Grant Agreement with Boys and Girls Clubs of Miami-Dade, Inc. god 9, -3Bc -1
MIAMI BEACH
CITY OF MIAMI BEACH
FISCAL YEAR 2019-2020 GRANT AGREEMENT
PROJECT NO.: 2020-CMB-01
This GRANT AGREEMENT is made and entered into this 2i day of
'wc ,,n , 2019 by and between the City of Miami Beach, Florida (hereinafter the
"City"), and the Boys and Girls Clubs of Miami-Dade, Inc., a Florida not-for-profit corporation
(hereinafter the"Grantee"). This Agreement is effective October 1, 2020, the "Effective Date."
ARTICLE I /GRANT DESCRIPTION
GRANTEE: Boys and Girls Clubs of Miami-Dade, Inc.
GRANTEE CONTRACT ADMINISTRATOR: Richard Hernandez, Director of Grants
Development
ADDRESS: Boys and Girls Clubs of Miami-Dade, Inc
2805 SW 32nd Avenue •
CITY, STATE, ZIP: Miami, FL 33133-3431
PHONE, FAX, E-MAIL: (305)446-9910, ext. 15, (305)446-2393
Rhernandez@bgcmia.org
GRANT AMOUNT: $17,000
PROJECT DESCRIPTION: See Exhibit 1 hereto
GRANT PROJECT BUDGET: See Exhibit 2 hereto
GRANT TERM: October 1, 2019—September 30, 2020
EXPENDITURE DEADLINE: September 30, 2020
PROJECT COMPLETION DATE: September 30, 2020
FINAL REPORT DEADLINE: October 15, 2020
FINAL REIMBURSEMENT
REQUEST DEADLINE: October 15, 2020
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
FOR CITY: City of Miami Beach, Florida
ATTEST: ,(
By: 7-6/ .
,gmr t
Rafael E. Granado, City Clerk �, . , Ji 'my L. Mor::les, City Manager
dt f t7 I ti \ \W''':._\\ : -5-1`
Date 1 / '4'47 ` 0 t,,
l,��i ••
FOR GRANTEE: -7.., -.. o�
/OP70 : ir2
^c
F', ' ,14.
�-`fl,'.. ,:oys•an irts Clubs of Miami-Dade, Inc.
q� y- Federal ID#59-0879227
ATTEST:
By:
W--`
Authorized Signature
tt5. ,(Li / 7c &,Wed q (4o15 A Lir;, ., z.^ o' Pes
Print Name and Title Print Name and Tit e
/a /a,/pof 7
ate
APPROVED AS TO
FORM & LANGUAGE
& FOR E ECUTION
Page 2 G9..te. ._ iZ - L f 41
City Attorney f Dote
ARTICLE II /GENERAL CONDITIONS
1. PARTIES: The parties to this Agreement are the Grantee listed in Article I, and the City, a
municipal corporation organized under the laws of the State of Florida. The City has delegated
the responsibility of administering this Grant to the City Manager or the City Manager's authorized
designee (the"Contract Administrator").
2. PROJECT DESCRIPTION:The Grantee may only use the Grant for the purposes that are
specifically described in the Project Description, attached hereto as Exhibit 1. Any modification to
Exhibit 1, Project Description, shall not be effective unless approved by a written amendment to
this Agreement signed by the City and Grantee. Grantee agrees that all funding provided by the
City pursuant to this Agreement will be used exclusively for goods or services to be provided
within the City of Miami Beach.
3. GRANT PROJECT BUDGET: Subject to the availability of City funds, the maximum
amount payable to Grantee for goods or services rendered under this Agreement shall not exceed
the Grant Amount as set forth in Article I of this Agreement. Grantee agrees that should available
City funding be reduced, the amount payable under this Agreement will be reduced at the sole
option of the City of Miami Beach. All of the grantee's expenditures are subject to the terms of
this Agreement, and as specified in the Grant Project Budget, attached hereto as Exhibit 2. Any
modification to Exhibit 2, Project Budget, shall not be effective unless approved, in writing, by the
City and Grantee. Notwithstanding the foregoing, no modification to the project budget shall
exceed the Grant Amount set forth in Article I of this Agreement.Any request by Grantee to modify
Exhibit 2, Project Budget, shall be made in writing, using City approved forms, detailing and
justifying the need for such changes.
4. REPORTS: This Grant has been awarded with the understanding that the activities and
services contemplated under the Project Description will mutually contribute to the enhancement
of services available to City residents, businesses, and visitors. As a condition of disbursements
of grant funds, and to demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the
Grantee must submit quarterly reports to the Contract Administrator by the following dates:
January 15th, April 15th, July 15th, and the final report by October 15th.
New Grant awards will not be released to the Grantee until all Final Reports for previously
awarded grants are received. The City may withhold any future payments of the Grant, or the
award of any subsequent Grant, if it has not received all reports required to be submitted by
Grantee, or if such reports do not meet the City's reporting requirements. Any reports may be
disseminated by the City without the prior written consent of the Grantee. All quarterly reports
must be submitted on Exhibit 3, the Grant Quarterly Status Report Form, detailing Grantee's
compliance at the time of a partial reimbursement request.
Page 3
5. REIMBURSEMENT REQUESTS: Reimbursement requests may be submitted to the City
at any time during the Grant Term. All reimbursement requests must be made after expenditures
have occurred. All reimbursement requests for funds must be submitted on Exhibit 4, Grant
Reimbursement Request Form. All reimbursement requests must be submitted prior to October
15th, 2020. Grantee shall provide the City with copies of all receipts, invoices, cancelled checks
(with copies of both front of back) and proof of expenditures of Grant monies. Grantee shall
provide the City with and. shall categorize all receipts, invoices, cancelled checks, and other
documentation, according to the categories set forth in the grant budget. Invoices and checks
must be directly related to expenses for Grant-funded activities taking place within the 2019-20
Fiscal Year.
6. AMOUNT OF GRANT AND PAYMENT SCHEDULE: The total amount of the Grant is set
forth in Article I, subject to the restrictions set forth herein. In awarding this Grant, the City
assumes no obligation to provide financial support of any type whatsoever in excess of the total
Grant amount. Cost overruns are the sole principal responsibility of the Grantee.The Grant funds
will only be remitted to the Grantee once the Mayor and City Commission have approved the
grant award, and once all parties have executed this Agreement.
7. GRANT RESTRICTIONS: Grant funds awarded pursuant to this Agreement may not be
used for the following expenditures: remuneration of City employees for services rendered as part
of a project funded by this Grant; debt reduction; social and/or fundraising events; cash prizes;
lobbying or propaganda materials; charitable contributions; or events not open to the public.
8. NO GUARANTEE OF FUNDING:The grantee acknowledges that the receipt of this grant
does not imply a commitment on behalf of the City to continue or provide funding beyond the
terms specified in this Agreement.
9. PROGRAM MONITORING AND EVALUATION: The City Manager or the City Manager's
designee may monitor and conduct an evaluation of the Project under this Grant, which may
include, with or without limitation, visits by City representatives to Grantee's offices and/or the site
of any project funded by this Grant, to observe Grantee's programs, procedures, and operations,
or to discuss the Grantee's programs with Grantee's personnel; and/or requests for submittal of
additional documentation or written reports, prior to the Project completion date, evidencing
Grantee's progress on the Project.
10. BANK ACCOUNTS AND BONDING: Grantee shall maintain all monies received
pursuant to this Agreement in an account with a bank or savings and loan association that is
located in Miami-Dade County. The Grantee shall provide the City with the name of the bank or
savings and loan association, as well as the name and title of all individuals authorized to withdraw
Page 4
' or write checks on Grant Funds.
11. ACCOUNTING AND FINANCIAL REVIEW: Funded activities by this Grant must take
place during the City's fiscal year for which the Grant is approved (October 1 — September 30).
The GRANTEE shall keep accurate and complete books and records of all receipts and
expenditures of Grant funds, in conformance with reasonable accounting standards.These books
and records, as well as all documents pertaining to payments received and made in conjunction
with this Grant, including, without limitation, vouchers, bills, invoices, receipts and canceled
checks, shall be dated within the fiscal year for which they are approved and retained in Miami-
Dade County in a secure place and in an orderly fashion by the Grantee for at least three (3)
years after the Expenditure Deadline specified in in this Agreement. These books, records, and
documents may be examined by the City, and/or its authorized representatives, at the Grantee's
offices during regular business hours and upon reasonable notice. Furthermore, the City may, at
its expense, audit or have audited, all the financial records of the Grantee, whether or not
purported to be related to this Grant.
Grantee costs or earnings claimed under this Agreement may not also be claimed under any
other Agreement from the City of Miami Beach or from any other entity. Any claim for double
payment by Grantee shall be a material breach of this Agreement.
12. PUBLICITY AND CREDITS: The Grantee must include the City logo and the following
credit line in all publications related to this Grant: "This Project is funded in whole or in part
by a grant from the City of Miami Beach." Grantee's failure to comply with this paragraph may
preclude future grant funding from the City, in the same manner as if Grantee defaulted under
this Agreement.
13. LIABILITY AND INDEMNIFICATION: Grantee shall indemnify and hold harmless the
City and its officers, employees, agents, and contractors, from and against any and all actions
(whether at law or in equity), claims, liabilities, losses, expenses, or damages, including, without
limitation, attorneys'fees and costs of defense,for personal, economic, or bodily injury,wrongful
death, or loss of or damage to property, which the City or its officers, employees, agents and
contractors may incur as a result of claims, demands, suits, causes of action or proceedings of
any kind or nature arising out of, relating to, or resulting from the performance of this Agreement
by the Grantee or its officers, employees, agents, servants, partners, principals or contractors.
Grantee shall pay all claims and losses in connection therewith and shall investigate and defend
all claims, suits, or actions of any kind or nature in the name of the City, where applicable,
including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which
may issue thereon. Grantee expressly understands and agrees that any insurance protection
required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth
Page 5
herein, to indemnify, hold harmless, and defend the City or its officers, employees, agents, and
contractors as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and
within the limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute
whereby the Grantee entity shall not be held liable to pay a personal injury or property damage
claim or judgment by any one person which exceeds the sum of $200,000, or any claim or
judgment or portions thereof, which, when totaled with all other claims or judgments paid by the
government entity arising out of the same incident or occurrence, exceed the sum of $300,000
from any and all personal injury or property damage claims, liabilities, losses or causes of action
which may arise as a result of the negligence of the Grantee entity.
14. ASSIGNMENT: The Grantee shall not be permitted to assign this Grant, and any
purported assignment will be void, and shall be treated as an event of default pursuant to this
Agreement.
15. COMPLIANCE WITH LAWS: The Grantee agrees to abide by and be governed by all
applicable Federal, State, County and City laws, including but not limited to Miami-Dade County's
Conflict of Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by
reference as if fully set forth herein, and Chapter 2, Article VII of the City Code, as amended,
which is incorporated herein by reference as if fully set forth herein.
16. DEFAULT/TERMINATION PROVISIONS: In the event the Grantee shall fail to comply
with any of the provisions of this Agreement, the City Manager or the City Manager's designee
may terminate this Agreement and withhold or cancel all or any unpaid installments of the Grant
upon giving five (5)calendar days written notice to the Grantee, and the City shall have no further
obligation to the Grantee under this Agreement. Further, in the event of termination, the Grantee
shall be required to immediately repay to the City all portions of the Grant which have been
received by the Grantee, as of the date that the written demand is received.
Any uncommitted Grant funds which remain in the possession or under the control of the
Grantee as of the date of the Expenditure Deadline specified in this Agreement must be returned
to the City within fifteen (15) days after the Expenditure Deadline. If such funds have been
committed but not expended, the Grantee must request in writing from the City Manager an
extension of the Expenditure Deadline which, if approved, shall be for a period not to exceed one
(1)year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid
upon demand by delivering to the City Manager a certified check for the total amount due, payable
Page 6
to the City of Miami Beach, Florida.
These provisions shall not waive or preclude the City from pursuing any other remedies
that may be available to it under the law.
Notwithstanding the provisions of this Section, and without regard to whether City has
exercised the Default provisions thereof, the City reserves the right, at its sole and absolute
discretion, to discontinue funding of the Grant if it is not satisfied,with the progress of the Project
or the content of any required written report. In the event of discontinuation of the Grant or at the
close of the Project, any unexpended Grant Funds shall be immediately returned to the City,
except where the City Manager has agreed in writing to alternative use of the unused/unexpended
Grant Funds.
17. INSURANCE REQUIREMENTS:
A. Verification of Coverage
Grantee shall provide the required insurance certificates, endorsements or applicable
policy language effecting coverage required by this Section, as follows. All certificates of
insurance and endorsements are to be received prior to any work commencing. However,
failure to obtain the required coverage prior to the work beginning shall not waive the
Grantee's obligation to provide them. The City of Miami Beach reserves the right to
require complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
i. Worker's Compensation Insurance as required by Florida Statute, Chapter 440,
and Employer's Liability Insurance with limits of no less than $1,000,000 per
accident for bodily injury or disease.
ii. Commercial General Liability on a comprehensive basis, including products and
completed operations, contractual liability, property damage, bodily injury and
personal & advertising injury combined single limit of $1,000,000 per occurrence
for bodily injury and property damage. City of Miami Beach must be shown as an
additional insured with respect to this coverage.
iii. Automobile Liability Insurance covering all owned, non-owned and hired vehicles
used in connection with the work, in an amount not less than $500,000 combined
single limit per occurrence for bodily injury and property damage.
iv. Professional Liability coverage in the amount of$1,000,000 per claim.
Page 7
B. Additional Insured Status
The City of Miami Beach must be covered as an additional insured with respect to liability
arising out of work or operations performed by or on behalf of the Grantee.
C. Waiver of Subrogation
Grantee hereby grants to City of Miami Beach a waiver of any right to subrogation which
any insurer of the Grantee may acquire against the City of Miami Beach by virtue of the
payment of any loss under such insurance. Grantee agrees to obtain any endorsement
that may be necessary to affect this waiver of subrogation, but this provision applies
regardless of whether or not the City of Miami Beach has received a waiver of subrogation
endorsement from the insurer.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than
A:VII, unless otherwise acceptable to the City of Miami Beach Risk Management Office.
E. Special Risks or Circumstances
The City of Miami Beach reserves the right to modify these requirements, including limits,
based on the nature of the risk, prior experience, insurer, coverage, or other special
circumstances.
Certificate Holder
Certificate holder must read:
CITY OF MIAMI BEACH
do HR Department/Risk Management Division
1700 Convention Center Drive
Miami Beach, FL 33139
F. Compliance with the foregoing requirements shall not relieve the grantee of its liability and
obligation under this section or under any other section of this Agreement.
18. NO WAIVER:No waiver of any breach or failure to enforce any of the terms, covenants,
conditions or other provisions of this Agreement by either party at any time shall in any way affect,
limit, modify or waive either party's right thereafter to enforce or compel strict compliance with
every term, covenant, condition or other provision hereof.
19. WRITTEN NOTICES: Any notices required under this Agreement will be effective
when delivered to the City in writing and addressed to the City Contract Administrator.
Any notices required under this Agreement will be effective when delivered to the Grantee
Page 8
in writing and addressed to the Grantee Contract Administrator
20. CAPTIONS USED IN THIS AGREEMENT: Captions, as used in this Agreement, are for
convenience of reference only and should not be deemed or construed as in any way limiting or
extending the language or provisions to which such captions may refer.
21. CONTRACT REPRESENTS TOTAL AGREEMENT: This contract, including its special
conditions and exhibits, represents the whole and total agreement of the parties. No
representations, except those contained within this. agreement and its attachments, are to be
considered in construing its terms. No modifications or amendments may be made to this
Agreement unless made in writing and signed by both parties. Any change to the Grant Amount
shall require approval by appropriate action by the Mayor and City Commission.
22. CITY CONTRACT ADMINISTRATOR: All contract related questions, reports and
requests for reimbursements to be submitted to the City Contract Administrator listed below.
•
Judy Hoanshelt
Director, Grants Management Division
City of Miami Beach
Office of Budget and Performance Improvement
1700 Convention Center Drive
Miami Beach, FL 33139
Tel: 305-673-7510/305-673-7000 ext. 26183
Fax: 786-394-4675 •
Email:judvhoanshelt( miamibeachfl.gov
ARTICLE III /MISCELLANEOUS PROVISIONS
23. The Grant awarded herein is the result of a finding by the City, based on representatives,
documents, materials and other information supplied by Grantee, that the Grantee is performing
a public purpose through the programs, projects, and/or services recommended for support. As
such, use of Grant funds for any program component not meeting this condition will be considered
a breach of the terms of this Agreement and will allow the City to seek remedies including, but •
not limited to, those outlined in this Grant Agreement.
24. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42
U.S.C. 2000d et seq.) prohibiting discrimination on the basis of race, color, national origin,
handicap, or sex.
Page 9
The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights
Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to time,
prohibiting discrimination in employment, housing and public accommodations on account of
actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual
orientation, marital and familial status, age, disability, ancestry, height, weight, domestic partner
status, labor organization membership, familial situation, or political affiliation.
The City endorses, and Grantee shall comply with, the clear mandate of the Americans
with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with
disabilities from enjoying the same employment opportunities that are available to persons without
disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504
and prohibits discrimination on the basis of disability and requires that Grant recipients provide
equal access and equal opportunity and services without discrimination on the basis of any
disability.
25. GOVERNING LAW AND EXCLUSIVE VENUE:
This Agreement shall be governed by, and construed in accordance with, the laws of the
State of Florida, both substantive and remedial, without regard to principles of conflict of laws.
The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County,
Florida, if in State court,and the U.S. District Court, Southern District of Florida, if in federal court.
BY ENTERING INTO THIS AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE
ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION
RELATED TO, OR ARISING OUT OF, THIS AGREEMENT.
26. FLORIDA PUBLIC RECORDS LAW:
A. Grantee shall comply with Florida Public Records law under Chapter 119, Florida Statutes,
as may be amended from time to time.
B. The term "public records" shall have the meaning set forth in Section 119.011(12), which
means all documents, papers, letters, maps, books, tapes, photographs, films, sound
recordings, data processing software, or other material, regardless of the physical form,
characteristics, or means of transmission, made or received pursuant to law or ordinance
or in connection with the transaction of official business of the City.
C. Pursuant to Section 119.0701 of the Florida Statutes, if the Grantee meets the definition
of"Contractor" as defined in Section 119.0701(1)(a), the Grantee shall:
Page 10
i. Keep and maintain public records required by the City to perform the service;
ii. Upon request from the City's custodian of public records, provide the City with a copy
of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Chapter 119,
Florida Statutes or as otherwise provided by law;
iii. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed, except as authorized by law, for
the duration of the contract term and following completion of the Agreement if the
Grantee does not transfer the records to the City;
iv. Upon completion of the Agreement, transfer, at no cost to the City, all public records
in possession of the Grantee or keep and maintain public records required by the City
to perform the service. If the Grantee transfers all public records to the City upon
completion of the Agreement, the Grantee shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure
requirements. If the Grantee keeps and maintains public records upon completion of
the Agreement,the Grantee shall meet all applicable requirements for retaining public
records. All records stored electronically must be provided to the City, upon request
from the City's custodian of public records, in a format that is compatible with the
information technology systems of the City.
D. REQUEST FOR RECORDS; NONCOMPLIANCE
i. A request to inspect or copy public records relating to the City's contract for services
must be made directly to the City. If the City does not possess the requested records,
the City shall immediately notify the Grantee of the request, and the Grantee must
provide the records to the City or allow the records to be inspected or copied within a
reasonable time.
ii. Grantee's failure to comply with the City's request for records shall constitute a breach
of this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate
the Agreement; (2) avail itself of the remedies set forth under the Agreement; and/or
(3) avail itself of any available remedies at law or in equity.
iii. A Grantee who fails to provide the public records to the City within a reasonable time
may be subject to penalties under s. 119.10.
Page 11
•
E. CIVIL ACTION
i. If a civil action is filed against a Grantee to compel production of public records
relating to the City's contract for services, the court shall assess and award against
the Grantee the reasonable costs of enforcement, including reasonable attorneys'
fees, if:
a. The court determines that the Grantee unlawfully refused to comply with the
public records request within a reasonable time; and
b. At least 8 business days before filing the action, the plaintiff provided written notice
of the public records request, including a statement that the Grantee has not
complied with the request, to the City and to the Grantee.
ii. A notice complies with subparagraph (i)(b)if it is sent to the City's custodian of public
records and to the Grantee at the Grantee's address listed on its contract with the
City or to the Grantee's registered agent. Such notices must be sent by common
carrier delivery service or by registered, Global Express Guaranteed, or certified mail,
with postage or shipping paid by the sender and with evidence of delivery,which may
be in an electronic format.
iii. A Grantee who complies with a public records request within 8 business days after
the notice is sent is not liable for the reasonable costs of enforcement.
F. IF THE GRANTEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO THE GRANTEE'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF
PUBLIC RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADO(a�MIAMIBEACHFL.GOV
PHONE: 305-673-7411
Page 12
27. BOARD TRAINING: Pursuant to Resolution 2018-30552, Grantee is required to have 51% or
more of its board membership complete the City's training for board members, if all three of the
following apply: 1) the agency is a non-profit; 2) the agency has an annual operating budget of
less than $5 million; and, 3) the grant award is for $25,000 or more in City funds. The Board
Training must be completed within the last two years prior to the receipt of City funds.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
Page 13
EXHIBIT 1
PROJECT DESCRIPTION
BACKGROUND/DESCRIPTION OF_NEED
Boys and Girls Clubs of Miami-Dade will utilize the grant monies awarded by the City of Miami
Beach on expenses incurred to support the programs described below.
PROGRAM DESCRIPTION
This agreement provides funding for two (2) programs:
1. Project Learn: This program's goal is to serve 150 children during after-school and 300
children/youth in summer camp at the Miami Beach site. Project Learn offers a safe
structural environment with evidence-based activities for children from kindergarten
through sixth grade. The activities include Science, Technology, Engineering, and Math
(STEM) through the Boys and Girls Clubs of America (BGCA) DIY-STEM program,
literacy, academic support and homework assistance, a cohort of art or music, physical
fitness, family engagement, enrichment activities, health education, mentoring, and
arts/crafts. Over the last few years, the program has been enhanced by bringing on State
of Florida Board Certified Teachers to tutor struggling students. Moreover, Exceptional
Student Education (ESE) Specialists work specifically with children who have a disability.
Approximately 10% of the children in our programs have a disability. This includes our
Great Futures for Teens program.
2. Great Futures for Teens: This program caters to the Boys and Girls Club pre-teen and
teenage population. It offers academic support for increased educational achievement,
college readiness and preparation, social-emotional learning and skill building, sports,
(STEM) Science, Technology, Engineering, and Math, and financial education. The
program also prepares students for success by offering job skills training. For those
desiring to go into education or social services, there are a number of select positions as
part-time Counselors in Training (CIT's) during the summer. Teens also visit local
universities multiple times during the year to learn about the application and financial aid
process. The goal is to keep children and youth in school and on track for graduation,
while providing them with opportunities to learn and grow for a better future.
Page 14
LOCATION
Boys and Girls Clubs of Miami-Dade
South Beach Site
1200 Michigan Avenue
Miami Beach, Fl. 33139
GRANT ACTIVITIES
Activity Name Activity Description Description of Service Number of
Recipients Service
Recipients
Literacy/Homework Tutoring Children Approximately
Assistance 150
SPARK Sports, Play, and Active Children Approximately
Recreation for Kids 150
Social Emotional Second Step Children Approximately
Learning 150 in after-
school and
300 in summer
camp
STEM Science, Technology, Children Approximately
Engineering & Math 150 in after-
through BGCA DIY school and
curriculum 300 in summer
camp
GOALS/OUTCOMES
Outcome Measure Target Reporting
Deadline
65% of children will The PACER multi- Based on time End of Year
make meaningful stage shuttle run. improvement in four
improvement on laps from pre to post
physical fitness test
performance.
80% of children will ORF Oral Reading Improvement of one End of Year
improve reading Fluency Assessment level unless testing at
fluency the mastery level.
Page 15
•
75% of children Child Trends SEL Increase of.41 points End of Year
improve Social Survey or maintaining a score
Emotional Learning of 3.
STAFFING
Position Title Description/Responsibilities to Grant Program
South Beach Program Provides direction for the program's day-to-day operations, including
Director supervision, direction and guidance for staff. Assures implementation
of evidence-based curriculum or program protocols with fidelity.
Page 16 r
EXHIBIT 2
PROJECT BUDGET
Boys and Girls Clubs of Miami-Dade, Inc.
Budget Line Item Description Project Budget
Staff Salary and Wages: Club The annual salary budgeted for this $7,322
Director position is $43,000. This agreement
funds approximately 17% of the salary.
Approximately$611 monthly.
Fringe Benefits: Fica/Mica Payroll Taxes. Approximately 7.65% of $560
the salary.
Fringe Benefits: Health Health Insurance $946
Insurance
Materials/Supplies Program Supplies $2,000
Insurance Insurance (General Liability& $2,672
Commercial Umbrella)
Transportation & Admission Transportation and Admission to Field $3,500
Trips
Total: $17,000
Page 17
EXHIBIT 3
CITY OF MIAMI BEACH
GRANT QUARTERLY STATUS REPORT FORM
CMB GRANT AGREEMENT NO.:
GRANTEE NAME:
GRANTEE ADDRESS:
GRANTEE CONTRACT ADMINISTRATOR:
GRANTEE CONTRACT ADMINISTRATOR'S
E-MAIL ADDRESS:
REPORT PERIOD:
❑ Oct. 1 - Dec. 31 0 Jan. 1 — Mar. 31 0 Apr. 1 —Jun. 30 0 Jul. 1 -Sept.30
Due Jan. 15 Due Ap. 15 Due Jul. 15 Due Oct. 15
GOALS/OUTCOMES:
Outcome Measure Target Accomplishments
To-Date
PROBLEM ENCOUNTERED:
OTHER NOTABLE ITEMS:
Grantee
Report Prepared By:
Name Signature/Date
City of Miami Beach
Report Reviewed By:
Name Signature/Date
Page 18
EXHIBIT 4
CITY OF MIAMI BEACH
GRANT REIMBURSEMENT REQUEST FORM
Part 1 of 2
CMB AGREEMENT NO.:
GRANTEE NAME:
GRANTEE ADDRESS:
GRANTEE CONTRACT ADMINISTRATOR:
GRANTEE CONTRACT ADMINISTRATOR'S
E-MAIL ADDRESS:
REQUEST No.
Amount of Assistance:
Less Previous Total Disbursements:
Balance Available:
Funds Requested This
Disbursement:. J
Certification of Payment: I certify that the above expenses were necessary and reasonable for
the maintenance and operation of our premises and in accordance with this agreement.
Grantee
Report Prepared By:
Name Signature/Date
City of Miami Beach
Report Reviewed By:
Name Signature/Date
Page 19