Resolution 2020-31365 RESOLUTION NO., 2020-31365
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR HIS
DESIGNEE, TO SELECT, NEGOTIATE, AWARD AND REJECT ALL BIDS,
CONTRACTS, AGREEMENTS, AND GRANT APPLICATIONS; RENEW EXISTING
CONTRACTS WHICH MAY EXPIRE; AND TERMINATE EXISTING CONTRACTS,
AS NEEDED, FROM THE LAST COMMISSION MEETING ON JULY 29, 2020,
UNTIL THE FIRST REGULARLY SCHEDULED MEETING ON SEPTEMBER 16,
2020, SUBJECT TO ULEIDIMEETON BY THE CITY ING ON SEPTEMBER 16,I
20 ON AT ITS FIRST
REGULARLY SCHED
WHEREAS, between the City Commission meeting on July 29, 2020, and the first regularly
scheduled City Commission meeting on September 16, 2020, the City Commission will be in recess
and is not scheduled to be in session; and
WHEREAS, during this period there may be bids or contracts in excess of the $100,000 for
goods and services or $300,000 for construction, which may need to be issued, rejected, awarded,
or terminated; and
WHEREAS, the City Commission has historically, during its August recess, authorized the
City Manager to, as needed, select, negotiate, award and/or reject bids, execute contracts and
agreements, submit grant applications, renew existing contracts that may expire, and terminate
existing contracts, subject to subsequent ratification by the City Commission; and
WHEREAS, it is therefore requested that the City Manager, or his designee,
be authorized
to, as needed, select, negotiate, award, and/or reject all bids, execute contracts and agreements,
submit grant applications, renew existing contracts that may expire, and terminate existing contracts,
during the recess period between the City Commission meeting on July 29, 2020 and the first
regularly scheduled City Commission meeting on September 16, 2020, subject to ratification by the
City Commission at its first regularly scheduled meeting on September 16, 2020.
NOW,THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize
the City Manager, or his designee, to select, negotiate, award and/or reject all bids, execute
contracts and agreements, submit grant applications, renew existing contracts that may expire,
and terminate existing contracts, as needed, during the recess period between the City
Commission meeting on July 29, 2020 and the next regularly scheduled City Commission
meeting on September 16, 2020, subject to ratification by the City Commission at its regularly
scheduled meeting on September 16, 2020.
I
PASSED AND ADOPTED this 0day of /1111‘( 2020.
Dan Gelber, Mayor
ATTEST:
APPROVED AS TO
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6 2 1 &FOR EXECUTION
R ael E. Granado, City Clerk
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City Attorney D
INCORPo ORATED;
Resolutions- R7 S
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: July 29,2020
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR
HIS DESIGNEE, TO SELECT, NEGOTIATE, AWARD AND REJECT ALL
BIDS, CONTRACTS, AGREEMENTS, AND GRANT APPLICATIONS;
RENEW EXISTING CONTRACTS WHICH MAY EXPIRE; AND TERMINATE
EXISTING CONTRACTS, AS NEEDED, FROM THE LAST COMMISSION
MEETING ON JULY29,2020, UNTIL THE FIRST REGULARLY SCHEDULED
MEETING ON SEPTEMBER 16, 2020, SUBJECT TO RATIFICATION BY
THE CITY COMMISSION AT ITS FIRST REGULARLY SCHEDULED
MEETING ON SEPTEMBER 16, 2020.JOINT CITY COMMISSION AND
REDEVELOPMENT AGENCY
RECOMMENDATION
Approve the resolution authorizing the City Manager or designee, to select, negotiate, award
and reject all bids, contracts, agreements, and grant applications; renew existing contracts which
may expire; and terminate existing contracts, as needed, from the last commission meeting on
July 29, 2020, until the first regularly scheduled meeting on September 16, 2020, subject to
ratification by the City Commission at its first regularly scheduled meeting on September 16,
2020.
BACKGROUND/HISTORY
Annually, during the time the City Commission is in summer recess, typically between the last
meeting in July and the first meeting in August, the City Manager, or designee, is authorized via
Resolution to select, negotiate, award and reject all bids, contracts, agreements, and grant
applications; renew existing contracts which may expire; and terminate existing contracts, as may be
needed for the operation of the City. All approvals executed by the City Manager under said
resolution is presented to the City Commission for ratification at its next regular meeting in
September.
ANALYSIS
This item is necessary to ensure that essential services and projects continue during the period
during which the City Commission is in recess. The items approved by the City Manager are
generally necessary for maintenance, repair and operational (MRO) needs and may include:
issuance, award, rejection of solicitations; contract approval, renewal or termination; grant
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applications; and other items necessary for routine business operations.
Based on the above, it is requested, that the City Manager, or his designee, be authorized to sign
all contracts, agreements, and grant applications; renew any existing contracts and terminate
existing contracts, as needed, from the last Corrmission meeting on July 20, 2020, until the first
regularly scheduled Commission meeting on September 16, 2020, subject to ratification by the City
Commission at its first regularly scheduled meeting on September 16,2020.
CONCLUSION
I recommend approval of the resolution to continue and expedite the business operations of the
City during the time that the City Commission is in recess.A report of all items approved will be
presented for ratification at the first regular City Commission meeting in September.
Applicable Area
Citywide
is this a"Residents Right Does this item utilize G.O.
to Know" items pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Legislative Tracking
Procurement
ATTACHMENTS:
Description
o Resolution
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