Resolution 2020-31292 RESOLUTION NO. 2020-31292
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AMENDMENT NO. 5 TO THE PROFESSIONAL SERVICES
AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND RIBBECK
ENGINEERING, INC, FOR THE INDIAN CREEK DRIVE/STATE ROAD (SR)A1A,
26 STREET TO 41 STREET FLOODING MITIGATION PROJECT ("PROJECT"),
IN THE AMOUNT OF $350,270.73, INCLUDING A 20% ALLOWANCE FOR
UNFORESEEN DESIGN TASKS, FOR A TOTAL CONTRACT VALUE OF
$3,645,277.29,TO PROVIDE ADDITIONAL ENGINEERING SERVICES FOR THE
PROJECT DURING CONSTRUCTION; FURTHER PROVIDING THAT THE
FUNDING SHALL BE CONTINGENT UPON THE APPROVAL OF THE FIFTH
AMENDMENT TO THE CAPITAL BUDGET FOR FYI9/20.
WHEREAS, on March 9, 2016, the Mayor and City Commission adopted Resolution
2016-29332 approving a Department Funded Agreement ("DFA") between the City of Miami
Beach and the Florida Department of Transportation ("FDOT") for the cost sharing of a
construction project on Indian Creek Drive from 26 to 41 Street(the "Project"); and
WHEREAS, the infrastructure improvements under the DFA include a new storm water
drainage system, pump station, seawall, roadway, sidewalks curbs and gutters that are all
necessary to meet the new flood elevation thresholds; and
WHEREAS, on June 8, 2016, the Mayor and City Commission adopted Resolution 2016-
29456, approving the award of a professional services agreement to Ribbeck Engineering, Inc.,
in the total amount of $407,851 ("Professional Service Agreement"), to develop the Design
Criteria Package ("DCP") and conceptual plans for approximately 0.85 miles of Indian Creek
Drive, in accordance with FDOT design criteria as well as the City's requirements; and
WHEREAS, on April 26,2017, the Mayor and City Commission adopted Resolution 2017-
29839, authorizing the negotiation of Amendment No. 1 to the PSA with Ribbeck Engineering,
Inc., in the amount of $863,171.92, plus a $86,317.19 contingency, for a total amount of
$949,489.11, to prepare a set of"interim" construction plans from 25 to 26 Street, and 26 to 41
Street, including side streets along the entire project limits, and The approximate length of
roadway for this expanded project scope was 1.7 miles; and
WHEREAS, on October 18, 2017, the Mayor and City Commission adopted Resolution
2017-30070,authorizing Amendment No. 2 to the Professional Services Agreement with Ribbeck
Engineering, Inc., in the amount of $1,056,347.77, plus a $158,452.17 owner's contingency of
fifteen percent(15%),for a total amount of$1,214,799.94, to complete the"ultimate" Phase which
includes final signed and sealed construction plans for the entire Project limits; and
WHEREAS, on October 30, 2019, the Mayor and City Commission adopted Resolution
2018-30547,authorizing Amendment No. 3 to the Professional Services Agreement with Ribbeck
Engineering, Inc., in the amount of$339,196.51, plus a ten percent (10%) owner's contingency
in the amount of $30,836.05, for a total of $339,196.51, to perform subsurface exploration to
further identify potential utilities conflicts, modifications to roadway and drainage design resulting
from owner's requests to modify harmonization plans for the adjacent properties, parking lanes
modification to meet FDOT criteria, additional utility coordination, special handrail design to meet
new city criteria and additional coordination efforts; and
WHEREAS, on July 31, 2019, pursuant to ITB No. 2019-231-KB, the City awarded a
contract to Ric-Man Construction Florida, in an amount not to exceed $13,636,984, for the Indian
Creek Phase III Improvements from 25 to 41 Street project("Indian Creek Project"); and
WHEREAS, on September 11, 2019,the Mayor and City Commission adopted Resolution
2019-30943,authorizing Amendment No.4 to the Professional Services Agreement with Ribbeck,
in the amount of$383,670, for performing post design services, reviewing contractor's submittal
responding to requests for information and attending bi-weekly project meetings; and
WHEREAS, on October 11, 2019 Ric-Man Construction Florida, Inc., was given the First
Notice to Proceed (NTP#1) to commence pre-construction related work and on March 2, 2020,
Second Notice to Proceed (NTP#2)was issued to start physical construction; and
WHEREAS, representatives from the community have requested changes to many
elements of the Project ranging from the generator location, barrier wall design, bicycle lane
design and separator between the vehicular lane and bicycle path, sidewalks and landscaping
design, and community representatives have objected to the visibility of the generator at the
proposed location and requested that alternative locations be evaluated; and
WHEREAS, on June 6, 2020, Ribbeck Engineering Inc. submitted a cost proposal for
Amendment No. 5 to the Agreement in the amount of $350,270.73, to provide additional
engineering services for the Project during construction,Amendment No. 5 hereto as Attachment
A; and
WHEREAS, due to the complexity of this project, the number of meetings required with
the Community, utility owners, regulatory agencies and the project team has far exceeded the
anticipated contractual requirements; and
WHEREAS, additionally, the modification required design revisions and meetings with
Miami-Dade County Department of Regulatory and Economic Resources("RER")were necessary
to address issues and obtain the necessary permits for the Project; and
WHEREAS,at the request of the Public Works Department, revisions to the seawall plans
were done to satisfy the various regulatory agency comments, such as U.S Army Corps of
Engineers and the South Florida Water Management District;.and
WHEREAS, the design and construction of the Indian Creek roadway was contingent on
the completion of the seawall project along the waterway, and the seawall is currently being
permitted, therefore, additional design is required to provide necessary structural support for the
bus bays that would have been provided by the completed seawall; and
WHEREAS, this Amendment No. 5 in the amount of $350,270.73, includes a 20%
allowance for unforeseen design tasks, has been reviewed by staff and was found to be fair and
reasonable.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorizes the Mayor and City Clerk to execute Amendment No. 5 to the
professional services agreement between the City of Miami Beach and Ribbeck Engineering Inc.,
for the Indian Creek Drive/State Road(SR)Al A,26 Street to 41 Street Flooding Mitigation Project
("Project"), in the amount of$350,270, including a 20% allowance for unforeseen design tasks,
for a total contract value of $3,645,277.29, to provide additional engineering services for the
Project during construction, further providing that the funding shall be subject to the approval of
fifth amendment to the Capital Budget for FY19/20.
PASSED and ADOPTED this ../y day of ✓""' , 2020.
Dan Gelber, Mayor
ATTEST:
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City Attorney Date
:II ICORPORATED,'•
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Resolutions-C7 E
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: June 24,2020
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 5, TO THE
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF
MIAMI BEACH AND RIBBECK ENGINEERING, INC. FOR THE . INDIAN
CREEK DRIVE/STATE ROAD (SR) A1A, 26 STREET TO 41 STREET
FLOODING MITIGATION PROJECT, IN THE AMOUNT OF $350,270.73 TO
PROVIDE ADDITIONAL ENGINEERING SERVICES FOR THE PROJECT
DURING CONSTRUCTION, WITH FUNDING SUBJECT TO APPROVAL OF
THE FIFTH AMENDMENT TO THE CAPITAL BUDGET FOR FY-19/20.
BACKGROUND/HISTORY
ANALYSIS
On March 9, 2016,the Mayor and City Commission adopted Resolution 2016-29332 approving
a Department Funded Agreement (DFA) between the City of Miami Beach (City) and the
Florida Department of Transportation (FDOT)for the cost sharing of a construction project on
Indian Creek Drive from 26 to 41 Street. The infrastructure improvements under this agreement
included a new storm water drainage system, pump station, seawall, roadway, sidewalks curbs
and gutters, all to meet the new flood elevation requirements. The scope also includes the
replacement of driveways, light poles, signs, signals and pavement markings to match the new
roadway alignment and configuration.
On June 8, 2016, the Mayor and City Commission adopted Resolution 2016-29456, approving
the award of a professional services agreement to Ribbeck Engineering, Inc. (Ribbeck), in the
total amount of$407,851, to develop the Design Criteria Package (DCP) and conceptual plans
for approximately 0.85 miles of Indian Creek Drive in accordance with FOOT design criteria as
well as the City's contract requirements.
On April 26, 2017, the Mayor and City Commission adopted Resolution 2017-29839,
authorizing the negotiation of Amendment No. 1 to the Professional Services Agreement with
Ribbeck, in the amount of $863,171.92 plus a $86,317.19 contingency, for a total amount of
$949,489.11, to prepare a set of "Interim" construction plans from 25 to 26 Street, and 26 to 41
Page 320 of 2046
Street, including side streets along the entire project limits. The approximate length of roadway
for this expanded project scope was 1.7 miles.
On October 18, 2017, the Mayor and City Commission adopted Resolution 2017-30070,
authorizing the negotiation of Amendment No. 2 to the Professional Services Agreement with
Ribbeck, in the amount of $1,056,347.77, plus a $158,452.17 owner's contingency of fifteen
percent (15%), for a total amount of $1,214,799.94, to complete the "Ultimate" Phase final
signed and sealed construction plans for the entire project limits. The scope of work included
detailed roadway, traffic control plans and analysis, seawall plans, drainage analysis and plans,
signage, signalization, pavement markings, lighting and related improvements. The scope also
included a Design Variations memorandum and reports including crash data analysis and cost
benefit ratios required by FDOT and electrical and mechanical design of the pump station to
reduce the time and cost of temporary pumps.
On October 30, 2018, the Mayor and City Commission adopted Resolution 2018-30547,
authorizing Amendment No. 3 to the Professional Services Agreement with Ribbeck, in the
amount of $308,364.46, plus a ten percent (10%) owner's contingency in the amount of
$30,836.05, for a total of$339,196.51, for performing subsurface exploration to further identify
potential utilities conflicts, modifications to roadway and drainage design resulting from owner's
requests to modify harmonization plans for the adjacent properties, parking lanes modification to
meet FDOT criteria, additional utility coordination, special handrail design to meet new city
criteria and additional coordination efforts.
On July 31, 2019, pursuant to ITB No. 2019-231-KB, the City awarded a contract to Ric-Man
Construction Florida in an amount not to exceed $13,636,984, for the Indian Creek Phase II I
Improvements from 25 to 41 Street(the Project).
On September 11, 2019, the Mayor and City Commission adopted Resolution 2019-30943,
authorizing Amendment No. 4 to the Professional Services Agreement with Ribbeck, in the
amount of $383,670, for performing post design services, reviewing contractor's submittal
responding to requests for information(RF I's)and attending bi-weekly project meetings.
On October 11, 2019 Ric-Man Construction Florida, Inc.,was given the First Notice to Proceed
(NTP#1)to commence pre-construction related work and on March 2, 2020, Second Notice to
Proceed(NTP#2)was issued to start physical construction.
Representatives from the community have requested changesto many elements of the project
ranging from the generator location, barrier wall design, bicycle lane design and separator between
the vehicular lane and bicycle path, sidewalks and landscaping design.
On June 6, 2020, Ribbeck Engineering Inc. submitted a cost proposal for Amendment No. 5 to
the Agreement in the amount of$350,270.73, to provide additional engineering services for the
Project during construction(Attachment A). Pursuant to requested changes from the community
and the City,the consultant's additional work includes:
- Community representatives have objected to the visibility of the generator at the proposed
location and requested that alternative locations be evaluated. After various meetings with the
Community, a tentative location has been identified at the City parking lot P55 at 2660 Collins. A
separate Commission item for the approval of the generator alternate location is being
presented at the June 24, 2020 Commission meeting. The relocation of the generator from just
Page 321 of 2046
north of 29 Street on Indian Creek Drive to this location requires additional geotechnical borings
and modifications to the roadway plans, drainage plans, electrical plans and structural plans.
- Due to changes in the roadway conditions, additional pavement cores along Collins Avenue
are required to revise pavement design to meet FDOT Standards. This request is due to
changes in field conditions of the road.
- Due to the complexity of this project, the number of meetings required with the Community,
utility owners, regulatory agencies and the project team has far exceeded the anticipated
contractual requirements. Additionally, design revisions and meetings with Miami-Dade County
Department of Regulatory and Economic Resources (RE R)were necessary to address issues
and obtain the necessary permits for the project.
- At the request of the Public Works Department, revisions to the seawall plans were done to
satisfy the various regulatory agency comments such as U.S.Army Corps of Engineers and the
South Florida Water Management District.
- The design and construction of the Indian Creek roadway was hinged on the completion of
the seawall project along the waterway. The seawall project is currently being permitted.
Therefore, additional design is required to provide necessary structural support for the bus bays
that would have been provided by the completed seawall.
Amendment No. 5 in the amount of $350,270.73, including a 20% allowance for unforeseen
tasks during construction, has been reviewed by staff and was found to be fair and reasonable.
(Attachment B).
This Amendment No. 5 will revise the total contract amount to $3,645,277.29.
Account(s) Subject to Amount(s) $350,270.73
approval of
FY19/20
Capital Budget
Amendment 5.
CONCLUSION
The Administration recommends adopting the Resolution.
Applicable Area
Middle Beach
Is this a"Residents Right Does this item utilize G.Q.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Strategic Connection
Neighborhoods - Enhance the beautification, physical appearance and cleanliness of
neighborhoods.
Page 322 of 2046
Legislative Tracking
Capital Improvement Projects
ATTACHMENTS:
Description
o Attachment A- Proposal
o Attachment B -Amendment 5
o Resolution
Page 323 of 2046
Attachment A
June 6,2020
Mina Samadi, PE LEED AP
Senior Capital Projects Coordinator
City of Miami Beach RIBBECK
OP Department Engineering,Inc.
1700 Convention Center Drive CA#27592
Miami Beach, FL 33139 E.I.No.26-0460404
14335 SW 120th St.,Suite 205,
Re: Additional Service Request#5 Miami,FL 33186
cribbeck@email.com
SR A1A/Indian Creek Drive from 25 Street to 41 Street Improvements Cel: 305-319-1397
Flood Mitigation Project-Contract Resolution No.2016-29456 Phone: 305-383-5909
Fax: 305-383-5979
Dear Mina: _
Enclosed for your approval, please find our revised Additional Service Request #5 for a value of
$350,270.73. During the past few months we had gladly attended additional meetings with the
commission and public, addressed DERM comments and revised plans accordingly, revised sea wall
details, and prepared exhibits and boards for various meetings; all for which have exhausted some of
the post design task hours set aside for meetings, reviews, and post design services. Therefore, we are
requesting to replenish the utilized hours as shown below and in the attached sheets.
1. As requested by the public, the generator will be relocated which requires revision to the
roadway plans, drainage plans, electrical plans and structural plans. In addition, this may
require Geotech borings for structural analysis. The total cost for this request is$46,280.15.
2. The City has requested that we perform pavement cores along Collins Ave to analyze the
pavement added. This task was done to analyze the thickness and type of asphalt added by the
City so that we can revise the pavement design and maintain the pavement. The total cost for
this request is$4,575.46.
3. We anticipate attending weekly progress meetings, meetings with utility owners and meetings
with the public.The total cost for this request is$99,865.58.
4. Due to the complexity of the project and as a result of multiple agencies, utility owners and the
public, ongoing project coordination with the team has not been initially evaluated at the level
required and therefore we are requesting additional hours.Also, we expect RFI's, revisions and
Shop Drawings that will need to be addressed.The total cost for this request is$109,916.98.
5. The sea wall plans were previously completed and submitted to the City. Since the City is
coordinating the permit efforts with various agencies(USACE, FWS, etc.),the City has requested
for the plans to be revised. We have revised the plans and anticipate minor changes to address
comments in the future. The total cost estimate for this request is$30,000.
6. Since the sea wall construction along Indian Creek will be delayed, the City has requested that
we provide alternate design for the bus bays where the existing sea wall does not support the
proposed bus bays. This scope includes structural support and will provide structural plans and
calculations for the approval by FDOT and construction by the contractor. The total cost for this
request is$14,920.01.
7. To assist with any unforeseen issues, we have requested a 20% contingency. The total cost for
this request is$44,712.54.
Attached please find a better breakdown of the tasks listed above and all the subtasks that were or will
be performed.
Page 324 of 2046
Should you have any questions regarding this invoice payment or require additional information, please
contact me at 305-319-1397.
Thanks again for the opportunity.
Sincerely,
Carlos F. Ribbeck,P.E.
President
Page 325 of 2046
INDIAN CREEK DRIVE
DRAINAGE MITIGATION PROJECT FROM 25 ST TO 41 ST
POST DESIGN SERVICES - CHANGE ORDER #5
6/9/2020
Task # Item Description
35 Generator Relocation (Ribbeck) 85 Hours
36 Meetings 616 Hours
37 Project Coordination and Addressing Future Issues 678 Hours
Total = 1379 Hours
Avg Hourly Rate $53.50
Overhead 163.76%
Operating Margin 38.50%
Facilities Capital Cost Money 0.767%
Cost (Hrs x Loaded Rate) $223,562.71
Contingency(20%) $44,712.54
Total = $268,275.26
Sub Consultants
38 Geotech(Collins and Generator Pad) $9,575.46
39 Structural(BPA Sea Wall Support and PDS) $30,000.00
•
40 Electrical(Generator Relocation) $27,500.00
41 Bus Stop Retaining Wall (Structural) $14,920.01
Total = $81,995.47
Grand Total = $350,270.73
Page 326 of 2046
Generator Relocation
Item QTY Hrs/unit Hours Remarks
Analysis,Exhibits,meetings 1 24 24 Rdwy Analysis,Update Design files, Create Revision
Roadway 1 20 20 3 plans,14 cross sections=3x2+14*1=20
Drainage 1 19 19 Verify Conflicts and re-align any drainage,update 11 cross sections create revision=2x4+11=19
Signing 1 S S Verify conflicts and relocate signs,create revision
Coordination(Internal and External) 7 2 14 Structural,Electrical,Utilities,City,MBA,Planning and FDOT
Total= 85
•
Page 327 of 2046
MEETINGS
Item QTY Hrs/unit Hours Remarks
4-
Bi
Bi Weekly Meetings 52 3 468 Assume 2 yrs and half meetings for drainage engineer=52 wks x 2 x 3hrs x 1.5 engineers
Assume 2 FPL(Signal&Lighting Power Source),4 Teco(conflicts and Generator),1 ATT(Signals)=
Utility Coordination 3 2 9 7 mtgs x 3 hrs x 1.5 engineers
Property Owners 2 2 4 Assume 5 property owners @ 2 hrs each
Field Reviews 20 3 90 Estimate 20 field reviews(1 every months)x 1.5 person
Misc.Meetings _ 15 3 45 Unknown Meetings(MBA,Commisioners,FDOT,Handrail ETC.)
Total= 616
Page 328 of 2046
Project Coordination and Addressing Future Issues
Item QTY Hrs/unit Hours Remarks
Weekly Coordination 104 2 208 Assume 2 hours every week. 52 weeks x 2 years
RFI 208 1 208 Assume 3 RFI per month for 2 years=52 weeks x 2 years x 2 RFI x 1 hr
Remaining Shop Drawings 102 1 102 Signing(12)Roadway(48)Signals(42)
Revisions 10 16 160 Estimate 2 revisions for RDWY,2 Drainage,2 Signals and 1 Electrical,1 Structures,2 Lighting
Total= 678
Page 329 of 2046
Additional Service Request#5
SR AlA/Indian Creek Drive from 25 Street to 41 Street Improvements
Flood Mitigation Project-Contract Resolution No.2016-29456
Geotech (Collins Ave Cores)
Page 330 of 2046
Proposal for Geotechnical Services
UES Opportunity No. 2130.0118.00011 1 P
1/21/2020
Page 4 of 7
EXHIBIT I
Fee Proposal for Geotechnical Services
Collins Avenue Pavement Confirmation
Along Collins Avenue: South of 25th St and 26th St
• Miami Beach, Miami-Dade County, FL
UES Opportunity No.: 2130.1219.00006
Drilling Support Services _
1.A1 Mobilization of Truck-Mounted Drill Rig 1 day $389.20 $389.20,
22.G Engineer Tech.:Boring Layout&Utility Clearance 4 hours $72.28 $289.12
Staff Engineer:MOT Coordination (Permits) 4 hours $90.00 $360.00
MOT lump sum (includes cones,barricades,
signs,and certifications) 1 day $1,450.00 $1,450.00
Borings Standard Penetration per ASTM D-1586:
1.B.1 4 SPT borings to 2 feet for pavement 4 feet $22.24 $88.96
1.J Closing of Boreholes 4 feet $8.90 $35.60
Asphalt Core Drilling for thickness measurements
6.H (includes asphalt patching) 4 cores $66.72 $266.88
Sub-Total:Drilling Support Services $2,879.76
Laboratory Testing
5.H Organic Content 4 each $96.00 $384.00
5.1 Grain Sim per AASHTO T-27 (Sieve Analysis Only) 4 each $97.00 $388.00
Sub-Total:Laboratory Testing $388.00
Geotechnical Engineering and Reporting
22.0 Professional Engineer 1 hours $133.44 $133.44
22.B Staff Engineer 8 hours $100.08 $800.64
22.A C.AD.Operator 4 hours $80.06 $320.24
22.F Clerical/Administrative 1 hours $53.38 $53.38
Sub-Total:Professional Services $1,307.70
GEOTECHNICAL TOTAL: $4,575.46
EXHIBIT NOTES:
1. Should additional soil borings be warranted,these will be provided at the existing contract unit rates.
2. Additional services,consultations,or meetings if requested,will be invoiced at existing contract rates.
3. This fee estimate includes three(4)copies of the final reports,including an electronic PDF copy.
4. The unit rates used in Exhibit I are consistent with the City of Miami Beach Public Works Department Citywide
Geotechnical Laboratory Testing Services(RFQ No. 17-11/12).
5. We understand permitting will be required with the City of Miami Beach Public Works Department
Pae4of4
Page-331 of 2046
Additional Service Request#5
SR AlA/Indian Creek Drive from 25 Street to 41 Street Improvements
Flood Mitigation Project-Contract Resolution No.2016-29456
Electrical (Generator Relocation)
Page 332 of 2046
/ v ProCon Engineering, Inc.
MEP Engineering Consultants
February 28, 2020
Mr. Carlos Ribbeck, P.E.
Ribbeck Engineering Inc.
14335 SW 120 St.#205
Miami, FL 33186
Re: New Pump Station at Indian Creek Dr.and 32nd Street,Miami Beach.
Request for Change Order#1
Revise construction documents as required to reflect new further away location for generator
set and swapping of ATS and Control Panel Locations.
Dear Carlos:
We respectfully request your review and approval of this"Request for Change Order#1"to provide
the following additional electrical engineering design and construction phase services:
1. Revise electrical construction documents as required to reflect new location of generator
set approximately 1,000 feet further away from the ATS than originally designed.
This change will require revisions to approximately 12 of our drawings, detailed voltage
drop calculations and sizing/selecting/specifying larger wires and conduits from
generator set to ATS to keep voltage drop at acceptable levels.
2. Revise electrical construction documents as required to move the FPL transformer south
of the control pad and re-arrange the control pad so that the incoming utility panel, ATS
and Power Distribution Panel, will be closer to transformer and the VFD's and Power
Control Panel(PCP)will be closer to the pumps.
PROCON Engineering Inc. requested additional fees to provide above described additional
electrical engineering, design and construction phase services is$27,500.
ACCEPTANCE
7240 S.W.39th Terr.Miami,Florida 33155 Tel.305-262-7630 Fax.305-266-7798
E-mail: proconengineers@bellsouth.net/Website: www.ProConEngineers.net
Page 333 of 2046
Mr.Carlos Ribbeck
Ribbeck-Pump Station at Indian Creek Dr.&32nd Street-Request for Change Order#1
February 28,2020
Page 2
Acceptance of this proposal may be indicated by signature of a duly authorized official of the Client
in the space provided below. One signed copy of this proposal returned to PROCON will serve as
the notice to proceed. Should this proposal not be accepted within a period of thirty(30)days from
the above date, it shall become null and void.
The Client recognizes that time is of the essence with respect to payment of the Engineer's invoices,
and that timely payment is a material part of the consideration of this agreement. Invoices shall be
paid within thirty(30)days of the invoice date or within 5 days of Client receiving payment.
Thank you for the opportunity to submit this request.
Sincerely,
•\ 1
Fern. (;la`
President�V :ui, P.E., LEED®AP
Agreed to this day of ,2020.
Ribbeck Engineering Inc.
Name Signature
Title
1proposalslribbeck engineering,inctnew pump station at indian creek dr.and 32nd st. rco no. 1 02.26.2020.doc
Page 334 of 2046
Additional Service Request#5
SR AlA/Indian Creek Drive from 25 Street to 41 Street Improvements
Flood Mitigation Project-Contract Resolution No.2016-29456
Bus Stop Retaining Wall (Structural)
Page 335 of 2046
Name of Consultant Pro!Get Information Sheet
Financial Project identification Number: Federal Aid Project Identification Number:54321
Name of Prima ISubconsultant:Chrome Engineering.Inc. r County:Miami-Dade
Project Description:Indian Creek CIP Walls
Begin Milepost: End Milepost: Project Length: Miles
Number of Lanes: Typical Section: (Urban!Rural/Irl.) Lane Configuration: (Divided/Undivided)
Project Type: (Minor I Major) Access Management Classification: Roadway Classification: (NI-IS/FINS/Off Sys.)
CAP Level: TTCP Level: Survey Level:
Design Variations: 1. - Design Exceptions:1. •
2. 2.
3. 3.
4. 4.
5. 5.
Proposed Design Contract Time: months/days Date of Negotletlon: • Context Classification:
leJlknstid tit NsgotlaE1d Or,Yams•Lam)
PttljeotAatlerfgr: Consultant FOOT ConNdbnt FOOT
3.Project Common&Project General Tasks Enter name&firth Enter name&office Enter name&firm r Enter name&office
4.Roadway Analysis Enter name&firm Enter name&office Enter name&firm Enter name&office
5.Roadway Plans Enter name&firm Enter name&office Enter name&firm Enter name&office
Se.Drainage Analysis Enter name&firm Enter name&office Enter name&firm Enter name&Dike
6h,Drainage Plane Enter name&Timm Enter name&office Enter name&firm Enter name&office
7.Utilities _ Enter name&firm Enter name&office Enter name&firm Enter name&office
8.Environmental Permits and Env.Clearances Enter name&firm Enter name&office Enter name&firm Enter name&office
• 9.Structures Summary Oscar Cruz/Chrome Engineering Enter name&office Enter name&firm Enter name&office
-
10.Structures-Bridge Development Report Enter name&firm Enter name&office Enter name&firm Enter name&office
-
11.Structures-Temporary Bridge Enter name&firm Enter name&oarEnter name&firm Enter name&office
12.Structures-Short Span Concrete Enter name&firm Enter name&office Enter name 8 firm Enter name&office
13.Structures-Medium Span Concrete Enter name&firm Enter name&office _ Enter name 8 firm Enter name&office
14.Structures-Structural Steel Enter name&firm Enter name&office Enter name 8 firm Enter name&office
15.Structures-Segmental Concrete Enter name&firm Enter name&office Enter name&firm Enter name&office
16.Structures-Movable Span Enter name&firm Enter name&office Enter name&firm Enter name&office
17.Structures-Retaining Walls Oscar Cruz/Chrome Engineering Enter name&office Enter name&firm Enter name&office _
18.Structures-Miscellaneous Enter name&firm Enter name&office Enter name&firm -
_ Enter name&office
19.Signing and Pavement Merkin Analysis Enter name&firm Enter name&office _ Enter name&firm Enter name&office
20.Signing and Pavement Marking Plans Enter name&firm _ Enter name&office Enter name&firm Enter name&office
21.Signalization Analysis Enter name&firm Enter name&office Enter name&fiat Enter name&office
22.Signalization Plans Enter name&fine Enter name&office Enter name&fiat Enter name&office
23.Lighting Analysis Enter name&firm Enter name&office Enter name&firm Enter name&office
24.jhting Plans Enter name&firm Enter name&office Enter name&firm Enter name&office
25.Landscape Analysis Enter name&firm _ Enter name 8 office Enter name&firm Enter name&office _
26.Landscape Plans Enter name&firm Enter name&office Enter name 8 firm Enter name&office
27.Survey Enter name 8 fire Enter name&office Enter name&firm Enter name&office
2B.Photogmmmetry Enter name&firm Enter name&office Enter name&firm Enter name&office -
29.Mapping Enter name&firm Enter name 8 office Enter name&firm Enter name&office
30.Terrestrial Mobile LiDAR _ Enter name&fine Enter name&office Enter name&firm Enter name&office
31.Architecture Development Enter name&firm - Enter name&office Enter name&firm Enter name&office -
32.Noise Barriers Impact Design Assessment Enter name&Finn Enter name&office Enter name&firm Enter name 8 office
33.Intelligent Transportation Systems Analysis Enter name&firm Enter name&office - Enter name 8 firm Enter name&office
34.Intelligent Transportation Systems Plans Enter name&firm Enter name&office Enter name 8 firm Enter name&office -
35.Geotechnical Enter name&firm Enter name&office Enter name&firm Enter name&office
36.3D ModelingEnter name&fen Enter name&office Enter name&firm Enter name&office
•
Indian Creek CIP Wats roadbridgeshest Chrome 051920.xtss
Project Information Page 1 of 8 5/194020
Page 336 of 2046
ESTIMATE OF WORK EFFORT FOR TECHNICAL PROPOSALS-FIRM TOTAL
Financial Project Number. 110/1900 Project Name: Indian Creek CIP Walls
FAP Number: 54321 Date: 5!19/2020 Name of Consultant: Chrome Engineering,Inc.
YORKH°uo amEMPLOYEE CLASSIFICATION TOTAL
ACTIVITY -svmwwy shad STAFF HOURS ON CADD
Senior Structures Staff elated- Staff Classi- Staff Class(- Staff Classl- Staff Class!- Staff Closet- Staff Closet- Staff Closet- Staff Class!- Staff Glasst-
rem Tar Engineer 1 Designer _ficallon 3 ficatlon 4 fication 5 lttcation 8_ Petition 7 ficatlon B 8eallon 9 ficafion 10 Petition 11 ficalion 12- RANGE
Hurls Hours Hours Hours Hours Hours Hours Hours Hours Howe Hours Hours Hours PERCENT
3.Project General and Project Common Tasks 0 0 0 0 a 0 0 0 D 0 0 0 0 0 0
4.Roadway Analysis 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
S.Roadway Plans 0 0 0 0 0 0 0 a 0 0 0 D 0 0 0 0
Ba.Drainage Analysis 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
6b.Drainage Plans 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
7.Utilities 0 0 0 0 0 0 0 0 0 0 00 0 0 0
8.Environmental Permits end Env.Clearances 0 0 0 0 0 0 0 0 0 0 00 0 0 0
9.Structures-Misc.Tasks,Dogs,Non-Tech. 19 10 10 0 0 0 0 0 0 0 0 0 0 20 22
10.Structures-Bridge Development Report 0 0 0 0 0 _ 0 0 0 0 0 0 0 0 0 0•
11.Structures-Temporary Bridge 0 0 0 0 0 a 0 0 0 0 0 0 0 D 0
12.Structures-Short Span Concrete Bridge 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
13.Structures-Medium Span Concrete Bridge 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
14.Structures-Structural Steel Bridge 0 0 0 0 0 0 0 0 0 a a 0 0 0 0
15.Structures-Segmental Concrete Bridge 0 0 D 0 0 0 0 0 0 0 0 0 0 0 0
16.Structures-Movable Span 0 0 0 0 0 0 0 0 0 0 00 0 0 0
17.Structures-Retaining Walls 78 39 39 0 0 0 r, 0 0 0 0 0 0 0 78 BE
18.Structures-Miscellaneous 0 0 0 0 0 0 0 - 0 0 0 0 0 0 0 0
19.Signing S Pavement Marking Analysis 0 Cl 0 0 0 0 0 0 0 0 0 0 0 0 0
20.Signing&Pavement Marking Plans 0 0 0 0 0 0 0 0 0 _ 0 0 0 0 0 0
21.Signalization Analysis 0 0 0 i. 0 0 0 0 0 0 0 00 0 0 0
22.Signalization Plans 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
23.Lighting Analysis 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
24.Lighting Plans 0 0 0 0 0 00 0 0 0 0 0 0 0 0
25.Landscape Analysis 0 0 0 0 0 0 0 0 0 _ 0 0 0 0 Cl 0
28.Landscape Plans 0 0 0 0 0 0 0 0 0 0 00 0 0 0
27.Survey(Field&Office Support) 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0
28.Photogrammelry 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
29.Mapping 0 V
0 0 0 0 0 _ 0 0 0 0 0 0 0 0 0
30.Terrestrial Mobile LiDAR 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
31.Architecture Development 0 0 0 0 0 _ 0 0 0 0 0 0 0 0 0 0
32.Noise Barriers Impact Design Assessment 0 0 0 0 0 0 0 0 0 0 0 0 0 0 J 0
33.Intelligent Transportation Systems Analysis 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
34.Intelligent Transportation Systems Plans 0 0 0 0 0 ❑ 0 0 0 0 0 0 0 0 0
35.Geotechnical 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
38.3D Modeling 0 0 0 0 0 0 0 0 0 0 0 0 0 J 0 0
TOTALS 97 49 49 0 0 0 0 0 0 0 0 0 0 98 iaa
Fielq Survey Estimate:
Noses: 0 4-person crew days
FIRM TOTAL 98 108
1.Tlmwtoleteet proves the ddrbctes oreQglglaistaff IroisO aOf a prorad.
2.Percentage'for gaff tour octnbUien by dasdfsabon are entered Caine ut roes 84 to 98 of Mg eget.
3.Taal Staff Haastmivnn 0)may not match Hart loge from Summery watere to teatime e)due 10 tOurrdeg.Start fours calculated for=peeve davncel nrr ere to oe teemed ea blab in columns B ale 0 melon. .
4.Formulas under'Total Staff Hours Range-(coloring O B P)may be adjusted to Porde desired range.
Inman Gm.Ga Was.ustrous-Iv+_O,vna_M1Ca au �y�:de
e°°""��'"•ram Page 337 of 2046 `I` ""'"
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Prolact Activity a:Structurss Summary and MItcsllartaous Tasks and Drawlnns
Estimator.Oscar J.Crux,P.E. Masa Creek CIP Walla
0
• IYoraionlrb Mot akin . ablatIll•/Orly •
`
City o1 Miami Beach
Chrome Engineering.Inc Oscar J.Cruz,P.E.
'NOTE:Signature Block Is optional.per District preference
Tank Malin tad lhomuolis t Mltlthu
pS
lit
r. . Tama _ No.of Was lialra Par Na,d Masts Tabs
1,114
General Dtataln a
9.1 Key Sheet and Index of Drawings Sheet 1 1 I 1 Index of Drawings
92 Project Layout Sheet 0 0 0 0
9.3 General Notes and Bid Item Noise Sheet 0 0 0 0
9.4 Miscellaneous Common Dutch Sheet 0 0 0 0
9.5 Incorporate Report of Core Borings Sheet 0 0 0 0
- 9.6 Standard Flans-Bridges LS 1 0 0
9.1 Existing Bridge Plans LS 1 2 2 Review Existing Seawall Plane end Bulkhead Well Plans
9.8 Assemble Plan Summary Boma and Quantities LS 1 0 0
9.9 Cost Estimate LS 1 2 2 Two 60'Walls
9.10' Technical Special Provlelone and Modified Special LS 1 0 0
Provisions
•
Indian Creak CIP Wafa_rrmdWridga.e.thCh'ome 051920.r1sx Papa 5a/139.Srr"er"rea Summary 5/19/2030 340 of 2046 5/19/2030
Protect Activity 6:Structures Summery and MlscsfanSOus Tasks and GMMlnos
BhtMttess•iwmliN and deadwood Task*and I,ka4slN)s! .. 1: 8 •
Task Took Toa! Task t0 Task 11 Task 17 Task 13 Task 14 Task 1E Task 14 Todd Task 11
No.
I0-1e Bridge 1 0 0 0 0 0 0 0 0
'
10.1e Bridge2 0
10-16 Bridge3 0
10-16 Bridge4 0
10-16 Bridge 5 0 .
10.16 Bridge 0
10-16 Bridge? 0
10-16 Bridge a 0
10.16 Bridge 0 D -
10-16 Bridge 10 0
•
17 Retaining Wells 78 - r 78
18 Mianllaneous Structure. 0 0
flrmkasa Toehold laebasl' 78 0 0 0 0 0 0 0 78 0
7Nom par
Took Task Und No.or Iklas TadCaimatas
9.11 Field Reviews LS 0 - 6 0 2 peoples 3 hours 1 Visit
—
9.12 Technical Meetings LS 0 6 0
• 9.13 Quality Assurance/Duality Control IS % 5% 4
9.14 Independent Pose Review. LS 1 0 0
9.15 Supven LS % 5% 4 ,
iktlgauUS kloerchnid Rudd]
9.186`Coordnation LS 1 6 _ 6 RoaMoUMW
.=•2 hr.Geatech=2 Ore.Us=2
di
MA{Mthnss
Tedokol Msslki0s Odd No of Ude Hood OM Tal I Ikon Command at Meeting Wow
IYg1ia0T
BOR Coordination/Review EA 0 0 0 0
90!100%Comment Review EA 0 0 0 0
_
ktiwt
tcs Coordination MEA 0 0 0 0 -
Regulatory Agency EA 0 0 0 - 0
Local Governmenh(a'tiem.counties) EA 0 0 0 0
Utility Companies EAi D 0 0 0
• Other Meetings EA .0 0 0 0
sl.emwrlatoelWow a I I 1 11
Progreso Meeting.(e required by FDOT) EA 0 0 0 PMatrendance e7 Progress Moorings is menuely entered on General Task 3 .-
Phase Review Meetings EA 2 3 6 PM attendance at Phase RenewMeeengs is manually entered on Genera!Teak 3 --
aMI/Mlpe -- - 4 TON Rod klielpir IMMO ponds i6Tab if 0
Cmimeva r-.wW-1a1
Indian Crwk CIP WatIs_rosmridgeMsl CNans_051920.dkz
B.Satin....Summary Page 6 016 5/18/2020
Page 341 of 2046
Protect ActivIty 17:Retaining Walls
Estimator: Indian Creek CIP Wahs
0
Rieman** PAnt Name Signature f Date
City of Miami Beach
Consultant Name Oscar J.Cruz,P.E.
NOTE:Signature Block is optional,per District preference
Task Task Unit No.of Homs/Unit No:Is! ' TotalComments
No. • Units Sheets Noun
-'emend Requirements
17.1 Key Sheet Sheet 1 8 1 8 Two 60'long walls one at each proposed bus shelter location
17.2 Horizontal Wall Geometry Per Wall 2 4 8
Permanent Proprietary Waite -
17.3 Vertical Wall Geometry Per Wall 0 0 0
17.4 Semi-Standard Drawings Sheet 0 0 0 0
17.5 Wall Plan and Elevations(Control Drawings) Sheet 0 0 0 0
17.6 Details Sheet ) 0 0 0 0
Temporary Prop,Mtsry Walla
17.7 Vertical Wall Geometry Per Wall 0 0 0
r
17.8 Semi-Standard Drawings Sheet 0 0 0 0
17.9 Wall Plan and Elevations(Control Drawings) Sheet 0 0 0 0
r
17.10 Details Sheet 0 0 0 0
CaatU-Plaee Rslsirti g Walls
17.11 Design EA Design 1 12 12 Two 80'long walls one at each proposed bus shelter location
17.12 Vertical Wall Geometry EA Wall 2 6 12
17.13 General Notes Sheet 1 2 1 2
17.14 Well Plan and Elevations(Control Drawings) Sheet 2 12 2 24
17.15 Sections end Details Sheet 1 12 1 12 Special Drainage Details
17.16 Reinforcing Bar List Sheet 0 0 0 0
Indian Creek CIP Walls roadbridgeshest Chrome_051920.xbx
17.Sir-Retaining Walla Page 7 of 8 5/192020
Page 342 of 2046
Prolect Activity 17:Retaining Walls
Tack Task Unit Na.of Found Unit No.Of Total • Comments
No. Units Shasta Hours
Outer Retaining Walls and Bulkheads
17.17 Design EA Design 0 0 0
17.18 Vertical Well Geometry EA Wall 0 0 0
17.19 General Notes,Tables and Misc.Details Sheet 0 0 0 0
17.20 Wall Plan and Elevations Sheet 0 0 0 0
17.21 Details Sheet 0 0 0 0
•
11.litruotures•Retaining Well.Total 6 76
Indian Creek CIP Walls roadbridgeshest__Chrome_051920.xlex
17.Str-Retaining Walls Page B of B 5119f2020
Page 343 of 2046
Attachment B
AMENDMENT No. 5
TO THE PROFESSIONAL
ENGINEERING SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
RIBBECK ENGINEERING, INC.
DATED July 26, 2016
FOR THE PROVISION OF ADDITIONAL ENGINEERING SERVICES FOR
THE INDIAN CREEK DRIVE!STATE ROAD (SR) A1A, 26 STREET TO
41 STREET-FLOOD MITIGATION PROJECT IN THE AMOUNT OF
$350,270.73
This Amendment No. 5 to the Agreement is made and entered this day of
2020, by and between the CITY OF MIAMI BEACH, a municipal corporation existing under
the laws of the State of Florida (the"City"), having its principal offices at 1700 Convention
Center Drive, Miami Beach, Florida 33139, and Ribbeck Engineering Inc., a Florida
Corporation having its principal office at 14335 SW 120 St. #205, Miami, Florida 33146 (the
"Consultant").
RECITALS
WHEREAS, On March 9, 2016, the Mayor and City Commission adopted Resolution
2016-29332 approving a Department Funded Agreement(DFA)between the City and the Florida
Department of Transportation (FDOT) for the cost sharing of a construction project on Indian
Creek Drive from 26th to 41st Streets; and
WHEREAS,On June 8, 2016,the Mayor and City Commission adopted Resolution 2016-
29456, approving the award of a professional services agreement to Ribbeck Engineering, Inc.,
in the total amount of$407,851, to develop the Design Criteria Package (DCP) and conceptual
plans for approximately 0.85 miles of Indian Creek Drive; and
WHEREAS, the"Interim" Phase construction for the underground drainage component,
including drainage pipes ranging in size up to 72 inches in diameter, drainage structures, 24-inch
diameter storm drainage pipes along the side streets, the pump station structure and roadway
drainage system is now substantially completed; and
WHEREAS,on April 26,2017,the Mayor and City Commission adopted Resolution 2017-
29839, authorizing the negotiation of Amendment No. 1 to the Professional Services Agreement
with Ribbeck Engineering, Inc., in the amount of$863,171.92 plus a $86,317.19 contingency,for
a total amount of$949,489.11, to prepare a set of`Interim"construction plans from 25th to 26th
Streets, and 26th to 41st Streets, including side streets along the entire project limits; and
WHEREAS, on October 18, 2017, the Mayor and City Commission adopted Resolution
2017-30070, authorizing the negotiation of Amendment No. 2 to the Professional Services
Agreement with Ribbeck Engineering, Inc., in the amount of$1,056,347.77, plus a $158,452.17
owner's contingency of fifteen percent (15%), for a total amount of$1,214,799.94, to complete
the"Ultimate" Phase final signed and sealed construction plans for the entire project limits; and
WHEREAS, On October 30, 2018, the Mayor and City Commission adopted Resolution
2018-30547, authorizing Amendment No.3 to the Professional Services Agreement with Ribbeck
Engineering, Inc., in the amount of$308,364.46, plus a ten percent(10%)owners contingency in
Page 344 of 2046
Attachment B
the amount of$30,836.05, for a total of$339,196.50; and
WHEREAS, on July 31, 2019, pursuant to ITB No. 2019-231-KB, the City awarded a
contract to Ric-Man Construction Florida in an amount not to exceed $13,636,984, for the Indian
Creek Phase Ill Improvements from 25th to 41st Street(the Project); and
WHEREAS,on September 11,2019,the Mayor and City Commission adopted Resolution
2019-30943, authorizing Amendment No.4 to the Professional Services Agreement with Ribbeck
Engineering, Inc., in the amount of$383,670.00; and
WHEREAS, the City is currently in the construction phase of the project, and additional
services are required; and
WHEREAS, on June 6, 2020, Ribbeck Engineering Inc. submitted a cost proposal for
Amendment No. 5 to the Agreement in the amount of $350,270.73, to provide additional
engineering services for the Project during construction; and
WHEREAS, community representatives have objected to the visibility of the generator at
the proposed location and requested that alternative locations be evaluated, after various
meetings with the community, the City parking lot at 2660 Collins Avenue, P-55 has been
identified as the new proposed location; and
WHEREAS, the relocation of the generator from just north of 29 Street to the alternate
location requires additional geotechnical borings and modifications to the roadway plans,
drainage plans, electrical plans and structural plans; and
WHEREAS, a separate Commission item for the approval of the generator alternate
location is being presented at the June 24, 2020 Commission meeting.
WHEREAS, due to changes in the roadway conditions, additional pavement cores along
Collins Avenue are required to revise pavement design to meet FDOT Standards; and
WHEREAS, due to the complexity of this project, the number of meetings required with
the Community, utility owners, regulatory agencies and the project team has far exceeded the
anticipated contractual requirements; and
WHEREAS, at the request of the Public Works Department, revisions to the seawall plans
were done to satisfy the various regulatory agency comments such as Army Corps of Engineers
and the South Florida Water Management District; and
WHEREAS, the design and construction of the Indian Creek roadway was hinged on the
completion of the seawall project along the waterway which is currently in the permitting phase
and additional design is required to provide necessary structural support for the bus bays; and
WHEREAS, this amendment No 5 in the amount of $350,270.73, including a 20%
allowance for unforeseen design tasks, has been reviewed by staff and was found to be fair and
reasonable.
WHEREAS,this Amendment No. 5, will bring the total contract amount to$3,645,277.28;
and
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
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Attachment B
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this
Amendment No.5.
2. MODIFICATIONS
(a) The Agreement is amended, as provided herein and in Schedule "A" attached
hereto.
(b) In consideration for the services to be performed under this Amendment No. 5, City shall
pay Consultant the not-to-exceed amount of $350,270.73, as provided in schedule "A",
attached hereto.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged and shall remain in
full force and effect.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this
Amendment No. 5.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 5 to be
executed in their names by their duly authorized officials as of the date first set forth above.
ATTEST: CITY OF MIAMI BEACH, FLORIDA
Rafael E. Granado Dan Gelber
City Clerk Mayor
ATTEST: CONSULTANT:
RIBBECK ENGINEERING, INC.
Secretary Principal
Print Name Print Name
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