2003-25384 Reso
RESOLUTION NO. 2003-25384
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE TO
SELECT, NEGOTIATE, AWARD AND REJECT ALL BIDS, CONTRACTS,
AGREEMENTS, PURCHASE ORDERS, CHANGE ORDERS AND GRANT
APPLICATIONS; RENEW EXISTING CONTRACTS WHICH MAY EXPIRE; TERMINATE
EXISTING CONTRACTS AS NEEDED; FROM THE LAST COMMISSION MEETING ON
OCTOBER 15, 2003, UNTIL THE FIRST REGULARLY SCHEDULED MEETING ON
NOVEMBER 25,2003, SUBJECT TO RATIFICATION BY THE CITY COMMISSION AT
ITS FIRST REGULARLY SCHEDULED MEETING ON NOVEMBER 25, 2003.
WHEREAS, between the last meeting on October 15, 2003, and the first regularly
scheduled meeting on November 25, 2003, the City Commission will not be in session. During
this period, there may be bids or contracts in excess of the $25,000, which may need to be
rejected, awarded or terminated; and
WHEREAS, the City Commission has historically, during such extended periods between
Commission meetings, assigned the City Manager with the authority to select, negotiate, award
and reject, or renew contracts as needed, subject to ratification by the City Commission; and
WHEREAS, it is therefore requested that the City Manager, or his designee, be authorized
to sign all contracts, agreements, purchase orders, change orders, and grant applications;
renew any existing contracts, for an appropriate period of time; terminate existing contracts, as
needed, from the last Commission meeting on October 15, 2003, until the first regularly
scheduled Commission meeting on November 25, 2003, subject to ratification by the City
Commission at its first regularly scheduled meeting on November 25, 2003; and
WHEREAS, this authorization is necessary to ensure that essential services and projects
continue during the period between the last Commission meeting on October 15, 2003, until the
first regularly scheduled Commission meeting on November 25, 2003, it is recommended that
the City Commission adopt this Resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission authorize the City
Manager, or his designee to select, negotiate, award and reject all bids, contracts, agreements,
purchase orders, change orders, and grant applications; renew existing contracts which may
expire, terminate existing contracts as needed; from the last City Commission meeting on
October 15, 2003, until the first regularly scheduled meeting on November 25, 2003, subject to
ratification by the City Commission at its first regularly scheduled meeting on November 25,
2003.
PASSED and ADOPTED this
15th
day of Octobe
ATa:tP~
City Clerk
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
City Manager authority during the period of October 15, 2003 through November 24, 2003.
Issue:
Shall the City Commission authorize the City Manager, or his designee, with authority to select, negotiate,
renew, award and reject all bids, contracts, agreements, purchase orders, change orders and grant
applications during the period of October 15, 2003 through November 24, 2003?
Item Summarv/Recommendation:
October 15 is the last Commission meeting where the sitting Commission can take official action other than
election related items. Between the last meeting on October 15, 2003, and the first regularly scheduled
meeting on November 25, 2003, the City Commission will meet only for election related items. During this
five-week period, there may be bids or contracts in excess of the $25,000, which may need to be rejected,
awarded or terminated.
Based on the above, it is requested, that the City Manager, or his designee, be authorized to sign all
contracts, agreements, purchase orders, change orders, and grant applications; renew any existing
contracts, for an appropriate period of time; terminate existing contracts, as needed, from the last
Commission meeting on October 15, 2003, until the first regularly scheduled Commission meeting on
November 25, 2003, subject to ratification by the City Commission at its first regularly scheduled meeting on
November 25, 2003.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
I NIA
Financial Information:
Source of
Funds:
D
Finance Dept.
Ci Clerk's Office Le islative Trackin
Gus Lopez, ext. 6641
Si n-Offs:
GL MDB JMG
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AGENDA ITEM
DATE
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
COMMISSION MEMORANDUM
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez . _ f~
City Manager ~,r-- a
A RESOLUTION OF{frHE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE TO
SELECT, NEGOTIATE, AWARD AND REJECT ALL BIDS, CONTRACTS, AGREEMENTS,
PURCHASE ORDERS, CHANGE ORDERS AND GRANT APPLICATIONS; RENEW
EXISTING CONTRACTS WHICH MAY EXPIRE; TERMINATE EXISTING CONTRACTS AS
NEEDED; FROM THE LAST COMMISSION MEETING ON OCTOBER 15, 2003, UNTIL
THE FIRST REGULARLY SCHEDULED COMMISSION MEETING ON NOVEMBER 25,
2003, SUBJECT TO RATIFICATION BY THE CITY COMMISSION AT ITS FIRST
REGULARLY SCHEDULED MEETING ON NOVEMBER 25, 2003.
Date: October 15, 2003
To:
Subject:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
October 15 is the last Commission meeting where the sitting Commission can take official
action other than election related items. Between the last meeting on October 15, 2003,
and the first regularly scheduled meeting on November 25,2003, the City Commission will
meet only for election related items. During this five-week period, there may be bids or
contracts in excess of the $25,000, which may need to be rejected, awarded orterminated.
Based on the above, it is requested, that the City Manager, or his designee, be authorized
to sign all contracts, agreements, purchase orders, change orders, and grant applications;
renew any existing contracts, for an appropriate period of time; terminate existing
contracts, as needed, from the last Commission meeting on October 15, 2003, until the first
regularly scheduled Commission meeting on November 25,2003, subject to ratification by
the City Commission at its first regularly scheduled meeting on November 25, 2003.
Attached is a list of projects that are currently out for bid and/or evaluation process that
may be awarded or rejected.
Since this authorization is necessary to ensure that essential services and projects
continue during the period between the last Commission meeting on October 15, 2003,
until the first regularly scheduled Commission meeting on November 25, 2003, it is
recommended that the City Commission adopt this Resolution.
JMG:MDB:GL
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CIlY MANAGER ANTICIPATED CONTRACT AWARDS
BID 11-01/03 - PURCHASE OF PLUMING SUPPLIES
Purpose: To establish contracts with various vendors for the supply of Plumbing
Equipment, Parts and Supplies to the City on an as needed basis. The term of
contracts shall be from time of award until Sept. 30, 2004. The contracts may be
extended by the Administration for three additional (1) year periods.
Estimated annual amount $150,000.
BID 12-01/03 - PURCHASE OF ELECTRICAL SUPPLIES
Purpose: To establish contracts with various vendors for the supply of Electrical
Supplies to the City on an as needed basis. Term of contract shall be from time of
award until Sept. 30, 2004. The contracts may be extended by the Administration
for three additional (1) year periods.
Estimated annual amount $111,000.
BID 51-01/03 - SMOKE EVACUATION FAN AND DAMPER REPLACEMENT
AT THE POLICE STATION
Scope of Work: The work specified in the Bid consists of furnishing all labor,
machinery, tools, means of transportation, supplies, equipment, materials, and
services necessary for the smoke evacuation fans and dampers replacement at
the police station. Contractor shall furnish all fans, dampers, duct work, access
panels, controls, electrical, equipment, engineering drawings and permits
necessary to successfully complete the work.
Estimated annual amount $39,200
BID 67-01/03 - CONCRETE RESTORATION AND REPAIRS TO THE CIlY
OF MIAMI BEACH 17TH STREET PARKING GARAGE
Scope of Work: The work specified in this bid consists of furnishing all materials,
labor, equipment, supervision, mobilization, overhead & profit required to
provide concrete restoration and repairs to the 17th Street Parking Garage. There
will be 3 different types of repairs:
.
Cracks in beams: Repairs to small cracks generally in the mid-span of the
joists at all levels of the garage. All of these cracks need to be repaired as
per the manufacturer recommendations (Sika or equal).
.
Spalling repairs: Repairs are needed throughout the parking facility.
Spalls and poorly repaired concrete areas require properly repaired
sections of concrete. A proper repair requires removal of existing concrete,
cleaning of corroded reinforcing steel, and replacement with a Polymer
modified cementitious patching material selected to be compatible with
the surrounding concrete and with it's intended use or exposure.
.
Waterproofing: Waterproofing is needed on the storage room, roof level,
located on the west area of the parking garage. The waterproofing has lost
its integrity and needs to be repaired.
Estimated Construction Cost: $300,000
BID 41-02/03 -INSPECTION AND MAINTENANCE SERVICES FOR PUMP
CONTROL, TELEMETERING, AND GENERAL CONTROL EQUIPMENT FOR
THE SEWAGE STATIONS.
Scope of Work: The work specified in this bid consists of furnishing all labor, machinery,
tools, means of transportation, supplies, equipment, materials, services necessary for
providing inspection and maintenance services for pump control, telemetering, and
general control equipment for the City of Miami Beach. The work covered by these
specifications is the field inspection and maintenance of the pump control and
telemetering equipment at several pumping stations and the central control station. The
inspection and maintenance service shall include the replacement, repair, adjustment
and/or recalibration of the equipment and its components. All work shall be in
accordance with the equipment manufacturer's recommendations.
Estimated Budget in the Bid: $75,000.00
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CONTRACT AW ARDS.doc