World Waste Recycling, Inc. Roll-off Fee Revenues Audit 1-17-18MIAMI BEACH INTERNAL AUDIT REPORT
City of Miami Beach, 1700 Convention Center Drive, Miami B ach , Florida 33 39, www.miamibeach fl .gov
Office of Internal Audit
Tel : 305-673-7020
TO:
FROM:
DATE:
AUDIT :
PERIOD:
Jimmy L. Morales, City Manager
Mark D. Coolidge, Interim Internal A
January 17, 2018
World Waste Recycling, Inc. Roll-off
August 2015 to September 2017
This report is the result of a scheduled audit of the roll-off fees charged, collected and remitted by
World Waste Recycling, Inc. In addition, the auditee 's compliance with selected provisions in the City
Code concerning obtaining annual business tax receipts, filing required reports , etc. was also reviewed.
INTRODUCTION
A roll-off is defined as a container with a minimum capacity of ten cubic yards designed to be
transported by a motorized vehicle. They are typically used for the purpose of removing construction
debris, which include rock, metal and other materials used in connection with a construction project or
for the removal of large quantities of trash and bulky waste.
Approximately twenty-two companies currently possess business tax receipts authorizing them to
operate roll-offs within the City's boundaries. They are requ i red to abide by the terms out lined in the
City Code which among other things includes the remittance of roll-off fees calculated by multiplying the
applicable percentage ( 18%) of Miami Beach gross receipts. In addition, Monthly Reports of Gross
Receipts are to be submitted to the City's Finance Department by the end of the subsequent month.
For example , October 201 Ts report was due by 11/30/17; November 201 Ts report was due by
12/31/17 and so on.
One of these authorized roll -off companies is World Waste Recycling, lnc.'s (World Waste). The irmain
office is located at 4701 NW 35th Avenue in Miam i, Florida. Although they offe r a variety of services for
businesses and residents plus a comprehensive recycling program , their primary source of revenues is
the rental of roll-offs. The following table shows the amount of gross receipts reported and the
corresponding roll-off fees paid to the City during the twenty-six month aud it period:
2015 2016 2017 TOTAL Aug-Dec. Jan-Dec. Jan-Sept.
Gross Receipts Reported $2 ,945.00 $103 ,525 .72 $134 ,002.49 $240,4 73.21
Roll-Off Fees Paid (18 %) $530 .10 $18,634.64 $24 ,120.46 $43 ,285 .20
PREVIOUS AUDIT RESULTS
The Office of Inte rn a l Audit pre viou sly conducte d a n a udit of World W aste Recycling, Inc. forthe period
of October 2014 to July 2015 which did not result in an assessment as it was verified that tested roll-off
W e are commiffed to providing excellent public se rvice and safely to all who live, work , a nd play in o ur vibrant, tropica l, hi storic co mmun ily.
Internal Audit Report
World Waste Recycling, Inc. Roll-off Fee Revenues Audit
January 17, 2018
fees were properly charged and collected. In addition, it was confirmed that these roll-off fees were
remitted timely to the City of Miami Beach.
OVERALL OPINION
A review of World Waste Recycling, Inc. 's (World Waste) invoices verified that gross receipts and roll-
off fees were properly charged and collected during the current audit period. Furthermore, these
monies along with the Monthly Reports of Gross Receipts were remitted timely to the City's Finance
Department. Despite these positives, testing identified the following areas that are in need of
improvement:
• World Waste did not timely obtain their business tax receipts for the 2016/17 fiscal year.
• World Waste did not fully comply with City Code Section 90-278 (3)'s reporting requirements.
PURPOSE
The purpose of this audit is to determine whether tested roll-off waste contractor billings and reporting
roll-off fees were accurate; whether tested remittances were correctly calculated, timely received and
properly recorded by the City; and whether the contractor was in compliance with selected City Code
sections' requirements.
SCOPE
1. Review the tested roll-off company's provided books and records to confirm that their billings
were correct; their gross receipts were correctly calculated and support the monthly fees
submitted to the City.
2. Confirm that the tested roll-off company is timely submitting the required Monthly Reports of
Gross Receipts along with their corresponding full remittances to the City.
3. Confirm that the tested roll-off company timely obtained their required annual business tax
receipts during the audit period.
4. Confirm that the tested roll-off company has complied with City Code Section 90-278's reporting
requirements.
5. Confirm that the tested roll-off company has obtained the required insurance in adherence with
City Code Section 90-196.
6. Confirm that all monthly roll-off fee returns were accurately recorded in the City's Financial
System during the audit period.
Page 2of3
Internal Audit Report
World Waste Recycling, Inc. Roll-off Fee Revenues Audit
January 17, 2018
FINDINGS, RECOMMENDATIONS AND MANAGEMENT RESPONSES
1. Finding -World Waste Recycling, Inc. 's 2016117 Fiscal Year Business Tax Receipt was not
Obtained Prior to the Commencement of this Audit
City Code Section 90-276 states" Except as provided elsewhere in this article, no person shall
engage in the business of removing or disposing of construction and demolition debris or large
quantities of trash from any premises within the city limits without first securing a license for
such activities from the City Manager by paying the license fee as set forth in chapter 18 of this
code. It was subsequently determined that World Waste Recycling, Inc. (World Waste) did not
renew their business tax receipt for the 2016/17 fiscal year prior to the commencement of this
audit. Upon notification, they subsequently corrected this deficiency and are now current.
Recommendation( s ):
Going forward, World Waste should renew their business tax receipts timely or be subject to
Code Compliance violations and to the penalty provisions listed in the City Code.
2. Finding -World Waste Recycling, Inc. Did Not Fully Comply with City Code Section 90-278
(3)'s Reporting Requirements
City Code Section 90-278 (3) .states" The licensed contractor shall provide the City Manager
with a current list of the names and addresses of each account, upon initial application and
upon application for renewal of its business license, the frequency of service, the permit number
and capacity of each Roll-off container or dumpster as per account and the address serviced by
each Roll-off container or dumpster. Although World Waste provided a listing of customer
names during the audit period, they did not provide the City Manager with the required
addresses of each account, upon the initial application and upon application for renewal of its
business license, the frequency of service, the permit number and capacify of each roll-off
container or dumpster as per account and the address serviced by each roll-off container or
dumpster.
Recommendation( s ):
Going forward, World Waste should fully comply with City Code Section 90-278 (3) by timely
submitting the required reports containing all the necessary information to the City Manager.
EXIT CONFERENCE
This audit report was e-mailed to World Waste Recycling, lnc.'s management whereby they agreed to
the findings contained herein on January 8, 2018.
MDC:CD:cd
Audit performed by Tax Auditor Carmin Dufour
F:\OBPl\$AUD\INTERNAL AUDIT FILES\DOC17-18\REPORTS -FINAL\World Waste Recycling, lnc .. doc
cc: Eric Carpenter, Assistant City Manager
Alberto Zamora, Sanitation Director
John Woodruff, Chief Financial Officer
Melissa Rodriguez, Director of World Waste Recycling, Inc.
Page 3 of 3