contracts,
1.53 ELIMINATION FROM CONSIDERATION
This quote solicitation shall not be awarded to any person or firm which is in arrears to the
County upon any debt, taxes or contracts which are defaulted as surety or otherwise upon any
obligation to the County,
QUOTE NO: V A-QTOJ..OO3
DATE: 06117/03
CITY OF MIAMI BEACH
11
1.54 WAIVER OF INFORMALITIES
The City reserves the right to waive any infonnalities or irregularities in this bid solicitation,
1.55 ESTIMATED QUANTITIES
Estimated quantities or estimated dollars, if provided, are for City guidance only. No
guarantee is expressed or implied as to quantities or dollars that will be used during the
contract period, The City is not obligated to place any order for a given amount subsequent to
the award of this solicitation, Estimates are based upon the City's actual needs and/or usage
during a previous contract period, The City for purposes of determining the low bidder
meeting specifications may use said,
1.56 COLLUSION
Quotes from related parties. Where two (2) or more related parties each submit a quote or
proposal for any contract, such bids or proposals shall be presumed to be coUusive, The
foregoing presumption may be rebutted by presentation of evidence as to the extent of
ownership, control and management of such related parties in the preparation and submittal of
such bids or proposals, Related parties mean bidders or proposers or the principals thereof
which have a direct or indirect ownership interest in another bidder or proposer for the same
contract or in which a parent company or the principals thereof of one (1) bidder or proposer
have a direct or indirect ownership interest in another bidder or proposer for the same
contract, Quotes found to be collusive shall be rejected, Bidders or proposers who have been
found to have engaged in collusion shall be considered non-responsive, and may be suspended
or debarred, and any contract resulting from collusive bidding may be terminated for default,
1.57 DISPUTES
In the event ofa conflict between the documents, the order of priority of the documents shall
be as follows:
. Any agreement resulting from the award of this Quote (if applicable); then
. Addenda released for this Quotation, with the latest Addendum taking precedence;
then
. The Quotation; then
. Awardee's Quote,
1.58 REASONABLE ACCOMMODATION
In accordance with the Title IT of the Americans with Disabilities Act, any person requiring an
accommodation at the RFP opening because of a disability must contact Heidi Johnson
Wright at the Public Works Department at (305) 673-7080,
1.59 GRATUITIES
Proposers shall not offer any gratuities, favors, or anything of monetary value to any official,
employee, or agent ofthe City, for the purpose of influencing consideration of this quotation,
DATE: 06/17/03
12
1.60 SIGNED QUOTE CONSIDERED AN OFFER
The signed quote shall be considered an offer on the part of the Contractor, which offer shall
be deemed accepted upon approval by the City and in case of default on the part of successful
Contractor, after such acceptance, the City may procure the items or services from other
sources and hold the Contractor responsible for any excess cost occasioned or incurred
thereby. Additionally, the City may take such action,
Any questions or clarifications concerning this Invitation to Quote shall be submitted in
writing by mail or facsimile to the Property Management Department, 1245 Michigan
Avenue, Miami Beach, FL 33139 FAX: (305) 673-7650. The quote project number shall be
referenced on all correspondence, All questions must be received no later than seven (7)
calendar days prior to the scheduled bid opening date,
All responses to questions/clarifications will be sent to all prospective bidders in the form of
an addendum, NO QUESTIONS WILL BE RECEIVED VERBALLY OR AFTER SAID
DEADLINE,
1.62 TIE QUOTES:
Please be advised that in accordance with Florida Statues Section 287,087, regarding identical
tie bids, preference will be given to vendors certifying that they have implemented a drug free
work place program, A certification form will be required at that time,
1.63 PUBLIC ENTITY CRIMES (pEe):
A person or affiliate who has been placed on the convicted vendor list following a conviction
for public entity crimes may not submit a bid on a contract to provide any goods or services
to a public entity, may not submit a bid on a contract with a public entity for the construction
or repair of a public building or public work, may not submit bids on leases of real property to
public entity, may not be awarded or perform work as a contractor, supplier, sub-contractor,
or consultant under a contract with a public entity , and may not transact business with any
public entity in excess of the threshold amount provided in Sec, 287,017, for CATEGORY
TWO for a period of36 months from the date of being placed on the convicted vendor list.
QUOTE NO: V A-QT03-OO3
DATE: 06117103
CITY OF MIAMI BEACH
13
FIRE ALARM SYSTEM INSTALLATION AT THE BYRON
CARLYLE THEATRE
QUOTATION NO. V A-QT03-003
2.0 SPECIAL CONDmONS
2.1 PURPOSE:
The purpose of this quote is to establish a contract, by means of sealed quotes to a qualified
contractor, for the Fire Alarm System InstaUation at the Byron Carlyle Theatre, as
specified in the bid documents,
2.2 METHOD OF AWARD:
Award of this contract will be made to the lowest responsive, responsible and best Contractor
whose QUOTE will be most advantageous to the City of Miami Beach.
2.3 PAYMENT:
Payment will be made upon final completion of this project, The City will pay the contract
price minus any liquidated damages and/or other damages to the Contractor upon final
completion and acceptance,
2.4 DELIVERY TIME: N/A
2.5 ADDmONSIDELETIONS OF FACILITIES: N/A
2.6 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: N/A
2.7 PRE-BID CONFERENCE/SITE INSPECTION: A Pre-Bid Conference/Site Visit has been
scheduled for 10:00 a.m. on June 24, 2003, at the Byron Carlyle Theatre, located at 500
71st Street, Miami Beach, Fl33141
(See Check List for applicability to this contract)
The Contractor shall be responsible for his work and every part thereof, and for all materials,
tools, appliances and property of every description, used in connection with this particular
project. He shall specifically and distinctly assume, and does so assume, all risks of damage or
injury to property or persons used or employed on or in connection with the work and of all
damage or injury to any person or property wherever located, resulting from any action or
operation under the contract or in connection with the work, It is understood and agreed that
at all times the contractor is acting as an independent contractor.
QUOTE NO: V A-QT03-003
DATE: 06/17/03
CITY OF MIAMI BEACH
14
The contractor, at all times during the full duration of work under this contract, including extra
work in connection with this project shall meet the following requirements:
Maintain Worker's Compensation and Employer's Liability Insurance to meet the statutory
requirements of the State of Florida,
Maintain Comprehensive General Liability Insurance in amounts prescribed by the City (see
checklist for limits) to protect the contractor in the interest of the City against all risks of injury
to persons (including death) or damage to property wherever located resulting from any action
or operation under the contract or in connection with the work. This policy is to provide
coverage for premises/operations, independent contractor, broad form property damage,
products/completed operations and contractual liability,
Maintain Automobile Liability Insurance including Property Damage covering all owned, non-
owned or hired automobiles and equipment used in connection with the work.
Maintain any additional coverages required by the Risk Manager as indicated on the Insurance
Check List,
Name the City of Miami Beach as an additional insured on all liability policies required by this
contract, When naming the City of Miami Beach as an additional insured onto your policies,
the insurance companies hereby agree and will endorse the policies to state that the City will
not be liable for the payment of any premiums or assessments, A copy of the endorsement( s)
naming the City of Miami Beach as an additional insured is required and must be submitted to
the City's Risk Manager.
No change or cancellation in insurance shall be made without thirty (30) days written notice to
the City of Miami Beach Risk Manager,
All insurance policies shall be issued by companies authorized to do business under the laws of
the State of Florida and these companies must have a rating of at least B+:VI or better per
Best's Key Rating Guide, latest edition,
Original signed Certificates of Insurance, evidencing such coverages and endorsements as
required herein, shall be filed with and approved by the City of Miami Beach Risk Manager
before work is started, The certificate must state Bid Number and Title, Upon expiration of
the required insurance, the contractor must submit updated certificates of insurance for as long
a period as any work is still in progress,
It is understood and agreed that all policies of insurance provided by the contractor are primary
coverage to any insurance or self-insurance the City of Miami Beach possesses that may apply
to a loss resulting from the work performed in this contract,
QUOTE NO: V A-QT03-003
DATE: 06/17103
CITY OF MIAMI BEACH
15
"
All policies issued to cover the insurance requirements herein shall provide full coverage from
the first dollar of exposure, No deductibles will be allowed in any policies issued on this
contract unless specific safeguards have been established to assure an adequate fund for
payment of deductibles by the insured and approved by the City's Risk Manager,
The liability insurance coverage shall extend to and include the following contractual indemnity
and hold harmless agreement:
"The Contractor hereby agrees to indemnifY and hold harmless the City of Miami Beach, a
municipal corporation, its officers, agents, and employees from all claims for bodily injuries to
the public in and up to the amount of $1,000,000,00 for each occurrence and and for all
damages to the property of others in and up to the amount of $1,000,000,00 for each
occurrence per the insurance requirement under the specifications including costs of
investigation, all expenses of litigation, including reasonable attorney fees and the cost of
appeals arising out of any such claims or suits because of any and all acts of omission or
commission of any by the contractor, his agents, servants, or employees, or through the mere
existence of the project under contract",
The foregoing indemnity agreement shall apply to any and all claims and suits other than claims
and suits arising out of the sole and exclusive negligence of the City of Miami Beach, its
officers, agents, and employees, as determined by a court of competent jurisdiction,
The Contractor will notify his insurance agent without delay of the existence of the Hold
Harmless Agreement contained within this contract, and furnish a copy of the Hold Harmless
Agreement to the insurance agent and carrier,
The Contractor will obtain and maintain contractual liability insurance in adequate limits for the
sole purpose of protecting the City of Miami Beach under the Hold Harmless Agreement from
any and all claims arising out of this contractual operation,
The Contractor will secure and maintain policies of subcontractors. All policies shall be made
available to the City upon demand, Compliance by the contractor and all subcontractors with
the foregoing requirements as to carrying insurance and furnishing copies of the insurance
policies shall not relieve the contractor and all subcontractors of their liabilities and obligations
under any Section or Provisions ofthis contract, Contractor shall be as fully responsible to the
City for the acts and omissions of the subcontractor and of persons employed by them as he is
for acts and omissions of persons directly employed by him,
Insurance coverage required in these specifications shall be in force throughout the contract
term. Should any awardee fail to provide acceptable evidence of current insurance within seven
days of receipt of written notice at any time during the contract term, the City shall have the
right to consider the contract breached and justifying the tennination thereof
If Contractor does not meet the insurance requirements of the specifications; alternate
insurance coverage, satisfactory to the Risk Manager, may be considered,
QUOTE NO: V A-QT03-003
DATE: 06117103
CITY OF MIAMI BEACH
16
It is understood and agreed that the inclusion of more than one insured under these policies
shall not restrict the coverage provided by these policies for one insured hereunder with
respect to a liability claim or suit by another insured hereunder or an employee of such other
insured and that with respect to claims against any insured hereunder, other insureds hereunder
shall be considered members of the public; but the provisions of this Cross Liability clause shall
apply only with respect to liability arising out ofthe ownership, maintenance, use, occupancy
or repair of such portions of the premises insured hereunder as are not reserved for the
exclusive use of occupancy of the insured against whom claim is made or suit is filed,
QUOTE NO: V A-QT03-003
DATE: 06/17103
CITY OF MIAMI BEACH
17
INSURANCE CHECK LIST
xxx 1, Workers' Compensation and Employer's Liability per the Statutory limits of the state of
Florida,
xxx 2, Comprehensive General Liability (occurrence fonn), limits ofliability $ 1.000.000,00 per
occurrence for bodily injury property damage to include Premises! Operations; Products,
Completed Operations and Contractual Liability, Contractual Liability and
Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance
requirements" of specifications),
xxx 3, Automobile Liability - $1,000,000 each occurrence ~ ownedlnon-ownedlhired
automobiles included.
4,
Excess Liability - $
.00 per occurrence to follow the primary coverages,
XXX 5,
The City must be named as and additional insured on the liability policies; and it must be
stated on the certificate,
6.
Other Insurance as indicated:
,00
,00
,00
,00
,00
,00
_ Builders Risk completed value
_ Liquor Liability
_ Fire Legal Liability
_ Protection and Indemnity
_ Employee Dishonesty Bond
Other
$
$
$
$
$
$
XXX 7,
Thirty (30) days written cancellation notice required,
xxx 8.
Best's guide rating B+:VI or better, latest edition,
XXX 9,
The certificate must state the bid number and title
CONTRACTOR AND INSURANCE AGENT STATEMENT:
We understand the Insurance Requirements of these specifications and that evidence of this insurance
shall be included on the Quotation package,
---1ll:.ian Feero
Contlactor
~~
Signature of Contractor
QUOTE NO: V A-QT03-OO3
DATE: 06/17/03
CITY OF MIAMI BEACH
18
"
2.9 VENDOR APPLICATION: N/A
2.10 CONTACT PERSON:
For any additional information regarding the specifications and requirements of this project,
contact Brad Judd, Property Management Director at (305) 673-2984.
2.11 SAMPLES:
The Contractor shall provide upon request, a complete and accurate sample of the product(s)
which they propose to furnish,
2.12 BID, PERFORMANCE, AND BUDGET
A Bid Bond is not required, however the successful Contractor will be required to furnish
Performance and Payment Bonds, each in the amount of one hundred (100%) percent of the
Contract amount,
2.13 LIQUIDATED DAMAGES:
The Contractor agrees to pay the City liquidated damages in the amount of$200 per calendar
day beyond the ninety (90) day substantial completion date,
2.14 DISCOUNTS (From published price lists): N/A
2.15 ESTIMATED QUANTlTlES: N/A
2.16 WARRANTY:
The successful Contractor will be required to warranty all work performed, The complete
Warranty shaD be described in detail on the attached Bid Form, The work performed on
the Fire Alarm Installation will require a minimum warranty of one (1) year,
2.17 PRODUCT/CATALOG INFORMATION: N/A
2.18 REFERENCES (PROVIDE 4 REFERENCES, PLEASE SEE PAGE 25)
2.19 COMPLETE PROJECT REQUIRED:
These specifications describe the various items or classes of work required, enumerating or
defining the extent of same necessary, but failure to list any items or classes under scope of
the several sections shall not relieve the contractor from furnishing, installing or perfonning
such work where required by any part of these specifications, or necessary to the satisfactory
completion ofthe project,
2.20 FACILITY LOCATION:
The Byron Carlyle Theatre is located at 500 7Iot Street, Miami Beach PI 33141.
QUOTE NO: V A-QT03-003
DATE: 06117/03
CITY OF MIAMI BEACH
19
2.~1 CONTRACTOR QUALIFICATIONS:
In order for quotes to be considered, Contractors must submit with their quote, evidence that
they are qualified to satisfactorily perform the specified work. Evidence shall include all
information necessary to certify that the Contractor: maintains a permanent place ofbusiness;
has technical knowledge and practical experience in the type of equipment included in this
scope of work; has available the organization and qualified manpower to do the work; has
adequate financial status to meet the financial obligations incident to the work; has not had
just or proper claims pending against him or his work; and has provided Fire Alarm Projects
similar to the Byron Carlyle Theatre, as specified on the bid form, The evidence will consist of
listing of work that has been provided to public and private sector clients, ie, nature of work
and number of similar projects completed within the last three (3) years,
2.29 LATE QUOTES:
At time, date, and place above, quotes will be publicly opened, Any quotes or proposals
received after time and date specified shall be retimed to the bidder unopened, The
responsibility of submitting a quote before the stated time and date is solely and strictly the
responsibility ofthe proposer, The City is not responsible for delays caused by mail, courier
service, including U.S, Mail, or any other occurrence,
2.30 EXCEPTIONS TO SPECIFICATIONS: N/A
2.31 COMPLETE INFORMATION REQUIRED ON QUOTE FORM:
All quotes must be submitted on the attached Quote Form and all blanks filled in, To be
considered a valid bid, the ORIGINAL AND ONE COpy ofthe Quote Form pages and all
required submittal information must be returned, properly completed, in a sealed envelope as
outlined in the first paragraph of General Conditions,
2.32 MAINTENANCE AGREEMENT: (N/A)
2.33 EQUAL PRODUCT: (N/A)
QUOTE NO: V A-QT03-003
DATE: 06117103
CITY OF MIAMI BEACH
20
Section 3
MEASUREMENT AND PAYMENT
3.1 Measurement of Quantities - All work completed under this Contract shall be measured
by the Engineer, according to United States Standard Measures, All measurements shall be taken
horizontal or vertical, except for paving surfaces, which will be taken along the actual surface of the
pavement, No allowance shall be made for surfaces laid over a greater area than authorized or for
material moved from outside of slope-stakes and lines shown on the Plans, except where such work is
done upon written instructions ofthe Engineer,
3.2 Scope of Payments - It is understood and agreed that the Contractor shall receive and
accept the prices and rates, as herein specified, in full payment for furnishing all materials, labor,
equipment, and tools, and for perfonning all the Work contemplated and embraced in the attached
Specifications and Proposal, also for all loss or damage arising out of the nature of the Work
aforesaid, or from the action of the elements or for any unforeseen difficulties or obstructions which
may arise or be encountered in the prosecution of the Work, until its final acceptance as hereinafter
provided for, and also for all risks of every description and all expenses incurred by or in consequence
of the suspension or discontinuance of the Work as herein provided for, or for any infringement of
patent, trademark, or copyright, and for the completion of the Work in accordance with the Plans,
Specifications, and Contract,
3.3 Payment and Compensation for Altered Quantities -When Alterations in Plans or
quantities of work not requiring Supplemental Agreements as herein before provided for are ordered
and perfonned, the Contractor shall accept payment in full at the Contract unit price for the actual
quantities of work done; no allowance will be made for anticipated profits; increased or decreased
work involving Supplemental Agreements shall be paid for as stipulated in such agreement.
3.4 Force Account Work - All Extra Work done on a "Force Account" basis shall be
perfonned by such labor, teams, tools, and equipment as may be specified by the Engineer, and will be
paid for in the following manner:
(a) For all labor, teams, and foremen in direct charge of the specified operations, the
Contractor shall receive the current local rate of wages, to be agreed upon in writing before starting
such work, for every hour that said labor, teams, and foremen are actually engaged in such work, to
which shall be added an amount equal to 15 percent of the sum thereof which shall be considered as
full compensation for general supervision and the furnishing and repairing of small tools and ordinary
equipment used on the contract such as picks, hand shovels, plows, etc, In addition to the above, the
Contractor shall receive the actual cost for Social Security Taxes, Unemployment Insurance, and
Workmen's Compensation Insurance involved in such force account work, based on the actual wages
paid the said labor and foremen, No percentage will be added to the cost of such taxes or insurance,
(b) For all materials used the Contractor shall receive the actual cost of such materials,
delivered at the site, as shown by the original receipted bills, but no percentage shall be allowed on
the cost of such materials,
QUOTE NO: V A-QT03-OO3
DATE: 06/17103
CITY OF MIAMI BEACH
21
..
(c) For any special equipment or machinery, such as power driven rollers, tractors, trucks,
shovels, drills, concrete mixers, pumps, and hoists, also industrial railway equipment, crushers, etc"
required for the economical performance of the work, the Engineer shall allow the Contractor a
reasonable rental price to be agreed upon in writing before such work is begun, for each and every
hour that said special equipment is in use on the work, to which sum no percentage shall be added,
The compensation as herein provided shall be received by the Contractor as payment in full
for Extra Work done on a force account basis,
The Contractor's representative and the Inspector shall compare records of extra work done
on a force account basis at the end of each day, Copies of these records shall be made in duplicate
upon a form provided for this purpose by the Inspector and signed by both the Inspector and the
Contractor's representative, one copy being forwarded, respectively, to the Engineer of his authorized
representative, and to the Contractor, All claims for extra work done on a force account basis shall be
submitted as hereinbefore provided by the Contractor upon certified statements, to which shall be
attached original receipted bills covering the costs of and the freight charges and hauling on all
materials used in such work, and such statements shall be submitted to the Engineer on the current
estimate of the month in which work was actually done,
3.5 Omitted Items - The City shall have the right to cancel the portions of the Contract
relating to the construction of any items therein by the payment to the Contractor of a fair and
equitable amount covering all items incurred prior to the date of cancellation or suspension of the
work by order of the Engineer.
3.6 Partial Payments - If the Work progresses according to Contract, the Contractor will be
paid monthly ninety (90) percent of the value ofthe work completed, and materials furnished by the
Contractor under these Specifications, when such materials have been delivered, inspected, and
payments satisfactorily vouched for to the Engineer, provided the materials, in the judgment of the
Engineer, are such as will probably be incorporated in the Work within thirty (30) days; ten (10) per
cent of the amount due being reserved until a final settlement after the completion of the Work.
Contractor shall provide PARTIAL RELEASE OF LIENS with each Application for payment.
It is understood and agreed that the City may also deduct from any estimate, either partial or
final, the amount of any unsatisfied claim against the Contractor for labor, materials, teams,
equipment and/or other things as elsewhere provided herein,
Should any defective work or material be discovered previous to the final acceptance, or
should a reasonable doubt arise previous to the final acceptance as to the integrity of any part of the
completed Work, the estimate and payment for such defective or questioned work shall not be
allowed until the defect has been remedied and causes for doubt removed, The monthly payments
shall be approximate only, and all partial estimates and payments shall be subject to correction in the
QUOTE NO: V A-QT03-003
DATE: 06/17/03
CITY OF MIAMI BEACH
22
final estimate and payment. If the total amount of the retained percentage of the Contract is greatly in
excess of the uncompleted portion of the Contract the City upon consultation with the Property
Management Director, may allow the Contractor a portion ofthe suspended payment, provided that
the City shall at all times retain an amount sufficient to enable it to complete the uncompleted work in
the Contract and liquidate unsatisfied claims,
3.7 Acceptance and Final Payment - Whenever the improvement provided for under this
Contract shall have been completely performed on the part ofthe Contractor, and all parts of the
Work have been approved by the City upon consultation with the Property Management Director,
according to the Contract, and all trash, debris, equipment, and other things used in the construction
removed from the site of the construction and from the adjoining land, the City upon consultation
with the Property Management Director, after final inspection as provided herein, shall certify such
fact to the Board in writing, recommending the acceptance of the Work,
Upon acceptance ofthe Work by the Board, a Final Estimate showing the value of the Work
will be prepared by the Engineer as soon as the necessary measurements and computations can be
made all prior certificates or estimates upon which payments have been made being approximate only
and subject to correction in the Final Estimate,
The amount of the Final Payment, less any sums that may have been deducted or retained
under the provisions of this Contract, will be paid to the Contractor within thirty (30) days after the
Final Payment has been approved by the City upon consultation with the Property Management
Director, provided that the Contractor has furnished to the City a sworn affidavit to the effect that all
bills are paid and no suits are pending in connection with the Work done under this Contract, Upon
this final payment the City is to be released from all liability whatever growing out of this Contract,
No final payment shall be made without the submittal ofthe following documents: the
FINAL RELEASE OF LIEN, THE FINAL RELEASE OR LETTER OF APPROVAL OF
THE SURETY COMPANY, the FINAL CERTIFICATE OF COMPLETION or FINAL
CERTIFICATE OF OCCUPANCY FROM THE BUD..DING OFFICIAL, a LETTER OF
FINAL COMPLETION or LETTER OF FINAL ACCEPTANCE from the AlE of record,
approved by the City,
QUOTE NO: V A-QT03-OO3
DATE: 06/17103
CITY OF MIAMI BEACH
23
FIRE ALARM SYSTEM INSTALLATION AT THE BYRON CARLYLE THEATRE
QUOTATION NO. VA-QT03-003
Proposal Page 1 of 2
We propose to furnish all labor, machinery, tools, means of transportation, supplies,
equipment, materials, services necessary for the Fire Alarm System Installation at the Byron
Carlyle Theatre in accordance with these specifications, (Scope of Work)
LINE ITEM
LUMP SUM
1) FIRE ALARM SYSTEM INSTALLATION
AT THE BYRON CARLYLE THEATRE
GRAND TOTAL:
$ 56,304.00
QUOTE NO: V A-QT03-003
DATE: 06117103
CITY OF MIAMI BEACH
24
:
FIRE ALARM SYSTEM INSTALLATION AT THE BYRON
CARLYLE THEATRE
QUOTATION NO. V A-QT03-003
Proposal Page 2 of 2
PAYMENT TERMS: 2%/10 EOM. Hother, specify here
ANY LETTERS, ATTACHMENTS, OR ADDmONAL INFORMATION TO BE
CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE.
SUB1\11'1 U;D BY: Brian Feero
COMPANY NAME: Fire Control ~, Tnr
.--.T
SIGNED:
~--
, --.../
(I certify that I am authorized to execute this proposal and
commit the quoting firm)
Contracton !!!!!!! acknowledge receipt of addendum (if applicable).
Amendment No.1:
Insert Date
Amendment No, 2:
Insert Date
NAMErrITLE(print):
Brian Feero, President
ADDRESS: 5601 NW 9 Ave. Suite 100
CITY/STATE: Fort Lauderdale. FL ZIP: 3310Q
TELEPHONE NO: 954-958-9111 ext.10
FACSIMILE NO: 954-958-9933
QUOTE NO: V A-QT03-003 CITY OF MIAMI BEACH
DATE: 06/17103 25
..
FIRE ALARM SYSTEM INSTALLATION AT THE BYRON CARLYLE THEATRE
QUOTATION NO. VA-QT03-003
CHECK LIST
To ensure that your quotation is submitted in conformance with the Contract Documents, please
veritY that the following items have been comnleted and submitted as reauired,
X Original and one copy of bid (including all submittal information)
General Conditions Section 1,1
Special Conditions Section 2,31
X Execution of Quote
General Conditions Section 1,2
EquivalentslEqual Product
General Condition Section 1.1 0
Special Conditions Section 2.33
Insurance and Indemnification (including Insurance Checklist)
X General Condition Section 1,34
Special Conditions Section 2,8
BidlPerformance Bond
General Condition Section 1,34
Special Conditions Section 2,12
X Warranty
Special Conditions Section 2.16
Product/Catalog Information
Special Conditions Section 2,17
X References
Special Conditions Page 27
X Bidder Qualifications
Special Conditions Section 2.21
Exceptions to Specifications
Special Conditions Section 2.30
Contractor's Questionnaire
X (page 28)
QUOTE NO: V A-QTOJ.ooJ CITY OF MIAMI BEACH
DATE: 06/17/OJ 26
--- _.~- - --_.---_...---
FIRE ALARM SYSTEM INSTALLATION AT THE BYRON CARLYLE
mEATRE
QUOTATION NO. VA-QT03-003
CUSTOMER REFERENCE LISTING
Contractor's shall furnish the names, addresses, and telephone numbers of a minimum offour (4) fums
or government organizations for which the Contractor is currently furnishing or has furnished, similar
services,
1)
Company Name
Nieman Marcus
Address
390 San Loren7.o Av~ r.or~l r,~hles
Contact Person/Contract Amount He c tor Lop e z $ 2 3 , 854 . 73
Telephone Number 561-278-8362
2)
Company Name
Dade Pap~r Comp~ny
Address
9601 NW 112 Ave. Miami
Contact Person/Contract Amount Pat K r i e gal $ 4 4 , 5 2 2
Telephone Number
954-786-1642
3)
Company Name
r.it'y r.pnt'pr
Address
101 N. Federal Highway Boca Raton
Contact Person/Contract Amount He c tor L 0 D e z $ 3 2 . 6 2 5
Telephone Number
561-278-8362
4)
Company Name
Weston Nissan Volvo
Address
3650 Weston Road Davie
Contact Person/Contract Amount She 1 b y S tau t $ 2 1 , 840
Telephone Number 954-583-6788
QUOTE NO: V A-QTOJ-003
DATE: 06/17103
CITY OF MIAMI BEACH
27
CONTRACTOR'~ OUESTIONNAIRE
NOTE:
Information supplied in response to this questionnaire is subject to verification.
Inaccurate or incomplete answers may be grounds for disqualification from
award of tbis bid.
Submitted to City of Miami Beach, Florida:
By Fire Controls. rne. .
PrincipalOffice 5601 NW 9 Ave. Suite 100 Ft. Lauderdale FL
How many years has your organization been in business as a General Contractor under your present
business name? N / A
Does your organization have current occupational licenses entitling it to do the work contemplated in
this Contract? Yes
State of Florida occupational license - state type and number: N / A
Dade County certificate of competency - state type and number: E F 0 0 0 1 0 4 2
City of Miami Beach occupational license - state type and number: N / A
Include copies of above licenses and certificates with proposal.
How many years experience in similar work has your organization had?
(A) As a General Contractor 5
(B) As a Sub-Contractor 5
(C) What contracts has your organization completed?
Contract Amt Class of Work When Completed Name/Address of Owner
Have you ever had a contract terminated (as prime contractor or sub-contractor, under existing
company name or another company name) due to failure to comply with contractual
specifications? No
If so, where and why?
Has any officer or partner of your organization ever failed to complete a construction contract
handled in his own name?
No
QUOTE NO: V A-QTOJ..OO3
DATE: 06/17103
CITY OF MIAMI BEACH
28
If so, state name of individual, name of owner, and reason thereof
In what other lines of business are you financially interested or engaged? Non e
Give references as to experience, ability, and financial standing
What equipment do you own that is available for the proposed work and where located?
Fire Control Instruments (F.C.I.)
What Bank or Banks have you arranged to do business with during the course of the Contract should
it be awarded to you? No
Please list the names and addresses of the subcontractors to be used for the portions of the work
listed below,
None
I HEREBY CERTIFY that the above answers are true and correct.
----"
~_/
(SEAL)
(SEAL)
AGREEMENT
QUOTE NO: V A-QT03-003
DATE: 06/17/03
CITY OF MIAMI BEACH
29
tHIs AGREEMENT made this 11 th day of AUI!:1lst 20.11..3-, A.D, between the
-'
CITY OF MIAMI BEACH, a Florida municipal corporation, hereinafter called the City,
which term shall include its successors and assigns, party of the one part, and
Fire Controls, Inc.
5601 NW 9th Ave. Fort Lauderdale, FL 33309
the other part,
WITNESSETH that the said Contractor for the consideration and compensation herein agreed to be
paid and the said City in consideration of the construction of improvements to be done by said
Contractor and designated" FIRE ALARM SYSTEM INSTALLATION AT THE BYRON
CARLYLE THEATRE" by said City, do hereby mutually agree as follows:
}, This Agreement shall extend to and be obligatory upon said City, its successors and assigns,
and upon said Contractor and its heirs, successors and assigns, Neither this Agreement nor
any part thereof nor any part of the Work herein contemplated, shall be assigned or sublet,
nor shall any sums of money provided to be paid to said Contractor be assigned by said
Contractor to anyone without the consent of the City Commission of said City evidenced by
its resolution,
the Contract Documents and such alterations as may be made in said Plans and Specifications
as therein provided for, are hereby referred to and made a part of this Agreement and the
terms and conditions set forth therein, except when in direct conflict with this written
Contract, are as much a part hereof as if copied herein, If conflicts exist between them and
this written instrument, only that part of the matter in direct conflict herewith shall not be
construed to be a part hereof
3, The Contractor shall commence work within seven (7) days of the Notice to Proceed and
shall construct and complete in a good and workmanlike manner the materials herein referred
to, strictly in accord herewith the following:
3,} The Contractor shall be Substantially Completed with the Work within ninrty (90
calendar days after the date when the Contract Time commences to run as provided
in paragraph 2,3 of the General Conditions, and completed and ready for final
payment in accordance with paragraph 14,13 of the General Conditions within one-
hundred-twenty (120) calendar days after the date when the Contract Time
commences to run,
QUOTE NO: V A-QT03-003
DATE: 06/17103
CITY OF MIAMI BEACH
30
3,2
,>
Damages - City and Contractor recognize that the City will suffer direct financial loss
if Work is not completed within the Contract times specified in paragraph 3,1 above
(or alternate bid item No, 1, if awarded by City) plus any extensions thereof allowed
in accordance with Article 12 of the General Conditions, They also recognize the
delays, expense and difficulties involved in proving in a legal or arbitration proceeding
the actual loss suffered by Owner if the Work is not completed on time, and therefore
time is of the essence, Accordingly, instead of requiring any such proof Contractor
agrees to forfeit and pay Owner as liquidated damages for delay (but not as a
penalty) the amount of Two Hundred Dollars ($200.00) for each calendar day that
expires after the Contract Time specified in paragraph 3.1 for Substantial
Completion until the Work is substantially complete, After Substantial Completion if
Contractor shall neglect, refuse, or fail to complete the remaining Work within the
Contract Time, Contractor shall pay Owner Two Hundred Dollars ($200.00) for
each calendar day that expires after the time specified in Paragraph 3.1 for
completion and readiness for final payment. These amounts represent a
reasonable estimate of Owner=s expenses for extended delays and for inspection,
engineering services and administrative costs associated with such delay,
4. In such construction said Contractor shall furnish all implements, machinery, equipment,
transportation, tools, materials, supplies labor, and other things necessary to the execution
and completion of the Work, nothing being required of the City except that it may, at its
expense, supervise such construction and enter upon and inspect the same at all reasonable
times,
5, If any dispute arises between the City and said Contractor with reference to the meaning or
requirements of any part of this Contract and they cannot agree, the more stringent
requirements shall govern as detennined by the City,
6, If the Contractor shall complete the construction herein contemplated in a good and
workmanlike manner within the time herein specified and in accord herewith, the said City
shall pay to the Contractor the contract sum in accordance with the Conditions of the
Contract, The City, by allowing Contractor to continue with said construction after the time
for its completion hereinbefore stated shall not deprive City of the right to exercise any option
in this Agreement contained nor shall it operate to alter any other tenn of this Agreement.
7, The Contractor shall file with the Procurement Director of said City of Miami Beach a
Perfonnance and Labor and Material Payment Bond, each in the amount of 100 percent of
Contract Amount, in the fonn as set forth herein or as otherwise approved by the City of
Miami Beach City Attorney and shall be executed by said Contractor and Surety Agent
authorized to do business in the State of Florida,
8, The Contractor shall file Insurance Certificates, as required, and they must be signed by a
QUOTE NO: V A-QT03-003
DATE: 06/17/03
CITY OF MIAMI BEACH
31
..
Registered Insurance Agent licensed in the State of Florida and approved by the City of
Miami Beach Risk Manager,
.
"
9, All documents shall be executed satisfactorily to said City and until Bonds and Insurance
Certificates have been filed and approved, this Contract Agreement shall not be effective,
10, Owner shall pay Contractor for performance of the Work in accordance with the Contract
Documents in current funds at the lump sum or unit prices presented in the Bid Proposal,
attached to this Agreement, The parties expressly agree that the Contract Price is a stipulated
sum except with regard to the items in the Bid which are subject to unit prices,
Contract Price:
$ $56,304.64
11, The Contract Documents which comprise the entire Agreement between City and Contractor
are attached to this Agreement and made a part hereof.
The Contract Documents may only be amended, modified or supplemented as provided in the
General Conditions,
IN WITNESS WHEREOF the said City has caused this Agreement to be signed by the Mayor of
the City of Miami Beach, Florida and its corporate seal to be affixed, attested by the City Clerk of the
City of Miami Beach and the said Contractor has caused this Agreement to be signed it its name,
Fire Controls, IncJSEAL)
Contractor
CITY OF MIAMI BEACH
.-7
Br.;r~#M4'b
vlu-May
By4-
(Authorized Corporate Officer)
President
ATTEST:
Title
_~y r~
City Clerk
APPROVED AS TO
FORM & lANGUAGE
& FOR EXECUTION
QUOTE NO: V A-QT03-003
DATE: 06/17103
CITY OF MIAMI BEACH
32
, ~-I'f ~
Date