Resolution 2020-31160 RESOLUTION NO. 2020-31160
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) 2020-019-ND, TO
ESTABLISH A POOL OF PAINTING AND WATERPROOFING
CONTRACTORS TO EXPEDITE THE SELECTION OF CONTRACTORS FOR
FUTURE PAINTING AND WATERPROOFING PROJECTS WITH A
CONTRACT PRICE OF $300,000 OR LESS; AND APPROVING THE INITIAL
POOL OF QUALIFIED CONTRACTORS, AS SET FORTH IN EXHIBIT "A" TO
THE COMMISSION MEMORANDUM ACCOMPANYING THIS RESOLUTION;
FURTHER, AUTHORIZING THE CITY MANAGER TO KEEP THE ITB OPEN
FOR THE PURPOSE OF PREQUALIFYING ADDITIONAL PAINTING AND
WATERPROOFING CONTRACTORS, AND DELEGATING TO THE CITY
MANAGER THE AUTHORITY TO ADD OR REMOVE CONTRACTORS TO
THE POOL, PROVIDED SUCH CONTRACTORS MEET THE REQUIREMENTS
OF THE ITB.
WHEREAS, for approximately five years, the City of Miami Beach has had an
agreement for the provision of interior and exterior painting and waterproofing services; and
WHEREAS, the current contract expired on October 21, 2019; and
WHEREAS, on October 4, 2019, the City issued an Invitation to Bid 2020-019-ND (the
"ITB") to establish a successor contract, by means of sealed applications, with qualified
contractors for the establishment of a prequalified pool of painting and waterproofing
contractors; and
WHEREAS, on October 25, 2019, bids were received from Abacron LLC ("Abacron"),
Cunano Builders Corporation ("Cunano"), Endirt LLC ("Endirt"), Government Business
Development LLC ("Government Business"), Halcyon Builders, Inc. ("Halcyon"), I.D. Painting
Corp. ("I.D. Painting"), Inclan Painting and Waterproofing, Corp. ("Inclan"), Roof Painting by
Hartzell, Inc. ("Hartzell"), and Paint Quest, LLC ("Paint Quest"); and
WHEREAS, in its due diligence, the Procurement Department found that Cunano,
Endirt, Government Business, Halcyon, I.D. Painting, Inclan, Hartzell, and Paint Quest met the
requirements of the ITB; and
WHEREAS, all bidders as listed in Exhibit A have been deemed responsive, responsible
bidders meeting all terms and conditions of the ITB; and
WHEREAS, when a need arises, the City will seek proposals from all prequalified
contractors; and
WHEREAS, for service orders up to $300,000, the approval of the City Manager or
designee will be required in accordance with the City Manager's existing delegated authority
under the City Code; service orders exceeding $300,000 will need to be competitively procured;
and
WHEREAS, to maximize competition among the prequalified contractors, the
Administration is recommending that the ITB remain open, to permit the City Manager to
•
prequalify additional contractors as part of the pool, provided that such contractors meet all of
the requirements of the ITB.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Invitation to
Bid (ITB) No. 2020-019-ND, to establish a pool of painting and waterproofing contractors to
• expedite the selection of contractors for future painting and waterproofing projects with a
contract price of$300,000 or less; approving the initial pool of qualified contractors, as set forth
. in Exhibit "A" to the Commission Memorandum accompanying this Resolution; further,
authorizing the City Manager to keep the ITB open for the purpose of prequalifying additional
painting and waterproofing contractors, and delegating to the City Manager the authority to add
or remove contractors to the pool, provided such contractors meet the requirements of the ITB.
PASSED AND ADOPTED this is day of F--br1(472020.
ATTEST:
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RAF EL E. RANADO, CITY CLERK DAN GELBER, MAYOR
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City Attorney rt_ps_e Date
Resolutions -C7 H
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: February 12, 2020
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) 2020-019-
ND, TO ESTABLISH A POOL OF PAINTING AND WATERPROOFING
CONTRACTORS TO EXPEDITE THE SELECTION OF CONTRACTORS
FOR FUTURE PAINTING AND WATERPROOFING PROJECTS WITH A
CONTRACT PRICE OF $300,000 OR LESS; AND APPROVING THE
INITIAL POOL OF QUALIFIED CONTRACTORS, AS SET FORTH IN
EXHIBIT "A" TO THE COMMISSION MEMORANDUM ACCOMPANYING
THIS RESOLUTION; FURTHER, AUTHORIZING THE CITY MANAGER TO
KEEP THE ITB OPEN FOR THE PURPOSE OF PREQUALIFYING
ADDITIONAL PAINTING AND WATERPROOFING CONTRACTORS, AND
DELEGATING TO THE CITY MANAGER THE AUTHORITY TO ADD OR
REMOVE CONTRACTORS TO THE POOL, PROVIDED SUCH
CONTRACTORS MEET THE REQUIREMENTS OF THE ITB.
RECOMMENDATION
Adopt the Resolution
BACKGROUND/HISTORY
For approximately five years, the City of Miami Beach has had an agreement for the provision of
interior and exterior painting and waterproofing services. The current contract expired on
October 21, 2019. In order to establish a replacement contract, on October 4, 2019, the City
issued an Invitation to Bid 2020-019-ND (the "ITB"). The purpose of the ITB is to establish a
contract, by means of sealed applications, with qualified contractors for the establishment of a
prequalified pool of painting and waterproofing contractors. The pre-qualified pool established
shall effectively create a source of viable contractors from which the City may issue Invitation to
Quotes (ITQs) for various City painting and waterproofing projects during the term 'of the
contract. Further, at any time, the City, through the approval of the City Manager, may accept
applications and add additional or remove contractors to the list of prequalified contractors
during the term of the contract.
ANALYSIS
Page 287 of 1185
The ITB was issued on October 4, 2019, with bid opening date of October 25, 2019. The
Procurement Department issued bid notices to 1,828 companies utilizing www.bidsync.com
website. 53 prospective bidders accessed the advertised solicitation. The notices resulted in
the receipt of nine (9) responses from:Abacron LLC ("Abacron"), Cunano Builders Corporation
("Cunano"), Endirt LLC ("Endirt"), Government Business Development LLC ("Government
Business"), Halcyon Builders, Inc. ("Halcyon"), I.D. Painting Corp. ("I.D. Painting"), Inclan
Painting and Waterproofing, Corp. ("Inclan"), Roof Painting by Hartzell, Inc. ("Hartzell"), and
Paint Quest, LLC ("Paint Quest").
The ITB stated that following the review of applications, the responsive and responsible
bidder(s) meeting all terms and conditions of the ITB will be recommended for award. In its due
diligence, the Procurement Department found that Abacron, Cunano, Endirt, Government
Business, Halcyon, I.D. Painting, Inclan, Hartzell, and Paint Quest met the requirements of the
ITB. Accordingly, all bidders as listed in Exhibit A have been deemed responsive, responsible
bidders meeting all terms and conditions of the ITB and are recommended for award.
FINANCIAL INFORMATION
The funding of this project is as follows:
Account(s) 520-1720- Amount(s) $60,000$110,000$68,000
000325-29-
413-592-00-
00-00 520-
1720-000342-
29-413-592-
00-00-00 168-
9964-000342-
29-400-592-
00-00-00
CONCLUSION
I concur with staff that it is in the best interest of the City to have a pool of prequalified painting
and waterproofing contractors from which proposals can be sought to quickly deploy a
contractor to address an identified painting or waterproofing need of the City. Otherwise,
redundant and time-consuming efforts would be required to qualify contractors each time a need
was identified. In order to continue to maximize competition by continuing to add contractors, I
recommend that the period for submitting applications be extended to be consistent with the
term of the contract. New applicants that meet the ITB requirements will be added to the pool.
Contractors that do not perform well will be removed from the pool.
Therefore, I recommend that the Mayor and City Commission of the City of Miami Beach,
Florida, approve the Resolution, accepting the recommendation of the City Manager, pursuant
to Invitation to Bid (ITB) No. 2020-019-ND, to establish a pool of painting and waterproofing
contractors to expedite the selection of contractors for future painting and waterproofing
projects not to exceed $300,000, and approve the initial pool of qualified contractors, as set
forth in Exhibit "A" to the Commission Memorandum accompanying this Resolution; further,
authorizing the City Manager to keep the ITB open for the purpose of prequalifying additional
painting and waterproofing contractors, and delegating to the City Manager the authority to add
Page 288 of 1185
(or remove) contractors to the pool, provided the added contractors meet the requirements of
the ITB.
Applicable Area
Citywide
Is this a Resident Right to Does this item utilize G.O.
Know item? Bond Funds?
No No
Legislative Tracking
Property Management/Procurement
ATTACHMENTS:
Description
❑ Attachment A
❑ Resolution
Page 289 of 1185
ATTACHMENT A
Abacron LLC
Cunano Builders Corporation
Endirt LLC
Government Business Development LLC
Halcyon Builders, Inc.
I.D. Painting Corp.
Inclan Painting and Waterproofing,Corp.
Roof Painting by Hartzell, Inc.
Paint Quest, LLC
Page 290 of 1185