MB RDA MINUTES DECEMBER 5, 1984 Miami Beach
Redevelopment Agency
1700 Convention Center Drive
Miami Beach, Florida 33139
MIAMI BES REDEVELOPMENT AGENCY MEETING
DECEMBER 5, 1984 - 9:00 A.M.
CITY HALL COMMISSION CHAMBERS
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AGENDA
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1. Roll Call. •
2. Acceptance of Minutes of November 21, 1984 Meeting.
3. Report of Executive Director. 1
4. Old Business.
a. Financial Statement (For Information Only). 15
5. New Business.
a. Redevelopment Agency Memorandum No. 84-18
Recc nda t ion of the External Audit Committee 53
6. Report of Agency Attorney.
7. Adjournment.
MIAMI PEACH
REDEVELOPMENT AGENCY
DEC 5 1984 .
MEETING
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MIAMI BEACH REDEVELOPMENT AGENCY
EXECUTIVE DIRECTOR'S REPORT
DECEMBER 5, 1984
1) Status of the Coastguard Property
We are in communication with our Congressional delegation who is
requesting assistance from the GSA Oversight Committee on the
House side. We have also requested from the General Services
Administration (GSA) a copy of the determination by the Department
of Interior that the property is inappropriate for park use. Our
Tallahassee representative has made inquiries to the State as to the
possibility of State assistance in acquisition. Additional information
will be forthcoming at the next Redevelopment Agency meeting.
2) Cheezem Development Agreement
Cheezem continues to indicate they intend to break ground during the
early part of January, 1985. It may be necessary to make an
arrangement with Cheezem which will permit them to pre-load the
site for their Phase One involving part of Collins Avenue prior to
their actual closing on the entire parcel of property currently
targeted for May, 1985. Should this be necessary, we will report back
to the Redevelopment Agency recommending appropriate protections
for the City. The reason for pre-loading the site is that Cheezem has
decided to use a pad system of construction rather than piles, and
pre-loading takes approximately six to eight weeks to accomplish.
3) Newman Contract
The proposed audio visual concept has been approved by the South
Pointe Subcommittee of the Economic Development Council and
steps are underway to complete the audio visual by early January,
1985. We are contacting Specialty Restaurants in order to assist
them through the Newman Agreement with a groundbreaking possibly
in December, 1984. The base material for the developer kit is
currently being prepared. Mailing lists are being assembled for a
targeted Developer Conference to be held in Miami Beach during
mid-February, 1985.
The Redevelopment Agency members were provided under separate
cover with copies of the news releases that were generated by the
groundbreaking at South Pointe Park.
The Marina held a promotional event over the Thanksgiving weekend
and provided Newman with a series of photo opportunities which will
be incorporated into the audio visual material.
4) Development of Regional Impact Issues
Freilich and Leitner, together with our City Attorney's Office, are
preparing a response to the Department of Community Affairs
requesting a vacation of the previously adopted Development Order.
We are targeting Redevelopment Agency action for the
December 19, 1984 meeting.
5.) South Pointe Park
The South Pointe Park Project is on schedule and within budget at
this time.
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DIRECTOR'S REPORT PAGE TWO DECEMBER 5, 1984
6.) Corridor Studies
Attached are two draft Scope of Services from the firms which have
been selected and approved by the Commission. One firm, Jack
Gould Associates from Washington, had been recommended for
inclusion by members of the Economic Development Council.
However, in discussions with Mr. Gould, he indicated that the type of
retailing that is proposed in South Pointe is outside of his area of
expertise. As requested by the Redevelopment Agency members,
each of the firms selected will be available at the Redevelopment
Agency meeting to present their qualifications and to discuss with
Redevelopment Agency members additions or changes that the•
members wish to make on the attached Scopes of Service.
After review by the Redevelopment Agency members, we will return
with a finalized contract for approval which will permit us to be well
underway with the Corridor Studies prior to the targeted Developer
Conference scheduled for mid-February, 1985. In addition, this time
track will provide the needed input to the selected engineering firm
who will be designing the infrastructure for South Pointe in
accordance with the $9.8 million bond issue.
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Attachment
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Land Design/Research, Inc. 5560 Sterrett Place Columbia 301/730-9191
Suite 300 Maryland 21044-2660
'84 '' i 30 tH -
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November 29 , 1984
Mr. Richard Fosmoen
D Assistant City Manager
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
Dear Mr. Fosmoen:
We are enclosing an outline Scope of Services for the
next three to four months of planning for the South
Pointe Development Area, as requested.
Our Scope of Services focuses on development concept
plans and design guidelines , identified as Task 4 in
our original proposal . We anticipate that we would
also be providing limited assistance on other tasks
during this initial planning period, including iden-
tification of sites for development, market and
research studies , evaluation of carrying capacity, and
financing/implementation strategy (Tasks 1, 2, 3, and 5
of the proposal ) .
Please call if you have any questions about our Scope
of Services or fee schedule. We are looking forward to
working with you.
Sincerely,
LAND DESIGN/RESEARCH, INC.
ar,„:, v•3,
Cyril B. Paumier, Jr.
Planning
Urban Design
& Landscape cc: Mr. Martin L. Leiter
Architecture
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Phase I - Analysis and Revitalization Alternatives
MAN DAYS
Task A - Review and evaluate all studies and plans 4
that have been completed by the City
Commission, City staff, special study
committees
Task B - Photograph and evaluate existing conditions 2
to gain an indepth understanding of current
status of revitalization in the South
Pointe area
Task C - Conduct a series of interviews with key 2
business people , government officials and
community leaders
Task D - Conduct the first work session with the 2
City staff and development team to share
our observations and to gain additional
insight into the objectives and goals of
the City Commission
Task E - Establish the boundaries and base maps 3
for the specific sites suitable for new
development
Task F - Prepare revitalization and development 10 - 15
concept alternatives for underutilized
property,- vacant land, and infill sites
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MAN DAYS
Task G - Participate in work session two with the 4
City staff and the development team to
review and discuss revitalization and
development concept alternatives for the
selected project sites
Task H - Prepare a summary statement on the conclu- 3
sions of the second work session for review
by the City Staff and development team
Total Man Days 30 - 35
Phase II - Revitalization and Development Program
Task A - Prepare refined concept development plans 8 - 10
to illustrate specific program opportunities
identified by the City staff and develop-
ment team in Phase I.
Task B - Prepare design guidelines to illustrate 6 - 8
site specific development criteria for
the three ( 3 ) priority sites
Task C - Prepare preliminary cost estimates for 3
the revitalization and development program
Task D - Conduct .,- )rk session three with the City 2
staff a:.;i development team to review and
evaluate the preliminary development plans ,
cost estimates , and .design guidelines
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MAN DAYS
Task E - Prepare a general development plan to 4 - 5
illustrate proposed revitalization pro-
jects , infill sites , new development,
streets and streetscape improvements ,
plazas , parks , and special activity and
amenity improvements for the South Pointe
district
Task F - Participate in work session four with the 2
City staff and the development team to
review the general development plan,
priority projects , and implementation
recommendations , followed by a presentation
to the City Commission and community leaders
Total Man Days 25 - 30
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SUBCONTRACT AGREEMEN'I'04, �a '
THIS SUBCONTRACT AGREEMENT, made and entered into this
day of Decye.r'� , 1984 , by and between FRF I LICH
& LEITNER, P.C . , 4635 Wyandotte , Suite 210 , Plaza Bank & Trust
Bldg . , Kansas City, Mo. 64112 ( hereinafter referred to as
"Consultant" ) and Halcyon Ltd . , 55 High Street , Hartford , Conn .
06103 ( hereinafter referred to As/ "Subcontractor" ) and provides
as follows :
WITNESSETH :
WHEREAS, the City of Miami Beach has contracted with the
Consultant to provide development-oriented planning services ,
via subcontract , pursuant to an Agreement dated January 19 , 1983
as amended ; and
WHEREAS , said Agreement , as amended , authorizes the Con-
sultant to engage subcontractors up to a maximum dollar amount
'of $ 100, 000, subject to the approval of the City Manager and the
City Commission , to provide services relative to the preparation
of detailed plans for specific South Pointe project areas ; and
WHEREAS , the Consultant desires to engage the Subcontractor
to perform the services hereinafter described and the Subcon-
tractor warrants that it is qualified to and capable of
performing such services ;
NOW, THEREFORE, in consideration of the premises and of the
mutual covenants herein contained and pursuant to the authority
of Sections 4 and 5 of the Agreement between the City and
Consultant dated January 19 , 1983 , as amended , the parties
hereto agree as follows :
SECTION 1 . SCOPE OF AGREEMENT
This Subcontract Agreement includes and incorporates by
reference as fully as though set forth in its entirety herein ,
the terms , conditions and scope of services contained in the
Agreement between the City and the Consultant dated January 19 ,
1983 , including Appendix A--Scope of Legal-Planning Services ,
and the Amendments to said Agreement dated December , 1983 and
November , 1984 , which Agreement and amendments are attached
hereto and incorporated herein by reference .
SECTION 2 . SCOPE OF SERVICES
Subcontractor hereby agrees to do and perform all of those
tasks and services , to produce the reports , data , maps , graphics
and memoranda , to participate in meetings , workshops and hear-
ings , to comply with the schedule , and to do all other things as
specified in Appendix A--Detailed Scope of Services attached
hereto and by reference incorporated herein , as may be necessary
to contribute toward the production of detailed plans for
specific South Pointe project areas as a condition precedent to
issuance of requests for proposals .
SECTION 3 . TIME FOR PERFORMANCE
This Subcontract Agreement shall be effective upon its
execution by the parties hereto and its approval by the City
Manager and the City Commission . The scope of work shall be
performed in accordance with the schedule contained in Appendix
A, but in no event shall the final work product be produced
later than March 31 , 1985 .
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SECTION 4 . COMPENSATION/METHOD OF PAYMENT
1 . Consultant agrees to pay Subcontractor a fixed fee in the
total sum offorty-seven THOUSAND DOLLARS ( $47 000.00 ) , inclusive
of fee and expenses , for the services specified in the Work
Program as shown in Appendix A, which sum shall include all such
services whether performed by Subcontractor or by other
specialists retained by Subcontractor as part of the approved
Project Team . Expenses will not exceed $7,000. Any trips beyond these
identified in Appendix A will be re imbur sed.
2 . Invoices shall be submitted to Consultant monthly
specifying the percentage of work completed by phase and the
amount due per phase . Consultant shall withhold ten percent
( 10% ) of the fee for each phase until final completion of the
full scope of services .
3 . Subcontractor shall be entitled to payment only upon
payment by the City to the Consultant of the amount actually
, invoiced .
SECTION 5 . AMENDMENTS
The parties hereto may from time to time require changes in
the terms of this Subcontract Agreement ; any such changes shall
be mutually agreed upon by the parties hereto and shall be
incorporated as written amendments to this Agreement . No
change , however, shall be authorized which varies in any
material respect from the terms and conditions incorporated in
the Agreement between Consultant and the City unless such
Agreement has first been amended accordingly .
SECTION 6 . SUBLETTING OR ASSIGNMENT
The Subcontractor shall not assign , sublet , or transfer its
interest in this Agreement or any portion thereof without the
prior written consent of the Consultant .
SECTION 7 . TERMINATION
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1 . This Subcontract Agreement shall be deemed to have been
terminated upon termination by the City of the Agreement between
the Consultant and the City pursuant to Section 7 of said
Agreement . In the event of such termination , the effective date
thereof shall be deemed to be the date of written notice of
termination to Consultant , which date shall be not less than
fifteen ( 15 ) days from the date such written notice is received
by Consultant . Subcontractor shall be entitled to fees for
services rendered and expenses incurred prior to such date , upon
proper invoicing and subject to receipt of such amounts by
Consultant from the City .
2 . This Subcontract Agreement may be terminated by Consultant
upon giving written notice to Subcontractor by certified mail ,
return receipt requested . Termination shall be 'ef fective upon
receipt of such notice by Subcontractor . In the event of
termination , Subcontractor shall be entitled to fees for
services rendered and expenses incurred prior to the effective
date , upon proper invoicing and subject to receipt of such
amounts by Consultant from the City .
3 . In the event of termination, all finished or unfinished
documents and other material shall , at the option of the
Consultant , be turned over to Consultant for delivery to the
City.
SECTION 8 . CONSTRUCTION OF CONTRACT
MIl\M1 BEACH The parties hereto agree that this Agreement shall
i;EDEVIL j " a)1istrued and enforced according to the laws , statutes and case
c se
law of the State of Florida .
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SECTION 9 . AUDIT RIGHTS
Subcontractor agrees to allow the City to audit records of
the Subcontractor pertaining to this Subcontract at any time
during the performance of such services and for a period of one
( 1 ) year following final payment by Consultant to the
Subcontractor .
SECTION 10. INDEPENDENT CONTRACTOR
The Subcontractors , their employees , agents and subcontrac-
tors shall be deemed to be independent contractors and not
employees of Consultant or the City .
SECTION 11 . ENTIRE CONTRACT
This Subcontract Agreement including Appendix A hereof and
Attachments No . 1 , 2 and 3 constitute the entire contract
between the parties hereto .
IN WITNESS WHEREOF , the parties hereto have set their hands
and seals the date and year first above written .
"CONSULTANT"
FREILICH & LEITNER, P.C.
By
( Corporate Seal )
Attest :
"SUBCONTRACTOR"
HALCYON LTD.
_ By
( Corporate Seal )
Attest :
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"CITY"
CITY OF MIAMI BEACH
APPROVED BY:
/
Rob W. Parkins , City Manager
Malcolm Fromberg , Mayor
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APPENDIX A
DETAILED SCOPE OF PLANNING SERVICES
THIS APPENDIX_ forms an integral part of the Subcontract
Agreement between FREILICH, LEITNER & CARLISLE, P.C . ( Consult-
ant ) and Halcyon Ltd . ( Subcontracbor) dated the 5th day of
Deter , 1984 , which provides for the development of
detailed plans for specific South Pointe project areas as a
condition precedent to issuance of requests for proposals .
Objectives
The South Pointe Detailed Development Plans are intended to
build upon the previous planning studies and the adopted Rede-
velopment Plan to provide the City with specific development
plans and strategies for particular parcels or blocks in the
redevelopment area . These development plans and strategies
shall include : identification of market ; evaluation of carrying
capacity; financing pro formas ; detailed land use designations ;
concept and design plans ; timing and phasing scenarios ; imple-
mentation strategies ; and identification of targeted develop-
ers/investors . Development plans must be prepared in sufficient
detail so that they can be used immediately for marketing of
properties via requests for proposals to interested developers
or to directly guide the immediate development of the property ,
if already assembled in private ownership . Not less than three
development areas should be the subject of the detailed develop-
ment plans ; and , those development areas selected shall be
appropriate and marketable for development in the near-term.
Coordination With Other Work
Pursuant to the $9 .8 million infrastructure improvement bond
issue for South Pointe , the City will retain an architectural/
engineering firm to provide design services for the necessary
public improvements . The selected Development Planning Con-
sultants shall be prepared to coordinate work with the archi-
tectural/engineering firm and to provide necessary input to the
design of public improvements that will affect the development
plans .
Overall Work Program (All Subcontractors )
Task 1 - Identification of Sites Suitable For New Development
( a) Identify priority sites suitable for new development
redevelopment .
( b) List opportunities and constraints to new development/
investment for each site .
( c) Indicate public actions required to remove development
constraints from selected sites ( i .e . land assembly ,
access , parking , etc . ) and create investment
opportunities .
(d) Classify sites according to priority.
-- Suitable for development in next 1-2 years
Suitable for development in next 5 years
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Task 2 - Market. and Research
( a) Perform market/feasibility studies for specific sites
focusing on the potential for housing , offices , hotel ,
entertainment , specialty retail , mixed-use development
and other appropriate land uses .
( b) Identify and segment various potential markets for
suitable land uses . Indicate size , characteristics ,
absorption rate , and marketing techniques to capture
each market segment .
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( c) Information provided in these studies should include ,
but is not limited to, surrounding area economic
trends and forecasts , analysis of comparable and
competitive projects , estimation of market capture ,
estimation of project absorption , opinion on project
feasibility, and recommendations related to timing ,
phasing , and uses .
( d) Identify products suitable for development on
designated sites which will satisfy demand of selected
market segments ( i .e . townhouses vs . high-rise ,
professional offices vs . corporate offices ) .
Task 3 - Evaluate Carrying Capacity
( a) Evaluate carrying capacity for priority sites and for
surrounding area utilizing standard measures ( i .e .
zoning , utility capacity, traffic capacity , parking ,
etc . ) .
( b) Match carrying capacity with market demand .
( c) Identify public improvements necessary to upgrade
carrying capacity limits and identify costs of
improvements .
Task 4 - Development Concept Plans and Design Guidelines
( a) Prepare general concept plan for priority sites
indicating location , size and type of proposed uses .
( b) Prepare public and private sector design guidelines to
shape method and character of new development
projects .
( c) Prepare phasing and timing plan for site development .
Utilize market research and feasibility analysis to
determine timing of development . Indicate estimated
schedule for issuance of RFP, start of construction
and completion of construction .
Task 5 - Financing and Implementation Strategy
( a) Development project pro formas and cash flow analysis .
( b) Identify sources of public financing available and
recommend most appropriate public financing strategy
to assist and encourage new development .
( c) Evaluate next steps ( i .e . RFP, planning and zoning
changes , and public infrastructure needs) .
Task 6 - Public Benefits
( a) Estimate Tax Increment generated from proposed new
WI BEAN development including timing of tax increment benefits
REDEVEIONViElli AGENCY and bonding capacity supportable from TIF proceeds .
DEC 5 PA4 12
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( b) Estimate new job creation and expansion of resident
and visitor population and determine increase in local
buying power from new residential and/or office
population .
( c) Estimate additions to ad valorem tax base from new
development .
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( d ) Estimate lease/sale proceeds to City-owned land .
( e) Evaluate new retail sales expected to be generated .
Task 7 - Developer/Investor Identification
( a) Identify a targeted list of developers and investors
capable of undertaking proposed development and
suitable for receipt of RFPs . List should include
financial institutions as well as development
concerns .
Detailed Scope of Services - Specific Task Descriptions
( Halcyon Ltd . )
Identification of Sites Suitable For New Development
Task 1(a) - 1(c) in conjunction with City officials and Land Design
Research (L•D.R.)
Market and Research
Task 2(a) - 2(d) for office space, back office space and specialty retail.
Development Concept Plans and Design Guidelines
Task 4 (a) and 4 (c) : Halcyon will help create a development concept with apprc
priate marketing theme by working with LDR and the City and critiquing specifi
recommendations.
Financing and Implementation Strategy
Task 5 (a) - 5(c) : Halcyon will also recommend land assembly and acquisition
strategies, land write down techniques and alternative sources of financing
for three model projects(expected to be office, housing and mixed-use hotel/
office/retail) .
Public Benefits
Tasks 6(a) , 6(b) and 6 (e) working with City.
Developer/Investor Identification
Task 7(a) which will include consolidation of Halcyon material in a summary
paper to present to City officials and potential developers and investors,
recommendation format for developer solicitation package and identification
of potential developers/investors.
Products
(1) Memo summarizing orientation meeting-
(2) Memo summarizing priority sites, opportunities a 0 constraints to development
and public actions required to remove constraints lin conjunction with LDR•)
(3) Niro describing market demand and competitive framework for office space,
back office space and specialty retail.
(4) Critique of Development Concept Plans and Design Guidelines •
(5) Development budgets and Cash Flow Analysis for up to three sites, which
may include the Uplands site, one housing project and an office (mixed-use)
development.
(6) Memo o presenting public implementation strategy to secure necessary public
funding and developer interest.
(7) Nemo outlining public benefits.
(8) Summary memo consolidating information to resent developers; recorrr e nda t io n f
developer solicitation package format; identification of potential
developers/investors.
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1%1 I A.rit BEACI1 000382
i .DVLOFiE41 AGENCY
DEC 5 1964.
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