2003-25387 Reso
,
RESOLUTION NO. 2003-25381:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, TO CONSIDER WAIVER, BY
517THS VOTE, OF THE COMPETITIVE BIDDING AND APPRAISAL
REQUIREMENTS; AS REQUIRED BY SECTION 2-367(E) OF THE
CITY OF MIAMI BEACH CODE APPROVING AND AUTHORIZING
THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH
SALVATION ARMY, MIAMI RESCUE MISSION, MIAMI-DADE
COUNTY HOMELESS ASSISTANCE CENTER, ST. LUKE'S
ADDICTION TREATMENT CENTER AND AUTHORIZE THE
ADMINISTRATION TO ADD OTHER HOMELESS SHELTER
PROVIDERS AS THEY BECOME AVAILABLE AND AS
IDENTIFIED FOR UP TO $150,000 TO PROVIDE EMERGENCY
SHELTER BEDS TO THE CITY OF MIAMI BEACH'S HOMELESS
POPULATION.
WHEREAS, the City has the necessity of providing emergency shelter
beds and case management services to Miami Beach homeless individuals;
and
WHEREAS, additional emergency shelter beds will expedite the
placement of homeless individuals and reduce the incidence of homeless in
Miami Beach; and
WHEREAS, the demand for shelter beds throughout Miami-Dade County
exceeds the availability; and
WHEREAS, Salvation Army, Miami Rescue Mission, Miami-Dade
County Homeless Assistance Center, St. Luke's Treatment Addiction Center
are qualified and licensed non-profit agencies that provide emergency housing
and supportive services to the needy homeless; and
WHEREAS, each shelter provides varying support services meant to
address the varied needs of people facing homelessness, therefore enabling
shelter placements based on individual need and circumstance; and
WHEREAS, contracting with Salvation Army, Miami Rescue Mission,
Miami-Dade County Homeless Assistance Center, St. Luke's Treatment
Addiction Center, and other shelters as identified will fill the immediate need
for additional shelter beds for the City of Miami Beach's homeless
population; and
WHEREAS, the City desires to enter into an agreement with Salvation
Army, Miami Rescue Mission, Miami-Dade County Homeless Assistance
Center, St. Luke's Treatment Addiction Center and authorize the
Administration to add and negotiate with other homeless shelter providers as
identified to provide shelter for Miami Beach homeless individuals and has
appropriated funds for this purpose in the amount of up to $150,000.
WHEREAS, the City required competitive bid process would add a
detrimental time delay to the emergency shelter bed process that would
hamper the homeless outreach effort and the priority policy implementation of
the Mayor and City Commission and waiving the competitive bid process is
the best interest of the City; and
WHEREAS, the Administration has performed a broad solicitation of
vendors to provide emergency shelter beds so as to identify contracting
opportunities for as many providers as possible in the recommended action.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
that the Mayor and City Commission of the City of Miami Beach, Florida by
517th vote approve waiving the competitive bid requirements as being in the
best interest of the City of Miami Beach and authorize the City Manager to
execute agreements with Salvation Army, Miami Rescue Mission, Miami-
Dade County Homeless Assistance Center and St. Luke's Treatment
Addiction Center further authorize the Administration to add and negotiate
with interested shelter bed providers if they become available for up to
$150,000, to provide emergency shelter beds for the City of Miami Beach's
homeless population, with funding from Resort Tax ds.
PASSED AND ADOPTED this 15th da
,2003.
MAYOR
A~r Pat4<<
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
~.
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City Aft Date
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution waiving, by 5/7ths vote, competitive bidding and authorizing the City Manager to execute an
agreement with Salvation Army, Miami Rescue Mission, Miami-Dade County Homeless Assistance Center,
St. Luke's Addiction Treatment Center and other identified shelters for up to $150,000 for the provision of
emergency shelter beds to the City of Miami Beach's homeless population with funding to be provided from
Resort Tax Funds.
Issue:
Shall the City of Miami Beach approve and authorize the City Manager to execute an agreement with
Salvation Army, Miami Rescue Mission, Miami-Dade County Homeless Assistance Center, St. Luke's
Treatment Addiction Center and other identified shelters for up to $150,000 for the provision of emergency
shelter beds to the City of Miami Beach's homeless population to aggressively pursue homeless outreach
and to reoort back to the Finance and CitYWide Proiects Committee in three months.
Item Summary/Recommendation:
The Commission has authorized the use of $150,000 to aggressively expand our homeless outreach
efforts and to report back to the Finance and Citywide Projects committee in the first quarter of the year.
At present, the City has one shelter bed provider under contract. I n order to assure available beds in a timely
fashion, the Administration is recommending contracts with multiple providers and the waving of competitive
bidding to expedite the contracts. From a survey of emergency bed providers, four have been identified that
will offer beds to the city. Contracting with Salvation Army, Miami Rescue Mission, Miami-Dade County
Homeless Assistance Center and St. Luke's Addiction Treatment Center will fill the gap for additional beds
and reduce the incidence of homelessness in Miami Beach. The Administration is also seekina authorization
to add other interested shelter bed oroviders if thev should become available to maximize shelter
oooortunities. Furthermore, the varying supportive services among providers will enable the Neighborhood
Services Department to place homeless clients based on their individual needs for supportive services,
therefore ensuring more successful placements and the elimination of homelessness.
Advisory Board Recommendation:
I NIA
Financial Information:
Source of Amount Account Approved
Funds: 1 150,000 Resort Tax Funds
D 2
3
4
Finance Dept. Total
City Clerk's Office Legislative Tracking:
I Vivian P. Guzman
Si n-Ofts:
Department Director
~
City Manager
City Manager
AGENDA ITEM
R.111
DATE /0 -/5 -M
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139
WWN.ci.miami-beach.fi.us
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez \v~'
City Manager 0 U
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, WAIVING, BY 5/7THS VOTE, COMPETITIVE
BIDDING AND APPRAISAL REQUIREMENTS; AS REQUIRED BY
SECTION 2-367(E) OF THE CITY OF MIAMI BEACH CODE APPROVING
AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH SALVATION ARMY, MIAMI RESCUE MISSION,
MIAMI-DADE COUNTY HOMELESS ASSISTANCE CENTER, ST. LUKE'S
ADDICTION TREATMENT CENTER, AND AUTHORIZE THE
ADMINISTRATION TO ADD OTHER HOMELESS SHELTER PROVIDERS
AS THEY BECOME AVAILABLE AND AS IDENTIFIED FOR UP TO
$150,000 FOR THE PROVISION OF EMERGENCY SHELTER BEDS TO
THE CITY OF MIAMI BEACH'S HOMELESS POPULATION TO
AGRESSIVEL Y PURSUE HOMELESS OUTREACH WITH FUNDING TO
BE PROVIDED FROM RESORT TAX FUNDS.
Date: October 15, 2003
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Currently, the City of Miami Beach contracts with the Salvation Army for 15 guaranteed
emergency shelter beds. Our homeless plan calls for maintaining the existing beds and
adding more emergency and/or transitional beds, as needed. However, the process for
Requests for Proposals, including the selection of an evaluation committee and the actual
recommendation, may take an additional one to two months. The Neighborhood Services
Department has found that the occupancy of the City's contracted beds at the Salvation
Army to be at or near 100% on a daily basis. This indicates a strong need to contract with
other providers that can offer identical or similar emergency shelter beds with case
management services. In order to continue and enhance the City's aggressive homeless
outreach and placement, there is an immediate need to fill the gap for additional beds.
Contracting with Salvation Army, Miami Rescue Mission, Miami-Dade County Homeless
Assistance Center, St. Luke's Addiction Recovery Center will fill the gap for additional beds
and reduce the incidence of homelessness in Miami Beach. However, the Administration is
also seeking authorization to add other interested shelter bed providers if they should
become available to maximize shelter opportunities.
Commission Memorandum
October 15, 2003
Page 2 of 3
Based on our recent survey with the City's homeless outreach and placement efforts, the
additional resources will augment existing beds as well as our ability to expedite
placements. This will allow the City to further expand the Continuum of Care necessary in
treating the issues of homeless persons. The Continuum of Care is a model based on the
understanding that homelessness is not caused merely by a lack of shelter, but involves a
variety of underlying, unmet needs - physical, economic and social. The Continuum is a
coordinated community-based process that provides outreach and assessment,
emergency shelter as an alternative to the streets, transitional housing with appropriate
supportive services Gob training/placement, childcare, substance abuse treatment, mental
health services) and permanent housing.
The Commission has authorized the use of up to $150,000 from Resort Tax Funds
currently available to contract for emergency shelter beds. These funds will be allocated
through a Professional Services Agreement between the City of Miami Beach and
Salvation Army, Miami Rescue Mission, Miami-Dade County Homeless Assistance Center
and St. Luke's Addiction Treatment Center, as beds are needed and vacancies identified
so as to ensure that there is not interruption in services. While the shelters listed represent
only a portion of all available providers, these are the providers most likely to have
available beds for contract. A list of all shelter providers identified by the Miami-Dade
County Homeless Trust which include their capacity and waiting list information is attached.
The cost for these beds varies from $15.00 to $32.00 depending on the support services
provided by the shelter. The typical bed costs for each provider are:
* Miami Rescue Mission - $15 per day, per bed for three meals, shelter and program
participation
* Salvation Army - $15.45 per day, per bed for three meals, shelter and case
management assistance services
* Miami-Dade County Homeless Assistance Center - $25 per day, per bed for three
meals, shelter and case management services
* St. Luke's Addiction Treatment Center - $32 per day, per bed for three meals, shelter
and addiction treatment services
The need to contract with more than one provider is based on the availability and type of
beds for each provider. The Neighborhood Services Department conducts a
comprehensive assessment of each homeless client to determine the factors leading to
his/her homelessness. Each of the shelter providers listed provide varying degrees of
service levels and employ different service models. The Department seeks to utilize a
comprehensive case management model to match each homeless client with the shelter
best suited to meet his/her particular needs. Doing this best ensures a successful
placement and the ultimate elimination of homelessness for the client.
Commission Memorandum
October 15, 2003
Page 3 of 3
The Administration recommends that the City authorize the City Manager to enter into an
agreement with Salvation Army, Miami Rescue Mission, Miami-Dade County Homeless
Assistance Center, St. Luke's Addiction Treatment Center and other identified shelters in
order to secure additional emergency shelter beds.
Upon commission approval, the Administration will negotiate contracts with all four of the
providers to establish a base level of emergency beds that will be available to the city.
A\2003\OCT15\CONSENTlCommMemoEmergencyHsg.doc
PROVIDER
1--......1 _ MIAMI-DADE
~IVIELE~~
-r R .... S -r
Primary Care Daily Bed Availability Report
Reporting for OCTOBER 14, 2003
TOTAL TOTAL
CONTRACTED ACTIVE
BEDS: CLIENTS:
PENDING
CLIENTS:
TOTAL
AVAILABLE
BEDS
Be)tWrw:a.fF~lil
Better Wa /H.A.R.T. /DCF/nontrust
Camilus/Villas,2000 SHP
J.E.5.C.A./98 SHP
New Ho e C.O.R.P.5/F&B
New Horizons 99SHP /Women with Children Program
Riverside House/ 2002 SHP
Riverside House/F&B
St. Lukes/F&B
SUBTOTAL:
5
45
30
16
10
10
12
4
204
5
45
30
16
10
9
12
4
o
o
6
o
o
II
I
o
I
22
1
o
o
o
o
o
o
o
o
2
SUBTOTAL:
Citrus Hlth Netwrk/KIV A/2002 SHP 14 13 23 0
Citrus Hlth Netwrk/Shaman/2001 SHP 24 24 22 0
Citrus Hlth Netwrk/Crisis Ou lacement 12 12 21 0
Dou las Gardens/F&B 20 20 6 0
Fellowshi House/F&B 12 10 2 0
Fellowshi House/Safe Haven/95 SHP 14 13 3 0
New Horizons/F&B 20 20 0 0
New Horizons/P.A.T.H./State Beds 10 7 3 0
SUBTOTAL: 126 119 80 0
Salvation Army/Here's Hope/2001 SHP
SUBTOTAL:
Lutheran Svcs/New Da /2002 SHP 20 21 0 0
New Life Famil Shelter/Non-Trust 48 32 15 0
Lutheran Services/PIN North/South 50 50 0 0
Camillus South Dade - Court Yards/2000 SHP 35 32 19 0
Camillus South Dade- Families/H.A.F.B,96 SHP** 152 146 32 0
SUBTOTAL: 928 731 192 88
GRAND TOTAL: 1425 1006 383 93
EMERGENCY SHELTER BED A V AILABIL TY REPORT
DATE: OCTOBER 14,2003
PROVIDER TOTAL BEDS ACTIVE PENDING AVAILABLE
Males
Females
Families
Homeless Assistance Center II
Males
Females
Families
The Salvation Army
Veterans
Males
f'emales/Families
Camillus Health ConcernfProject Dade Cares
10
20
30
7
10
20
27
7
8
3
o
1
1
o
o
3
o
o
3
TOTAL EMERGENCY:
10/14/2003 NOTES/COMMENTS
**Please contact Mike Pimentel to place people on the pending list.
**Please note that the MetatherapylH.A.F.B. 96 SHP is contracted for 160 beds.
However, due to construction, only 152 are available at this time.
759
744
'.'Please note that Riverside House's 2000 SHP is contracted for 19 beds.
However, due to pending linens and mattresses, only 10 are available at this time.