Resolution 2020-31258 RESOLUTION NO. 2020-31258
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
ADMINISTRATION, PURSUANT TO INVITATION TO BID ("ITB") 2020-006-
JC, TO ESTABLISH A POOL OF PREQUALIFIED CONTRACTORS FOR THE
REMOVAL AND DISPOSAL OF DERELICT OR ABANDONED VESSELS
FROM PUBLIC WATERS, ON AN "AS-NEEDED" BASIS, AND APPROVE
THE INITIAL POOL OF QUALIFIED CONTRACTORS, AS SET FORTH IN
EXHIBIT "A"; FURTHER, AUTHORIZING THE CITY MANAGER TO KEEP
THE ITB OPEN FOR THE PURPOSE OF QUALIFYING ADDITIONAL
CONTRACTORS, AND DELEGATING TO THE CITY MANAGER THE
AUTHORITY TO ADD OR REMOVE CONTRACTORS TO THE POOL,
PROVIDED SUCH CONTRACTORS MEET THE REQUIREMENTS OF THE
ITB; AND FURTHER, PROVIDING THAT ANY PURCHASE IN EXCESS OF
$100,000 SHALL BE SUBJECT TO THE PRIOR APPROVAL OF THE CITY
COMMISSION.
WHEREAS, on January 31, 2020, the City issued an Invitation to Bid 2020-006-JC (the
"ITB") to establish a contract, by means of sealed applications, with qualified contractors for the
establishment of a prequalified pool of contractors for the removal and disposal of derelict or
abandoned vessels from public waters, on an as-needed basis; and
WHEREAS, on February 28, 2020, responses were received from Ballard Marine
Construction, Inc., Blue Water Marine Services, Inc., DRC Emergency Services LLC, Legion
Undersea Services LLC, and Upper Cut Promotions LLC; and
WHEREAS, the ITB stated that following the review of applications, the responsive and
responsible bidder(s) meeting all terms and conditions of the ITB will be recommended for
award; and
WHEREAS, in its due diligence, the Procurement Department found that Ballard Marine
Construction, Inc., Blue Water Marine Services, Inc., DRC Emergency Services LLC, Legion
Undersea Services LLC, and Upper Cut Promotions LLC met the requirements of the ITB; and
WHEREAS, the Administration recommends that the City establish a pool of prequalified
contractors for the removal and disposal of derelict or abandoned vessels from public waters;
and
WHEREAS, when a need arises, the City will seek quotes from all prequalified
contractors for the services required; and
WHEREAS, the list of prequalified contractors is included in Exhibit "A" attached to this
Resolution; and
WHEREAS, to maximize competition among the prequalified contractors, the
Administration is further recommending that the ITB remain open, to permit the City Manager to
qualify additional contractors as part of the pool, provided that such contractors meet all of the
requirements of the ITB; and
WHEREAS, for purchases in the amount of $100,000 or less, the approval of the City
Manager or designee will be required in accordance with the City Manager's existing delegated
procurement authority under the City Code; and
WHEREAS, purchases exceeding $100,000 will be submitted to the City Commission for
its consideration.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the Administration, pursuant to Invitation to
Bid ("ITB") No. 2020-006-JC, to establish a pool of prequalified contractors for the removal and
disposal of derelict or abandoned vessels from public waters, on an "as-needed" basis, and
approve the initial pool of qualified contractors, as set forth in Exhibit "A"; further, authorize the
City Manager to keep the ITB open for the purpose of qualifying additional contractors, and
delegate to the City Manager the authority to add or remove contractors to the pool, provided
such contractors meet the requirements of the ITB; and further provide that any purchase in
excess of$100,000 shall be subject to the prior approval of the City Commission.
PASSED AND ADOPTED this aday ofa• ' 2020.
ATTEql.:2
RAFAEL E. RAN O, tTY CLERK DAN GELBER, MAYOR
'.INCORPORATED'
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
. 4JCW'( 5161Z°
City Attorney 0, Date
ATTACHMENT A
DERELICT VESSELS CONTRACTORS QUALIFIED PER ITB
REQUIREMENTS
Ballard Marine Construction, Inc. ✓
Blue Water Marine Services, Inc. ✓
DRC Emergency Services LLC ✓
Legion Undersea Services LLC ✓
Upper Cut Promotions LLC ✓
Resolutions-C7 F
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: May 13, 2020
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) 2020-006-
JC, TO ESTABLISH A POOL OF. PREQUALIFIED CONTRACTORS FOR
THE REMOVAL AND DISPOSAL OF DERELICT OR ABANDONED
VESSELS FROM PUBLIC WATERS, ON AN "AS-NEEDED" BASIS, AND
APPROVE THE INITIAL POOL OF QUALIFIED CONTRACTORS, AS SET
FORTH IN EXHIBIT "A" TO THE COMMISSION MEMORANDUM
ACCOMPANYING THIS RESOLUTION; FURTHER, AUTHORIZING THE
CITY MANAGER TO KEEP THE ITB OPEN FOR THE PURPOSE OF
QUALIFYING ADDITIONAL CONTRACTORS, AND DELEGATING TO THE
CITY MANAGER THE AUTHORITY TO ADD or remove CONTRACTORS TO
THE POOL, PROVIDED SUCH CONTRACTORS MEET THE
REQUIREMENTS OF THE ITB; AND FURTHER PROVIDING THAT ANY
PURCHASE IN EXCESS OF $100,000 SHALL BE SUBJECT TO THE
PRIOR APPROVAL OF THE CITY COMMISSION.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida approve the City Manager's recommendation pertaining to bids received,
pursuant to ITB 2020-006-JC, for the prequalification of bidders for derelict vessels removal
and disposal.
BACKGROUND/HISTORY
On January 31, 2020, the City issued an Invitation to Bid 2020-006-JC (the "ITB"). The
purpose of the ITB is to establish a contract, by means of sealed applications, with qualified
contractors for the establishment of a prequalified pool of contractors for the removal and
disposal of derelict or abandoned vessels from public waters, on an as-needed basis. The pre-
qualified pool established shall effectively create a source of viable contractors from which the
City may issue Invitation to Quotes (ITQs) for 1) removal and disposal of derelict vessels as
the result of damage caused by accidents, storms, and/or owner neglect/abandonment, which
may include sunken and partially sunken vessels, and/or other debris that may impede
navigation and affect the safety of public waters; 2) removal and disposal of damaged vessels
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by a major natural disaster event, which may include sunken and partially sunken vessels and
other debris that may impede the navigation of public waters, wherein Code of Federal
Regulations ("CFR") and FEMA Recovery Policy shall apply. This pool of prequalified
contractors is an important tool in the City's portfolio of emergency response contracts.
Because some of the most of the needs are unplanned and require a quick response, it is in the
City's best interest to have a pool of prequalified contractors for which various City departments
may seek proposals and quickly deploy a contractor to address the identified need.
When a need arises, the department will seek proposals from all prequalified contractors. For
service orders up to $100,000, the approval of the City Manager, or designee, will be required.
Services orders exceeding $100,000 will be submitted to the City Commission for its
consideration and approval. To maximize competition among contractors, the Administration is
recommending that contractors be allowed to submit prequalification applications throughout the
term of the contract. Further, at any time, the City, through the approval of the City Manager, may
accept applications and add, or remove, contractors to the list of prequalified contractors during
the term of the contract.
ANALYSIS
The ITB was issued on January 31, 2020, with bid opening date of February 28, 2020. The
Procurement Department issued bid notices to 1,443 companies utilizing www.bidsync.com
website. 28 prospective bidders accessed the advertised solicitation. The notices resulted in
the receipt of five (5) responses from: Ballard Marine Construction, Inc., Blue Water Marine
Services, Inc., DRC Emergency Services LLC, Legion Undersea Services LLC, and Upper
Cut Promotions LLC.
The ITB stated that following the review of applications, the responsive and responsible
bidder(s) meeting all terms and conditions of the ITB will be recommended for award. In its
due diligence,the Procurement Department found that all five (5) bidders met the requirements
of the ITB. Accordingly, Ballard Marine Construction, Inc., Blue Water Marine Services, Inc.,
DRC Emergency Services, LLC, Legion Undersea Services LLC, and Upper Cut Promotions
LLC have all been deemed responsive, responsible bidders meeting all terms and conditions
of the I TB and are to be prequalified for future work.
FINANCIAL INFORMATION
Grant funding will not be utilized for this project.
CONCLUSION
I concur with staff that it is in the best interest of the City to have a pool of prequalified
contractors for which quotes can be requested expeditiously for the removal and disposal of
derelict or abandoned vessels from public waters on an "as needed" basis. Otherwise,
redundant and time-consuming efforts would be required to prequalify contractors at the time of
need. This prequalified pool is an important tool in the City's emergency response portfolio of
contracts.
Further, in order to continue to maximize competition by continuing to add contractors, I
recommend that the period for submitting applications be extended to be consistent with the
term of the contract. New applicants that meet the ITB requirements will be added to the pool.
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Contractors that do not perform well will be removed from the pool.
Therefore, I recommend that the Mayor and City Commission of the City of Miami Beach,
Florida, approve the Resolution, accepting the recommendation of the City Manager, pursuant
to Invitation to Bid (ITB) No. 2020-006-JC,to establish a pool of contractors for the removal
and disposal of derelict or abandoned vessels from public waters, on an "as-needed" basis,
and approve the initial pool of qualified contractors, as set forth in Exhibit"A" to the Commission
Memorandum; further, authorizing the City Manager to keep the ITB open for the purpose of
prequalifying additional contractors, and delegating to the City Manager the authority to add
contractors to the pool, provided such contractors meet the requirements of the ITB; and further
providing that any purchase in excess of $100,000 shall be subject to the prior approval of the
City Commission.
Applicable Area
Not Applicable
Is this a"Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
No No
Legislative Tracking
Police/Procurement
ATTACHMENTS:
Description
❑ Attachment A
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ATTACHMENT A
DERELICT VESSELS CONTRACTORS QUALIFIED PER ITB
REQUIREMENTS
Ballard Marine Construction, Inc. ✓
Blue Water Marine Services, Inc. ✓
DRC Emergency Services LLC V
Legion Undersea Services LLC _ ✓
Upper Cut Promotions LLC V
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