The URL can be used to link to this page

Grant Agreement with Urban Search and Rescue i-ill‘j t'' CITY OF MIAMI '"' DOCUMENT ROUTING FORM re,4 ,;*:e NtiVi:V, ORIGINATING DEPARTMENT: Fire-Rescue_ DEPT. CONTACT PERSON: Maria T. Martinez EXT. 1672 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: "Urban Search and Rescue ("UASI") - FY 2019-Memorandum of Agreements ("MOA's")-City of Miami Beach" IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES X NO TOTAL CONTRACT AMOUNT:$ FUNDING INVOLVED? ❑ YES X NO TYPE OF AGREEMENT: ❑MANAGEMENT AGREEMENT 0 PUBLIC WORKS AGREEMENT ❑PROFESSIONAL SERVICES AGREEMENT ❑MAINTENANCE AGREEMENT X GRANT AGREEMENT ❑INTER-LOCAL AGREEMENT ❑EXPERT CONSULTANT AGREEMENT ❑LEASE AGREEMENT ❑LICENSE AGREEMENT El PURCHASE OR SALE AGREEMENT OTHER:(PLEASE SPECIFY) PURPOSE OF ITEM(BRIEF SUMMARY):To establish a special revenue project for UASI FY 2019 and MOA's/ COMMISSION APPROVAL DATE: 12/12/2019 FILE ID: 6765 ENACTMENT NO.: R-19-0509 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL,PLEASE EXPLAIN: Etifet ?.RO„T N .., ,(9:: e:410- .4 „„ a Date PLEASE PRINT AND SIGN PRINT: 2020.05.27 APPROVAL BY DEPARTMENTAL DIRECTOR jr(_-..—13:55:58 SIGNATURE: -04'00' PRINT:ANN-MARIE SHARPE SUBMITTED TO RISK MANAGEMENT SIGNATURE: PRINT: VICTORIA MENDEZ SUBMITTED TO CITY ATTORNEY(20-942-GKW) SIGNATURE:/s George K Wysong,III PRINT: APPROVAL BY ASSISTANT CITY MANAGER SIGNATURE: PRINT: A' '0 r 4/A RECEIVED BY CITY MANAGER S 2g '% SIGNATU' � 4 4 e 1) I OLRGINAL O CI LEK SIPGNAT 2) 0NE COPY' G TTORNEI S OF; rai PRINT: SIGNATURE: 3) REMAINING'OR NAL S `O ORIGINA I i t tktk N'T PRINT: SIGNATURE: PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER 1 MEMORANDUM.OF AGREEMENT URBAN.AREA SECURITY INITIATIVE FY 2019 "City of Miami Beach Agreement Number: R0075 FAIN Number: EMW-2019SS-00049 i✓FDA#:97.067 This Agreement is entered into this day of 2020,by and between the City of Miami,a municipal corporation of flip State of Florida;.(the"Sponsoring Agency")and the City of Miami Beach, (the'Participating Agency"). RECITALS WHEREAS,the U.S.Department of Homeland Security(USDHS)is providing financial assistance to the Miami urban area in the amount$5,650,000 dollars through the Urban Area SecurityInitiative(.UASI) Grant Program 2019;and WHEREAS,the Sponsoring Agency is the coordinating agentfor the Miami I ASI Grant Program 2019;and WHEREAS, as the, USDHS requires thatthe urban areas.selected for funding take a regional metropolitan area approach to the development and implementation of the UASL Grant Program 2019. and involve core cities, core counties,contiguous jurisdictions,mutual aid partners,and State agencies;and WHEREAS, the 201.9 Urban Area has been defined Miami and ft. Lauderdale collectively and. anticipates sub-granting a portion of the UAS1 funds in accordance with the grant requirements;and ' WHEREAS,the City Commission, by Resolution No_ R-19-0509,adopted on December 12, 2019,has authorized the City Manager to enter into this Agreement with each participating agency on behalf of the City of Miami;and WHEREAS, the Sponsoring Agency wishes to work with the participating agencies through the Urban Area Working Group process to enhance Miami and its surrounding jurisdictions ability to respond- td a terrorist threat or act. NOW THEREFORE,in consideration of the foregoing,the parties hereto agree as follow: I; PURPOSE A. Thin Agreement delineates responsibilities of the Sponsoring Agency and the participating Agencies for activities under the UASI Grant Program 2019.which was made available by the U.S. Department of Homeland Security and the State of Florida Division of Emergency Management(FDEM).. B. This Agreement serves as the Scope of Work between the Participating Agency and the Sponsoring ( Agency. . U.SCOPE A. The provisions of this Agreement apply to UASI Grant Program 2019 activities to be performed at the request of the federal government,provided at the option of the Sponsoring Agency,and in.conjunction: wrbh, preparation for, or in:anticipation of, a major disaster or emergency related to terrorism and:or weapons of mass destruction, B, No provision in this Agreement limits the activities of the Urban Area Working Group or its Sponsoring Agency in performing local and state functions, IiI.DEFINITIONS A. Critical Infrastructure: Any system br assetthat.if attacked wouldresult in catastrophic loss of life and/or catastrophic economic loss management of resources (including systems for classifying types of resources); qualifications and certification; and the,collection; tracking, and reporting of incident information:and incident resources: B. :Core County:, The County within which the core city is geographically located. The core city is the City of Miami. C. 'UASI Grant.Program 2019: The UASI Grant Program 2019 reflects the intent of Congress and the Administration to enhance and quantify the preparedness of the nation to combat terrorism and continues to address the unique equipment,training,planning,organization:and exercise needs of large high.threat urban areas, and program:activities must involve coordination by the identified core city, core county/counties, and the respective State Administrative Agency. Funding for the.UASI Grant Program 2019 was appropriated by U.S. Congress and is.authorized by Public Law 108-11,.the Emergency Wartime Supplemental Appropriations Act 2003. The funding will provide assistance to build an enhanced and sustainable capacity to plan,prevent,protect,mitigate,respond to,and recover from threats or acts of terrorism for the selected Urban areas.. D. National Incident Management System (NIMS):. This system will provide a consistent nationwide approach for federal,state,and local governments to work effectively and efficiently together to prepare for, respond to, andrecover from domestic incidents, regardless of cause, size, or complexity. To 2.. provide for interoperability and compatibility among.Federal,.State,and local capabilities,the NiMS will include a core set of concepts, principles, .terminology, and technologies covering theincident command system;multi agerioy coordination systems;unified command and training. E. Urban Area Working Group (UAWG): The State Administrating Agency Point of.Contact.(SAA•POC) . must work through.the.Mayor/CEOs from all other jurisdictions within the defined urban area.to identify POCs from these jurisdictions to serve on the Urban Area Working Group. The.Urban Area Working Group will:be responsible for coordinating development and implementation of all program elements, including:the urban area assessment,strategy development,and:any direct services that are delivered by the grant. F. Urban Area: An urban .area IS limited to inclusion of jurisdictions contiguous to the core city and county/counties, or with which the core city or county/counties have established formal rriutualaid agreements. IV.SPONSORING AGENCY SHALL BE RESPONSIBLE FOR: A. Providing an administrative department,.Which shall be the City of Miami Fire-Rescue Department, authorized to carry out the herein agreed.upon responsibilities of the Sponsoring Agency. B. Coordinating with named counties and cities,with the respective State Administrative Agency,and with the FDEM and USDHS. C. Conducting a comprehensive Urban Area Assessment,which will in turn guide the development of an Urban Area.Stakeholder Preparedness Review, D. Ensuring the participation of the following critical players in the assessment and strategy development process; law enforcement, emergency medical services, emergency management, the fire service, .hazardous materials, public works, governmental administrative, public safety eomniunications, healthcare and public health. • E. Developing a comprehensive Urban Area Stakeholder Preparedness Review and submit to the SAA TOC: F. Complying with the requirements or statutory Objectives of federal law as stipulated in"Exhibit#1"; G, Ensuring satisfactory progress toward the.goals or objectives'stipulated.in Exhiblt#1.". H. Following grant agreement requirementsand/or special conditions as stipulated in"Exhibit#1 3 I. Submitting required reports. . V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR: A. Providing an administrative department; which shall be the main liaison and partner with the City of Miami Fire-Rescue Department,authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency_ B. Participating Agencies and any sub-grantees must abide by the grant requirements including.budget authorizations, required accounting and reporting expenditures, proper use of funds, and tracking of assets as stipulated in"Exhibit#1". C. Submitting quarterly reports to the City of Miami detailing the progress of projects to include direct purchases of equipment or services as stipulated in"Exhibit:#1". D. Complying with all UAS(Grant Program 2019 requirements:as stipulated in"Exhibit#1". E. Participating as a member of the Urban Area Working Group to include coordinating with and assisting the City of Miami in conducting a comprehensive Urban Area Assessment, which in turn will guide development of an Urban Area Stakeholder Preparedness Review, F. Ensuring the participation of the following critical players in the assessment and Stakeholder Preparedness Review development process: law enforcement,. :emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative,public safety communications,healthcare and public health. G. Assisting the sponsoring agency in development of a comprehensive Urban Area assessment and Stakeholder Preparedness Review. H. Complying with the requirements or statutory objectives of federal law as stipulated in"Exhibit#1". I. Ensuring satisfactory progress toward the goals or objectives asstipulated in"Exhibit#1". J. Submitting required reports as prescribed by the Sponsoring Agency as stipulated in"Exhibit#1". K. Maintaining an equipment inventory of UASI.purchased:items, L. Ensure that equipment obtainedfrom the UASI Grant Program 2019, as identified in"Exhibit#2°, is readily available for use by personnel trained to use such equipment for actual.emergencies,special 4 events.or exercises.. Also, ensure that such equipment is readily available for onsite monitoring by OHS, FD.EM, and. the Sponsoring Agency. If the Participating Agency is incapable of staffing the ' equipment,such equipment shalt be made available to another Participating Agency for use during any actual emergencies,specialevents or exercises.Failure to ensure equipment availability May result in. loss of funding and!or equipment'to the Participating Agency. M. All equipment obtained from the UASf Grant Program 201.9,.as identified in 'Exhibit 2", is the sole responsibility of the receiving agency. This includes, where applicable, maintenance, replacement, trainingon equipment, and insuring of equipment and personnel,and compliance with intra-agency auditing requirements. VI.THE SPONSORING,AGENCY AND THE PARTICIPATING AGENCY-AGREE:: A. That funding acquired and identified for the Urban Area'Security Initiative will-be administered solely by the Sponsoring Agency, B. The Participating Agencies will provide financial and performance reports to the sponsoring agency in. a timely fashion,The Sponsoring Agency will prepare consolidated reports for-submission to the State of Florida asstipulated in"Exhibit 1". C. The.Sponsoring Agency is not responsible for personnel salaries, benefits,workers compensation or time related issues of the Participating Agency personnel_ - i D. The Sponsoring Agency and Participating Agency are subdivisions as defined in Section 768:28, Florida Statutes,and each party agrees to be fully responsible for the respective-acts and omissions of its:agents or employees to the extent permitted by law. Nothing herein is intended to serve as a waiver of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing herein shalt be construed as consent by a municipality,state agency or subdivision of the State of Florida to be sued by third parties in any mariner arising out of this Agreement or any Other contract. E. This is a reimbursement grant that requires the Participating Agencies to purchase, receive, and pay invoices in full for equipment, services, and allowable personnel costs PRIOR to submitting the same for reimbursement to:the Sponsoring Agency. VIL.FINANCIAL AGREEMENTS A. Financial and Compliance Audit Report: Recipients that expend$750,000 or more of Federal funds during their fiscal year are required to submit a.n.organization-wide .financial and compliance audit report, The audit must be performed in accordance with the U.S. General Accounting Office Government Auditing Standards and 2 CFR 200. S B. The Secretary of Homeland Security and the Comptroller General of the United'States shall have access to any books, documents, and,records of recipients of UASI Grant Program 2019 assistance for audit and examination purposes,provided that,intheopinion of the Secretary of Homeland Security or the Comptroller General,these documents are related to the receipt or use of such assistance.The grantee will also give the sponsoring agency or the Comptroller General, Through any authorized representative,access to and the right to examine all records,books,papers or documents related to the grant. C. Financial Status Reports are due within 14 days after the end of each calendar quarter.A report mutt be tubmmitted for every quarter that the award is active', including partial calendar quarters, as well as for periods where no grant activity occurs:asstipulated in"Exhibit 1". D. Submit progress reports to describe progress to date in implementiing the grant and its impact on homeland security in the state. E. Alifinancial commitments herein are made subject tothe availability of funds and thecontinued mutual agreements of the parties as identified in"Exhibit2".. VIII.CONDITIONS,AMENDMENTS,AND TERMINATION A. The Participating Agency will not illegally discriminate against any employee or applicant for employment on the grounds of race,color, religion, sex,age, or national origin Infulfilling any and all obligations under this.Agreeinent. B. Any provision of this Agreement later found.ta be in Confiict with Federal law or regulation,or invalidated `by a court of competent jjurisdiction, shall be considered inoperable.anti/or stiperseded by that law or regulation. Any provision found inoperable is severable from this Agreement,and the remainder of the Agreement shall remain:in fullforce and effect C. This Agreement may be terminated by either party on thirty(30)days written notice to the other party at the address furnished by the parties to one another to:receive notices under this agreement or if no address is specified,to the address,of theparties'signatory executing this contract, ( ' D. This Agreement shall be considered the full and complete agreement between the undersigned parties, and shall supersede any prior Memorandum of Agreement among the parties, written or oral,except for any executory obligations that have not been fulfilled. 6 E. This Agreement will end on June 30,2021, unless otherwise extended, by a written amendment duly approved and executed prior to June 30, 2021,.unless otherwise extended, at which time the parties may agree to renew the association. Renewal will be based on evaluation of the Sponsoring Agency's ability to conform to procedures,training and equipment standards as prescribed by the grant. IX, MISCELLANEOUS OVERALL Counterparts;Electronic Sienatures.This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument.. Facsimile, .pdf.and other electronic signatures to this Agreement shall have the same effect as original signatures. SPONSORING AGENCY THE CITY OF MIAMI,a municipal Corporation of the State of Florida ATTEST: BY. 1 v BY: `�� Tod. B. Hann•n Arthur Noriega City City Manager APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS: REQUIREMENTS: X-- . BY: Uaiuteae ,L-. 7 &Aga BY: Victoria Mendez Ann-Marie Sharpe, Director City Attorney Department of Risk Management (20-942-GKW) • PARTICIPATING AGENCY "(sub-recipient)" ATTEST: ' --.°1111103 BY: •Nar// : gAsPAV-iL fliat‘cAp a-1'? Ifyik NAME Jimmy L.Morales Title: TITLE City Manager RD#:59-6000372 11}ICORFIRATEDj ' DUNS: 02-054-6289 APPROVED AS TO FORM AND CORRECTNESS; APPROVED AS TO FORM&LANGUAO &FOR EXECUTION • LO (11;11-7 • City Attorney,,dr64 Date oNoTrA-A., ' • . .... STATE,' Q.F. FLORIDA DIVISION OF EMERGENCY MANAGEMENT Ron Li.i6-anfis 5*od:Aloskoviiliz gpV-Orcit Diraeta March 43,2020 ROO Fie9la City of Mianil 444 Stilt.:20 Avenue,10.t1 rloor Miami,.FlOrlde 32.804 peilified•.,N.101•F041rn.Rec91141Reqvpsted ,RE .FY19.UASI'City of Mani Agreement Number :Elear:'Ohleffievia: Enclosed is the fully executed agreement between City of Miami and the Fforida Oiktialon of Emergency Management, executed on March 12,2920,„ Under Section (3)'.(c), Contact, of this agreement you have been identified 68 *die.reoirilont!. .toprosontgtiVO responsible for the administration of this agreement it is your responsibility to thoroughly read, understand and oversee the pc)rnrifiar!pe of all the.ponciiticm within this.agreement If you havoany.questions about this agreement, please contootiKizzy K Caban at 850-81:5-4348 or ornallitizzy-..tabangern‘mytiorktatorn. ., • ..: . . . . . , An..iiI • yi.- - ...: . . : „ „ A . , .. : .. . . , . .. . . .,,.: . .: :,.. ... Linda McWhorter Preparedness Bureau Chief . . Wilco 1 Enclosures • , . ; I DIVISION HEADQUARTER4 Tap an-413-1a8p.•Far 8 -481Oi STATE.LOGISTICA RERPQNSE CENTER 2555.Shaniatd Oak Boulevard . WimikFttiailat)itagier.a4(. 702,p)rpdtgrs Raw. Tallahassee, k, a2309,210.11 .„., :- 0004a, rt.,.32Q00-5031. : I Contract Number: R0075 FEDERALLY-FUNDED SUBAWARD AND GRANT AGREEMENT 2 C.F.R. §200.92 states that a"subaward may be provided through any form of legal agreement,Including an agreement that the pass-through entity considers a contract As defined by 2 C.F.R.§200,74,"pass-through entity"means"a non-Federal entity that provides a subaward to a Sub-Recipient to carry out part of a Federal program." As defined by 2 C.F.R.§200.93,"Sub-Recipient'means"a non-Federal entity that receives a subaward from a pass-through entity to carry out pert of a Federal program." As defined by 2 C.F.R.§200.98, 'Federal award"means"Federal financial assistance that a non-Federal entity receives directly from a Federal awarding agency or indirectly from a pass-through entity." As defined by 2 C.F.R.§200.92,"subaward"means"an award provided by a pass-through entity to a Sub- Recipient for the Sub-Recipient to carry out part of a Federal award received by the pass-through entity." The following Information is provided pursuant to 2 C.F.R.§200.331(a)(1): Sub-Recipient's name: City of Miami Fire Rescue Sub-Recipient's unique entity Identifier: 07 7.22,679/t Federal Award identification Number(FAIN): MN-2019438-0000 Federal Award Date: September 1 2099 . Subaward Period of Performance Start and End pate: _ 0/1/2019_12/31/2021 Amount of Federal Funds Obligated by this Agreement: $6,650.000,00 Total Amount of Federal Funds Obligated to the Sub-Recipient by the pass-through entity to include this Agreement: $16.3461303.713 Total Amount of the Federal Award committed to the Sub-Recipient by the pass-through entity: $6,660,000.o0 Federal award project description(see FFATA): See Article 1,Agreement Articles: Name of Federal awarding agency: ee't,of Homeland Security.. Name of pass-through entity: FL Division of Emergency Management. Contact information for the pass-through entity: 2566 Shumard Oak Bou v rd Tallahassee.Florida 32311 Catalog of Federal Domestic Assistance(CFDA)Number and Name: 97.067 Homeland Seour}tv Whether the award is R&D: Program O A Indirect cost rate for the Federal award: 29,26 1 THIS AGREEMENT is entered Into by the State of Florida,Division of Emergency Management, with headquarters in Tallahassee, Florida(hereinafter referred to as the"Division"),and City of Miami Fire Rescuq,(hereinafter referred to as the"Sub-Recipient"). For the purposes of this Agreement,the Division serves as the pass-through entity for a Federal award,and the Sub-Recipient serves as the recipient of a subaward. THHS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS: A. The Sub-Recipient represents that it Is fully qualified and eligible to receive these grant funds • to provide the services identified herein; B. The State of Florida received thesegrant funds from the Federal government,and the Division has the authority to subgrant these funds to the Sub-Recipient upon the terms and conditions outlined below;and, C. The Division has statutory authority to disburse the funds under this Agreement. THEREFORE,the Division and the.Sub-Recipient agree to the following: (1) APPLICATION OF STATE LAW TO THIS AGREEMENT 2 C.F.R.§200.802 provides:"Each state must expend and account for the Federal award in accordance with state laws and procedures for expending and accounting for the state's own funds." Therefore,section 215,971, Florida Statutes,entitled"Agreements funded with federal or state assistance", applies to this Agreement. (2) LAWS RULES REGULATIONS AND POl ICIES a. The Sub-Recipient's performance under this Agreement is subject to 2 C,F.R.Part 200,entitled"Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards." b. As required by Section 215.971(1),Florida Statutes,this Agreement includes: I. A provision specifying a scope of work that clearly establishes the tasks that the Sub-Recipient is required to perform. ti. A provision dividing the agreement into quantifiable units of deliverables that must be received and accepted In writing by the Division before payment. Each deliverable must be directly related to the scope of work and specify the required minimum level of service to be performed and the criteria for evaluating the successful completion of each deliverable. ill. A provision specifying the financial consequences that apply if the Sub- Recipient fails to perform the minimum level of service required by the agreement. iv. A provision specifying that the Sub-Recipient may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period, v, A provision specifying that any balance of unobligated funds which has been advanced or paid must be refunded to the Division. vi. A provision specifying that any funds paid in excess of the amount to which the Sub-Recipient is entitled under the terms and conditions of the agreement must be refunded to the Division. c. In addition to the foregoing,the Sub-Recipient and the Division shalt be governed by pi applicable State and Federal laws, rules and regulations, including those identified in Attachment D. 2 Any express reference in this Agreement to a particular statute,rule,or regulation In no way implies that no other statute,rule, or regulation applies. (3) CONTACT a. In accordance with section 215.971(2), Florida Statutes,the Division's Grant Manager shall be responsible for enforcing performance of this Agreement's terms and conditions and shall serve as the Division's liaison with the Sub-Recipient. As part of his/her duties,the Grant Manager for the Division shall: 1 •Monitor and document Sub-Recipient performance;and, ii. Review and document all deliverables for which the Sub-Recipient requests payment. b. The Division's Grant Manager for this Agreement is: Kizzv K. Caban 2555 Shumard Oak Boulevard Tallahassee, Florida 32399 Telephone:(850)815-4348 Email: Kizzv.Cabantaem.mvflorida.com c. The name and address of the Representative of the Sub-Recipjent responsible for the administration of this Agreement Is: Chief Robert Hevia 444 SW 2nd Avenue, 10th Floor Miami, Florida 33130 Telephone: L305)569-5402 Fax: (305)569-4070 Email: RobHevia4miami.siov d. In the event that different representatives or addresses are designated by either party after execution of this Agreement,notice of the name, title and address of the new representative will be provided to the other party. • 3 (4) TERMS AND CONDITIONS This Agreement contains ail the terms and conditions agreed upon by the parties. (5) EXECUTION This Agreement may be executed in any number of counterparts,any one of which may be taken as an original. (6) MODIFICATION Either party may request modification of the provisions of this Agreement. Changes which are agreed upon shall be valid only when in writing, signed by each of the parties,and attached to the original of this Agreement. (7) SCOPE OF WORK. The Sub-Recipient shall perform the work in accordance with the Budget and Scope of • Work,Attachments A and B of this Agreement. (8) PERIOD OF AGREEMENT. This Agreement shall begin on September 1,2019 and end on December 31,2021 unless terminated earlier in accordance with the provisions of Paragraph(17)of this Agreement. Consistent with the definition of"period of performance"contained in 2 C.F.R.§200,77,the term"period of agreement"refers to the time during which the Sub-Recipient"may incur new obligations to carry out the work authorized under"this Agreement, in accordance with 2 C.F.R.§200.309,the Sub-Recipient may receive reimbursement under this Agreement only for"allowable costs incurred during the period of performance," In accordance with section 215.971(1)(d),Florida Statutes,the Sub-Recipient may expend funds authorized by this Agreement"only for allowable costs resulting from obligations incurred during"the period of agreement. (9) FUNDING a. This is a cost-reimbursement Agreement,subject to the availability of funds. b. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature,and subject to any modification in accordance with either Chapter 216,Florida Statutes,or the Florida Constitution. c. The Division will reimburse the Sub-Recipient gay for allowable costs incurred by the Sub-Recipient in the successful completion of each deliverable. The maximum reimbursement amount for each deliverable is outlined in Attachment A and B of this Agreement("Budget and Scope of Work"). The maximum reimbursement amount for the entirety of this Agreement is$6,6§0,000.00. d. As required by 2 C.F.R.§200,415(a),any request for payment under this Agreement must include a certification, signed by.an official wtig js authorized to teaafly bind the Sub-Reolpien>i,which reads as follows: "By signing this report,i certify to the best of my knowledge and belief that the report is true,complete,and accurate,and the expenditures,disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious,or fraudulent information,or the omission of any material fact,may subject me to criminal,civil or administrative penalties for fraud,false statements,false claims or otherwise.(U.S.Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 38013812)." 4 i e. The Division will review any request for reimbursement by comparing the documentation provided by the Sub-Recipient against a performance measure,outlined in Attachment B, that clearly delineates: i. The required minimum acceptable level of service to be performed;and, ii. The criteria for evaluating the successful completion of each deliverable. f. The performance measure required by section 215.971(1)(b),Florida Statutes, remains consistent with the requirement for a"performance goal",which Is defined in 2 C.F.R.§200.76 as "a target level of performance expressed as a tangible, measurable objective,against which actual achievement can be compared." It also remains consistent with the requirement,contained In 2 C,F.R. §200.301,that the Division and the Sub-Recipient"relate financial data to performance accomplishments of the Federal award." g. If authorized by the Federal Awarding Agency,then the Division will reimburse the Sub-Recipient for overtime expenses in accordance with 2 C,F.R.§200.430("Compensation—personal services")and 2 C.F.R.§200.431 ("Compensation fringe benefits"). If the Sub-Recipient seeks reimbursement for overtime expenses for periods when no work is performed due to vacation, holiday, illness, failure of the employer to provide sufficient work,or other similar cause(see 29 U.S.C.§207(e)(2)), then the Division will treat the expense as a fringe benefit. 2 C.F,R.§200,431(a).defines fringe benefits as "allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages." Fringe benefits are allowable under this Agreement as long as the benefits are reasonable and are required by law,Sub-Recipient-employee agreement,or an established policy of the Sub-Recipient. 2 C.F.R.§200.431(b)provides that the cost of fringe benefits In the form of regular compensation paid to employees during periods of authorized absences from the job,such as for annual leave,family-related leave,sick leave,holidays, court leave,military leave, administrative leave,and other similar benefits,are allowable If all of the following criteria are met: I. They are provided under established written leave policies; ii. The costs are equitably allocated to all related activities,including Federal awards;and; Ili. The accounting basis(cash or accrual)selected for costing each type of leave is consistently followed by the non-Federal entity or specified grouping of employees. h. If authorized by the Federal Awarding Agency,then the Division will reimburse the Sub-Recipient for travel expenses in accordance with 2 C.F.R.§200.474. As required by the Reference Guide for State Expenditures, reimbursement for travel must be in accordance with section 112.061, Florida Statutes,which includes submission of the claim on the approved state travel voucher. If the Sub- Recipient seeks reimbursement for travel costs that exceed the amounts stated in section 112.061(6)(b), Florida Statutes($6 for breakfast,$11 for lunch, and$19 for dinner),then the Sub-Recipient must provide documentation that: I. The costs are reasonable and do not exceed charges normally allowed by the Sub-Recipient in its regular operations as a result of the Sub-Recipient's written travel policy; and, H. Participation of the individual in the travel is necessary to the Federal award. The Division's grant manager,as required by section 215,971(2)(c),Florida Statutes, shall reconcile and verify all funds received against all funds expended during the grant agreement period 5 and produce a final reconciliation report. The final report must identify any funds paid In excess of the expenditures Incurred by the Sub-Recipient. j. As defined by 2 C,F,R. §200.53,the term"Improper payment"means or includes: I. Any payment that should not have been made or that was made in an incorrect amount(including overpayments and underpayments)under statutory,contractual, administrative,or other legally applicable requirements; and, iI. Any payment to an ineligible party, any payment for an ineligible good or service,any duplicate payment,any payment for a good or service not received(except for such payments where authorized by law),any payment that does not account for credit for applicable discounts,and any payment where insufficient or lack of documentation prevents a reviewer from discerning whether a payment was proper. (10)RECORDS a. As required by 2 C.F.R.§200.336,the Federal awarding agency,inspectors General, the Comptroller General of the United States, and the Division,or any of their authorized representatives, shall enjoy the right of access to any documents,papers,or other records of the Sub-Recipient which are pertinent to the Federal award,in order to make audits,examinations,excerpts,and transcripts, The right of access also Includes timely and reasonable access to the Sub-Reclpient's personnel for the purpose of interview and discussion related to such documents, Finally,the right of access is not limited to the required retention period but lasts as long as the records are retained. b. As required by 2 C,F.R.§200.331(a)(5),the Division,the Chief Inspector General of the State of Florida,the Florida Auditor General,or any of their authorized representatives,shall enjoy the right of access to any documents,financial statements,papers,or other records of the Sub-Recipient which are pertinent to this Agreement, in order to make audits, examinations, excerpts,and transcripts. The right of access also Includes timely and reasonable access to the Sub-Recipient's personnel for the purpose of interview and discussion related to such documents, c. As required by Florida Department of State's record retention requirements(Chapter 119, Florida Statutes)and by 2 C.F.R.§200.333,the Sub-Recipient shall retain sufficient records to show its compliance with the terms of this Agreement,as well as the compliance of all subcontractors or consultants paid from funds under this Agreement,for a period of Aye(6)years from the date of submission of the final expenditure report. The following are the only exceptions to the five(5)year requirement: i. If any litigation,claim,or audit is started before the expiration of the 5-year period,then the records must be retained until alllitigation,claims,or audit findings involving the records have been resolved and final action taken. ILWhen the Division or the Sub-Recipient is notified in writing by the Federal awarding agency,cognizant agency for audit,oversight agency for audit,cognizant agency for indirect costs, or pass-through entity to extend the retention period. ili• Records for real property and equipment acquired with Federal'funds must be retained for 5 years after final disposition. iv. When records are transferred to or maintained by the Federal awarding agency or pass-through entity,the 5-year retention requirement Is not applicable to the Sub-Recipient. b i v. Records for program Income transactions after the period of performance. In some cases, recipients must report program Income after the period of performance. Where there is such a requirement,the retention period for the records pertaining to the earning of the program income starts from the end of the non-Federal entity's fiscal year In which the program income Is earned. vi, Indirect cost rate proposals and cost allocations.plans. This paragraph applies to the following types of documents and their supporting records: indirect cost rate computations or proposals, cost allocation plans, and any similar accounting computations of the rate at which a particular group of costs is chargeable(such as computer usage chargeback rates or composite fringe benefit rates). d. In accordance with 2 C.F.R.§200.334,the Federal awarding agency must request transfer of certaih records to Its custody from the Division or the Sub-Recipient when it determines thatthe records possess long-term retention value. e. In accordance with 2 C.F.R. §200.336,the Division must always provide or accept paper versions of Agreement information to and from the Sub-Recipient upon request. If paper copies are submitted,then the Division must not require more than an original and two copies. When original records are electronic and cannot be altered, there is no need to create and retain paper copies. When original records are paper,electronic versions may be substituted through the use of duplication or other forms of electronic media provided that they are subject to periodic quality control reviews,provide reasonable safeguards against.alteration,and remain readable. f. As required by 2 C.F.R.§200.303,the Sub-Recipient shall take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or the Division designates as sensitive or the Sub-Recipient considers sensitive consistent with applicable Federal,state,local,and tribal laws regarding privacy and obligations of confidentiality. g. Florida's Government in the Sunshine Law(Section 286.011,Florida Statutes) provides the citizens of Florida with a right of access to governmental proceedings and mandates three, basic requirements;(1).meetings of public boards or commissions must be open to the public.,(2) reasonable notice of such meetings must be given; and, (3)minutes of the meetings must be taken and promptly recorded, The mere receipt of public funds by a private entity,standing alone,is insufficient to bring that entity within the ambit of the open government requirements. However,the Government in the Sunshine Law applies to private entities that provide services to governmental agencies and that act on behalf of those agencies in the agencies'performance of their public duties. if a public agency delegates the performance of its public purpose to a private entity,then,to the extent that private entity Is performing that public purpose,the Government in the Sunshine Law applies. For example,if a volunteer fire department provides firefighting services to a governmental entity and uses facilities and equipment purchased with public funds,then the Government in the Sunshine Law applies to board of directors for that volunteer fire department. Thus,to the extent that the Government In the Sunshine Law applies to the Sub-Recipient based upon the funds provided under this Agreement,the meetings of the Sub-Recipient's governing board or the meetings of any subcommittee making recommendations to the governing board may be subject to open government requirements. These meetings shall be publicly noticed,open to the public, and the minutes of all the meetings shali be public records,available to the public In accordance with Chapter 119, Florida Statutes. 7 I i h. Florida's Public Records Law provides a right of access to the records of the state and local governments as well as to private entities acting on their behalf. Unless specifically exempted from disclosure by the Legislature,all materials made or received by a governmental agency(or a private entity acting on behalf of such an agency)in conjunction with official business which are used to perpetuate, communicate, or formalize knowledge qualify as public records subject to public inspection. The mere receipt of public funds by a private entity, standing alone,is insufficient to bring that entity within the ambit of the public record requirements. However,when a public entity delegates a public function to a private • entity,the records generated by the private entity's performance of that duty become public records. Thus, the nature and scope of the services provided by a private entity determine whether that entity is acting on behalf of a public agency and is therefore subject to the requirements of Florida's Public Records Law. I. The Sub-Recipient shall maintain all records for the Sub-Recipient and for all subcontractors or consultants to be paid from funds provided under this Agreement,including documentation of all program costs,in a form sufficient to determine compliance with the requirements and objectives of the Budget and Scope of-Work-Attachment A and B-and all other applicable laws and regulations. IF THE CONTRACTOR HAS QUESTiONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF.PUBLIC RECORDS AT: (850) 815 4156, Records@em nyflorida.com, or 2556 Shumard Oak Boulevard, Tallahassee, FL 32399. (11)AUDiTS a. The Sub-Recipient shall comply with the audit requirements contained in 2 C.F.R. Pait 200,Subpart F. b. In accounting for the receipt and expenditure of funds under this Agreement,the Sub- Recipient shall follow Generally Accepted Accounting Principles("GAAP"). As defined by 2 C.F.R. §200.49, GAAP"has the meaning specified In accounting standards issued by the Government-Accounting Standards Board(GASS)and the Financial Accounting Standards.Board(FASB)," c. When conducting an audit of the Sub-Recipient's performance under this Agreement, the Division shall use Generally Accepted Government Auditing.Standards("GAGAS"). As defined by 2 • C.F.R.§200.50,GAGAS,"also known as the Yellow Book,means generally accepted government auditing standards issued by the Comptroller General of the United States,which are applicable to financial audits." d. if an audit shows that all or any portion of the funds disbursed were not spent in accordance with the conditions of this Agreement,the Sub-Recipient shall be held liable for reimbursement to the Division of all funds not spent in accordance with these applicable regulations and Agreement provisions within thirty days after the Division has notified the Sub-Recipient of such non-compliance. e. The Sub-Recipient shall have all audits completed by an independent auditor,which is defined in section 215.97(2)(i),Florida Statutes,as"an Independent certified public accountant licensed under chapter 473? The Independent auditor shall state that the audit complied with the applicable 8 provisions noted above. The audit must be received by the Division no later than nine months from the end of the Sub-Recipient's fiscal year, 1. The Sub-Recipient shall send copies of reporting packages for audits conducted in accordance with 2 C.F.R,Part 200,by or on behalf of the Sub-Recipient,to the Division at the following address: DEMSingle_Audit@em.myflorida,com Office of the Inspector General 2555 Shumard Oak Boulevard Tallahassee,Florida 32399-2100 g. The Sub-Recipient shall send the Single Audit reporting package and Form SF-SAC to the Federal Audit Clearinghouse by submission enline at: http://harvester.census.gov/faelcollect/ddeindexhtml h. The Sub-Recipient shall send any management letter issued by the auditor to the Division at the following address; DEMSingle_Audit@em.myflorida.com Office of the inspector General 2555 Shumard Oak Boulevard Tallahassee,Florida 32399-2100 (12)REPORTS a. Consistent with 2 C.F;R,§200,328, the Sub-Recipient shall provide the Division with quarterly reports and a close-out report. These reports shall include the current status and progress by the Sub-Recipient and all subcontractors hi completing the work described in the Scope of Work and the expenditure of funds under this Agreement, in addition to any other Information requested by the Division. b. Quarterly reports are due to the Division no later than 30 days after the end of each quarter of the program year and shall be sent each quarter until submission of the administrative close-out report. The ending dates for each quarter of the program year are March 31,June 30,.September 30 and December 31. c, The close-out report is due 60 days after termination of this Agreement or 30 days after completion of the activities contained in this Agreement,whichever first occurs. d. If all required reports and copies are notsent to the Division or are not completed In a manner acceptable to the Division, then the Division may withhold further payments until they are completed or may take other action as stated in Paragraph(16)REMEDIES. 'Acceptable to the Division" means that the work product was completed In accordance with the Budget and Scope of Work. a. The Sub-Recipient shall provide additional program updates or Information that may be required by the Division, f. The Sub-Recipient shall provide additional reports and information identified in Attachment B. • 9 • (13)MONiTORING, a. The Sub-Recipient shall monitor its performance under this Agreement, as well as that of its subcontractors and/or consultants who are paid from funds provided under this Agreement,to ensure that time schedules are being met,the Schedule of Deliverables and Scope of Work are being accomplished within the specified time periods, and other performance goals are being achieved. A review shall be done for each function or activity in Attachment B to this Agreement and reported In the quarterly report. b. in addition to reviews of audits,monitoring procedures may include, but not be limited to,On-site visits by Division staff,limited scope audits,and/or other procedures. The Sub-Recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Division. In the event that the Division determines that a limited scope audit of the Sub-Recipient is appropriate,the Sub-Recipient agrees to comply with any additional instructions provided by.the Division to the Sub-Recipient regarding such audit. The Sub-Recipient further agrees to comply and cooperate with any inspections,reviews, investigations or audits deemed necessary by the Florida Chief Financial Officer or Auditor General, In addition,the Division will monitor theperformance and financial management by the Sub-Recipient throughout the contract term to ensure timely completion of all tasks. (14)LIABil,ITY a. Unless Sub-Recipient Is a State agency or subdivision, as defined in section 768.28(2),Florida Statutes,the Sub-Recipient is solely responsible to parties it deals with in carrying out the terms of this Agreement:as authorized by section 768.28(19),Florida Statutes,Sub-Recipient shall hold the Division harmless against all claims of whatever nature by third parties arising from the work performance under this Agreement. For purposes of this Agreement,Sub-Recipient agrees that it is not an employee or agent of the Division but is an Independent contractor. • b. As required by section 768.28(19),Florida Statutes,any Sub-Recipient which is a state agency or subdivision,as defined in section 768.28(2), Florida Statutes,agrees to befully responsible for its negligent or tortious acts or omissions which result in claims or suits against the Division,and agrees to be liable for any damages proximately caused by the acts or omissions to the extent set forth in Section 768.28,Florida Statutes. Nothing herein is intended to serve as a waiver of sovereign Immunity by any Sub-Recipient to which sovereign immunity applies, Nothing,herein shall be construed as consent by a state agency or subdivision of the State of Florida to be sued by thirdparties in any matter arising out of any contract. (15)DEFAULT. if any of the following events occur("Events of Default"),alt obligations on the part of the Division to make further payment of funds shall terminate and the Division has the option to exercise any of its remedies set forth in Paragraph(16);however,the Division may make payments or partial payments after any Events of Default without waiving the right to exercise such remedies, and without becoming liable to make any further payment if: a. Any warranty or representation made by the Sub-Recipient in this Agreement or any previous agreement with the Division is or becomes false or misleading in any respect,or if the Sub- Recipient falls to keep or perform any of the obligations, terms or covenants in this Agreement or any 10 • previous agreement with the Division and has not cured them in timely fashion,or is unable or unwilling to meet its obligations under this Agreement; b. Material adverse changes occur in the financial condition of the Sub-Recipient at any time during the term of this Agreement, and the Sub-Recipient fails to cure this adverse change within thirty days from the date written notice is sent by the Division; a. Any reports required by this Agreement have not been submitted to the Division or have been submitted with incorrect,incomplete or insufficient Information;or, d. The Sub-Recipient has failed to perform and complete on time any of its obligations under this Agreement. (16)REMEDiES,. If an Event of Default occurs,then the Division shall,after thirty calendar days written notice to the Sub-Recipient and upon the Sub-Recipient's failure to cure within those thirty days,exercise any one or more of the following remedies,either concurrently or consecutively: a Terminate this Agreement,provided that the Sub-Recipient is given at least thirty days prior written notice of the termination. The notice shall be effecctive when placed in the United States,first class mail,postage prepaid,by registered or certified mail-return receipt requested,to the address in paragraph(3)herein; b. Begin an appropriate legal or equitable action to enforce performance ofthts Agreement; c. Withhold or suspend payment of all or any part of a request for payment;, d. Require that the Sub-Recipient refund to the Division any monies used for ineligible purposes under the laws,rules and regulations governing the use of these funds. e. Exercise any corrective or remedial actions,to include but not be limited to: I. Request additional information from the Sub-Recipient to determine the reasons for or the extent of non-compliance or lack of performance, H. Issue a written warning to advise that more serious measures may be taken If the situation is not corrected, iii. Advise the Sub-Recipient to suspend,discontinue or refrain from incurring costs for any activities in question or • iv. Require the Sub-Recipient to reimburse the Division for the amount of costs incurred for any items determined to be ineligible; f. Exercise any other rights or remedies which may be available under law. Pursuing any of the above remedies will not stop the Division from pursuing any other remedies In this Agreement or provided at law or in equity. If the Division waives any right or remedy in this Agreement or fails to insist on strict performance by the Sub-Recipient, it will not affect, extend or waive any other right or remedy of the Division, or affect the later exercise of the same right or remedy by the Division for any other default by the Sub-Recipient. (17)TERMINATION. a. The Division may terminate this Agreement for cause after thirty days written notice. Cause can Include misuse of funds,fraud,lack of compliance with applicable rules, laws and regulations, • IX failure to perform on time, and refusal by the Sub-Recipient to permit public access to any document, paper, letter,or other material subject to disclosure under Chapter 119, Florida Statutes,as amended. b. The Division may terminate this Agreement for convenience or when it determines, In its sole discretion, that continuing the Agreementwould not produce beneficial results In line with the further expenditure of funds, by providing the Sub-Recipient with thirty calendar days prior written notice. o. The parties may agree to terminate this Agreement for their mutual convenience through a written amendment of this Agreement. The amendment will state the effective date of the termination and the procedures for proper closeout of the Agreement. d. In the event that this Agreement Is terminated,the Sub-Recipient will not incur new obligations for the terminated portion of the Agreement after the Sub-Recipient has received the notification of termination. The Sub-Recipient will cancel as many outstanding obligations as possible. Costs Incurred after receipt of the termination notice will be disallowed, The Sub-Recipient shall not be relieved of liability to the Division because of any breach of Agreement by the Sub-Recipient. The Division may, to the extent authorized by law,withhold payments to the Sub-Recipient for the purpose of set-off until the exact amount of damages du.e the Division from the Sub-Recipient is determined. (18)PROCUREMENT a. The Sub-Recipient shall ensure that any procurement involving funds authorized by the Agreement complies with all applicable federal and state.laws and regulations,to include 2 C.F.R. §§280.3.18 through 200.326 as well as Appendix II to 2 C.F.R.Part 200(entitled"Contract Provisions for Non-Federal Entity Contracts Under Federal Awards"). b. As required by 2.C,F.R.§200.318(i),the Sub-Recipient shall"maintain records sufficient to detail the history of procurement. 'These records will include but are not necessarily limited to the following: rationale for the method of procurement,selection of contract type,contractor selection or rejection, and the basis for the contract price." c. As required by 2 C.F.R..§200.316(b),the Sub-Recipient shall"maintain oversight to ensure that contractors perform In accordance with the terms,conditions,and specifications of their • contracts or purchase orders." In order to demonstrate compliance with this requirement,the Sub- Recipient shall document,in its quarterly report to the Division,the progress of any and all subcontractors performing work under this Agreement. d. Except for procurements by micro-purchases pursuant to 2 C.F.R.§200.320(a)or • procurements by small purchase procedures pursuant to 2 C.F.R.§200,320(b),if the Sub-Recipient chooses to subcontract any of the work required under this Agreement,then the Sub-Recipient shall forward to the Division a copy of any solicitation (whether competitive or non-competitive)at least ten (10) days prior to the publication or communication of the solicitation. The Division shall review the solicitation. and provide comments, if any,to the Sub-Recipient within seven(7)business days. Consistent with 2 C.F.R.§200.324,the Division will review the solicitation far compliance with the procurement standards outlined in 2 C.F.R. §§200.318 through 200.326 as well as Appendix II to 2 C.F.R.Part 200. Consistent with 2 C.F.R.§200.31.8(k),the Division will not substitute Its judgment for that of the Sub-Recipient. While the Sub-Recipient does not need the approval of the Division in order to publish a competitive solicitation, this review may allow the Division to identify deficiencies in the vendor requirements or in the commodity or service specifications. The Division's review and comments shall not constitute an approval of the 12 solicitation. Regardless of the Division's review,the Sub-Recipient remains bound by all applicable laws, regulations,and agreement terms. if during its review the Division identifies any deficiencies,then the Division shall communicate those deficiencies to the Sub-Recipient as quickly as possible within the seven (7)business day window outlined above. If the Sub-Recipient publishes a competitive solicitation after receiving comments from the Division that the solicitation is deficient,then the Division may: I. Terminate this Agreement in accordance with the provisions outlined In paragraph(17)above;and, ii. Refuse to reimburse the Sub-Recipient for any costs associated with that solicitation. e. Except for procurements by micro-purchases pursuant.to 2 C.F.R.§200.320(a)or procurements by small purchase procedures pursuant to 2 C.F.R.§200.320(b),If the.Sub-Recipient chooses to subcontract any of the work required under this Agreement,then the Sub-Recipient shall forward to the Division a copy of any contemplated contract prior to contract execution. The Division shall review the unexecuted contract and provide comments,if any,to the Sub-Recipient within three(3) business days. Consistent with 2 C.F,R. §200.324,the Division will review the unexecuted contract for compliance with the procurement standards outlined in 2 C.F.R.§§200.318 through 200.326 as well as Appendix II to 2 C.F.R. Part 200. Consistent with 2 C.F.R. §200.318(k),the Division will not substitute Its Judgment for that of the Sub-Recipient, While the Sub-Recipient does not need the approval of the Division in order to execute a subcontract,this review may allow the Division to identify deficiencies In the • terms and conditions of the subcontract as well as deficiencies In the procurement process that led to the subcontract. The Division's review and comments shall not constitute an approval of the subcontract. Regardless of the Division's review,the Sub-Recipient remains bound by all applicable taws, regulations, and agreement terms. If during its review the Division identifiesany deficiencies,then the Division shall communicate those deficiencies to the Sub-Recipient as quickly as possible within the seven(7)business day window outlined above, If the Sub-Recipient executes a subcontract after receiving a communication from the Division that the subcontract is non-compliant,then the Division may: i. Terminate this Agreement in accordance with the provisions outlined in paragraph(17)above;and, ii. Refuse to reimburse the Sub-Recipient for any costs associated with that subcontract. f. The Sub-Recipient agrees to include in the subcontract that(i)the subcontractor is bound by the terms of this Agreement, (ii)the subcontractor is bound by all applicable state and federal laws and regulations,and (iii)the subcontractor shall hold the Division and Sub-Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law,effected - g. As required by 2 C,F.R..§200.318(c)(1),the Sub-Recipient shall"maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection,award and administration of contracts." h. As required by 2 C.F.R.§200.319(a),the Sub-Recipient shall conduct any procurement under this agreement"in a manner providing full and open competition." Accordingly,the Sub-Recipient shall not: 13 i. Place unreasonable requirements on firms in order for them to qualify to do business; Ii, Require unnecessary experience or excessive bonding; • Ili. Use noncompetitive pricing practices between firms or between affiliated companies; iv. Execute noncompetitive contracts to consultants that are on retainer contracts; v. Authorize,condone,or ignore organizational conflicts of interest; vi. Specify only a brand name product without allowing vendors to offer an equivalent; vii. Specify a brand name product instead of describing the performance, specifications,or other relevant requirements that pertain to the commodity or service solicited by the procurement; • VIII, Engage in any arbitrary action during the procurement process;or, ix. Allow a vendor to bid on a contract if that bidder was Involved with developing or drafting the specifications, requirements,statement of work, invitation to bid,or request for proposals. T. "[E]xcept in those cases where applicable Federal statutes expressly mandate or encourage"otherwise,the Sub-Recipient,as required by 2 C.F.R.§200.319(b),shall not use a geographic preference when procuring commodities or services under this Agreement. j. The Sub-Recipient shall conduct any procurement involving Invitations to bid(Le. sealed bids)in accordance with 2 C.F.R.§200.320(c)as well as section 287,067(1)(a),Florida Statutes. k. The Sub-Recipient shall conduct any procurement'involving requests for proposals (i.e. competitive proposals)in accordance with 2 C.F.R.§200.320(d)as well as section 287.057(1)(b), Florida Statutes. I. For each subcontract,the Sub-Recipient shall provide a written statement to the Division as to whether that subcontractor is a minority business enterprise,as defined in Section 288.703, • Florida Statutes. Additionally,the Sub-Recipient shall comply with the requirements of 2 CAR. §200.321 (°Contracting with small and minority businesses,women's business enterprises,and labor surplus area • firms"). (19)ATTACHMENTS • a. All attachments to this Agreement are incorporated as if set out fully. b. In the event of any inconsistencies or confifct between the language of this Agreement • and the attachments,the language of the attachments shall control, but only tothe extent of the conflict or inconsistency. c, This Agreement has the following attachments: L Exhibit 1 -Funding Sources Ii. Attachment A-Program Budget ill. Attachment B—Scope of Work iv, Attachment C--Deliverables and Performance v. Attachment D—Program Statutes and Regulations vi, Attachment E—Justification of Advance Payment 14 vii. Attachment F—Warranties and Representations viii. Attachment G—Certification Regarding Debarment lx. Attachment H—Statement of Assurances x. Attachment I—Mandatory Contract Provisions xi. Attachment J—Monitoring Guidelines xii. Attachment K—EHP Guidelines Attachment L—Reimbursement Checklist • (20)PAYMENTS a. if the necessary funds are not available to fund this Agreement as a result of action by the United States Congress,the federal Office of Management and Budgeting,the State Chief Financial Officer or under subparagraph(9)b.of this Agreement,all obligations on the part of the Division to:make any further payment of funds shall terminate,and the Sub-Recipient shall submit its closeout report within thirty days of receiving notice from the Division. b, Invoices shall be submitted at least quarterly and shall include the supporting documentation for all costs of the project or services. The final invoice shall be submitted within thirty(30) days afterthe expiration date of the agreement. An explanation of any circumstances prohibiting the submittal of quarterly invoices shall be submitted to the Division grant manager as part of the Sub- Recipient's quarterly reporting as referenced in Paragraph(12)of this Agreement. c. Any advance payment under this Agreement is subject to 2 C.F.R,§200.305 and,as applicable,section 216.181(16), Florida Statutes.All requests for advance payments will be reviewed and considered on a case by case basis.All advances are required to be held in an interest-bearing account. If an advance payment is requested,the budget data on which the request is based,and a justification statement shall be included in this Agreement as Attachment E. Attachment E will specify the amount of advance payment needed and provide an explanation of the necessity for and proposed use of these funds. No advance shall be accepted for processing if a reimbursement has been paid prior to the submittal of a request for advanced payment. After the initial advance, if any, payment shall be made on a reimbursement basis as needed. (21)jREPAYMENTS • a. All refunds or repayments due to the Division under this Agreement are to be made payable to the order of"Division of Emergency Management",and mailed directly to the following address: Division of Emergency Management Cashier 2555 Shumard Oak Boulevard Tallahassee FL 32399-2100 • b. In accordance with Section 215.34(2),Florida Statutes, if a check or other draft is • returned to the Division for collection, Sub-Recipient shall pay the Division a service fee of$15.00 or 5%of the face amount of the returned check or draft,whichever is greater. (22)MANDATED CONDITIQt a. The validity of this Agreement is subject to the truth and accuracy of all the information,representations,and materials submitted or provided by the Sub-Recipient in this Agreement, in any later submission or response to a Division request,or in any submission or response to fulfill the 15 requirements of this Agreement All of said Information,representations,and materials are incorporated by reference. The inaccuracy of the submissions or any material changes shall,at the option of the Division and with thirty days written notice to the Sub-Recipient,cause the termination of this Agreement and the release of the Division from ail its obligations to the Sub-Recipient b. This Agreement shall be construed under the laws of the State of Florida,and venue for any actions arising out of this Agreement shall be in the Circuit Court of Leon County. If any provision of this Agreement Is in conflict with any applicable statute or rule,or is unenforceable,then the provision shalt be null and void to the extent of the conflict,and shall be severable,but shall not invalidate any other provision of this Agreement, c. Any power of approval or disapproval granted to the Division under the terms of this Agreement shall survive the term of this Agreement. d. The Sub-Recipient agrees to comply with the Americans With Disabilities Act(Public Law 101-336,42 U.S.C. Section 12101 et seq,),which prohibits discrimination by public and private entities on the basis of disability in employment,public accommodations.,transportation,State and local government services,and telecommunications. e, Those who have been placed on the convicted vendor list following a conviction for a public entity crime or on the discrlmiieatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity,may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work.may not submit bids on leases of real property to a public entity,may not be awarded or perform work as a contractor,supplier,subcontractor,or consultant under a contract with a public entity,and may not transact business with any public entity in excess of $26,000.00 for a period of 36 months from the date of being placed on the convicted vendor list or on the discriminatory vendor list. f. Any Sub-Recipient which is not a local government or state agency,and which receives funds under this Agreement from the federal government,certifies,to the best of its knowledge and belief,that it and its principals: I. Are not presently debarred,suspended, proposed for debarment,declared ineligible,or voluntarily excluded from covered transactions by a federal departmentor agency; ii. Have not,within a five-year period preceding this proposal been convicted of or had a civil judgment rendered against them for fraud or a criminal offense in connection with obtaining, attempting to obtain,or performing a public(federal,state or local)transaction or contract under public transaction;violation of federal or state antitrust statutes or commission of embezzlement,theft,forgery, bribery,falsification or destruction of records, making false statements,or receiving stolen property; Ili. Are not presently indicted or otherwise criminally or civilly charged by a governmental entity(federal,stateor local)with commission of any offenses enumerated in paragraph(22) of this certification;and, lv. Have nett within a five-year period preceding this Agreement had one or more public transactions(federal,state or local)terminated for cause or default. g. If the Sub-Recipient is unable to certify to any of the statements in this certification, then the Sub-Recipient shall attach an explanation to this Agreement. 16 h, in addition,the Sub-Recipient shall send to the Division(by email or by facsimile transmission)the completed"Certification Regarding Debarment,Suspension, ineligibility and Voluntary Exclusion"(Attachment G)for each intended subcontractor which Sub- Recipient plans to fund under this Agreement. The form must be received by the Division before the Sub-Recipient enters into a contract with any subcontractor. i. The Division reserves the right to unilaterally cancel this Agreement if the Sub- Recipient refuses to allow public access to all documents, papers, letters or other material subject to the provisions of Chapter 119,Florida Statutes,which the Sub-Recipient created or received under this Agreement. j, if the Sub-Recipient is allowed to temporarily invest any advances of funds under this Agreement,any interest income shall either be returned to the Division or be applied against the Division's obligation to pay the contract amount k. The State of Florida will not Intentionally award publicly-funded contracts to any contractor who knowingly employs unauthorized alien workers,constituting a violation of the employment provisions contained in 8 U.S.C.Section 1324a(e)[Section 274A(e)of the immigration and Nationality Act ("INK)]. The Division shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e)of the INA. Such violation by the Sub-Recipient of the employment provisions contained In Section 274A(e)of the INA shall be grounds for unilateral cancellation of this Agreement by the Division. I. Section 287.05805, Florida Statutes,requires that any state funds provided for the purchase of or improvements to real property are contingent upon the contractor or political subdivision granting to the state a security interest in the property at least to the amount of state funds provided for at least 5 years from the date of purchase or the completion of the Improvements or as further required by law. m. The Division may,at its option,terminate the Contract if the Contractor is found to have submitted a false certification as provided under section 287.135(5),F.S., or been placed on the Scrutinized Companies with Activities In Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List,or been engaged in business operations in Cuba or Syria,or to have been placed on the Scrutinized Companies that Boycott Israel List or Is engaged in a boycott of Israel. (23)j-OBBYING PROHIBITION a. 2 C.F.R.§200.450 prohibits reimbursement for costs associated with certain lobbying activities. b. Section 216,347,Florida Statutes,prohibits"any disbursement of grants and aids appropriations pursuant to a contract or grant to any person or organization unless the terms of the grant or contract prohibit the expenditure of funds for the purpose of lobbying the Legislature,the judicial branch, or a state agency." c. No funds or other resources received from the Division under this Agreement may be used directly or indirectly to influence legislation or any other official action by the Florida Legislature or any state agency. d. The Sub-Recipient certifies,by its signature to this Agreement,that to the best of his or her knowledge and belief: 17 I. No Federal appropriated funds have been paid or will be paid, by or on behalf of the Sub-Recipient,to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress, an officer or employee of Congress,or an employee of a Member of Congress In connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement,and the extension, continuation,renewal,amendment or modification of any Federal contract,grant,loan or cooperative agreement. II. If any funds other than Federal appropriated funds have been paid or will be paid to any person for Influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with this Federal contract,grant, loan or cooperative agreement,.the Sub-Recipient shall complete and submit Standard Form-LLL,"Disclosure of Lobbying Activities." The Sub-Recipient shell require that this certification be Included in the award documents for all subawards (including subcontracts,subgrants,and contracts under grants, loans, and cooperative agreements)and that all Sub-Recipients shall certify and disclose. Iv. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered Into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352,Title 31,U.S.Code. Any person who falls to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure, (24)COPYRIGHT PATENT AND TRADEMARK EXCEPT AS PROVIDED BELOW,ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF FLORIDA;AND,ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE SUB-RECIPIENT TO THE STATE OF FLORIDA. a. If the Sub-Recipient has a pre-existing patent or copyright,the Sub-Recipient shall retain all rights and entitlements to that pre-existing patent or copyright unless the Agreement provides otherwise. b. If any discovery or invention is developed In the course of or as a result of work or services performed under this Agreement,or in any way connected with it,the Sub-Recipient shall refer the discovery or Invention to the Division for a determination whether the State of Florida will seek patent protection In its name. Any patent rights accruing under or in connection with the performance of this Agreement are reserved to the State of Florida. If any books,manuals,films,or other copyrightable material are produced,the Sub-Recipient shall notify the Division. Any copyrights accruing under or in connection with the performance under this Agreement are transferred by the Sub-Recipient to the State of Florida. c. Within thirty days of execution of this Agreement,the Sub-Recipient shall disclose all intellectual properties relating to the performance of this Agreement which he or she knows or should know could give rise to a patent or copyright. The Sub-Recipient shall retain all rights and entitlements to any pre-existing intellectual property which is disclosed. Failure to disclose will indicate that no such property 18 exists. The Division shall then, under Paragraph(24)b., have the right to all patents and copyrights which accrue during performance of the Agreement. d. If the Sub-Recipient qualifies as a state university under Florida law,then,pursuant to section 1004.23, Florida Statutes,any Invention conceived exclusively by the employees of the Sub- Recipient shall become the sole•property of the Sub-Recipient. In the case of joint Inventions,that is inventions made jointly by one or more employees of both parties hereto,each party shall have an equal, undivided Interest lrt and to such joint inventions. The Division shall retain a perpetual, Irrevocable,fully- paid,nonexclusive license,for its use and the use of its contractors of any resulting patented,copyrighted or trademarked work products,developed solely by the Sub-Recipient,under this Agreement,for Florida government purposes. (25)LEGAL AUTHORIZATiON The Sub-Recipient certifies that it has the legal authority to receive the funds under this Agreement and that its governing body has authorized the execution and acceptance of this Agreement. The Sub- Recipient also certifies that the undersigned person has the authority to legally execute and bind Sub- Recipient to the terms of this Agreement. (26) ,„QUAL OPPORTUNITY EMPLOYMauT a In accordance with 41 C.F.R.§60-1.4(b),the Sub-Recipient hereby agrees that it will incorporate or cause to be incorporated Into any contract for construction work,or modification thereof,as defined in the regulations of the Secretary of Labor at 41 CFR Chapter 60,which is paid for in whole or In part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant,contract,loan,insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant,contract, loan, insurance,or guarantee,the following equal opportunity clause: During the performance of this contract,the contractor agrees as follows: I. The contractor will not discriminate against any employee or applicant for employment because of race,color, religion,sex,sexual orientation,gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed,and that employees are treated during employment without regard to their race, color,religion,sex,sexual orientation,gender identity,or national origin. Such action shall include,but not be limited to the following: Employment,upgrading,demotion,or transfer;recruitment or recruitment. advertising; layoff or termination;rates of pay or other forms of compensation;and selection for training,Including apprenticeship, The contractor agrees to post in conspicuous places,available to employees and applicants for employment,notices to be provided setting forth the • provisions of this nondiscrimination clause. II. The contractor will, In all solicitations or advertisements for • employees placed by or on behalf of the contractor, state that all qualified applicants will receive considerations for employment without regard to race,color,religion,sex,sexual orientation,gender identity, or national origin. Ili. The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed,or disclosed the compensation of the employee or applicant or another employee or 19 • applicant, This provision shall not apply to instances In which an employee who has access to the compensation information of other employees or applicants as a partof such employee's essential job functions discloses the compensation of such other employees or applicants to Individuals who do not otherwise have access to such information, unless such disclosure 1s in response to a formai complaint or charge,in furtherance of an Investigation,proceeding, hearing,or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to-furnish information. Iv. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding,a notice to be provided advising the said labor union or workers'representatives of the contractor's commitments under thissection and shall post copies of the notice in conspicuous places available to employees and applicants for employment. v. The contractor will comply with all provisions of Executive Order 11246 of September 24,1966,and of the rules, regulations,and relevant orders.of the Secretary of Labor. vi. The contractor will furnish all information and reports required by Executive Order 11.246 of September24, 1965,and by rules,regulations, and orders of the Secretary of Labor, or pursuant thereto,and will permit access to his books, records,and accounts by the administering agency and the Secretary of Labor for purposes of Investigation to ascertain compliance with such rules, regulations,and_orders, vii. in the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations,or orders,this contract may be canceled,terminated, or suspended in whole or in part and the contractor may be declared • ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized In Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided In Executive Order 11246 of September 24, 1965, or by rule,regulation, or order of the Secretary of Labor,or as otherwise provided by law. viii, The contractor will include the portion of the sentence irnmediately preceding paragraph(1)and the provisions of paragraphs(1) through(8)in every subcontract or purchase order unless exempted by rules, regulations,or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965,so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions,including sanctions for noncompliance: Provided, however,that in the event a contractor becomes involved in, or is threatened with,litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the • • United States. b. The Sub-Recipient further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates In federally assisted construction work: Provided,that if the applicant so participating is a State or local government,the above equal • 20 • opportunity clause is not applicable to any agency,instrumentality or subdivision of such government which does not participate In work on or under the contract. c. The Sub-Recipient agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and • subcontractors with the equal opportunity clause and the rules,regulations,.and relevant orders of the Secretary of Labor,that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance,and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. d. The Sub-Recipient further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24,1965,with a contractor debarred from,or who has not demonstrated eligibility for,Government contracts and federally assisted construction contracts pursuant to the Executive order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II,Subpart D of the Executive order. In addition,the Sub-Recipient agrees that If it falls or refuses to comply with these undertakings,the administering agency may take any or all of the following actions: cancel,terminate, or suspend in whole or in part this grant (contract, loan,Insurance,guarantee); refrain from extending any further assistance to the Sub-Recipient under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such Sub-Recipient;and refer the case to the Department of Justice • for appropriate legal proceedings. (27)COpELAND ANTI-KICKBACK ACT The Sub-Reciplent hereby agrees that,unless exempt under Federal law, it will incorporate or cause to be incorporated into any contract for construction work, or modification thereof,the following clause: I. Contractor. The contractor shall comply with 16 U.S.C.§874,40 U.S.G.§3145,and the requirements of 29 C.F.R.pt.3 as may be applicable, which are incorporated by reference into this contract. ii. Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as the FEMA may by appropriate instructions require,and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses. Breach. A breach of the contract clauses above may be grounds for termination of the contract,and for debarment as a contractor and subcontractor as.provided In 29 C.F.R.§5.12. (28)CONTRACT WORK HOURS AND SAFETY STANDARDS If the Sub-Recipient, with the funds authorized by this Agreement,enters into a contract • that exceeds$100,000 arid Involves the employment of mechanics or laborers,then any such contract must include a provision for compliance with 40 U.S.C.3702 and 3704,as supplemented by Department of Labor regulations(29 CFR Part 5). Under 40 U.S.C. 3702 of the Act,each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a 21 rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C.3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market,or contracts for transportation. (29)CLEAN AIR ACT AND THE FEDERAL WATEi3POLLUTiON CONTROL ACT If the Sub-Recipient,with the funds authorized by this Agreement,enters into a contract that exceeds$150,000,then any such contract must Include the following provision: Contractor agrees to comply with all applicable standards,orders or regulations issued pursuant to the Clean Air Act(42 U,S.C.7401-7671q) and the Federal Water Pollution Control Act as amended(33 U,S,C. 1251-1387)and will report violations to FEMA and the Regional Office of the Environmental Protection Agency(EPA). (30)SUSPENSiON AND DEBARMENT If the Sub-Recipient,with the funds authorized by this Agreement,enters into a contract, then any such contract must include the following provisions: This contract is a covered transaction for purposes of 2 C.F.R.pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is required to verify that none of the contractor, its principals(defined at 2 C.F.R.§180.995), or its affiliates(defined at 2 C.F.R.§180,905)are excluded(defined at 2 C,F,R. §180.940)or disqualified(defined at 2 C.F.R.§180.935). II. The contractor must comply with 2 C.F.R.pt. 180,subpart C and 2 C.F.R.pt.3000,subpart C and must Include a requirement to comply with these regulations In any lower tier covered transaction It enters Into. lii. This certification Is a material representation of fact relied upon by the Division. if it is later determined that the contractor did not comply with 2 C.F.R. pt.1.80;subpart C and 2 C.F.R,pt.3000, subpart C,in addition to remedies available to the Division,the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. iv. The bidder or proposer agrees to comply with,the requirements of 2 C.F.R. pt, 180,subpart C and 2 C.F.R.pt. 3000,subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions, (31)BYRD ANTI-LOBBYING AMENDMENT if the Sub-Recipient,with the funds authorized by this Agreement,enters Into a contract, then any such contract must include the following clause: • Byrd Anti-Lobbying Amendment, 31 U.S.C..§ 1352. as amended). • Contractors who apply or bid for an award of$100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person"or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress,officer or employee of Congress,or an employee of a member of Congress in connection with obtaining any Federal contract,grant,or any other award covered by 31 § 1352. Each tier shall also disclose any lobbying with non- Federal funds that takes place In connection with obtaining any Federal award.Such disclosures aro forwarded from tier to tier up to the recipient. 22 (321 CONTRACTING WITH SMALL AND MINORITY BUSiNESSES,WOMEN'S BUSINESS j;NJ RPRISES.AND LABOR SURPLUS AREA FiRMS a. If the Sub-Recipient,with the funds authorized by this Agreement,seeks to procure goods or services, then,in accordance with 2 C.F.R.§200.321,the Sub-Recipient shall take the following affirmative steps to assure that minority businesses,women's business enterprises,and labor surplus area firms are used whenever possible; i. Placing qualified small and minority businesses and women's business enterprises on solicitation lists; ii. Assuring that small and minority businesses,and women's business enterprises are solicited whenever they are potential sources; Hi. Dividing total requirements,when econom*el v feasible,into smaller tasks or quantities to permit maximum participation by small and minority businesses,and women's business enterprises; Iv. Establishing delivery schedules,where the requirement permits,which encourage participation by small and minority businesses,and women's business enterprises; v. Using the services and assistance,as Bpg gj rjate,of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce;and _ vi. Requiring the prime contractor, if subcontracts are to be let,to take the affirmative steps listed in paragraphs I.through v.of this subparagraph. , b. The requirement outlined in subparagraph a.above,sometimes referred to as "socioeconomic contracting,"does not impose an obligation to set aside either the solicitation or award of a contract to these types of firms. Rather,the requirement only imposes an obligation to carry out ar document,the six affirmative steps identified above. c. The"socioeconomic contracting"requirement outlines the affirmative steps that the Sub-Recipient must take;the requirements do not preclude the Sub-Recipient from undertaking additional steps to involve small and minority businesses and women's business enterprises, d. The requirement to divide total requirements,when economically feasible,into smaller tasks or quantities to permit maximum participation by small and minority businesses,and women's business enterprises,does not authorize the Sub-Recipient to break a single project down Into smaller components in order to circumvent the micro-purchase or small purchase thresholds so as to utilize streamlined acquisition procedures(e.g."project splitting"). 33. ASSURANCES. The Sub-Recipient shall comply with any Statement of Assurances incorporated as Attachment H. . i 23 IN WITNESS WHEREOF;the parties hereto have executedthis Agreement SUB-REd T:CITY OE MI IRE RESCUE A Narne and Title: . EMIllo T. G eh•'Manager batec FID# :50-6600375 STATE 00-PLOtitip.A DIVISION.OF EMERGENCY MANAdEMENT Sy! • 4 .":4t Nama and ?- Jared;Modkoviiitz.MI-attar• bate': • 1 • I • SPONSORING AGENCY ATTEST THE CITY QF MIAMI,a municipal Corporation of thez$tate of Florida. • A Todd B, Harmon EmiIjo I Gonzalet, City Clerk City Manager APPROVED AS TO -FORM AND; APPROVED AS *INSURANCE CORRECTNESS REQIJIREME ". Victoria Ondez A nn-Marr: Sharp;', Director City Att ,,,fr Departm; t of Ri 7 Management 25 EXHIBIT— THE FOLLOWING FEDERAL RESOURCES ARE AWARDED TO THE SUB-RECIPIENT UNDER THIS AGREEMENT: NOTE:if the resources awarded to the Sub-Recipient are from more than one Federal program,provide the same information shown below for each Federal program and show total Federal resources awarded. Federal Program Federal Agency:U.S.Department of Homeland Security, Federal Emergency Management Catalog of Federal Domestic Assistance title and number: 97,067 Award amount: $6,650,000.00 THE FOLLOWING COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES AWARDED UNDER THIS AGREEMENT: NOTE:If the resources awarded to the Sub-Recipient represent more than one Federal program,list applicable compliance requirements for each Federal program In the same manner as shown below. Federal Program: List applicable compliance requirements as follows: 1. First applicable compliance requirement(e.g., what activities/services/purposes the federal resources must be used for): 2. Second applicable compliance requirement(e.g., eligibility requirements for Sub-Recipients of the resources: 3, Etc. NOTE:instead of listing the specific compliance requirements as shown above, the State awarding agency may elect to use language that requires the Sub-Recipient to comply with the requirements of applicable provisions of specific laws,rules, regulations, etc. For example,for Federal Program 1E the language may state that the Sub-Recipient must comply with specific laws,rules,or regulations that pertain to how the awarded resources must be used or how eligibility determinations are to be mane. The State awarding agency, if practical, may want to attach a copy of the specific law,rule,or regulation referred to. 26 ATTACHMENT A • Program Budget Below is a general budget which outlines eligible categories and their afiocation under this award. The Sub-Recipient is to utilize the"Program Budget"as a guide for completing the"Budget Detail Worksheet" below. , The Equipment category will require Authorized Equipment List(AEL)reference number.The Authorized Equipment List(AEL)Is a list of approved equipment types allowed under FEMA's preparedness grant programs. The intended audience of this tool is emergency managers,first responders,and other homeland security professionals. The list consists of 21 equipment categories divided Into sub-categories, tertiary categories, and then individual equipment items, The AEL can be found at http.//www.fema.gov/authorized-eguiprrnent-lisp. At the discretion of the Sub-recipient, funds allocated to Management and Administration costs (as described in the"Proposed Program Budget")may be put towards Programmatic costs Instead. However, no more than 5%of each Sub-recipient's total award may be expended on Management and Administration costs. \ The transferor funds between the categories listed In the"Program Budget and Scope of Worie is permitted, However,the transfer of funds between issues is strictly prohibited. h l4�,l�rT'r"�, � .�7 �,[y �, rw;,y � t ��{ k � 5, s �o y',�`1FY t F 1`. t`T,igi "z L B susY si i-I c ar nd 8ecg'f(tyOf ng o i tit lid qr r `S f t' lure gg i S'.�» t�f-� iA d��kyr�sF{ 1 z t-•v'9 r�Y.p c+ r�-r.qw+�y�.b� c. rYt��'R"S r.-•u�ar' d a�a `i'- q�. ;�,}��pt {�y a� L?.�•' ,,a�1'r.y'�io. ,}`—'Se.-.?mft iw,s,• :,iu��,,,,G - f„' .,, L'1wk,c t4.1A.4. ..., r e.....i/.tS�S GY..d. ` ��$^tk,t``.'F EE •.'1�'Q ,yOaJ:_ t Award Allocation—issue 45 $7,000,000.00 FY 2019-State Homeland State Management&Administration $350,000.00 Security Grant Program— City of Miami Fire Rescue withheld 5% Urban Area Security Initiative Issue 45 Expendable Award Allocation after 5% $6,650,000.00 reduction LETP-Type Activities(25%of award allocation)This amount Is not in $1,750,000.00 addition to the remaining award amount but instead signifies the amount needed to meet the 25% re'uirement, Management and Administration (the dollar amount which corresponds $332,500.00 to 5%of the total local agency the allocatiorl;htn is shown to the column on RP: # {�,� ,�{,,,�P` =4.-M ` % .("8-'a7 K el F�4' ,?1,ii WrJW' E' . f-W Y,,t7 'i"f ,{a+ i" r+I"r,-'^` ,F,U jt�",�. h`'„ , F }•q 9 . 0 k ,5u ; `i"ti"`j i¢ a; �P,�y 1x i +• �V a i lir i. 1,. t's"3`��•F'2(t � .:el'�7�t,8�,3 ��'�' ��r �ei't �+r�3L t Ni].�-tv. as 1 i` .P -;rhxr �r 7 t ��a��8��0� hi , ` , i ..s�.„``. .Sb'.}��'C�'t=:it .xr".JeS:!r.[ art ltArge.v} :r%1L1 F l 'v` J)5 7Y'< j,l:T a,rL SF -' {r�i( a-4J� r , (_.L rC .,t tort � k�.>"c., .it._.Gs,..LLL1115•.ttt.L..uai,n.�L�e�.G 4 �t k�, SV{ ? x r 4 4 y r r �Zo `t�tiC';,��'T,"2 'R" .� Jf'ir =ZY ....-t. 3. 4 it t- 'a• �.•�+- w a •a` . ,}, �j �„/y�5 ,a�,: ?�wi s:•'rf4-t Vii..-r �i j✓l 7 -17d5 �, i v 1- ( 7,7 -Y r T 1 Y'F ;,,e,A 1 t ,„,. , Y i `l.. ^ r S ry , ,,,•,r t 1 rl! 1`,. 7:+i I--' Z 4.S 4+:',',A :` �r 1 _ { a 1.5�5� y.pYd`3'S t b tfY'b '�4 �,J'a 0 . 1`,ff' 1, �y �`,�Z_ '�C at'' > 'r)•-4` . S + .� S' [' 4 1 f ) -fir ,Mt Y S �.t khjdl i'tr1F fib �S"; r �.'" ' 2L` '"i g'S�`''';. �I 4 n �. L' } /. 11�A 0 , r ,1 t� J + i' {x '�'.✓t`„tl *;'p �i,.'^ 'vt'}.:: _t "'' aiii�€..`�ias rk'{i_v',isi}.'tt ':�x"Vj.,,iyrr ` .,�1Ac"h ,�%'.�} 7 5 ; 1 e a _.r�xiu.z.: ..,t. _.,.c7l:rir.,.. .d��i:{;.s `v.i...r•.s,r�s„ ,;ti 27 BUDGET DETAIL WORKSHEEET The Sub-Recipient is required to provide a completed budget detail worksheet, to the Division,which accounts for the total award as described In the"Proposed Program Budge. If any changes need to be made to the"Budget Detail Worksheet",after the execution of this agreement, contact the Grant Manager listed in this agreement via email or letter. AireWahtErfltatIttircijOs N11:1 (ati6itity A.; .v Developing hazarci/threatspecific annexes that incorporate the range of prevention, protection,response, and recovery activities Developing and implementing homeland security support programs and adopting ongoing DHS nationat initiatives Developing related terrorism and other catastrophic event prevention activities Developing and enhancing plans and protocols Common-Planning(Planning, Training, Exercise) Developing or conducting assessments Hiring of full or parttime staff or contractors/oonsuftants to assist with planning activities(not for the purpose of hiring public safety personnel fulfilling traditional public safety duties) Common-Planning Activities to include Planners 1 Ki09,865.34 t32. 'f'22,(:)( 45 and Contractors, Line item 2019-01 • Prevention-Intelligence and Info Sharing(LPR $66,000.00 $55,000,00 45 Analyst),Line item 2019-04 Prevention-Fusion(Iiiletadata Planner), Line Item 2019-09 1 $43,000.00 $43,000.00 45 • Materials required to conduct planning activities Travel/per diem related to planning activities Common-Planning(Travel),Line item 2019-01. 1 $61,475.00 $61,478.00 45 Overtime and backfill costs(in accordance with operational Cost Guidance) Issuance of WHTI-compliant Tribal Identification cards Activities to achieve planning inclusive of people with disabilities and others with access and functional needs Coordination with Citizen Corps Councils for public Information/education and development of volunteer programs Update governance structures and processes and plans for emergency communications Development, review and revision of continuity of operations plans Development review and revision of the THIRA/SPR continuity of operations plans Activities to achieve planning Inclusive of people with limited English proficiency -:.: • . •:?.0,f,0-4TOJNItiQ PN1TUlS3tiro()19V ,...; z ••4 28 1,0\Y Alkwab1e TralnUi Costs uarttlty Unit Co5t Total Cost Overtime and backfill for emergency preparedness and response personnel attending DHS/PEMA-sponsored and approved training classes Overtime and backfill expenses for part-time and volunteer emergency response personnel participating in DI-1S/FEMA training Training Workshops and Conferences Common-Planning(Training Courses), Line item 1 $529,700.68 liatzli,14.o , 45 2019-01 Activities to achieve training Inclusive of people with disabilities and others with access arid functional needs Full or Part-Time Staff or Contractors/Consultants Common-Operational Coordination(CERT Training), 1 $50,000.00 413 45 Line.item 2019-02 Travel Supplies are items that are expended or consumed during the course of the planning and conduct of the exercise project(s)(e.g.,copying paper,gloves,tape, non-sterile masks,and disposable protective equipment). Instructor certification/re-certification • Coordination with Citizen Corps Councils in conducting training exercises Interoperable communications training Activities to achieve training inclusive of people with limited English piloficiency Immigration enforcement training 4414 NxiVf,;P • • . awe,.iff,f0Y1;. t061:SixtgrailertigiNe"Oird011111e0PWA lt,,driritVAIrligsVa? PM Pli4"•X4P-, F.• 4,• i:,4,11.14 q`sp*A Rgo ygl.' toik Program management Development of whole community partnerships Structures and mechanisms for information sharing between the public and private sector Prevention—Public Information and Warning (Communities and Business Partners Against 1 $38,000.00 $38,000.00 45 Terrorism Pro9.t ),)1 ,Line item 2019-06 Implementing models, programs, and workforce enhancement initiatives Tools, resources,and activities that facilitate shared situational awareness between the public and private sectors Operational support Prevention—Interdiction and Disruption(Operational OT for special events approved by FEMA,Line item I 6139,337.00 $139,337.00 45 2019-05 Utilization of standardized resource management " concepts • Responding to an Increase in the threat level under the ; National Terrorism Advisory System (NTAS),or needs in resulting from a National Special Security Event Reimbursement for select operational expenses associated with increased security measures at critical • 29 infrastructure sites incurred (up to 50 percent of the allocation) Overtime for information, Investigative,and intelligence sharing activities(up to 50 percent of the allocation) Hiring of new staff positions/contractors/consultants far participation in information/intelligence analysis and • sharing groups or fusion center activities(up to 50 percent of the allocation) Prevention—Fusion(Fusion Analyst),Line item 2019- 5 $54,000,00 $270,000.00 45 oa 4�+'iEFi'toor)`•{,..•YJc?ii1•kiii m'}:..r,�1•1•kiip (;?7+ i ik�714•',> TyArEra G a17 .:tlrE% F_ 1t1 ".g"r. it:•. fi,.e� l_;.: ..,:;•.;' vi • yA;vi: 7 f 4 1t-L % f+ _.J �nm7" r:rxI � Q iowabteEx rCrse°Coots- ��Quantitr ;Einit dost Tat�i Gost c(seue# Design, Develop, Conduct and Evaluate an Exercise Exercise Planning Wbrkshop t Grant funds may be used to plan and conduct an Exercise Planning Workshop to include costs relatedto planning,meeting space and other meeting costs, facilitation costs,materials and supplies, travel and exercise plan developinent; Full or Part-Time Staff or Contractors/Consultants-Full or part-time staff may be hired to support exercise-related activities. Payment of salaries and fringe benefits must be in accordance with the policies of the state or local unit(s) of government and have the approval of the state or the awarding agency,whichever is applicable.The services of contractors/consultants may also be procured to support the design, development,conduct and evaluation of CBRNE exercises.The applicant's formal written procurement policy or the Federal Acquisition Regulations(FAR)must be followed. Overtime and backfill costs—Overtime and backfill costs, including expenses for part-time and volunteer emergency response personnel participating In FEMA exercises implementation.of HSEEP Activities to achieve exercises inclusive of people with disabilities and others with access and functional needs Travel-Travel costs(i.e„ airfare, mileage, per diem, hotel,etc.)are allowable as expenses by employees who are on travel status for official business related to the planning and conduct of the exercise project(s). Supplies-Supplies are items that are expended or ' consumed during the course of the planning and conduct of the exercise pro)ect(s)(e,g,,copying paper,gloves, tape, non-sterile masks, and disposable protective equipment). Interoperable communications exercises Activities to achieve planning inclusive of people with limited English proficiency :'id t�;,�t it t {r;..;4 , Yj ... ;. f .�q:W..s,,:z,,:.%::''•'• .?!f`I :f,1 tl , �" t a V a4i¢ {}4 i c '4,1604* it... �-�. ..i... - :r.v...•., a r'z �' ft i . .. - .. •,_/,..:r l �. c l:Y..v:. .,}?.V._: - ..tl AY�� .Y.. �I:}3. C, 1 30 ii 'f> -"t y `• •t.,b g t ; 1 io cosrf,••` • ,•1.14' a' f 4- ,Tusk '',..)14.44, a .--iii', fk i„ �� ", c V_ - • `i. k , •• ,z 4. "� , e 1 i �fi' c„�3Sst' 1 S ti. r l ) Yt:)i o � ff: , If hf �ir » l $�t{t xih, ikp.,' ( e o.:1, o a i10 :a6 e - f)0j� s ,y" t, e fm 4 .f'x.� •�, 2 r rF ,,t -1 .. f r' a. t ; :? la) J�, Its � ,tom�5, % r� i;t11. <1.rl� r tti..b �. Ss {`i,t 4() J�4 an ao 10 0�t ° ° r4 ,,fah h�,i1,T f S`- t )J 4 3. `3 �;4 ',` 1 ,.h'r , J , , •, {%•f,fY4f( Lh ) FO '1 ji .J1 --3��,``��'`� 'T i. �� f. � �'}`�lt� �!� fi`` �� ?�3 t�,.h."�"7`�r }� n e i .� Jt r{ � r{�}f s o o 1i'1p ' oo neo n �) , ,zi r''i� e o• F`s l h i ,rt t�e ;C4 ( i },�� ,n�F J Vi! ,� ��iCs) 1� MAW ,¢-1- ��"`.'�,� � �1.(� S f1��,f �. f, 0 is a r7 o a dqq o e a, 0 0 5 q of Fc �,all J :t i , �� 13e ml. ,.%��,f4Lti- ,Ip� �1.." °J.r•"�L oreq.... 1-.�°�;`�"Ct��'Tti 45;104141, � '{�,�ae� obi}��?t�,�F+�4 j0,��7�-t� aat4��Vi -. A4�11 v,k � �(5}ki �coot i1.. 5`1 t t & r U �rr- tit rN F� r �J ,_. ,, .�r ,. 0 a 0 C i-OIC 4 .4'54, .,. 1041'Nf� te4-djr"a�(4 h 17 - ;.11.,_rt VIR_3 b s ,, r� ?IC ry, �� •,cr EV Q 1 s 7�;,� ,^.. -rt• � nvr.{1 �`'W r F,�,� P r 4 �,.,, T,y .^ A LYk �sr,� .1y�'r r,�' X glj{t.+ iii`7-�tsc �f' � �J �y;, .l %�'+ �4 �5 t Y!L� ii fi C I �7@t�7�.inu. a 60/114 4 kik.giktilid..011 4k- t•A,,, a �Sy r a.�•l�sT x- ,y �iL -rc.8 l •+ o , t `'q"»t a�-rx:' •n.,.,,, Y l" ,,1# h (#;�! ;� } •( Tc3fii a ;yrs loj4t •personal protective•"equiprnerlt Prevention-interdiction and Disruption(Bomb Disposal Unit-Underwater Ops Equipment),AEL#01WA-01-SCBA 01WA-06-BCMQ 03WA-01-DCMP 01WA-06-FINS 01WA-03- 1 $40,000.00 $40,000.00 45 SUTW 01WA-06-MASK 01WA-03-GLOV 01WA-03-BOOT, Line item 2019-05 Response CBRNE-Environmental Health and Safety , (PPE),AEL#01AR-01-SCBA, 01SP-01-ENSS,O6CP-03-PRAC 1 $218,787,00 $218,787,00 45 01SP-02-FTWR,07CD-01-DPMG,19M11.00-CONT,Line item 2019-16 Response CBRNE-On Scene Security,Protection and LE- (Ballistic Protection);AEL#01 LE-01-SHED,01 LE-01-HLMT; 9 $3,202.77 $28,825.00 45 Line Item 2019-19 'Explosive device mitigating and remediation.equipment` •• • Response CBRNE-On Scene Security, Protection and LE- (Bomb Suits);ACI.,#02PE-01-BSUT;Line item 2019-19 3 $33,500.00 $118,500.00 45 C.BRNE•o eraflonalse is dhesoil0'e` Common-Public information and Warning(Electronic 2 $16,000.00 $32,000,00 45 Message Boards),AEL#030E-03-SIGN,Line item 2019.03 Prevention-Interdiction and Disruption(Bomb Robot), 1 $60,000.00 $80,000,00 45 AEL41O3OE-07-ROBT,Line Item 2019-05 Prevention--interdiction and Disruption(Surveillance 1 $75,890,00 $78 890.00 45 Platform),AEL#030E-07•ROVL,Line Item 2019.05 , Prevention-Screening,Search and Detection(Underwater 2 $36,000,00 $70,000.00 45 ROV),AEL#03WA-01-UWMD,Line Item 2019-07 Prevention-Screening,Search and Detection(LPR),AEL #030E-i 1-ALPR,I2TR-00-TEQP,131T-00-INTL,04HW-01- 1 $'193,000.00 $193,000.00 45 INHW,Line item 2019-07 Mitigation-Threats and Hazard Identification(UAV 1 $20,848.00 $20,948.00 45 Detection,AEL#030E-07-UPGD, Line Item 2019-12 Response CBRNE-Environmental Response/Health and Safety(intrinsically Safe Hydraulic Tools),AEL#035R-02• 1 $96,220.00 $96,220.00 45 TPEL,IOBC-00-BATT,IOBC-00-SOLR,210N-00-SHIP,Line item 2019-16 Response CBRNE--Mass Search and Rescue Operations (TRT Transition to Type 1);AEL#0355R-02-THPY,030E-05- ROPH,03SR-02-TPEL,03SR-02-TRIG,09ME-05-LITR,06CP- 03-ICOM; OIAR-03-PAPA,038R-01-TLPN,08D2.01-L1TR, 1 $107,372.80 $107,372.00 45 LOPE-00-GFCI,100E-00-GENR,03SR-03-SCAM,038R-01- ABAG,038R-01-COMP,03SR-01-TLPN,01AR-01-SCBC; Line item 2019-18 Response CBRNE-Mass Search and Rescue Operations . (Thermal Imaging Cameras),AEL#030E-02-TILA,Line item 9 $6,860.11 $52,741.00 45 2019-18 i 3.( 1 Response CBRNE-On Scene Security, Protection and LE- (SWAT Videoscope);AEL#03SR-03-SCAMI; Line item 2019- 2 $9,058.50 $18,117.00 45 19 Response CBRNE-Public Health,Healthcare and EMS (Stop the Bleed Kits);AEL#030E-03-KTFA,090E-01-MCIK; 1 . 636,666.00 . $36,656.00 48 Line Item-2019-20 Response CBRNE-Situational Assessment(Unmanned 4 $18,832.60 $76,330,00 46 Aviation Systems),AEL#030E,07-SUAS,Line Item.201941 • JnfortortechqIogy , • Common-Planning(Training Simulators),AEL#04AP208- SIMS, Line Item 2019-01 1 $27,311.00 $27,311.00 45 Common-Operational Coordination(ICS Software),AEL #04AP-01-CADS,04AP-01-GISS,04AP-95-CDSS,04SW-01- 1 $149,246,00 $149,245.00 45 NETW,Line item 2019-02 Prevention-Intelligence and Info Sharing(Real Time Crime Center),AEL#04HW-01-INHW,04M0-03-DISP,21GN-00- 1 $113,549.00 $113,549.00 45 00E0,Line item 2019-04 Response CBRNE-Situational Assessment(Damage Assessment Tablets),AEL#04HW-01-MOISL, Line Item 5 $2,000.00 $10,000.00 . 45 2019-21 Protection-Cybersecurity(Cybersecurity),AEL#05NP-00- 1 $82,609,00 682,569.00 45 iDPS,05HS-00-FRNS,041-1W-01-1NHW,Line item 2019-13 •_ ............................................................................................... Response CBRNE-Operational Communications (interoperable Communications and accessories),AEL #06CP-01-PORT,04HW-01-1111-1W,105C-00-BATT,06CP-03- 1 $89,200.00 $89,200,00 45 PRAC,06CP-01-MOBL,06CP-01-TOWR,06CP-01-BAMP, Line item 2019-22 Response CBRNE-Operational Communications 1 $264,905.00 $264,906.00 45 (Bridging),AEL#06CP-02-BRDG,Line Item 2019-22 Response-CBRNE-Operational Communications(Satellite • • • Phones);AEL#06CC-03-SATP,06CC-03-SATB;Line Item 1 $47,955.00 $47,955.00 45 2019-22 0109iiTEgotp,tgri Protection—Screening,Search,Detection(Chemical 10 $20,000,00 $200,000.00 46 • Detectors),AEL#07CD-01-DPFP,Line Item 2019-11 Mitigation-Threats and Hazard Identification(First 1 $59,500.00 $69,500,00 46 Defender),AEL#07CD-02-DLSP,Line item 2019-12 • 44-itAiii16014i,(4001-0(,' Power equipment(gane?atcrs battedee,power cells) NMI _L CF3AKERfeteiioetbte4dIelt::. •-••••••:'•-• • 7 ' 32 T:p.:0A60-.16.01.6044.66A.Wilh_of •• : .• I" . • • . : • Response CBRNE Critical Transportation(Response Vehicles),AEL#12VE-00-MISS,12TR-00-MOVR,10GE-00- 1 $245,000.00 $245,000.00 45 GENR,12T'R-00-TEQP,Line item 2019-15 Response—CBRNE Logistics and Supply Chain Management(Communication Emergency Response 1 $24,000.00 $24,000.00 45 Support Trailer);AEL#12TR-00-TEQP,LIne item 2019-17 Tatt,ortanqnbidani PrOVSfltiOn FquFprpnt , . - . . : '1, , . •. . :.." • •:: Response Communications—Operational Communications 1 $52, , 000.00 552000.00 45 (Alert System),AEL#13IT-00-ALRT,Line item 2019-22 IRliYaleaiSectirity Erillaneaniant Equjpmant "••••• ; " • •••• .* ••• : • •", Common—Public information and Warning(LRAD),AEL# 1 $30,200.00 $30,200.00 45 14SW-.01-LRNW,Line item 2019.03 Protection—Access Control and Identity Verification (Access Control),AEL#145W-01-PACS,14SW-01-VIDA, 1 $107,047.00 $107,047.00 45 21GN-004NST 041-1W-01-INNW 21GN-00-CNST,Line Item 2019-09 Protection—Physidal Protective Measures(CCTV),AEL 414SW-01-VIDA,04NW-01-INHW,04M0-03-DISP,21GN-00- 1 5312,302.00 $312,302.00 45 MIST, 12TR-00-TEQP,030E-01-ALPR,21GN-00-MAIN,Line item 2019-10 Recovery Infrastructure Systems(Backup Ethernet E911), AEL#14C1-01-COOP,Line item 2019.23 1 $15,000.00 $15,000.00 45 .- tSpaction.and Screening Systems , • ••• A.iiifnal and Plants •:,' . . • .•• .• •. •:..: ••_. • . • •• • , • • •--: dbWff:PreverthOn and RespQfls atercraft • • • • •- .:••• •• : ...613f2NE Aviation to!.110Onf_.:. .• • : ' • .:.:? ;:::.1. • , : . . Common—Operational Coordination(Regional AHIMT Project),AL 0191111H-00-00NT,19SS-00-SHEL,21GN-00- 1 $55,000.00 $55,000.00 46 OCEQ,04FIW-01-INHW,Line Item 2019.02 Response CBRNE Environmental Response/Health Safety (Intrinsically Safe Fans),AEL#19GN-00-PANE, Line Item 4 $4,570.00 $18,280.00 45 2019-16 InterWritiort:EqUiprritit(eigi ta*al'entrY clime scene PecicaOlg) -`• •• • ' • ' • • ' ' Prevention—Screening,Search,Detection(External Biometric Readers),AEL#20CS-01-AFIS,Line item 2019-07 1 $3,200.00 $3,200.00 45 • L • • Oi!tai Ornergency".614pplips. • • • • • ' • • • 5. 33 'C3the1 autlibffzed 44 merif cgsfs in ilde:aii:coristruotion grrenoy tton.costs in'tfii5'cakego ;:Nlritteri approve nOt be' provided.by:FEMA prior.tothe,use of SO fuliils'fiir constru'ctlan.or'renovetions Common--Operational Coordination(ECC Enhancements and Sustainment),AEL#21GN-00-OCEQ,21GN-00-MAIN, 21GN-00-iNST,04HW-01-INHW,04MD-03-DiSP,04HW-01- $201,397.00 $201,397.00 45 HHCD,04AP-05-CDSS,05PM-00-PTCH,06CP-05-VCCM, 0600-03-SATB,06CC-03-SATIP,06CC-02.DSAD,06CC-06- PRTY,07SE-03-ENVS,14Ci-00-COOP,Line item 2019-02 Common-.Operational Coordination(Regional CERT Project),AEL#21GN-00-CCEQ,190N-00-BGPK,09ME-01- 1 $97,800.00 439110,03 45 BAGM,06CP-01-PORT,Line item 2019.02 • Prevention—Fusion(Fusion Operations),AEL#21 GN-00- OCEQ,04HW-01-INHW,13IT-004NTL,13iT-00-ALRT,Line 1 $240,000.00 $240,000.00 46 item 2019-08 Mitigation--Long Term Vulnerability Reduction J` (Maintenance and Sustainment),AEL#21 GN-00-MAIN,Line 1 $291,433.00 $291,433.00 45 item 2019.14 r;'1 4tt ; , rerA ‘14, 1 � LA0PNisp 'r itUeiq `Qfi / & • � f rd� b �� Q 1M �38fttir ..,.., at o°•i t .S rE°-�.K� 'lEv�'S''{�0 '95 Hlring of full-time or parttime staff or contractors/consuitants: to assist with the management of the respective grant program: application requirements, and compliance with re ortin and data collection re uirements Personnel 5 $61,900.00 $309,500.00 45 Development of operating plans for information collection and processing necessary to respond to DHS/FEMA data calls Overtime and backfill costs—Overtime expenses are defined as the result of personnel who worked over and above.40 hours of weekly work time In the performance of FEMA—approved activities within the scope of this grant. Backfill Costs also called"Overtime as Backfill"are defined as expenses from the result of personnel who are working overtime in order to perform the duties of other personnel who are temporarily assigned to FEMA— approved activities outside their core responsibilities. Neither overtime nor backfill expenses are the result of an increase of Full--Time Equivalent(FTEs) employees. Travel expenses 1 $6,000.00 $5,000,00 46 Meeting-related expenses Authorized office equipment:Including personal computers, laptop computers,printers, LCD projectors, and other equipment or software which may be required to support the implementation of the homeland security Strategy. Office SupplieslEqulpnient 1 $10,000.00 $10,000.00 4$ The following are allowable only within the agreement period: Recurring fees/charges associated with certain equipment,such as cell phones,faxes. Leasing and/or reciting of space for newly hired personnel to administer programs within the grant program. 34 Red Ex 1 $1,000,00 $1,000,00 45 Storage Rental 1 $7,000.00 $7,000.00 45 e�,(..[;'>,��;ti=,�.'" ;tiy�u'��,,5f i'6;iF'ti�' :`1,,a1f";Y7''y+?;�:rg2n, .�'"' - •`^z�•-g� atii�. - �Yrti,�f.P _ _ .��S�ir.,is�� t'� �-e1 'S.. }� �r�ry:.. ,q !-r�a .if f. �' j"'�f!�.r' Ir { � l..i �•'•�. r'f 3 a r _ ��.-�<7 nl { 'i nY� S 7.- . •`.f. z. r �.< gyp "{, qy { Y' r, J 1: i• �'c6i` rvrc�� 3t, r a �h �};i�t� l �." .n}' i a4Y� 9;�nttr��2 f �.t]'7�-'G r�� l7? .,., � 1 1`I�%TF- I tr _�{i.�.�.v� .�� ;5.�� ,. .3�� ); ;i 1I.r ��Lc.a,,r 1�3 TOTAL AWARD EXPENDITURES $8,850,000.00 tit) • \ti2 \\\\A/ • • 35 ATTACHMENT B SCOPE OF WORK Sub-Recipients must comply with all the requirements in 2 C.F.R. Part.200(Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards). • Funding is provided to perform eligible activities as Identified in the Domestic Homeland Security—Federal Emergency Management Agency National Preparedness Directorate Fiscal Year 2019 Homeland Security Grant Program(HSGP),consistent with the Department of Homeland Security State Strategy. Eligible activities are outlined in the Scope of Work for each category below: 1, issue and Project Description— Issue 45-The Urban Area Security Initiative(UASI)has allowable Management and Administration(M&A)costs associated with it.The Division of Emergency Management,as the designated State Administrative Agency,will retain five(5)percent of the total UASI amount allocated to Florida for M&A purposes.These funds will provide the SAA with the means to manage and administer the UASI grant.The proper management and administration of these funds ensures that each projects listed will be fulfilled,or partially fulfilled,more efficiently while remaining in compliance with the DHS Federal Fiscal Year 2019 Homeland Security Grant Program Guidance It. Categories and Eligible Activities FY 2019 allowable costs are divided into the following categories for this agreement:Planning, Organizational,Exercise,Training,Equipment and Management and Administration. Each category's allowable costs have been listed in the'Budget Detail Worksheet"above. A. Allowable Planning Related Costs HSGP funds may be used for a range of emergency preparedness and management planning activities such as those associated with the development,review,and revision of the THIRA,SPR,continuity of operations plans, and other planning activities that support the Goal and placing an emphasis on updating and maintaining a current EOP that conforms to the guidelines outlined in CPG 101 v 2.0. • Developing hazard/threat-specific annexes that incorporate the range of prevention, protection, response,andrecovery activities; • Developing and Implementing homeland security support programs and adopting DHS/FEMA national initiatives; • Developing related terrorism and other catastrophic event prevention activities; • Developing and enhancing plans and protocols; • Developing or conducting assessments; • Hiring of full-or part-time staff or contract/consultants to assist with planning activities(not for the purpose of hiring public safety personnel fulfilling traditional public safety duties); • Materials required to conduct planning activities;. • Travel/perdiem related to planning activities; • Overtime and backfill Casts an accordance with operational Cost Guidance); • Issuance of WHTI-compliant Tribal identification card; • Activities to achieve planning Inclusive of people with disabilities; • Coordination with Citizen Corps Councils for public information/education and development of volunteer programs; • Update governance structures and processes and plans for emergency communications;and • Activities to achieve planning inclusive of people with limited English proficiency. B. Allowable Organization Related Costs(HSGP and UASI Only) Sub-Recipients proposed expenditures of SHSP or UASI funds to support organization activities include: • Program Management; • Development of whole community partnerships,through groups such as Citizen Corp Councils; 36 1 Structures and mechanisms for Information sharing between the public and private sector; • Implementing models,programs,and workforce enhancement Initiatives to address ideologically inspired radicalization to violence in the homeland; • Tools, resources,and activities that facilitate shared situational awareness between the public and private sectors; • Operational Support; • Utilization of standardized resource management concepts such as typing,Inventorying, organizing,and tracking to facilitate the dispatch,deployment,and recovery of resources before, during,and after an incident; • Responding to an increase in the threat level under the National Terrorism Advisory System (NTAS)or needs resulting from a National Special Security Event;and • Paying salaries and benefits for personnel to serve as qualified Intelligence Analysts. Per the Personnel Reimbursement for intelligence Cooperation and Enhancement(PRICE)of Homeland Security Act, Pub,L. No. 110412,§2,codified in relevant part,as amended,at 6 U.S.C.§009(a), HSGP and UASI funds may be used to hire new staff and/or contractor positions to serve as intelligence analysts to enable.Information/intelligence sharing capabilities,as well as support existing intelligence analysts previously covered by HSGP or UASI funding.See 6 U.S,C. §609(a).To be hired as an intelligence analyst, staff and/or contractor personnel must meet at least one of the following criteria: •Complete training to ensure baseline proficiency in intelligence analysis and production within six months of being hired;and/or, •Previously served as an Intelligence analyst far a minimum of two years either in a federal intelligence agency,the military,or state and/or local law enforcement intelligence unit. Intelligence Analyst Activities Allowable Costs(HSGP and UASi) All fusion center analytical personnel must demonstrate qualifications that meet or exceed competencies identified In the Common Competencies for state, local, and tribal intelligence Analysts,which outlines the minimum categories of training needed for intelligence analysts.A certificate of completion of such training must be on file with the SAA and must be made available to the recipient's respective FEMA HQ Program Analyst upon request. States and Urban Areas must justify proposed expenditures of HSGP or UASI funds to support organization activities within their Id submission.Alf SAAs are allowed to utilize up to 50 percent(50%)of their HSGP funding and all Urban Areas are allowed up to 60 percent(50%)of their UASI funding for personnel costs.At the request of a Sub-Recipient of a grant,the FEMA Administrator may grant a waiver of the 50 percent(60%)limitation noted above. Request for waivers to the personnel cap must be submitted by the SAA to GPI)in writing on official letterhead,with the following information: •Documentation explaining why the cap should be waived; •Conditions under which the request is being submitted; and • •A budget and method of calculation of personnel costs both in percentages of the grant award and in total dollar amount. To avoid supplanting issues,the request must also include a three- year staffing history for the requesting entity. Law Enforcement Terrorism Prevention(LETP)Activities Allowable Costs(HSGP and UA$1) LETP Activities eligible for use of LETPA focused funds include but are not limited to: • .Maturation and enhancement of designated state and major Urban Area fusion centers, including Information sharing and analysis,threat recognition,terrorist interdiction,and training/hiring of intelligence analysts; • Coordination between fusion centers and other analytical and investigative efforts including, but not limited to Joint Terrorism Task Forces(JTTFs),Field Intelligence Groups(Fits),High Intensity Drug Trafficking Areas(HIDTAs),Regional Information Sharing*Systems(RISS) Centers,criminal Intelligence units, and real-time crime analysis centers; • Implementation and maintenance of the Nationwide SAR Initiative, including training for front line personnel on identifying and reporting suspicious activities;and • Implementation of the"If You See Something,Say Something"campaign to raise public awareness of indicators of terrorism and terrorism-related crime and associated efforts to increase the sharing of information with public and private sector partners,Including nonprofit organizations. 37 • • Note: OHS requires that all public and private sector partners wanting to implement and/or expand the DHS"if You See Something, Say SomethIngs° campaign using grant funds work directly with the DHS Office of Partnership and Engagement(OPE)to ensure all public awareness materials(e.g.,videos, posters,tri-folds,etc.).are consistent with the DHS's messaging and strategy for the campaign and compliant with the initiative's trademark,which is licensed to DHS by the New York Metropolitan Transportation Authority,Coordination with OPE,through the Campaign's Office(seesay@hq.dhs.gov),must be facilitated by FEMA. • Increase physical security,through law enforcement personnel and other protective measures, by implementing preventive and protective measures at critical infrastructure site or at-risk nonprofit organizations;and • Building and sustaining preventive radiological and nuclear detection capabilities, including those developed through the Securing the Cities initiative, Organizational activities under HSGP and UASI Include: Operational Overtime Costs. in support of efforts to enhance capabilities for detecting, deterring, • disrupting,and preventing acts of terrorism and other catastrophic events,operational overtime costs are allowable for increased protective security measures at critical infrastructure sites or other high-risk locations and to enhance public safety during mass gatherings and high-profile events. In that regard, HSGP Sub-Recipients are urged to consider using grant funding to support soft target preparedness activities. HSGP or UASI funds may be used to support select operational expenses associated with increased security measures in the authorized categories cited below: •Backfill and overtime expenses for staffing State or Major Urban Area fusion centers; •Hiring of contracted security for critical infrastructure sites; •Participation in Regional Resiliency Assessment Program(RRAP)activities; • Public safety overtime; • •Title 32 or State Active Duty National-Guard deployments to protect critical infrastructure sites, Including alt resources that are part of the standard National Guard deployment package(Note: Consumable costs,such as fuel expenses,are not allowed except as part of the standard National Guard deployment package); • Increased border security activities In coordination with CBP; • •National Terrorism Advisory System; •National Security Events; • •Special Event Assessment Rating(SEAR)Level 1 through 4 Events •States of Emergency; •National Critical Infrastructure Prioritization Program(NCIPP); • •Directed Transit Patrols;and •Operational Support to a Federal Agency. Operational Overtime Requests: • Except for an elevated NTAS alert, !-ISGP or UASI funds may only be spent far operational overtime costs upon prior written approval by FEMA.The SAA must submit operational overtime requests in writing to its assigned FEMA Program Analyst(PA). FEMA will consider requests for special event activities up to one year in advance.However,such requests must be within the award's current period of performance and must not result In the need for a request to extend the period of performance. • All operational.overtime requests must clearly explain how the request meets the criteria of one or more of the categories listed in the table above.Requests must address the threat environment as it relates to the event or activity requiring operational overtime support and explain how the overtime activity is responsive to the threat. • Post-event operational overtime requests will only be considered on a case-by-case basis, • where it is demonstrated that exigent circumstances prevented submission of a request In advance of the event or activity. • Under no circumstances may DHS/FEMA grant funding be used to pay for costs already supported by funding from another federal source. 38 • I • States with.UASI Jurisdictions can use funds retained at the state level to reimburse eligible operational overtime expenses incurred by the state(per the above guidance limitations).Any UASI funds retained by the state must be used In direct support of the high-risk urban area, States must provide documentation to the UAWG and DHS/FEMA upon request demonstrating how any UASI funds retained by a state would directly support the high-risk urban area, • FEMA will consult and coordinate with appropriate DHS components as necessary to verify information used to support operational overtime requests. Personnel Costs(HSOP and UASI) Personnel hiring, overtime,and backfill expenses are permitted under this grant to perform allowable HSGP planning,training,exercise,and equipment activities.Personnel may include but are not limited to training and exercise coordinators,program managers for activities directly associated with HSGP and UASI funded activities,Intelligence analysts,and Statewide interoperability coordinators(SWIG). Sub-Recipients should refer to Information Bulletin No.421, Clarification on the Personnel Reimbursement for Intelligence Cooperation and Enhancement of Homeland Security Act of 2008(Public Law 110-412—the PRICE Act),Aug.22,2017.HSGP funds may not be used to support the hiring of any personnel to fulfil traditional public health and safety duties nor to supplant traditional public health and safety positions and responsibilities. The following definitions apply to personnel costs: • Hiring.State and local entities may use grant funding to cover the salary of newly hired personnel who are exclusively undertaking allowable DHS/FEMA grant activities as specified in this guidance.This may not Include new personnel who are hired to fulfill any non-DHS/FEMA program activities under any circumstances.Hiring will always result in a net increase of Full Time Equivalent(FTE)employees. • Overtime.These expenses are limited to the additional costs that result from personnel working over and above 40 hours of weekly work time as the direct result of their performance of DHS/FEMA-approved activities specified in this guidance. Overtime associated with any other activity Is not eligible. • Backf/ll-Related Overtime.Also called°Overtime as Backfill,"these expenses are limited to overtime costs that result from personnel who are working overtime(as identified above)to perform the duties of other personnelwho are temporarily assigned to DHS/FEMA-approved activities outside their core responsibilities.Neither overtime nor backfill expenses are the result of an increase of FTE employees. • Supplanting.Grant funds will be used to supplement existing funds and will not replace (supplant)funds that have been appropriated for the same purpose,Applicants or recipients may be required to supply documentation certifying that a reduction in non-federal resources • occurred for reasons other than the receipt or expected receipt of federal funds. OPSG funds may be used for domestic travel and per diem, including costs associated with the deployment/redeployment of personnel to border areasand for travel associated with law enforcement entitles assisting other local jurisdictions in law enforcement activities(travel costs must be in accordance with applicable travel regulations). Organization(OPSG) Operational Overtime Costs.()PSG funds should be used for operational overtime costs associated with law enforcement activities in support of border law enforcement agencies for increased border security enhancement Overtime pay is for enhanced patrol for certified public safety officers,along with limited support for other law enforcement direct support personnel(e.g.,Communication Officers/Dispatchers, non-sworn patrol pilots,etc.).Overtime shall be reimbursed consistent with the non-federal entity's overtime policy and the requirements as stated below: • Overtime is time worked that exceeds the required number of hours during an employee's designated shift, - • Overtime must be worked to increase patrol capacity and be in support of identified and approved USBP border security operations. 39 • • The OPSG overtime hourly rate of pay will be no more than the approved overtime rate per local law and policy and must be In accordance with applicable State and Federal regulations. • Exempt salaried employees may not be reimbursed for overtime unless the non-federal entity's policy specifically allows for overtimee reimbursement for these employees, • The non-federal entity may not utilize OPSG funding to pay for an employee's overtime hours or paythat exceeds 16 hours worked in any 24-hour period. Personnel Costs(OM): Up to 50 percent of an OPSG award may be used to pay for all personnel costs(only to the extent that such expenses are for the allowable activities within the scope of the grant).At the request.of a recipient or Sub-Recipient,the FEMA Administrator(or designee)may waive the 50 percent personnel cap.Waiver decisions are at the discretion of the FEMA Administrator and will be considered on a case-by-case basis. Further, changes in scope or objective also require FEMA's prior written approval pursuant to 2 C.F.R. § 200.308(c)(1)(i).A formal OPSG personnel waiver request should: • Be on official letterhead, Include a written justification, and be signed by the local jurisdiction. • Include a budget and method of calculation of personnel costs both In the percentage of the grant award and in total dollar amount, reflecting the change in scope or objective to the project. • include an approved Operations Order from the USBP Sector office that supports the local jurisdiction's written justification. • Be coordinated with the USBP Sector,SAA, end the DHS/CBP Office of the Border Patrol (OBP). As with all°PSG personnel costs,OPSG grant funds wilt be used to supplement existing funds and wilt not replace(supplant)funds that have been appropriated for the same purpose..Applicants or recipients may be required to supply documentation certifying that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. Temporary or Term Appointments • Sub-Recipients may utilize temporary or term appointments to augment the law enforcement presence on the borders. However; applying funds toward hiring full-time or permanent sworn public safety officers is unallowable. • OPSG-funded temporary or term appointments may not exceed the approved period of performance. • For OPSG purposes,temporary appointments are non-status appointments for less than one year. • OPSG funding for temporary or terns appointments may pay for salary only.Benefits are not allowable expenses for term or temporary employees, • OPSG remains a non-hiring program.Appropriate uses of temporary or term appointments include: • To carry out specific enforcement operations work for ongoing OPSG-funded patrols throughout the Sector Area of Operation; • To staff operations of limited duration;such as OPSG-enhanced enforcement patrols targeting specific locations or criminal activity;and, • To fill OPSG positions in activities undergoing transition or personnel shortages and local backfill policies(medical/military deployments). • OPSG term and temporary appointments must have all.necessary certifications and training to enforce state and local laws. OPSG funds will not be used to train or certify term or temporary appointments except as otherwise stated in the OPSG section of this manual and the EISGP N.OFO. • • Sub-Recipients must follow their own applicable policies and procedures regarding temporary or term appointments. • Unallowable Costs(OPSG) OPSG unallowable costs include costs associated with staffing and general IT computing equipment and hardware,such as personal computers,faxes,copy machines, modems,etc. OPSG is not intended as a hiring program.Therefore,applying funds toward hiring full-time or permanent sworn public safety officers is unallowable. OPSG fund'uig shall not be used to supplant inherent routine patrols and law enforcement operations or activities not directly related to providing enhanced coordination between local 40 and federal law enforcement agencies. Finally,construction and/or renovation costs are prohibited under OPSG. C. Allowable Exercise Related Costs Exercises conducted with grant funding should be managed and conducted consistent with HSEEP. HSEEP guidance for exercise design,development,conduct, evaluation,and Improvement planning is located at Fit#ps://www.farrra.gavlexereise, • Design, Develop, Conduct,and Evaluate an Exercise • Exercise Planning Workshop • Full-or part-time staff or contractors/consultants • Overtime and backfill costs, including expenses for part-time and volunteer emergency • Response personnelparticipating in.DHS/FEMA exercise • Implementation of HSEEP • Activities to achieve exercises Inclusive of people with disabilities • Travel • Supplies.associated with allowable approved exercises • interoperable communications exercises Additional Exercise Information Sub-Recipients that decide to use HSGP funds to conduct an exercise(s)are encouraged to complete a progressive exercise series. Exercises conducted by states and high risked urban areas may be used to fulfill similar exercise requirements required by other grant programs.Sub-Recipients are encouraged to invite representatives/planners Involved with other Federally-mandated or private exercise activities, States and high asked urban areas are encouraged to share,at a minimum,the multi-year training and exercise schedule with those departments,agencies,and organizations included in the pian. o Validating Capabilities. Exercises examine and validate capabilities-based planning across the Prevention, Protection, Mitigation, Response,and Recovery mission areas.The extensive engagement of the whole community, including but not limited to examining the needs and requirements for individuals with disabilities,individuals with limited English proficiency,and others with access and functional needs,Is essential to the development of an effective and comprehensive exercise program.Exercises are designed to be progressive—increasing in scope and complexity and drawing upon results and outcomes from prior exercises and real- world incidents--to challenge participating communities,Consistent with Homeland Security Exercise and Evaluation Program guidance and tools,the National Exercise Program(NEP) serves as the principal exercise mechanism for examining national preparedness and measuring readiness. Exercises should align with priorities and.capabilities Identified In a multi-year TEP. ® Special Event Planning. If a state or Urban Area will be hosting a special event(e.g.,Super Bowl,0-8 Summit), the special event planning should be considered as a training or exercise activity for the purpose of the multi-year TEP'.States must include all confirmed or planned • special events in the Multi-year TEP.The state or Urban Area may plan to use HSGP or UASI funding to finance training and exercise activities in preparation for those events,States and Urban Areas should also consider exercises at major venues(e.g.,arenas, convention centers)that focus on evacuations,communications,and command and control, + Regional Exercises.States should also anticipate participating in at feast one Regional Exercise annually. States must include all confirmed or planned special events In the Multi • - year TEP, • • Role of Non-Governmental Entities In Exercises. Non-governmental participation in all levels of exercises Is strongly encouraged. Leaders from non-governmental entities should be included in the planning,design, and evaluation of an exercise.State,local,Tribal, and territorial jurisdictions are encouraged to develop exercises that test the integration and use of non-governmental resources provided by non-governmental entities, defined as the private sector and private non-profit,faith-based,community,participation In exercises should be 41 coordinated with the local Citizen Corps Councils)or their equivalent and other partner agencies. FDEM State Training Office conditions for Exercises;For the purposes of this Agreement,any exercise which Is compliant with HSEEP standards and contained in the State of Florida(and County or Regional) MYTEP qualifies as an authorized exercise.The Sub-Recipient can successfully complete an authorized exercise either by attending or conducting that exercise, • In order to receive payment for successfully attending an authorized exercise,the Sub- Recipient must provide the Division with a certificate of completion or similar correspondence signed by the individual in charge of the exercise;additionally,the Sub-Recipient must provide the Division with all receipts that document the costs incurred by the Sub-Recipient in order to attend the exercise, • in order the receive payment for successfully conducting an authorized exercise,the Sub- Recipient must provide the Division with an ExPLAN,AAR/IP, IPC/MPC/FPC Meeting Minutes and Sign-in Sheet for exercise attendees;additionally,the Sub-Recipient must provide the Division with all receipts that document the costs Incurred by the Sub-Recipient in order to conduct the exercise, The Sub-Recipient must Include with the reimbursement package a separate copy of the page(s)from the Exercise Plan which identifies the participant agencies and a printed page(s)from the State(and County or Regional)MYTEP reflecting the exercise. • If you require food/water for this event, request must come to the Division within 25 days prior to the event, In the following format: Exercise Title: Location: Exercise Date: Exercise Schedule: Estimated Number of Participants that will be fed: Estimated Cost for food/water: Description of the Exercise: D. Allowable Training Related Costs(SHGP and UASI.) Allowable training-related costs under HSGP include the establishment,support, conduct,and attendance of training specifically identified under the HSGP and IJASi programs and/or In conjunction with emergency preparedness training by other Federal agencies(e.g.,1-11-1S and DOT).Training conducted using HSGP funds should address a performance gap identified through an AAR/IP or other assessments(e.g., National Emergency Communications Plan NEEP Goal Assessments)and contribute to building a capability that will be evaluated through a formal exercise,Any training or training gaps,Including those for children, older adults,pregnant women,and individuals with disabilities and others who also have access or functional needs,should be identified in the AAR/IP and addressed in the state or Urban Area training cycle.Sub-Recipients are encouraged to use existing training rather than developing new courses.When developing new courses,Sub-Recipients are encouraged to apply the Analysis,Design,Development, implementation and Evaluation (ADDIE)model of instructional design. • Overtime and backfill for emergency preparedness and response personnel attending DHSIFEMA-sponsored and approved training classes • Overtime and backfill expenses for part-time and volunteer emergency response personnel participating In DHS/FEMA training • Training workshops and conferences • Activities to achieve training inclusive of people with disabilities • Full-or part-time staff or contractors/consultants • • Travel • Supplies associated with allowable approved training that are expended or consumed during the course of the planning and conduct of the exercise project(s) • Instructor certificattion/re-certification • Coordination with Citizen Corps Councils in conducting training exercises ' I 42 • Interoperable communications training Additional Training information Per DHS/FEMA Grant Programs Directorate Policy FP 207.008-064-4,Review and Approval Requirements for Training Courses Funded Through Preparedness Grants,issued on September 9,2013, states,territories,Tribal entities and urban areas are no longer required to request approval from FEMA for personnel to attend non-Dl-iS FEMA training as long as the training.is coordinated with and approved by the state,territory,Tribal or Urban Area Training Point of Contact(TPOC)and falls within the FEMA mission scope and the jurisdiction's Emergency Operations Plan(ESP).The only exception to this policy is for Countering Violent Extremism courses. DHS/FEMA will conduct periodic reviews of all state,territory, and Urban Area training funded by DHS/FEMA.These reviews may include requests for all course materials and physical observation of,or participation in,the funded training.if these reviews determine that courses are outside the scope of this guidance, Sub-Recipients will be asked to repay grant funds expended in support of those efforts. For further information on developing courses using the instructional design methodology and tools that can facilitate the process,SAAB and TPOCs are encouraged to review the NTEL7 Responder Training Development Center(RTDG)website. DHS/FEMA Provided Training.These trainings include programs or courses developed for and delivered by institutions and organizations funded by DHS/FEMA.This includes the Center for Domestic Preparedness(CDP),the Emergency Management Institute(EMi),and the National Training and Education Division's(NTED)training partner-programs including,the Continuing Training Grants,the National Domestic Preparedness Consortium(NDPC)and the Rural Domestic Preparedness Consortium (RDPC). Approved State and Federal Sponsored Course Catalogue.This catalogue lists state and Federal sponsored courses that fall within the DHS/FEMA mission scope,and have been approved through the FEMA course review and approval process.An updated version of this catalog can be accessed at: ,_ meeees res onertrai ty�g,;sr e, Training Not Provided by DHS/FEMA.These trainings include courses that are either state sponsored or Federal sponsored(non-DHS/FEMA),coordinated and approved by the SM or their designated TPOC, • and fall within the DHS/FEMA mission scope to prepare state,local,Tribal,and territorial personnel to prevent,protect against, mitigate, respond to,and recover from acts of terrorism or catastrophic events. • State Sponsored Courses.These courses are developed for and/or delivered by institutions or organizations other than Federal entities or FEMA and are sponsored by the SM or their designated TPOC. • Joint Training and Exercises with the Public and Private Sectors.These courses are sponsored and coordinated by private sector entitles to enhance public-private partnerships for training personnel to prevent,protect against,mitigate, respond to,and recover from acts of terrorism or catastrophic events. Overtime pay for first responders and emergency managers who participate in public-private training and exercises is allowable.In addition, States,territories,Tribes,and Urban Areas are encouraged to incorporate the private sector in government-sponsored training and exercises. Additional information on both DHS/FEMA provided training and other federal and state training can be found at:www.firstresponglertrainin_g,gov. Training Information Reporting System("Web-Forms").Web-Forms is an electronic form/data management system built to assist the SAA and its designated State,territory and Tribal Training Point of Contact(TPOC). Reporting training activities through Web-Forms is not required under FY 2019 HSGP, • however,the system remains available and can be accessed through the FEMA Toolkit located at http://w�r�iy.flrstresponde_rtralningsuvlateen Jn order to support grantees in their own tracking of training. FDEM State Training Office Conditions:For the purposes of this Agreement, any training course listed on the DHS approved course catalog qualifies as an authorized course. The Sub-Recipient can successfully complete an authorized course either by attending or conducting that course. 43 ' i a In order to receive payment for successfully attending an authorized training course,the Sub- Recipient must provide the Division with a certificate of course completion;additionally,the ' Sub-Recipient must provide the Division with all receipts that document the costs Incurred by the Sub-Recipient in order to attend the course. • In order the receive payment for successfully conducting an authorized course, the Sub- Recipient must provide the Division with the course materials and a roster sign-In sheet; additionally,the Sub-Recipient must provide the Division with all receipts that document the costs Incurred by the Sub-Recipient In order to conduct the course." • .For courses that are non-DI-IS approved training, Sub-Recipient must request approval to conduct training through the use of the Non-TED Form and provide a copy,along with email, showing approval granted for conduct. • For the conduct of training workshops,Sub-Recipient must provide a copy of the course materials and sign-in sheets. • The number of participants must be a minimum of 15 in order to justify the cost of holding a course. For questions regarding adequate number of participants please contact the FDEM State Training Officer for course specific guidance. Unless the Sub-Recipient receives advance written approval from the State Training Officer for the number of participants,then the Division will reduce the amount authorized for reimbursement on a pro-rata basis for any training with less than 15 participants, • The Sub-Recipient must Include with the reimbursement package a separate copy of the page(s)from the State(and County or Regional)MYTEP reflecting the training, E. Allowable Equipment Related Costs(SHOP and UASi) The 21 allowable prevention,protection, mitigation,response, and recovery equipment categories for HSGP are listed on the Authorized Equipment List(AEL).The AEL Is available at iiiaaw v.fema.aov/authorized-equipment-list. Some equipment items require prior approval from QHS/FEMA before obligation or purchase of the Items.Please reference the grant notes for each equipment item to ensureprior approval is not required or to ensure prior approval is obtained If necessary. Unless otherwise stated,all equipment must meet all mandatory regulatory and/or DHS/FEMA- adopted standards to be eligible for purchase using these funds. In addition, recipients will be responsible for obtaining and maintaining all necessary certifications and licenses for the requested equipment. Grant funds may be used for the procurement of medical countermeasures.Procurement of medical countermeasures must be conducted in collaboration with State/city/local health departments who administer Federal funds from HHS for this purpose.Procurement must have a sound threat-based justification with an aim to reduce the consequences of mass casualty incidents during the first crucial hours of a response. Prior to procuring pharmaceuticals,grantees must have In place an Inventory management plan to avoid large periodic variations in supplies due to coinciding purchase and expiration dates.Grantees are encouraged to enter into rotational procurement agreements with vendors and distributors.Purchases of pharmaceuticals must Include a budget for the disposal of expired drugs within each fiscal year's period of performance for HSGP.The cost of disposal cannot be carried over to another FEMA grant or grant period. The equipment,goods,and supplies("the eligible equipment")purchased with funds provided under this agreement are for the purposes specified In"Florida's Domestic Security Strategy". Equipment purchased with these funds will be utilized in the event of emergencies,including,but not limited to, terrorism-related hazards. The Sub-Recipient shall place the equipment throughout the State of Florida in such a manner that, in the event of an emergency,the equipment can be deployed on the scene of the emergency or be available for use at a fixed location within two(2)hours of a request for said deployment, The Florida Division of Emergency Management(FDEM)must approve any purchases of equipment not itemized in a project's approved budget in advance of the purchase. The Sub-Recipient will, in accordance with the statewide mutual aid agreement or other emergency response purpose as specified in the"Florida Domestic Security Strategy,"ensure that ail equipment purchased with these funds is used to respond to any and all Incidents within Its regional response 44 • area as applicable for so long as this Agreement remains in effect. Prior to requesting a response, the FDEM will take prudent and appropriate action to determine that the level or Intensity of the Incident is such that the specialized equipment and resources are necessary to mitigate the outcome of the incident. Allowable Equipment(OPSO). • Equipment Marking. Because equipment purchased with OPSG funding is Intended to be used to support OPSG activities,it must be appropriately marked to ensure Its ready Identification and primary use for that purpose.When practicable,any equipment purchased with OPSG funding shall be prominently marked as follows: "Purchased with DNS funds for Operation Stonegarden Use" • Fuel Cost and/or Mileage Reimbursement.There is no cap for reimbursement of fuel and mileage costs in support of operational activities.Vehicle and Equipment Acquisition, Including Leasing and Rentals.Allowable purchases under OPSG Include patrol cars and other mission-specific vehicles whose primary use is to increase operational activities/patrols on or near a border nexus in support of approved border security operations.A detailed justification must be submitted to the respective FEMA HO Program Analyst prior to purchase. Medical Emergency Countermeasures:Allowable purchases under OPSG include narcotic antagonist pharmaceuticals,detection and identification equipment,safe storage and transportation,personnel protective equipment,,and initial equipment training,as will be reflected in the AEL and explained in lB 438. F. Unallowable Costs(HSGP,UASI and OPSG) • Per FEMA policy,the purchase of weapons and weapons accessories,including ammunition, is not allowed with HSGP funds. • Grant funds may not be used for the purchase of equipment notapproved by DHS/FEMA. Grant funds must comply with lB 426 and may not be used for the purchase of the following equipment:firearms;ammunition;grenade launchers;bayonets;or weaponized aircraft, vessels, or vehicles of any kind with weapons installed. • Unauthorized exercise-related costs include: o Reimbursement for the maintenance or wear and tear costs of general use vehicles (e.g., construction vehicles),medical supplies,and emergency response apparatus (e.g.,fire trucks,ambulances). o Equipment that is purchased for permanent Installation and/or use, beyond the scope of the conclusion of the exercise(e.g.,electronic messaging sign), G. Disposition When original or replacement equipment.acquired under a Federal award is no longer needed for the original project or program or for other activities currently or previously supported by a Federal awarding agency,except as otherwise provided in Federal statutes,regulations,or Federal awarding agency disposition instructions,the Sub-Recipient must request disposition instructions from FDEM Office of Domestic Preparedness and the State AdministrativeAgency will request deposition Instructions from Federal awarding agency as required by the terms and conditions of the Federal award.The Sub-Recipient shall notify the FDEM Office of Domestic Preparedness at:2565 Shumard Oak Blvd.,Tallahassee,Florida 32399 one year In advance of the expiration of the equipment's posted shelf-life or normal life expectancy or when it has been expended, The Sub-Recipient shall notify the FDEM Immediately if the equipment is destroyed,lost,or stolen. H. Requirements for Small Unmanned Aircraft System(SHSP,UASI,and OPSG) All requests to purchase Small Unmanned Aircraft Systems(SUAS)with FEMA grant funding must comply with IB 426 and is 438 and Include a description of the policies and procedures in place to safeguard individuals'privacy,civil rights,and civil liberties of the jurisdiction that will purchase, take title to or otherwise use the SUAS equipment. 45 ii L SAFECOM Emergency communications systems and equipment must meet applicable SAFECOM Guidance. Sub-Recipients must be coordinated with the SWIG and the State interoperability Governing Body(SIGB)to ensure Interoperability and long-term compatibility. J, CBYERSECURITY Sub-Recipients must use HSGP funds for cybersecurlty projects that support the security and functioning of critical infrastructure and core capabilities as they relate to terrorism preparedness and may simultaneously support enhanced preparedness for other hazards unrelated to acts of terrorism. K. Law Enforcement Readiness(SHS},UASI,and OPSG) OPSG grant funds may be used to increase operational,material,and technological readiness of SLIT law enforcement agencies.The Delegation of Immigration Authority,Section 287(g)of the Immigration and Nationality Act(INA)program allows a state or local law enforcement entity to enter into a partnership with ICE,under a joint Memorandum of Agreement(MOA),to receive delegated authority for Immigration enforcement within theirjurisdictions SHSP,UASI,or OPSG grant funds may be requested and may be approved on a case-by-case basis for immigration enforcement training in support of the border security mission, Requests for training will be evaluated on a case-by-case basis and can only be used for certification In the section 287(g)program provided by DHS/ICE.SHSP, UASI,or OPSG Sub-Recipients with agreements under section 287(g)of the immigration and Nationality Act(8 U.S.C.§1357(g))to receive delegated authority for immigration enforcement within their jurisdictions may also be reimbursed for section 287(g)related operational activities with approval from FEMA on a case-by-ease basis. For OPSG, Sub-Recipients must be authorized by USBP Headquarters and Sectors,and operational activities must be coordinated through a USBP Sector. L Maintenance and Sustainment(SHSP,UASi,and OPSG) The use of DHS/FEMA preparedness grant fundsfor maintenance contracts,warranties,repair or replacement costs,upgrades,and user fees are allowable,as described in FEMA Policy FP 206-402- 126-1 under all active and future grant awards,unless otherwise noted.Except for maintenance plans or extended warranties purchased incidental to the original purchase of the equipment,the period covered by maintenance or warranty plan must not exceed the POP of the specific grant funds used to purchase the plan or warranty. Grant funds are intended to support the Goal by funding projects that build and sustain the core capabilities necessary to prevent, pretect against,mitigate the effects of,respond to,and recover from those threats that pose the greatest risk to the security of the Nation.In order to provide recipients the ability to meet this objective,the policy set forth in FEMA's IB 379,Guidance to State Administrative Agencies to Expedite the Expenditure of Certain DHS/FEMA Grant Funding, initially for FY 2007-2011, allows for the expansion of eligible maintenance and sustainment costs which must be in(1)direct support of existing capabilities;(2)must be an otherwise allowable expenditure under the applicable grant program; (3)be tied to one of the core capabilities In the five mission areas contained within the Goal,and(4)shareable through the Emergency Management Assistance Compact.Additionally, eligible costs may also be in support of equipment,training,and critical resources that have previously been purchased with either federal grant or any other source of funding other.than DHS/FEMA preparedness grant program dollars. M. Management and Administration(M&A)(HSGP& UASI) Management and administration(M&A)activities are those directly relating to the management and administration of HSGP funds,such as financial management and monitoring, Sub-Recipients awarded M&A costs under this agreement can retain a maximum of up to 5%of their total agreement award amount for M&A costs. M&A activities includes: • Hiring of full-time or part-time staff or contractors/consultants: • To assist with the management of the respective grant program. • To assist with application requirements. • To assist with the compliancy with reporting and data collection requirements. 46 • 1 Management and Administration(M&A)(OPSG) Management and administration(M&A)activities are those directly relating to the management and administration of OPSG funds,such as financial management and monitoring.Recipients may retain up to 2.5%of the overall OPSO allocation prior to passing-through funding to Sub-Recipients.This funding must be deducted in an equalpercentage from each Sub-Recipient.Sub-Recipients and friendly forces may retain funding for M&A purposes;however,the total amount retained cannot exceed 5 percent of the Sub-Recipient's subaward.Friendly forces are local law enforcement entities that are subordinate Sub-Recipients under OPSG.in other words,friendly forces are entities that receive a subaward from a Sub-Recipient under the OPSG program.Friendly forces must comply with all requirements of Sub-Recipients under 2 C.F.R.Part 200. N. Procurement All procurement transactions will be conducted In a manner providing full and open competition and shall comply with the standards articulated In: • 2 C.F.R.Part 200; • Chapter 287,Florida Statues;and, • any local procurement policy. To the extent that one standard is more stringent than another,the Sub-Recipient must follow the more stringent standard. For example, If a State statute imposes a stricter requirement than a Federal regulation,then the Sub-Recipient must adhere to the requirements of the State statute, The Division shall pre-approve all scopes of work for projects funded under this agreement, Additionally,the Sub-Recipient shall not execute a piggy-back contract unless the Division has approved the Scope of Work contained in the original contract that forms the basis for the piggy-back contract. Also, in order to receive reimbursement from the Division,the Sub-Recipient must provide the Division with a suspension and debarment form for each vendor that performed work under the agreement. Furthermore,if requested by the Division,the Sub-Recipient shall.provide copies of solicitation documents including responses and justification of vendor selection. • Contracts may include; State Term Contract:A State Term Contract is a contract that is competitively procured by the Division of State Purchasing for selected products and services for use by agencies and eligible users. Florida agencies and eligible users may use a request for quote to obtain written pricing or services information from a state term contact vendor for commodities or contractual services available on a state termcontract from that vendor. Use of state term contracts is mandatory for Florida agencies in accordance with section.287,056,Florida Statutes. Alternate Contract Source:An Alternate Contract Source is a contract let by a federal, state,or local government that has been approved by the Department of Management Services, based on a determination that the contract is cost-effective and in the best interest of the state,for use by one or all Florida agencies for purchases,without the requirement of competitive procurement.Alternate contract sources are authorized by subsection 287.042(16),.Florida Statutes,as implemented by Rule 60A-1.045,Florida Administrative Code. General Services Administration Schedules:The General Services Administration(OSA)is an independent agency of the United States Government. States,tribes, and local governments,and any -instrumentality thereof(such as local education agencies or institutions of higher education)may participate in the GSA Cooperative Purchasing Program,). Refer to the appropriate GSA Schedule for additional requirements. O. Piggy-Backing The practice of procurement by one agency using the agreement of another agency is called piggybacking, The ability to piggyback onto an existing contract is not unlimited. The existing contract must contain language or other legal authority authorizing third parties to make purchases from the 47 contract with the vendor's consent. The terms and conditions of the new contract, Including the Scope of Work,must be substantially the same as those of the existing contract. The piggyback contract may not exceed the existing contract in scope or volume of goods or services. An agency may not use the preexisting contract merely as a"basis to begin negotiations"for a broader or materially different contract. Section 215.971,Florida Statutes Statutory changes enacted by the Legislature impose additional requirements on grant and Sub-Recipient agreements funded with Federal or State financial assistance. in pertinent part,Section 215.971(1)states: • An agency agreement that provides state financial assistance to a Recipient or Sub-Recipient,as those terms are defined in s.215.97,or that provides federal financial assistance to a Sub-Recipient,as defined by applicable United States Office of Management and Budget circulars, must include all of the following: • A provision specifying a Scope of Work that clearly establishes the tasks that the Recipient or Sub-Recipient is required to perform. • A provision dividing the agreement into quantifiable units of deliverables that must be received and accepted in writing by the agency before payment. mach deliverable must be directly related to the Scope of Work and specify the required minimum level of service to be performed and the criteria for evaluating the successful completion of each deliverable. • A provision specifying the financial consequences that apply if the Recipient or Sub- Recipient fails to perform the minimum level of service required by the agreement,The provision can be excluded from the agreement only if financial consequences are prohibited by the federal agency awarding the grant.Funds refunded to a state agency from a Recipient or Sub-Recipient for failure to perform as required under the agreement may be expended only In direct support of the program from which the agreement originated. • • A provision specifying that a Recipient or Sub-Recipient of federal or state financial assistance may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period. • A provision specifying that any balance of unobligated funds which has been advanced or paid must be refunded to the state agency. • A provision specifying that any funds paid In excess of the amount to which the Recipient • or Sub-Recipient Is entitled under the terms and conditions of the agreement must be refunded to the state agency. • Any additional information required pursuant to s.215.97. P. Unique Entity Identifier and System for Award Management(SAM) Sub-Recipients for this award must: • • Be registered in SAM; • Provide a valid DUNS number;end • Continue to maintain an active SAM registration with current information at all times during which it has an active federal award. Q. Reporting Requirements 1. Quarterly Programmatic Reporting: The Quarterly Programmatic Report Is due within thirty(30).days after the end of the reporting periods(March 31,June 30, September 30 and December 31)for the life of this contract • if a report(s)is delinquent,future financial reimbursements will be withheld until the Sub-Recipient's reporting is current. • If a report goes two(2)consecutive quarters without Sub-Recipient reflecting any activity and/or no expenditures will likely result in termination of the agreement. 4$ Programmatic Reporting Schedule Reporting Period Report due tO FDEM no later than. JanUary 1 thraUgh MarCh 31 All 30 • • April 1.through:June 30 July 31 JulY.1 through September 30 October 31 October 4:through December 31 „January 31 2, Programmatic Rept:911dg-,Biannual Strategic Implementation Report(EISIR) AitOrilhe.onti of each reporting period,for the life Of the contract unless otherwise,the SAA complete the Biannual Strategic Implementation Report In the Grants Reporting Tool (GRT)fittot.:1/*mithreoortinttodo.dflegoV. The reporttogberioda.are,JanUat 44.utie Wand July f-December 31, Data entry is scheduled for.Decernber 1 and June 1 retoeotivelv,. Future awards and reitPburserrierit may be Withhel4 if these roper%are-.delinqUent.. Reirrthcreemerit Regtlegts.: A request for reimbursement May he sent to your grant manager for review-and approval at any • time during the contract period.Reimbursements must be requested within ninety(90)Calendar days of expenditure of funds,and quarterly at 4'MinirriUM. Failure to submit tegueSt for reimbursement within hibetY(90)•celehtlar d0Y6Of expenditure shall result in denial Of reimbursement The Sub-Recipient should include the category e corresponding Une:kern number • • In the"Detail of Claims"form,*This nignber can be found inAheTropOted Program Budget' A line item.number is to be Intluded for.eve.ry dellaramount listed In the"Detail'Of Cleirns"forth. • 4.. close-out ProgratneeadO.ROPortingt The Close-out Report-it.OttatO the Florida Division of Emergency Management rio later tart sixty (80)calendar days afterthe agreement it oittiet bompleted Or the..egreStrient has expired. • progtarnmotio Point Of Contact Contractual Point Of-Contact Programmatic Point of Contact kizzy sK,:Cajciar. Amy FDEM . FDEM 256.5'SburnprO:Oak Blvd. :265$.$hutnard Oak Blvd Tallahassee,. 2399-21 Tallahassee FL (850)of 04340 .($648154352 KIzzy:Daban•ge.m.myflorida.com Amy.Garmongerri.myflotida.Oorn S. COntraCtual.Responsibilities • The FDEM shall.determine eligibility of OrOjot§and approve changes In Scope of Work. • The FDEM shall adrntnistefthe financial processes. • T.. Fakir°to cotoly. • •. Fautoto,comply with:illy Of the prOVISions Outlined above thallresult in disallowance,of reimbureettientfOr eXpenclittires. . , • • t'h ATTACHMENT C DELIVERABLES AND PERFORMANCE State Homeland Security Program(HSGP):HSGP supports the implementation of risk driven, capabilities-based State Homeland Security Strategies to address capability targets set in Urban Area, State,and regional Threat and Hazard Identification and Risk Assessments(THIRAs).The capability levels are assessed In the State Preparedness Report(SPR)and inform planning,organization, equipment,training,and exercise needs to prevent,protect against,mitigate,respond to,and recover from acts of terrorism and other catastrophic events, Planning Deliverable:Subject to the funding limitations of this Agreement,the Division shall reimburse the Sub-Recipient for the actual cost of successfully completing Planning activities consistent with the guidelines contained in the Comprehensive Planning Guide CPO 101 v.2. For additional Information, please see btto:/Iwvay.fema.aov/ f/abouj/sl isions/npd/CPgAQ1,44,p_dt or grant guidance(Notice of Funding Opportunity). For the purposes of this Agreement,any planning activity such as those associated with the Threat and Hazard identification and Risk Analysis(THIRA), State Preparedness Report(SPR), and other planning activities that support the National Preparedness Goal(NPG)and place an emphasis on updating and maintaining a current Emergency Operations Plan(EOP)are eligible.The Sub-Recipient can successfully complete a planning activity either by creating or updating such plan(s). Organization Deliverable: Subject to the funding limitations of this Agreement,the Division shall reimburse the Sub-Recipient for the actual eligible costs for Personnel, Intelligence Analysts,Overtime and Operational Overtime, Exercise Deliverable: Subject to the funding limitations of this Agreement,the Division shall reimburse the Sub-Recipient for the actual cost of successfully completing an exercise which meets the Department of Homeland Security Homeland Security Exercise and Evaluation Program(HSEEP)standards and is listed in A)the State of Florida Multi-Year Training&Exercise Plan(MYTEP),and B)County or Regional TEP for the region In which the Sub-Recipient is geographically located, Information related to TEPs and HSEEP compliance can be found online at:nee://www,Iliseihs.gov/hseep. For the purposes of this Agreement,any exercise which Is compliant with HSEEP standards and contained in the State of Florida MYTEP qualifies as an authorized exercise, The Sub-Recipient can successfully complete an authorized exercise either by attending or conducting that exercise. Training Deliverable:Subject to the funding limitations of this Agreement,the Division shall reimburse the Sub-Recipient for the actual cost of successfully completing a training course listed on the Department of Homeland Security(DHS)approved course catalog. For non-DHS approved courses the Sub-Recipient shall obtain advance FDEM approval using the Non-TED form by contacting their grant manager. The DHS course catalog Is available online at: p://,treinjrig.fema.gov/. For the purposes of this Agreement, any training course listed on the DHS approved course catalog qualifies as an authorized course. The Sub-Recipient can successfully complete an authorized course either by attending or conducting that course. Equipment Deliverable: Subject to the funding limitations of this Agreement,the Division shall reimburse the Sub-Recipient for the actual cost of purchasing an Item identified in the approved project funding template and budget of this agreement and listed on the OHS Authorized Equipment List(AEL). For the purposes of this Agreement,any item listed on the AEL qualifies as an authorized item. The 21 allowable prevention,protection, mitigation,response,and recovery equipment categories and equipment standards for HSGP are listed on the web-based version of the Authorized Equipment List(AEL)on the Lessons • Learned information System at hitabeta.fema.gov/authorized-equloment-list.,�l(beta.fame.gov/authorized-equloment-list. In addition,agencies will be responsible for obtaining and maintaining all necessary certifications and licenses for the requested equipment. Management Deliverable:Subject to the funding limitations of this Agreement,the Division shall reimburse the Sub-Recipient for the actual cost for Management and Administration(M&A)activities. • • Costs for allowable items will be reimbursed if incurred and completed within the period of performance,in accordance with the Budget and Scope of Work,Attachments A and B of this agreement. 50 . i ATTACHMENT D Program Statutes and Regulations 1) Age Discrimination Act of 1975 42 U.S.C.§6101 et seq. 2) Americans with Disabilities Act of 1990 42 U.S.C.§12101-12213 3) Chapter 473, Florida Statutes 4) Chapter 215,,Florida Statutes 5) Chapter 252, Florida Statutes 6) Title Vt of the Civil Rights Act of 1964 42 U.S.G.§2000 et seq. 7y " Title VIII of the CMI Rights Acts of 1968 42 U.S.C, §3601 et seq. 8) Copyright notice 17 U.S.C.§§401 or 402 9) Assurances,Administrative Requirements and Cost Principles 2 C.F.R. Part 200 10) Debarment and Suspension Executive Orders 12549 and 12689 11) Drug Free Workplace Act of 1988 41 U.S.C.§701 et seq. 12) iDuplication of Benefits 2 C.F.R.Part 200,SubpartE 13) Energy Policy and Conservation Act 42 U.S.C.§6201 14) False Claims Act and Program Fraud Civil Remedies 31 U.S.C.§ 3729-3733 also 31 U.S.C. § 3801-3812 15) Fly America Act of 1974 49 U.S.C.§41102 also 49 U.S.C.§401.18 16) Hotel and Motel Fire Safety Act of 199015 U.S.C.§2225a 17) Lobbying Prohibitions 31 U.S,C.§1352 18) Patents and Intellectual Property Rights 35 U.S.C.§200 et seq. 19) Procurement of Recovered Materials section 6002 of Solid Waste Disposal Act 20) Terrorist Financing Executive Order 13224 21) Title IX of the Education Amendments of 1972(Equal Opportunity in Education Act)20 U.S.C.§ 1681 et seq. 22) Trafficking Victims Protection Act of 2000 22 U.S.C.§7104 23) Rehabilitation Act of 1973 Section 504, 29 U.S.G.§794 24) USA Patriot Act of 2001 18 U.S.C.§175-172c 25) Whistleblower Protection Act 10 U.S.C.§2409,41 US.C. §4712, and 10 U.S.C.§2324,41 U.S.C.§4304 and§4310 26) 53 Federal Register 8034 27) Rule Chapters 27P-6,27P-11,and 27P-19,Florida Administrative Code • • 51 • ATTACHMENT E JUSTIFICATION OF ADVANCE PAYMENT SUB-RECIPIENT: If you are requesting an advance,indicate same by checking the box below. • [ J ADVANCE REQUESTED Advance payment of is requested. Balance of payments will be made on a reimbursement basis. These funds are needed to pay staff,award benefits to clients,duplicate forms and purchase start-up supplies and equipment. We would not be able to operate the program without this advance. If you aro requesting an advance,complete the following chart and line item justification below. ;.TU TATED V.XP.ENSE�S BUDGET CATEGORY/LINEITEMS 20 ;20Anticipated Expenditures for • (list applicable line items) First Three Months of Contract For exumuie ADMINISTRATIVE COSTS (Include Secondary Administration.) F.91. ii .g PROGRAM EXPENSES TOTAL EXPENSES LINE(TEM JUSTIFICATION (For each line item.,provide a detailed justification explaining the need for the cash advance, The justification must include supporting documentation that clearly shows the advance will be expended within the first ninety(90)days of the contract term. Support documentation should include quotes for purchases,delivery timelines,salary and expense projections,etc.to provide the Division reasonable and necessary support that the advance will be expended within the first ninety(90)days of the contract terra. Any advance funds not expended within the first ninety(90)days of the contract term shall be returned to the Division Cashier,2533 Shumard Oak Boulevard,Tallahassee,Florida 32399,within thirty(30)days of receipt, along with any interest earned on the advance) • 'REQVESTS FOR ADVANCE PAYMENTS WILL BE CONSIDERED ONA CASE BY CASE BASIS* 52 ATTACIIfwIENT.r • WARRANTIES AND REPRESENTATIONS Financial Management The Sub-Reclpient's financial management system must comply with 2 C.F.R.§200.302. procuremen s Any procurement undertaken with funds authorized by this Agreement must comply with the requirements of 2 C,F.R,§200, Part D—Post Federal Award Requirements--Procurement Standards(2 C.F.R.§§200.317 through 200.326). Business Hour The Sub-Recipient shall have Its offices open for business,with the entrance door open to the public, and at least one employee on site,from:Monday through Friday(except on Holidays)from asm to spm Licensing and Permitting All subcontractors or employees hired by the Sub-Recipient shall have all current licenses and permits required for all of the particular work for which they are hired by the Sub-Recipient, • • • 53 ATTACHMENT 0 ..___.:a.__...._-'�- -- .: :....._..a,.r3!t`v=,_^^-J•-...J• Y ._f�R=[1�i./'�ci r: f�„ -- �•�^ L'+c3:-� ..� u::__-__.._.._,..J......- .:=.v.-._,ter......___....-r.� 31. 111 -r.__ _ :;sM1�..;:_r�f.=sr` �-�'.4.'-_!_�Idi.- _ _.....�....._..._. -•car,......:.{�..._ r.._rsrmr:::.>•-�__'^r::��.e �'�ti-- _ - - ._... _.t....{�...,�<:::-�?i-,x�ii"_�e.r:: � .—:...._._,._..._rr.,. r..:�s.� ;s. : --ri=:.. ytvi:nc�_? ri r._� _ 1__ _ .�. •s_�-:�_� �" �:w �� _'_ :�n.-` � r ayr'_`-;`'�-::7..__.c_+--._Ja,.- ..F.._ -_-. :.s., >-5=i r: rr" amu_-_ - __ - _ - Reba..., - =-rail,, _= :: �: - -�� __r. en.E.Sas $��n�arc Ir i�rh - - �_»..Y_,,� ..,..... ,rCi...__�s.-:_..:•r:._ '�......:•-=i_._:-;'.7'.... 1 ...�� !_. -T� -�'ihn,c •�'r.<-'•i'il:q�;.:Jr_ .IP�-;%' ........4� .,r.._.� rte.-,�• (] _••'.3'�'.•-'--- �iSz�- - ` •i-:•�:_.r._;.,i't;__:t;::,J=�•::••�cr.,rrrc::: o:3- _.r.' _.v...ii..,�s ii'r: :•`r�;��•,-�' _ ....r..._..=ia.:.::_::>.�,_-::,<�_:�-�,::,�,...ufaz_ __J.__..-r;� ,__ .,.....a'•..J _ �'•V``-�,•�:r,,�,�>::�ar ,.x..f.,..-.---,.: � i� c:J�nr•'--.__:-:s:.:..e1_ -.>....J:._x•:::_.._......_.iT..,._ ..-.J....y�.:�e:::_:::r.•�.:.a.r...r•r--5:--:c..-_.._v�..i::_s::;_ "i-.:... .v.••.:.n::'L..o:r=:fii.M::?.:a-nom. Subcontractor Covered Transactions (1) The prospective subcontractor of the Sub-Recipient, , certifies, by submission of this document,that neither It nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible,or voluntarily excluded from participation in this transaction by any Federal department or agency, • (2) Where the Sub-Recipient's subcontractor is unable to certify to the above statement,the prospective subcontractor shall attach an explanation to this form. • • SUB-CONTRACTOR: • By: Signature Sub-Recipient's Name Name and Title FDEM Contract Number Street Address DHS Grant Award Number • City,State,Zip • Date . • I • 54 ATTACHMENT H Statement of Assurances All of the instructions, guidance, limitations,and other conditions set forth in the Notice of Funding Opportunity(NOFO)for this program are Incorporated here by reference in the terms and conditions of your award. All Sub-Recipients must comply with any such requirements set forth In the program NOFO. All Sub-Recipients who receive awards made under programs that prohibit supplanting by law must ensure that Federal funds do not replace(supplant).funds that have been budgeted for the same purpose through non-Federal sources. All Sub-Recipients must acknowledge their use of federal funding when Issuing statements,press. releases,requests for proposals,bid Invitations,and other documents describing projects or programs funded fn whole or in part with Federal funds. Any cost allocable to a particular Federal award provided for in 2 G.F.R. Part.200, Subpart E may not be charged to other Federal awards to overcome fund deficiencies,to avoid restrictions Imposed by Federal statutes, regulations, or terms and conditions of the Federal awards,or for other reasons. However,this prohibition would not preclude a Sub-Recipient from shifting costs that are allowable under two or more Federal awards in accordance with existing Federal statutes,regulations,or the terms and conditions of the Federal award. Sub-Recipients are required to comply with the requirements set forth in the government-wide Award Term regarding the System for Award Management.and Universal Identifier Requirements located at 2 C.F.R. Part 26,Appendix A,the full text of which Incorporated here by reference in the terms and conditions of your award. All Sub-Recipients must acknowledge and agree to comply with applicable provisions governtng OHS access to records,accounts, documents,information, facilities,and staff. 1.. Sub-Recipient must cooperate with any compliance review or compliant investigation conducted by the State Administrative Agency or DHS. 2, Sub-Recipient will give the State Administrative Agency, OHS or through any authorized representative,access to and the right to examine and copy, records,accounts,and other documents and sources of information related to the federal financial assistance award and permit access to facilities, personnel,and other individuals and Information as may be necessary,as required by DHS regulations and other applicable laws or program guidance. 3, Sub-Recipient must submit timely,complete, and accurate reports to the FDEM and maintain appropriate backup documentation to support the reports. Sub-Recipients must also comply with all other special reporting,data collection and evaluation requirements,as prescribed by law or detailed in program guidance. 4. Sub-Recipient will acknowledge their use of federal funding when Issuing statements,press releases, requests for proposals,bid invitations, and other documents describing projects or programs funded In whole orin part with Federal funds, 5. Sub-Recipient who receives awards made under programs that provide emergency communications equipment and its related activities must comply with SAFECOM Guidance for Emergency Communications Grants, including provisions on technical standards that ensure and enhance interoperable communications. 6. When original or replacement equipment acquired under this award by the.Sub-Recipient is no longer needed for the original project or program or for other activities currently or previously supported by • DHS/FEMA,you must request instructions from FDEM to make proper disposition of the equipment pursuant to 2 C.F.R.Section 200.313. 7, DHS/FEMA funded activities that may require an EHP review are subject to FEMA's Environmental Planning and Historic Preservation(EHP)review process.This review does not address all federal, 55 JI state,and local requirements.Acceptance of federal funding requires recipient to comply with all federal, state, and local laws.Failure to obtain all appropriate federal, state, and local environmental permits and clearances may jeopardize federal funding. If ground disturbing activities occur during construction, applicant will monitor ground disturbance,and if any potential archeological resources are discovered, applicant will immediately cease work in that area and notify the pass-through entity, if applicable,and DH-IS/FEMA. 56 ATTACHMENT Mandatory Contract Provisions Provisions: Any contract or subcontract funded by this Agreement must contain the applicable provisions outlined in Appendix Ii to 2 C.F.R. Part 200. It is the responsibility of the sub-recipient to include the required provisions. The Division provides the following list of sample provisions that may be required: - i i 57 i i 1 • 14ait8 Cau1dance tri.20Q1,.App.ft (ISl.Doc,In-Flacon Act.ala alnondad(40 U.S.0. rnaterinla or artlolaa ntvllntnlly available no 3141-2140).When roottirad by Pednrsi grogram liha opaan mutat, ar oantrnota for t1'gnapor- lolrialateon.all j arae construction contraato tattoo or tranamisa2on of intailignnce. to mama of 32.000 awarded by nen-Fodntxtl (0Rigida to Irwin/Mile e Made Hadar a antifica moat 1001ildd a provision 113C amok- Contract ar itareoment.IL the Pildw.ot award anon with the Davta.liac on And (40 CACI. rattle glia definition of'holding ngrnnn1ettt" 21.4l4.144,and 3140-8142)au onllplernantod by molar 9't CoY3.§401.2(a)and the roc1 cont or Department of Labor retlnhttiaao(20 CPR anbreafAlnat winless to enter Into a aordinot Part 0, "labor kit uulurdo Pi'oytmann Applt. . with,a small•nuancuu.tirnt or nonprofit on o- cabia to (Mat voids Covering Federally. Pi- nizetion roc/ardlae tPia milattltnttoa of Pa- lnailaad and Allalatatt CanelaIl0Glon").t na- ties, assignment or parEormance of axporl- conalaUco with the mtge.atiniaaclni a amnt 1ltontal, dovelopniraatal. or manmr% work be.roipatlrnd to pair=gas to lnborat'O and.me- under that"funding.taigmottlanti.alta rnntpn 13/111111017 at ata rage not icon than the prevailing :tot or anbreotoiant most comedy with the re- wagon specified In a wage determination tp uralnenta of 37 Ell.'lt Part 401."Rights to Fir mnia by the Searottry of t,aber,in addition. 'vontiona Made by Nonptt 0111, oi9Lanial tlean omntrairtttrs moot be maul/NA to PM' wagon and Iliredi Dasinasa Firma tinder tiovona- not loon than anon a weak.The,non-Pcdrnal moot Grants, Contragin and (2begorabiva entity hunt plats a'tow atlas currant pro- Agreements,"and any implamoninttps sogitla, rItil:lnli'wiltiodstatvoinntlnn laen0d by the Do- tiers tamed by tbo awarding alltaaoy. ppartannut of Lala on each.aolioltaltian.Tim {fl�esn Air Act(43'll.S.C.1404.747]a.) W afut doulntun award a contract sui^eilnUeob glra ural Water Pothtatpan Control Act(93 moat be candllsoned upon thn auonptltnoo of U.S.C.1291-1fIt1),ow aamnndec&.-Qolttrantn and Iho wagadotnrinttrrtian.Tho non•1tottoral en- mlbgrants of amnia in atwo;m of 4150,000 • arae Meat raged,-all nuapoutotl or reported flied contain a provialen Utak reml;roa thin vledations to raged,- Federal awarding agency. notoi adoral award to ai;roo to.caniply wItt1 The.aontaa,cta must ohm tnolnde a provision all aplittoahlo standards, ardor; or rcylula- Oar compliance with the Uapnland "Anti- t4otw Isionfl to'ouanit to the Moan Air. Act ifiekbaak" tut ({40 1).S.C. ilei), tis sttpbplo- ((42 U.S.C.1402:iOilo)and SW Federal Water awaked by Dema{rant of Lubar ragulattuns Palliation Cbdtrol Act an mounded(ae 11.S.C. (aO CPR Part d. "Uontrantora and Stilt- 1201-1`S8i).Violate=intiatUto.papa sten ba the contraotain on Palilio Building vu, Paidiu b'edorai awarding admire and the Regional Work Financed In 4yltoin of in Part by Loa= 11th to of tit% MAvlruntuuntal Pmteetton or Gnats from the llitttod Shateel.Tha Act Agenoy(i,PA). provide/ Unit :nob wtiltsaottft ar sub- (Ii) Mandatary slatndltrdc and poitcian ra.. reoiplaltt moat bo prohttilted.troln Sodomite', toting to energy a2PEatoncy which are eon- any mawts%any potato waiplo.Vnd In the, tamed to tits stats Nigr y conservation plan &i00ntrtintilrlm aomplelaan,on repair Or publle lOiniad in eOtiipifanco with the.illtorgy Policy work,to gam no any part of tiro ooiz pens- and(fonnarvatIon Act{'41 U.S.C.6201)_ Glen.tet wtnah ho or oho in otherwise entitled. (1)Debarment and Blislionsiim(13xeanlltVa The Qlkn-biniere)entity'meatmoor:all sue- Ci-dors 19a10 and 121119)—A contract award minted or reported yialntfonn to/ha b'adalal (x¢11.2 Wit 100,220)moat not be made to par- awarding egnnray• upas hated an the gaverninentwtila hIxoitulell (Tm Cmttneat Work 'fouls and Safety Parties L1at Systom In(din System Ito Award Stctndal'tto Act (40 11.13.CJ. t101-27110). WV.Iwna iflnotngenpent(SAN) to accordauue with the applicable,old contralto awnrdad by the heft. (1iti(Il gattatutino s at 2 CPit 180 that implement Federal ettik In moms of 3100.000 that In- Iilxaautivo Orders 120149 (Il CPR Part 1080, verve the amtplayarent of otoehnntoa or labor- Coin§„ p. 1110) and 13(1011 (0 Celt Part 10119 era meat israilado t(,provtnion for OUmplianao Carob..P.11;30)."Dabarmont aint.Simpenalon." with 40 U.S.C.0100 auit 131911.as mtpplomonted Tito Exaladed Parton Lift System in SAM bar Department ant of Labor regulations(20 cot Cnntalns tlnr names of parties data/rad.atto. Part a).Unidor4011$.C.Mei of the Aid amcb pianda&ur athetgvt_•o aaaluclod.h�yY agatnoi as oantraattor must be minimal to computes the warn as Firths%dunlared lit initio under t- wages of ovary ntaahonic and luhclrar on the utary air roanlatrlry autlicrtto Obbos tilnn Mx, basis of a nktudard work Waair of 41)1wrnra notttive Order 13610. Work in oceans of thostanilard work wecdc is (0) tiyrd Anti-Lobbying Ainoinit alrt.(Pb y otohaitorn- 0Df 0.0othat sGd pondattarata of not� tan am a for anward21120.10 mow apply Ell G11e half 14im s tato basin rain of play Ito all karats required oortl teattwl1. laoh Stm=Mhos to worked hi exams of 40 touts:in tam work the tier above that it will not and Lars.oat w001c.no ret),liiremonlo4 of 40'U.S.C.-01114 are. used.Podoral,approprintad hinds to pay any applicable,to comlh'natton woks and provide person or organisation far Iniluanaher or at- that no laborer or In ibo In mutat be re- tempting to influence an ofilcor or onlployaa Mama Gtr work 3n ouarotrn$tryn or under of any.aganey.a member of Ciellinnea,.offtoor working conditions whlnh ore tinllanUxtry. or employee of Coatroom 1st'an litant: oo of a Ixnsniv)nuu or alan0000lnal.T116.49 rnaptlat'moaeinis member of flengrous in cianlneatinawith alt- dto riot apply to the Inas nasca of aviation ow taming any Pederal contracts,grant or any 195 • • 58 • • Pi.200,App.III 2 CFR Cit.E€(1-,1--1Edition) other award covered by at U.E3.Q 1232.Rath (i) yiennmiro d nacarolt magna ati =enroll tsar must also dlmmolose any' lobbying with And douetotnoon& aotnvlttes that am upon- non-Poderet panda that taboo aim*hi cite sated by Miami and.non-Ifodanii agamudca nsa ithin with nhtnantnj any Pdalava/award. and organization.This tens Ltolnd ar amdrn • - Snel diacioauroa am lerwnrd adi,front tier to ties involving the training of individual.In ttornp to theli -Pn darat award, rosearoh tooliniqucu (Laimnmmniy =flan to • OC)Boo 1:.3.1. Poisturoinorit of roroverad gestalt trrth[!ng}whtnn anuli antiunion Maim ntatortuht. the sane faoilittoa as other Mauch and do- At+Fltr^tnl c fIII TO PAM '2001--1.tamto`r tAni aro noactivates ine list InntttuuuIinat*ail limo. iL'&A eons InitilTiYurNrioll tat u won. AhsvaNNOtrr,arta RA=Dsi,rrnaamnA- (t) ifaicsrctdy raacamch stoats all rnsoarott wwra 911014 m m ninTlTU Diw Mama and davolagmant antivitdes that are mams- EntraxST4N(.Mils) teddy budgeted and elmuunntad for by the In. • ntttu'GIon nailer an internal appliccttumn of to Gamma, ahtutfanal lana. 1Fn1,ersntY roaaarvab. .tbr • Tbhi appendix provides dnitorta fat•idents, gatprvaa of titin document, moat ha cam- Wrg and computing Indirect (or indirect hued with (ponnored raaoarab rider the (8'Sdit)).ratan at flan(in..tilidtiaus).filth-root fonatdan.oPurganiaart.roaautah. Ma)chats aro thong that ore inaurrod fair mi..°Iherapara usvd aclwlftas means pm tarso *roman. or joint I niouttvna and thorein n and grnicnm :llnanacal by vIldnrul aJ naa- • unmwb ha Jdtamtieted readily.and gpacinnally Pednrat a lets Zen and ergaaraatsntrsi"nil ln- • with a pariimtiar np;niarwad prulaot,an int- with.the performance of work atdior than in- structional activity, or any abhor itmtttn- ardebtoml anis atWauited=ouch.B:xamplon Wane aotiytty- Sea nubs*am)13.3,'Daunt- aaali Aral;r timz acid pro.Eaata are liasdtit Van of Faclnttoa-and Admiolatratldnt,:Eden, IOU 1cst proiacta aorVJca Pro- dTsaa99ton of 'tile uomponcvitlt of indirect ureses,llolwovtml,Mien war Ulan°activities (1•,tal rota. ine Undertaken by the inetdtattim without outside mipfmrt. they may be ulacznaod an • t. Nato tFl icttonva/nn lnildntenc atluminietltrinnnalnottvitlor. ifollmmii to irnttruntlon, oritnn'izod raaeaaruh. tdemlo l ams in tmYdBtiOrMrt tainaaottnnutt ienot4 raEths daltmeads tother sponsernd netiveion And other muntndolnatrinewidenlrlnxitlt.u:atmrm lion, departmental,insvcarub. Orp'anizad ro- a. mammon henna the wuhute and Bch,and Mbar sponsored aetivittan,as de- training aaiMinfoa or ail luitttatlon.Zacaph fined In Ms minae:indtraat(l?dA)contaa- dim, reudmrnc}a trainttrk an paovidad In nidi- ttvitios !dentition In this Appendix pai,a,- aaattot4 b,Unstop-in Includes all t,arrohing and graph 3,Ieanelftoatton and anomnumont.of Ill,. training"uvulas,whether timing mire offered direct(lt'h/t)costal sad*Maimed reerviana dsc craditu toward a/Marco or cettific to oe faolittlue dorexltmnd Intin4NNNo.n&S SprLnalt d nit a noncredit heals,and whether they gra aerriaofauiltttos of thinPart. uffermll nugh vulgar depart- Snaaimpioa of otherilnttttutional autlnatles months er rngorata QIVSYtone.zuch as R Sam- inoinde operation of rodduncu h,aiho,ohatrig min ndtlmetng division or an axtanxion divtalon halls.hoapitalsm and rJJJiin student nnionmi aka k ui$Idmrad part of this.ma or fitncittrmn tnterC*ltalgiaty athiatldxl,bo°knGmraa,fac;;;17; y• aro dewwtmonrmtal eariiir, and. tuhere homing, etudiant atrartamonty gut at•halm.agree to,_ mayoralty roraatron atlapots,tiromotoni,public Minimum,and outer ill!1n moan+Iniyulaidan smut iJofnt"Jnnar o aimnitar auxiliary entarpl'PSen.Vita d miidntt-on owing Imnrtrootlonaal nx trlelmmtmf adsatoy as- also inolmlan any oilier ontogorioa or ontivi.. tabjulitmtbby gnat.aoutnlwt,or vooporative ti ii, w it ashew ot c 'uumn au 1ewlt& t to atonement, PM phalluses of the oast grin- ul$on, this activity may tie cfonaidored a in au stoats. nmiaiiIno afxtaru/m'DbrWntonauuountlag Ia,olL$tml ng nhtt& A InntmTtution ilttiotiuti. a.Beare portal,A tune period tar Margin - CS) iJatarnnuntaal rarramtrch means rnauur;lr, than of Indirent(F&A} teats.to taro'maid duvatnpment and aohcierly aatwitdaa that during WIUIfa the seam aro lnenired. The aro not organized rominvli and, uen. base puled normally uboatd coincide with almquontt y.axe lmot;gaparatelY bu dgutdul and. the placid year eatablta'hoct by time inirtrtatlnn, anunnntod for: 17apartanental mearob for but in any avant the burro period should ho ao puvjrnuee of this denumeut,in not conn iderod Helaatad an.to avoid iamigdsltioa ID the as- sns a major function,but met a part of the to- trihution of costa. atractsfon fanotioni of the inntatatton. -b.Neerf jar ado grutfrtrigs.The a4-urian ab- b. CAytrnganl reseerI * momma mttl.research. itraitsvo of dice Indirect(P&A)Utast allocution and amnion-moat activities of an lnetitutlon pracau is to diataibnto the Indirect(113141} that ore ii mately badu'atatl Lost aocourita l coats dmmtai3bed in Section R.Idcinti[ioetion Mr.itinoinclas> and aeldgnmeut of Indirect Ui&AI oaab. to 1€1£3 • • • 59 1 ATTACHMENT J Financial and Program Monitoring Guidelines Florida has enhanced state and focal capability and capacity to prevent,prepare and respond to terrorist threats since 1999 through various funding sources including federal grant funds, The Florida Division of Emergency Management(FDEM)has a responsibility to track and monitor the status of grant activity and items purchased to ensure compliance with applicable Homeland Security Grant Program(HSGP)grant guidance and statutory regulations. The monitoring process is designed to assess a Sub-Recipient agency's compliance with applicable state and federal guidelines. Monitoring is accomplished utilizing various methods including desk monitoring and on-site visits. There are two primary areas reviewed during monitoring activities-financial and programmatic monitoring. Financial monitoring is the review of records associated with the purchase and disposition of property,projects and contracts. Programmatic monitoring is the observation of equipment purchased, protocols and other associated records. Various levels of financial and programmatic review may be accomplished during this process. ni aijugSeiection and Scheduling: Each year the POEM will conduct monitoring based on a"Risk Assessment". The risk assessment tool is used to help in determining the priority of Sub-Recipients that should be reviewed and the level of monitoring that should be performed, it is Important to note that although a given grant may be closed,it is still subject to either desk or on-site monitoring for a five(5)year period following closure. 60.rpas that willbe examined incl ge: • Management and administrative procedures; • Grant folder.maintenance; • Equipment accountability and sub-hand receipt procedures; • Program for obsolescence; • status of equipment purchases; • Status of training for purchased equipment; • Status and number of response trainings conducted to include number trained; • Status and number of exercises; • Status of planning activity; • Anticipated projected completion; • Difficulties encountered in completing projects; • Agency NiMS/iCS compliance documentation; • Equal Employment Opportunity(EEO Status); • Procurement Policy FDEM may request additional monitoring/information of the activity,or lack thereof,generates questions from the region,the sponsoring agency or FDEM leadership. The'method of gathering this Information will be determined on a case-by-case basis. Monitoring Activities: Desk reviews and site visits are two forms of monitoring, Desk monitoring is the review of projects, financial activity and technical assistance between FDEM and the applicant via a-mail and telephone. On-site monitoring are actual visits to the Sub-Recipient agencies by Division representatives who examines records,procedures and equipment. Desk monitoringIs on-going an on-g g process. Sub-Recipients will be required to participate in desk top monitoring as determined by FDEM. This contact will provide an opportunity to identify the need for technical assistance(TA)and/or a site visit if FDEM determines that a Sub-Recipient is having difficulty completing their project. 60 .. As difficulties/deficiencies are Identified,the respective region or sponsoring agency will be notified by the program office via email. Information will include the grant Sub-Recipient agency name,year and project description and the nature of the issue in question. Many of the Issues that arise may be resolved at the regional or sponsoring agency level. Issues that require further TA will be referred to FDEM for assistance, Examples of TA Include but are not limited to: • Equipment selection or available vendors • Eligibility of items or services • Coordination and partnership with other agencies within or outside the region or discipline • Record Keeping • Reporting Requirements • Documentation in support of a Request for Reimbursement On-site monitoring will be conducted by FDEM or designated personnel. On-site monitoring visits will be scheduled in advance with the Sub-Recipient agency POC designated in the grant agreement. FDEM will also conduct coordinated financial and grant file monitoring. Subject matter experts from other agencies within the region or state may be called upon to assist in the form of a peer review as needed. do-Site,ysnrin itQg Protocol On-site monitoring visits will begin with those grantees that are currently spending or have completed spending for that federal fiscal year(FFY). Site visits may be combined when geographically convenient. There is a financial/programmatic On-site monitoring checklist to assist in the completion of all required tasks. Site Visit preparation A letter will be sent.t°the Sub-Recipient agency Point of Contact(POC)outlining the date,time and purpose of the site visit before the planned arrival date.The appointment should be confirmed with the grantee in writing(email is acceptable)and documented in the grantee folder, The physical location of any equipment located at an alternate site should be confirmed with a representative from that location and the address should be documented in the grantee folder before the site visit. 9.E1-site Monitoring Visit • Once FDEM personnel have arrived at the site,an orientation conference will be conducted. During this time,the purposeof the site visit and the Items FDEM intends to examine will be identified.All objectives of the site visit will be explained during this time. FDEM personnel will review ail files and supporting documentation. Once the supporting documentation has been reviewed, a tour/visual/spot inspection'of equipment will be conducted, Each item selected for review should be visually inspected whenever possible. Bigger items (computers, response vehicles, etc.)should have an asset decal(information/serial number)placed in a prominent location on each piece of equipment as per Sub-Recipient agency requirements. The serial number should correspond with the appropriate receipt to confirm purchase, Photographs should be taken of the equipment(large capital expenditures in excess of$1,000, per item). If an item Is not available(being used during time of the site visit),the appropriate documentation must be provided to account for that particular piece of equipment. Other programmatic issues can be discussed at this time,such as missing quarterly reports,payment voucher/reimbursement, equipment,questions,etc. ,Rost Monitoring Visit FDEM personnel will review the On-site monitoring worksheets and backup documentation as a team and discuss the events of the On-site monitoring. Within Forty-Five(46)calendar days of the site visit,a post monitoring letter will be generated and sent to the grantee explaining any issues and corrective actions required or commendations.Should no 61 • Issues or findings be identified,a post monitoring letter to that effect will be generated and sent to the Sub-Recipient. The Sub-Recipient will submit a Corrective Action Plan within a timeframe as determined by POEM. Noncompliance on behalf of sub-grantees Is resolved by management under the terms of the Sub-Grant Agreement, The On-site monitoring report and all back up documentation will then be included In the Sub- Recipient's file. • • • • 62 ATTACHMENT K EHP GUIDELINES ENVIRONMENTAL PLANNING&HISTORIC PRESERVATION(EHP).COMPLIANCE GUIDELINES The following types of projects are to be submitted to FEMA for compliance review under Federal environmental planning and historic preservation(EHP)laws and requirements prior to initiation of the project: • New Construction,installation and,Renovation,including but not limited to: o Emergency Operation Centers o Security Guard facilities o Equipment buildings(such as those accompanying communication towers) o Waterside Structures(such as dock houses,piers,etc.) • Placing a repeater and/or other equipment on an existing tower • Renovation of and modification to buildings and structures that are 50 years old or older • Any other construction or renovation efforts that change or expand the footprint of a facility or structure including security enhancements to improve perimeter security • Physical Security Enhancements,including but not limited to: o Lighting a Fencing o Closed-circuit television(CCTV)systems o Motion detection systems o Barriers,doors,gates and related security enhancements In addition, the erection of communications towers that are Included In a Jurisdiction's interoperable communications plan Is allowed, subject to all applicable laws, regulations, and licensing provisions. Communication tower projects must be submitted to FEMA for EHP review. SHP DETERMINATION PROCESS I. . Submit the Final Screening Memo to the SM for review prior to funds being expended, • ii. The SAA will review and notify the Sub-Recipient of its decision. The grantee should incorporate sufficient time and resources into the project planning process to accommodate EHP requirements. APPROVAL PROCESS T4 FEMA 1, Prepare a formal written Scope of Work with details outlined in the attached EMP Compliance Requirements, page 2, il. The Final Screening Memo should be attached to all project information sent to the Grant Programs Directorate(GPO)for an EHP regulatory compliance review. III. Complete the attached National Environmental Policy Act(NEPA)Compliance checklist IV. Prepare maps indicating the location(s)of proposed project(Guidance provided) V. Take photographs of the location(s)of proposed project(Guidance provided) Vi. Forward all documents to the SM. All documents are then forwarded to GPO electronically via the Centralized Scheduling and Information Desk(CSiD)at pskcsid@dhs,gov, VII. CSJD will send an email confirming receipt of the project description. FEMA Program Analyst sends notification to SAA when review is complete. SAA notifies Sub- Recipient of FEMA's final decision. IX. THE PROJECT MAY BEGIN ONCE FINAL FEMA APPROVAL IS RECEIVED. Grantee should incorporate sufficient time and resources into the project planning process to accommodate EHP requirements.Grantees must receive written approval from FEMA prior to the use of grant funds for project implementation. 63 • ATTACHMENT I.. REIMBURSEMENT CHECKLIST PLANNING ❑ 1. Does the amount billed by consultant add up correctly? ❑ 2, Has all appropriate documentation to denote hours worked been properly signed? ❑ 3. Have copies of all planning materials and work product(e.g.meeting documents,copies of plans) been included? (Note - if a meeting was held by Sub-Recipient or contractor/consultant of Sub-Recipient,an agenda and signup sheet with meeting date must be Included). [❑ 4. Has the Invoice from consultant/contractor been Included?(Note—grant agreement must be referenced on the Invoice.) Ei 6. Has proof of payment been included? Canceled check Electronic Funds Transfer(EFT)Confirmation Credit Card Statement&payment to credit card company for that statement ❑ 6, Has Attachment G (found within Agreement with FDEM) been completed for this contractor/consultant and included in the reimbursement package? El 7, Has proof of purchase methodology been Included?Please see Fern 5 of Reporting Forms or Purchasing Basics Attachment if farther clarity Is needed. Sole Source(approved by FDEM for purchases exceeding$25,000) State Contract(page showing contract 4,price list) Competitive bid results(e.g. Quotewire,bid tabulation page) ConsuitantsiConiractors(Pelota•this spoil_ es to contractors also hilted under Organ)zationl TRAINING ❑ 1, Is the course DHS approved? ❑ 2. Is there a course or catalog number? ❑ 3, If not,has FDEM approved the non-DHS training? [] 4. Have Sign-in Sheets,Rosters and Agenda been provided? ❑ 6. If billing for overtime and/or backfill, has documentation been provided that lists attendee names,department,#of hours spent at training, hourly rate and total amount paid to each attendee? Have documentation from entity's financial system been provided as proof attendees were paid? • For backfill, has a clear delineation/cross reference been provided showing who was backfIlling who? ❑ B. Have the names on the sign-in sheets been cross-referenced with the names of the Individuals for whom training reimbursement costs are being sought? 64 ❑ 7. Has any expenditures occurred in support of the training such as printing costs,costs related to administering the training, planning, scheduling, facilities, materials and supplies, reproduction of materials, and equipment? If so, receipts and proof of payment must be submitted. Canceled check Electronic Funds Transfer(EFT)Confirmation Credit Card Statement&payment to credit card company for that statement ❑ 7. Has proof of purchase methodology been included?Please see Form 5 of Reporting Forms or Purchasing Basics Attachment If further clarity Is needed. Sole Source(approved by FDEM for purchases exceeding$25,000) State Contract(page showing contract#,price list) Competitive bid results(e.g.Quotewire,bid tabulation page) 'R l ig 1, Has documentation been provided on the purpose/objectives of the exercise? Situation Manual Exercise Plan ❑ 2, If exercise has been conducted are the following Included: After-action report Sign-in sheets Agenda Rosters ❑ $. If billing for overtime and backfill, has a spreadsheet been provided that lists attendee • names, department, # of hours spent at exercise, hourly rate and total paid to each attendee? _ Have documentation from entity's financial system been provided to prove attendees were paid? For backfill, has a clear delineation/cross reference been provided showing who was backfilling who? ❑ 4. Have the names on the sign-in sheets been cross-referenced with the names of the individuals for whom exercise reimbursement costs are being sought? El 5. Have any expenditures occurred on supplies (e.g., copying paper, gloves, tape, etc) in support of the exercise? If so,receipts and proof of payment must be Included. Canceled check Electronic Funds Transfer(EFT)Confirmation Credit Card Statement&payment to credit card company for that statement [] 6. Has any expenditures occurred on rental of space/locations for exercises planning and conduct, exercise signs, badges, etc.? If so, receipts and proof of payment must be included. Canceled check Electronic Funds Transfer(EFT)Confirmation Credit Card Statement&payment to credit card company for that statement El 7. Has proof of purchase methodology been included? Please see Form 5 of Reporting Forms or Purchasing Basics Attachment If further clarify is needed. Sole Source(approved by FDEM for purchases exceeding$26,000) State Contract(page showing contract#,price list) Competitive bid results(e.g.Quotewire,bid tabulation page) 65 iggyErr 1. Have all Invoices been included? 0 2. Has an AEL*#been identified for each purchase? E] 3. If service/warranty expenses are listed, are they only for the performance period of the grant? 4. Has proof of payment been Included? Canceled check Electronic Funds Transfer(EFT)Confirmation Credit Card Statement&payment to credit card company for that statement [� 5. If EHP form needed, has a copy of the approval OHS been included? © 6. Has proof of purchase methodology been Included? Please see Form 5 or Reporting Forms or Purchasing Basics Attachment if further clarity is needed. Sole Source(approved by FOEM for purchases exceeding$25,000) State Contract(page showing contract#,price list) ,Competitive bid results(e.g.Quotewire,bid tabulation page) TRAVEL/CONFERENCES 1. Have all receipts been turned in, itemized and do the dates on the receipts match travel dates? Airplane receipts Proof of mileage(Google or Yahoo map printout or mileage log) "Poll and/or Parking receipts Hotel receipts(is there a zero balance?) Car rental receipts , Registration fee receipts Note: Make sure that meals paid for by conference are not included in per diem amount 0 2. If travel Is a conference has the conference agenda been included? • 0 3. Has proof of payment to traveler been included? Canceled check Electronic Funds Transfer(EFT)Confirmation Credit Card Statement&payment to credit card company for that statement Copy of paycheck if reimbursed through payroll MATCHING FUNDS Ej 1. Contributions are from Non-Federal funding sources identified? El 2. Contributions are from cash or in-kind contributions which may include training Investments. 3. Contributions are not from salary, overtime or other operational costs unrelated to training. SALARYPOSITf2 1. Has a planed timesheet by employee and supervisor been included? 2. Has proof for time worked by the employee been included? is time period summary included? 66 Statement of Earnings Copy of Payroll Check Payroll Register For fusion center analysts,have the certification documents been provided to the SAA to demonstrate compliance with training and experience standards? ORGAMIZAT CQ ❑ 1. If billing for overtime and backfill, has a spreadsheet been provided that lists attendee names, department, # of hours spent at exercise, hourly rate and total paid to each attendee? Have documentation from entity's financial system been provided to prove attendees were paid? For backfill, has a clear delineation/cross reference been provided showing who was backfilling who? FOR ALL REIMBURSEMENTS-THE'FINAL CH,cx• ❑ 1. Have all relevant forms been completed and included with each request for reimbursement? ❑ 2. Have the costs incurred been charged to the appropriate POETE category? ❑ 3. Does the total on all Forms submitted match? ❑ 4. Has Reimbursement Form been signed by the Grant Manager and Financial Officer? E 5. Has the reimbursement package been entered Into Sub-Recipients records/spreadsheet? ❑ 6. Have the quantity and unit cost been notated on Reimbursement Budget Breakdown? ❑ 7. If this purchase was made via Sole Source,have you included the approved Sole Source documentation and justification? ❑ 6. Do all of your vendors have a current W-9(Tax Payer identification)on file? Please note: MEM reserves the right to update this checklist throughout the life of the grant to ensure compliance with applicable federal and state rules and regulations. 67 . i • Exhibit#2 FY 2019 Budget-Miami-Ft. Lauderdale UASI • Iiiiiii",r.17111..i ilitjAr h a I."..117! qr.r.,`1.11111 '''77191,714111,111.73-111[4,704,t-trgovol likt-illNof.1 iji iimbitIL4,'!,-,4;131111i iiiiiit-itoriiNiimisil;ft-it'llilliiiiiitidallittikoliaagistil lap,ik.1.17rilta midi OA .-.El 4'1' otiliOiliiilliJiiiii ''kitliMiNIN County Logistics and 8EMA Planning Training Emergency 2019-01A 'N Resource • No $79,580.00 Management Management Plan Update BEMA Planning Personnel Emergency 21319-0113 N Senior EM Planner Na $66,720.00 Managerrient BSO PTE-CEMP/COOP/COG- • Er2019-01C nergency National Homeland Security BSO Planning Training No $35,624.00 Management Conference(P..$5000 T-$20,624) • COW Enhancements& 06CP-01-MOBL Law Purchased DSO Equipment Equipment 2019-22A N Sustainment:UASI . 06CP-02-TOWR Yes $26,000.00 Enforcement Communications on Wheels 06CP-01-BAMP Trailer. Underwater ROV(Police$WAM 1350 Equipment Equipment All Disciplines 2019-07A Y fire$35,000):for Search and 03WA-01-UWIVID $70,000130 detection underwater • Law 2019432A N 'EOC Enhancements&Sustainment BSc) Equipment Equipment 06M-03-SATS Yes $13,00000 Enforcement - -sat phones at EOC Coral Gables Equipment Equipment Fire Rescue 2019-21A N Small Unmanned Aircraft 030E-07-SUS No $41,000.00 MCI Ballistic Protection for 011E-01-SFILD Coral Gables Equipment Equipment Fire Rescue 2019-19A N Emergency Medical Services 01LE-01-HU= No" $28,825.00 .• • Responders 1 1 • . . . . . .. .... . _.. .. _.. .. . . ;111.911111'• l " *k7M , Il'.I4„.Z1D1H*ii-iithilIilpgjillaigle k,--7k'A:,1ii0rei1i,1iike fi4gilrimCiyi-.ii'.Oiptreli,i,,lt`,f1,A.'1Id 1.,ii:0iiii4i1l1i11g,4,i`n"T10i5arptei,liiInnii.vl.i,i:iili:i,iig.h'."O1ilidi,IioiNiikmI,iI'i.1c.I1,lii:'liwfl-t i'd.d-A1V,1 AtPI I•#rITli1,1foi,,l,i„-.A4r, ti1 RhgrIoEli[1ill:i,i,',,1itiz,;msgit!igneh•o;1l7#,i4s0114tio,7m, 0161r1a'i.l41ilVl Crime Center Project($53,549 for software,$20,000 for computer Law Coral Springs Equipment Equipment Enforcement 2019-04A Y hardware,$20,000 for monftors, 04HW-001-INHVII No $113,549.00 brackets,tus,miscellaneous, $20,000 for furniture) Law SWAT Tactical Gas Masks with Coral Springs Equipment Equipment 2019-15D N ' 01R-01-503A No $18,787.00 Enforcement Communication capability 21GN-00-CCEQ„ 216N-00-0CEQ„ 21€N.00-MAIN, Fart Emergency Ft.Lauderdale EOC-Technology OSCP-125-VCOM, Lauderdale . Management Equipment Equipment 2019-028 N Capabilities 04Mb-03-DiSP, Yes $88,397,00 04HW-01-ljfiC.D • 05PM-00-PTCH, 06CC-03-SAW Fort ELong Range Emergency Broadcast Equipment Equipment Al!Disciplines 2019-03A V Equipment 14SW-CD.-LRHW Yes $30,200.00 Lauderdale Fort 'Communication Eg Equipment Equipment AU Disciplines 2019-3.7A N merency 12TR-00-TEQP No ' $24,000.00 Lauderdale Response Support Trailer Intrinsically Safe Exhaust Fan for Hialeah Equipment Equipment Fire Rescue 2019-16A N ventilation of confinedspaces or 19GN-00-FANE No $18,280.00 ;. enclosed areas with contaminated atmospheres Intrinsically Safe Electric Power • Hydraulic Tools for HazMat Team and Special Operations Unit(3 03SR-02-TPEL,10130 power cutter($34,185),3 power 00-BATT,10BC-00- Hialeah Equipment Equipment Fire Rescue 20/9-1613 N spreader($33,585),3 power SOLR,216N-00- No $96,220.00 rmn($26,385),3 outlet battery SHIP ; charger($555),6 28V battery ($1110)and freight) • PT&E:HazMat 160 and XVRF Fire • Hialeah Training Planning The Rescue 2029-01D N Simulation Training,and ' No $73,445.00 Hazardous Toxicology Class -Self Ctained Breath Hialeah . Equipment Equipment Fire Rescue 201946c N SCBA oning01AR-01-SCBA No $120,000.00 Apparatus Sustainment .. . Law Hialeah Planning Personnel 2019-04B 'V LPR Analyst Sustairrment No $55,000.00 Enforcement i . _ . 2 . . . . . . . ..... ... . • • • . .... . . . . .. ....... . •., I. 111'i:1;1141,ft ‘1,1Ri.'"ausjpi-i:-Irni g.;;VI.11', Ifi ki,i;j1i' 0 111111 iiffil.Fiji'lir iiiitr:I: '4111iii; .71gliMillir,,i,jiliiilliJilatitf.:fi,P.,11.61' hal,,:' :Ito. ,i,li 0'ill—. Ai-1,0440.A,,,A,1,1[IF igirthite,„Ail. takiiieniale.it.1 iiimilittliillmagiiiiitiagt.'idliiifiball,*10hallilighiortedrimillat filitii, Iii lb; it ell ibileffittegiall Emergency Hialeah Planning Personnel 2019-01,E N Emergency Management Planner . No $75,000.00 Management - _ Law Enforcement Surveillance . . I (CCTV and Lilts)(The project will 14SW-01-VIDA allow the Hialeah Police 04f1W-014NHW • . Law Department the opportunity to 04NID-03-DISP ' Hialeah Equipment Equipment 2019-10C Y Yes s7 , 00 Enforcement deploy CCTV/LPR equipment in 216N-00-INST the area of soft targets and 12TR-00-TEQP enhance our ability to deter and 030E-01-ALPR investigate terrorist activity-) I Hollywood Equipment Equipment All Disciplines 2019-215 Y Drones with Thermal Imaging 03DE-07-SUAS No $34,330.00 . : Hollywood - Equipment Planning All Disciplines 2019-02C N CERT Uniforms - 2./Gly-0o-cact No $7,800.00 Law Hollywood • Equipment Equipment Enforcement 2019-075 Y External Biometric Readers(40)• 200-01-AELS No .. $3,200.00 'Robot;to increase sdlety and effective response to critical Hollywood Equipment Equipment Enforcement 20/9-05A I` incidents by providing for the 030E-07-ROBT No $60,000.00 remote manipulation of suspicious• items Law 'Solid State Drive to allow file : 00 Hollywood Equipment Equipment orcement 10/9-1.3A 'V OSNP-00-IDPS Na $19,0 .00 Enfenayption on ponce computers Tablets for detectives who report • Law to the ECIC and conduct Damage Enforcement Assessments prefpost Hollywood Equipment Equipment 2019-21C N 04Fivf-01-11110131. No $10,000.00 critical • incidents Maintenance&Sustainment of Key Biscayne Equipment Equipment Fire Rescue 2019-22B N 'LIAM purchased Equipment- MCC-03-5AM No $17,955.00 Satellite Phone replacement t Management and M&A ' All Disdplines 2019-24 M&A M&A No $332,500-00 Administration • - • Maintenance/Sustainment/ Repair/Replacement for HSGP MiamiEquipment Equipment All Disciplines 2019-14A N Purchated Equipment. Police 210N-00-MAIN No $291,433.00 $176,465.33;fire$94,079.48;EM • . $12,950.55.HazMat$7927.40. • 3 • . . . .. .._......_ . .._ . . . .. . • . . • Tioppgrr tiveriwtioliquirtl ploccirof • 9111r1111NrirOptil"119111ilifilliikr "117 ' it 4'1' . d • •11 .1 AI 411111 D: LuidECILUILCI Mit . A , ,Cate, .Bork. ,RISF hi ...P. :it!1,Petailgsk Ptio• lu 1• A z pkt, •..-„att.t.,„fahk• ;Role 1011111111 iremnfahil.,11{h Ai'NM ogi •,i1111111110,110111111 !WINK '"011 N'tirivir"9•11'1'3" i" i t'111' redlicm 21GN-00-0CECt /4C1-00-COOP Emergency 07,SE-03-ENVS Miami Equipment Equipment gement 2019;•02D N EOC Enhancements/Ntenantel Yes $100,000.00 NlanaSustainment 06C0-05-PRTY 06C.C-02-DSAD 216N-00-1hIST Ethernet Secured @ Fire College for Redundant Communications • for Maras First Responders as months}.This project will continue Miami Equipment Equipment All Disciplines 2019-23A N services for a Metro-Ethemet linel 14C1-01.-COOP No $1s,ceo.no that provides fast network . • connectivity between the Citys network and the E911 backup • center. Satellite Phone Sustainment Citywide(12 months).This project sustain the satellite phones that are installed throughout CM/ Miami Equipment Equipment All Disciplines 2019-22C N Departments including polite and OECC-03-SATB No $30,000.00 fire stations which allow all first responders to communicate when • primary communication services are down. Includes Key Biscayne 4 • • • • ._. . . . . ._. ....... . . —fl itatti tr r. •To' - - 041* -.1••• I gib I thi ,i li 44- IA41,iiq 11-74, 1,1] p ; • 717'1.r." 7-7 ei• 134,M1 1.1111,111;ult2L4iliNit 11 h,h1911t.illift°11 lif11411'11111H I filtil11:1, 71.111M LCIA1 litOIS11,1;iirillIql::4°11094149,11,111 PT St E. This project will support multi-disciplinary projects for the City of Miami under the leadership of MEM. Project scope will involve a full scale exercise, revision of planning documents Such as the CENIP/COOP/COG and Miami Planning Training All Disciplines 2019-01P N trainings that benefit terrorism- No $189,954.00 related emergency management trainings.Trainings will include iiazmat 160 and any other • specialized courses needed dile to staff attrition.Police$30,972.33; Fire$88062.33,EM$70,95934 1-,6N-00-BGPI( 71[R-013-IVIEDI Miami Training Equipment All Disciplines 2019.02E CERT/MiamiNo $30,00n.00 05CP-01-PORT 7.1.GN-00-C[EQ Operational OT for Special Events Miami Organization Organization All Disciplines 2019-0513 Y• approved by FEIVIA;Fire No $26,816.00 ,$18,906.52 and EM$7,90928 Law Enforcement Surveillance (CCTV)(The Closed Circuit TV • project will allow the Miami Police 145W-01-VIDA Law Department the opportunity to 0411W-01-INHIN Miami Equipment Equipment 2019-10A Y Yes $169,527.00 Enforcement clqzloy CCTV'equipment in the 04M0-03-DiSP area of soft targets and enhance 216N-00-MAIN • our ability to deter and investigate terrorist activity.) • Emergency Management Planner f 12 months). This position will Emergency assist with the Miami Planning Personnel 2019-01G N $ Management development/revision of citywide No S5,000.00 emergency management plans such as the CEMP,COG and COOP.. • 5 .. . . . . . • lthwilimril Ilmmakgagrff ,es I, Ar.,,:nifiri plioririfhilimoot,!iii.',glitgyitMilii% li'l t1 1 ''",.11,j1iii 6110 bi, ijitioN 1 i 111 4 I.!jillim I, cal 1 Ilsi 4,41,4a-tot q r; )litirctr ilite,0111 . 117''' t 1 fiu il 1 ''.1".Arli'0. 1"11.1101:101°4111V%'''' i eler8111 Pi'11 111 011' PI illh b PI°-1 i'1.Trigelli doom,moil itthc,1 :,dam.,muat,,ii i 4.,11111i1111111 . 1,I iiii.I lihiatitaia 41 il MI i 1111,t ingbi PM. .i;I.;:1011.4,,11:111i1 Old.1 1 g:,11411 .h1- ,1111i tic.T1'.! Ill!fitaill.1, '411;,III,.,•ii, .04,TE1 .. Emergency Management Planner (12 months).This position wilt Emergency assist with general planning Miami Planning Personnel 2019-0141 N No •$75,000.00 Management responsibilities related to the • implementation of the UPS)grant program. - - — • Equipment Inventory Planner(12 months).This position will be Emergency responsible for resource Miami Planning Personnel ' 2019-Oil N No $50000.013 Management management tracking and planning portion of the EHP process. C3SR-02-THPY 030E-05-ROPH Technical Rescue Team Transition ()3$R-02-TPEL O3SR . . to Type 1 Team to include:saw, 02-TRIG 09ME-0.5- . chain diamond segmented,stanley LITR 06CP-03-ICOM concrete diainsaw,tripod,cutter, 01 -03-PAPA air gun 40 chisel kit,hammer 03SR-01-11PN Miami Beach Equipment Equipment All Disciplines 2019-12A N demolition electric,stretcher •08D2-01-11TR 10PE No $107,372.00 system,half backboard,stretcher, OC-GECI 10GE-00- . camera telescoping with color GENR 03SR-03- . monitor and accessories,air SCAM 03S2-03.- compressor,breathing ABAG 03SR-01- apparatus.—etc... COMP 03$R-01- TLPN 03AR-01- SCBC 1 PT&E:Active Shooter Response Miami Law Training: Course Number nt-oio- Training 'Training 2019-01.1 Y No $132,338.00 • Gardens Enforcement RESPINX-002-RESP;MO-010- RESP;NY-0C)8-RESP;NY-010-RESP • Emergency Miami-Dade Planning Contractor 2019-01K N Whole Community Preparedness No S49,502.00 Management Planning Emergency Evacuation Clearance Time Miaini-Dade Planning Contractor N 2019-031 No $273,024.00 Management Estimate Law Fusion Center Special Events Miami-Dade iOrganization Planning Enforcement 2019-0SC V' ISupport(Operational Overtime). No St 1,.,•s21.00 6 7 ilipAr 11,Pipall ifog tirtiolitio fignvfiffpowitr 11•Aritimityggriti oil lip.00gormit 0 I"p,,o,firrip,IF iffingarpmf 111,filh imbilloo„i,ith„..itimooLy thou-ling II iiiirdioNktilitillialli,iiiiii bilintriCtilitaludilhiailinfirigt kiiiNitligli,in'hi ii Mitlittikritalikaik 011NA01-SCBA Bomb Disposal Unit Underwater 01WA-05-BCIVIO Operations Equipment(16 Scuba 03WA-01-DCIVIP Law Tanks,8 SCUBA Buoyancy 01WA-06-FINS Miami-Dade Equipment Equipment 2019-05D Y Enforcement Compensator,8 of each(Dive 01WA-03-SUTW No $40,000.00 computer,regulator,fins,wet 01WA-06-MASIC Law suits,mask,gloves,boots) 01WA-03-01.011 I 01WA-03-BOOT Miami-Dade Equipment Equipment Enforcemer12019-15A Y MDPD SRT term,Nledcat 12W-00-MISS Na $160,000.00: rt l 06CP-01-PORT 0414W-01-INHVir P25 Portable and Mobile Rachos, Miami-Dade Equipment Equipment Fire Rescue 2019-220 N 10BC-00-BMT No $10,000.00 Batteries and Accessories 06CP-03-PRAC cs6CP-01-MOL Miami-Dade Equipment Equipment Fire Rescue 2019-11A N AP4C Chemical Detector 07C0-01-DPFP No $Z00,000.00 . _ 14SW-01-VIDA • • 14SW-01-PACS curity Ca Miami-Dade Equipment Equipment Fire Rescue 2019-09A Y Semere/Access Control 216N-00-INST Yes $107,047.01) for MDFR Flie Stations • 04HW-01-INHW 216N-40-CNST Planning,Training and Exercises: Miami-Dade Planning Training ,Fire Rescue 201.9-01M N UASI Homeland Security N/A No $5,478.00 Conference • Planning,Training and Exercises: Law Miami-Dade Planning Training 2019-01N N LMSI Homeland Security NIA No $10,000.00 Enforcement Conference(MOPO) Miramar Equipment Equipment ,Fire Rescue 2019-03I3 N Mobile Electronic Message Boards 030E-03-5IGN No $32,000.00 Miramar Equipment Equipment Fire Rescue 2019-010 N Simulation Trainers(training 04AP-08-SIMS No $8,666.00 • . manikins) 04AP-05-COSS Miramar Equipment Equipment Fire Rescue 2019-02F N WebE0C Fleet Eyes Software , 04AP-01-CADS No $30,000.00 LaW 121R-00-TEOP Miramar Equipment Equipment 2019-07C Y License Plate Reader System(WR) No $43,000.00 F.nfortement 030E-01-ALPR — . Emergency Simulation Trainer Fare Miramar , Equipment Equipment 2019-01P . N Extinguisher System for CERT 04AP-08-SIMS No $18,645.00 IVianagernent - • Monroe Equipment Equipment All Disciplines 2019-22E N APX6000 700/800 Portable Radios 06CP-01-MOBL No $53,200.00 7 . . • • '- • .. . . ... ill,i 30:11i'r'LI 11,1'1: 0. .!irg,p4ilginti111111..11H ,`..,7;I'll!if'I'I",Op.'1F-11;ja dry 4.11,1:IR ilitii,1111,1iTillilipgrildfirT,rx;i1f,litimmiril,will,il,i,i li,,..11-,1,-,1 7---,--L,,,—,. ,ciirfin.-1,:i-ic-„„g rri 1.r1,1ilii•.."Aio, ,applip Arm i Li i, I-0,:latenri,Ng pip„pileei,t1 0.05difi,54%fiq),op I 1 eFtpopoogfipmedkorg,0 IA., itirblittb, gi..ft,if .1 ii.ki,,,,pot.copriii - !1'Lk INN, I, v,elfg,„,„jo:,„,„„ila„,1,11„ iHjfij.. 0•fl,'j J illholdd lin ii i;ill,19 ii..ilhilllqiiikliiik ;i,INNE11411,1a1,11j ih.44$IN, i i Adll110.141140111filliiligiNNIMIL-hkiirdid I NIN11,lialliilliikalat NAN i ii; ..:IipAkreettniN Incident Command System Monroe Training Training All Disciplines 2019-01Q N Training/Position Specifics No $53,200.00 ;Training Palm Beach Emergency and Upgrades for * ("AP-US-CMS' Equipment Equipment 2019-026 IT infrastructure, N 04t1W-03,1NHW Na Soma • County Management EOC 216N-00-OCEQ . • 145W-01-111DA Law rcement 041-1W-01-I P850 Equipment Equipment ifo2019-1013 • y RNA CCTV Build-Out NHW Yes •$70,000.00 a Ct4MD-03-DISP 21.GN-00-MAIN . • , . Law PBSO Equipment Equipment rcement 2019-19B Y SWAT Handheld Videoscope 03SR-03-SCANI No • $18,117.00 EnfoSystem • Law . ,Community Business Partners PBSO 'Planning Planning 20/9-06A If No S38,0043.00 Enforcement Against Terrorism Program 7 - Law , PBSO Equipment Equipment rcement 2019-12B N UAV Detection Location System 090E-07-UpGD No $20,848.00 Enfo Pembroke Law EquipmentPortable Elevated Surveillance Equipment Enforcement 2019-0SE Y 030E07-ROVL Y $78,890.00 Pines Platform ,. Pembroke Equipment Equipment Fire Rescue 2019-1/313 1 N Thermal Imaging Cameras 030E-02-TBA No $52,741.00 Pines • Law • Sunrise Equipment Equipment N Compact Rapid Deployable(CRO) ' 2019-22F 06CP-02-BRDG Yes $114,.905.00 Enforcement For Public Safety Communications _. • 090E-01-MCIK Sunrise ,Equipment Equipment Fire Resaie 2019,20A N Active Shooter/Stop the Bleed 030E-03-IOTA No $36,656.00 Regional Program Manager-This position assists the Miami and Ft. , Lauderdale area with regional • Emergency planning needs(e-g.drafting of Management investment justifications, Regional Miami Planning Personnel 2019-0IR N Planning No $90,000.00 coordination of UAWG meetings, development of annual budgets, etc.). • . • • 8 . . . . . . .. ... _ , . . .. . • . . _:,ipili :i. .„1„,.;._,,,,r.F414 ol , 0,,_1111,1!,,,,h.:i,___ I,...i.1,..,,. _. ,,..rii,o,if 777-; A-7.- • .'"-i tTii'1 ne I.,,•i 1111114,i ,114,11.L't i ti 1,04ii!iiutMIT-111r,i idi.iquin.h.1,-1 rell pi 17,71111 A111,1111,r.:1-611,1 fi...iiij-iiili,raijd.1.1.. 41,400,p,.OPid,Ild Liguji)El.163Lith fillii011 rli till jpirtpt li liciv ii4r. Sp..1 . ergetfkiftlir ..1a,alt 1 it IL!Mt lit.A 1M of!!it,..tibt.V Wilflfiltri i,ni Ai ilii i,.:4_,,i, L;04.-iiall,altd:Ai Ili ilVklidni 111111k°411L;i" i 1111 ji lialititi 41.1W,V. ,.1briiiiiii ina Itilinial inhilloil urghtlet 1 iiiigeggintillher PIVI'l''''01''LieliFt-'10111.11.P1-1 fi' ''-'"vrtrizrligit Regional Planning,Training and Exercises Coordinator-this position includes the Emergency • Regional Wand Planning Personnel 2019-01.5 N responsibilities of ensuring Planning No $72,501,00 Management compliance with training courses as well as the coorrfination of necessary regional exercises. ' • Law . Regional PBSO Fusion Organization Personnel 20194184 Y Fusion Center Analysts Organization No $270,000.00 i 1' Regional PBSO Fusion Planning Personnel .Lew rcement 2019-088 Y Metadata Planner Planning No: $43,000_00 Erzfo -.' .Fusion Center Operations to , . include computer hardware and peripherals,software 04HW-01-INNW Law Regional PESO Fusion Equipment Training 2019-08C Y maintenance,DNS sponsored 3.311-00-INTI. No $240,000.00 Enforcement • Training,alert system and 11,0 13IT-00-ALRT program support and office supplies/equipment • . Incident command software system needed for regional info .. sharing during emergency 04AP-05-CDSS Emergency -operations as well Regional Miami ,Equipment Taining 2019-02rH Al 04AP-03-GISS 'orNo $119,245.00 Management emergency situatins to povide a 04SW-04-NETW - platform for day-to-day regional info sharing and updates. (WebEOC) Regional Miami Equipment Equipment Emergenclr •2019-226 . N Emergency Notification System 13IT-00-AL.RT No -$52,000.00 Ivianagement Regional Planning,Training& Regional Miami Planning Training All Disciplines 2019-01T N Exerdse to Include Travel and . 216N-01-TRNG " No $107,812.00 Position Specific ICS Classes Regional Cyber Security Network Intrusion Response Enhancement 04HW-01-NNW Regional MDPD Equipment Training All Daphnes 2019-0B Y (includes Advanced Network OSHS-00-FRNS $63,509.00 Incident Response Training) Regional PBC Equipment Equipment Fire Rescue 2019-12A N 'First Defender RMX 07a1-02-DLSP $59,500,00 1 • 9 .. . . . .. ... _....._........... ity k 1•11-7,: 0.), --,-,..vvel Ili.11 iii-70:,i-''.:-ON'4',1,411,1s4 1;41,{11111117(.'"Ihil T,:".iiii..77.44 ip.T.ialfilidtlintilirillffitTo'A i(V-7'4170 ' ill I' 7'1 If g 77'''1.'''''''eTTp"7-'''''' 111,, 0102- lAykr1S4,.11. NT itiy 0 1---. :41' . irli 1'. .yaVgt ilfi3..,iOr 114„gel -' 9111i!itt110,11,Pialle4i.1.611:144'0 fili, 0 A ililit j'•Feri;„ ,,:. ,ipi,iiiiii FT,L.9efam:,,.;;g,,„,..bAsteci Ft.Lauderdale, ,,allijiii145 kidi MEL Miiii IIII,I,illiiiiiiiiiiNfilik.„0 hiiii,ll iifillfilithil,Aii En iiiilig Williegi1„451,1111;111It Regional Citizen 100-13GPR Corps/CERT • Wilarni-Dade, 21CR-004VIEDI No 'Regional • Training Equipment All Disciplines .2019-021 N Planning,Training Exerdse and $150,000oo Monroe and %CPA:a-PORT . Palm Beach Equipment 21GN-00-CCECI . • All Hazards IMT Operational i• ' Coordination Project to include "1-11:411-,11111::' Regional AHIMT Equipment Equipment Aft Disciplines 2019-02) N tablets with cases and a pelicon 19-1i49-''''''' $55,000.00 „ case with wheels for transport, 19S5-130-sHa 216111-00-0CECI uniforms and an inflatable shelter • .. AMIViT Critical Transportation- 121-R-00-MOVR Regional AHIMT Equipment Equipment All Disciplines 2019-1SB N Truck and mobile generator lOGE-00-GENR $85,000.00 , w/trailer 12TR-00-TEOP — 131T-00-INTi,030E- Regional MDPD Equipment Equipment AR Disciplines 2019-07D If Region 7 ALM Project No $150,000.00 01-ALPR 1ST Network Interoperability, . Regional MDFR Equipment •Equipment Fire Rescue 2019-22H N Communications and Situational 05CP-02-BRD6 Yes $150,000.00 Awareness Upgrade; 'Region 7 Bomb Squad Suits(PEISO MDPfo D Broward Law rcement Regional Equipment Equipment 2019-19C Y $38,500,Broward$38,500 MON) 02PE-01-115UT $115,500.00 PI3SO En $ 5o0) 01SP-01-ENSE Region 7-Forensic Response . 01AR-01-5CBA Team Unit Enhancements 06CP-03-PRAC (chemical suits,SCBAiscba Regional MOPE) Equipment Equipment All Disciplines 2019-16D N 0/SP-02-FTWR No $80,000.00 comrnunicatiorrs, chemical boots, 07CD-01-DPNIG Portable chemical device,scba OIAR-01-5COA • cylinders,storage containers) 19M1-1-00-CONT IVIlarrol/Broward Training Critical Care Parrnedic/Air Rescue Regional Training Fire Rescue 2019-01U N . $39,291..00 Heard. Course Regional MDPD Training Training Ail Disciplines 20294)1V N RDF Basic Certification Course $20,570.00 . I . EM Planning Initiatives to Include: COOP Workshop($7.ek),Shelter PBC Planning Planning Emergency2019-01W N Deficit Strategic Plan($83,482.50), No $146,965.00 Management . Transportation/Evacuation Plan ($63,482.50) I . Total $6,650,000.00 10 .. . . . . . . .. . . ... . . • •- • • -• . . ....._ ._ ..._. . .. .�7 r=- �§ 1. 11‘. • 27 [ / ��. . . [�� .a _ . . ;:« grnin � • • : �! .fr. �, ( . % � G • ' I • . 1 ,�s''mim:gm :QV\,. •}�,',- AGENDA ITEM SUMMARY FORM '` File ID: #6765 Date: 11/04/2019 Requesting Department: Department of Fire- Rescue Commission Meeting Date: 12/12/2019 Sponsored By: District Impacted: All Type: Resolution Subject: Establish Special Revenue- Urban Area Security Initiative Purpose of Item: Resolution to establish a Special Revenue Project entitled: "The Urban Area Security Initiative ("UASI") Grant Program FY 2019"; appropriating funds in the amount of $6,650,000.00 received from the U.S. Department of Homeland Security, passed directly through the State of Florida Division of Emergency Management and authorizing the City Manager to execute Memoranda of Agreements ("MOA's") with contiguous partners, setting forth their responsibilities in connection with the support of the UASI Project administered by the City of Miami Department of Fire-Rescue. Background of Item: The United States Department of Homeland Security, through the State of Florida Division of Emergency Management (DEM), has sub-granted the Urban Area Security Initiative ("UASI") Grant Program FY 2019 to the City of Miami and its contiguous partners in the amount of$6,650,000.00. This program targets homeland security funding to "high threat" urban areas in order to prevent, respond to, and recover from threats or acts of terrorism and other disasters of natural or man-made origin. These funds will be used, as stipulated by the grant, for the purchase of specialized equipment, to conduct exercises, training and administrative services, and for the development of the Urban Area Homeland Security Strategy, and other planning activities, needed to ensure a successful program. Exhibit 1 is to be provided at time of execution and Is to be included as part of Exhibit 2 of the item. It is now appropriate to accept said grant award, establish a special revenue project, and appropriate said grant award therein, in addition, the City Commission authorizes the City Manager to execute Memoranda of Agreements ("MOA's") with contiguous partners, Broward County Emergency Management("BEMA"), Broward County Sheriffs Office ("BSO"), the City of Coral Gables, the City of Coral Springs, the City of Fort Lauderdale, the City of Hialeah, the City of Hollywood, the City of Miami Beach, the City of Miami Gardens, the City of Miramar, the City of Pembroke Pines, the City of Sunrise, Miami-Dade County, Monroe County, Palm Beach County Emergency Management, Palm Beach County Sheriffs Office, the Village of Key Biscayne, and regional projects shared across the entire region, setting forth the parties' responsibilities in connection with the development and support of the UASI Program FY 2019 which is administered by the City of Miami Department of Fire-Rescue. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure . Item is NOT funded by Bonds Total Fiscal Impact: $6,650,000.00 Special Revenue Account No: 11100.189000.431000.0000.00000 Reviewed By Department of Fire-Rescue Johnny Duran Fire Budget Review Completed. 11/04/2019 1:49 PM Department of Fire-Rescue Eloy Garcia Fire Chief Review Completed 11/05/2019 6:20 AM Office of Management and Budget Pedro Lecret Budget Analyst Review Completed 11/05/2019 3:54 PM Office of Management and Budget Christopher M Rose Budget Review Completed 11/05/2019 6:36 PM City Manager's Office Nikolas Pascual City Manager Review Completed 11/06/2019 4:13 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 11/13/2019 10:20 AM Office of the City Attorney George Wysong ACA Review Completed 11/13/2019 11:47 AM Office of the City Attorney Barnaby L.Min Deputy City Attorney Review Completed 11/13/2019 6:13 PM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 11/25/2019 7:46 PM City Commission Maricarmen Lopez Meeting Completed 12/12/2019 9:00 AM Office of the Mayor Mayor's Office Signed by the Mayor Pending Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Pending Office of the City Clerk City Clerk's Office Rendered Pending • 4-tY .t(t qgy� City of Miami ' *: ;*+1' City Hell <�'' �i Legislation3500 Pan American Drive "s � V� • q p -. Miami,FL 33133 `` www.miamigov.com Resolution Enactment Number: R-19-0509 File Number: 6765 Final Action Date:12/12/2019 i A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ESTABLISHING A NEW SPECIAL REVENUE PROJECT, TITLED "URBAN AREA SECURITY INITIATIVE ('UASI') GRANT PROGRAM FISCAL YEAR 2019,"AND APPROPRIATING FUNDS FOR THE OPERATION OF SAME IN THE AMOUNT OF $6,650,000.00, CONSISTING OF A GRANT FROM THE UNITED STATES DEPARTMENT OF HOMELAND SECURITY DIRECTLY TO THE STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT; AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT AWARD AND TO EXECUTE THE FEDERALLY-FUNDED SUBGRANT AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, AND ANY AND ALL OTHER NECESSARY DOCUMENTS, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO IMPLEMENT THE ACCEPTANCE OF SAID GRANT AWARD; AUTHORIZING THE CITY MANAGER TO EXTEND THE FISCAL YEAR 2019 UASI GRANT PROGRAM, AS NECESSARY; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY EXPENSE PURSUANT TO THE UASI GRANT GUIDELINES; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE MEMORANDA OF AGREEMENT(S), IN SUBSTANTIALLY THE ATTACHED FORM(S), WITH CONTIGUOUS PARTNERS OF THE CITY OF MIAMI ("CITY") SETTING FORTH THE PARTIES' RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT AND SUPPORT OF THE UASI PROJECT ADMINISTERED BY THE CITY'S DEPARTMENT OF FIRE-RESCUE, CONTINGENT UPON FUNDING OF SAID PROJECT BEING SECURED. WHEREAS, the United States Department of Homeland Security ("USDHS") is authorized by the Emergency Wartime Supplemental Appropriations Act of 2003 to provide funds to states for subsequent distribution to selected urban areas to address the unique equipment, training, planning, exercise, and operational needs for large urban areas and to assist states in building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism; and WHEREAS, the USDHS, through the State of Florida Division of Emergency Management ("FDEM"), has sub-granted an Urban Area Security Initiative(°UASI") Grant Program for Fiscal Year("FY")2019 to the City of Miami ("City") in the amount of$6,650,000.00; WHEREAS, the City's Department of Fire Rescue ("Fire")will use said funds to continue to address the unique equipment, training, planning, exercise, and operational needs of the City and its contiguous partners and to continue building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism; and WHEREAS, in accordance with the UASI Grant Program FY 2019 as detailed in the attached Memoranda of Agreements ("MOA"), the City's contiguous partners including Broward County Emergency Management("BEMA"), Broward County Sheriff's Office ("BSO"), the City of ' Coral Gables, the City of Coral Springs, the City of Fort Lauderdale, the City of Hialeah, the City of Hollywood, the City of Miami Beach, the City of Miami Gardens, the City of Miramar,the City