Review of the Miami Beach Convention Center Renovation and Expansion Project Payment Processing 11-1-17 (Period 12-1-16 to 5-31-17)M IAMIB ·EACH
City of Miami Beach, 1700 Convention Center Drive , Miam i Beach , Fl
Office of Internal Audit
Tel : 305-673-7020
TO :
VIA:
FROM :
DATE:
Jimmy L. Morales, City Manager
Mark D. Coolidge, Assistant Internal
Coral Vivolo, Auditor CJJ
November 1, 2017
MEMORANDUM
SUBJECT : Review of the Miami Beach Convention Center Renovation and Expansion Project
Payment Processing
PERIOD(S): December 1, 2016-May 31, 2017
Internal Audit performed a review of the Miami Beach Convention Center Renovation and Expansion
Project to determine (1) whether pay requisitions submitted by the Construction Manager (Clark
Construction Group, LLC) were properly reviewed and approved by the City prior to payments being
issued; and (2) whether payments due for construction services were remitted by the City in a timely
manner in accordance with Sec. 218 . 735 of the Florida Statutes.
As part of our review to determ ine whether payments were properly reviewed and approved, one (1)
complete pay application was tested (January 2017). It was verified that the pay application (Form
G702) had been approved by the required parties (i.e. the Contractor, the Architect, and the Owner's
Representative) prior to being approved by the City. In add ition, each of the subcontractors pay
applications were reviewed and traced to the Continuation Sheet (Form G703) in order to validate the
current payment due. Also, the amounts reported on Form G702 (i.e. total completed & stored to date,
total retainage and total earned less retainage) were reconciled to the financial records maintained in
the City's Enterprise Resource Planning System (Munis). Furthermore, the total Original and Revised
Scheduled Values as per Form G703 were compared to the Guaranteed Maximum Price (GMP)
Submission dated 10/18/15 (Resolution # 2015-29188) to ensure that the project value was still within
the approved GMP of $515,458 ,058.
Lastly, seven (7) pay applications for the period of December 2016 through May 2017 (two pay
applications in April 2017) were reviewed to determine whether the payments due to the Construction
Manager were remitted timely per Section 218 . 735 of the Florida Statutes. Using reports obtained from
the Munis System, we calculated the number of days that elapsed from the date that the application for
payment was stamped as received by the City to the date it was shown as pa id .
During our review, no deficiencies were noted concerning the review and approval of payments issued
to the Construction Manager and the timeliness of such payments issued.
F:\OBPl \$AUD\INTERNAL AUDIT FILES \DOC17-18\REPORTS -FINALI MBCC Renovation and Expansion Project Payment Processing Audit
Report.docx
cc: Maria Hernandez, Capital Projects Director -Convention Center