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Resolution 2020-31363
RESOLUTION NO. 2020-31363 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACTING IN ITS CAPACITY AS THE GOVERNING BODY OF THE BISCAYNE POINT SECURITY GUARD SPECIAL TAXING DISTRICT, ADOPTING THE OPERATING BUDGET FOR THE BISCAYNE POINT SECURITY GUARD SPECIAL TAXING DISTRICT FOR FISCAL YEAR 2021. WHEREAS, the Mayor and Commission of the City of Miami Beach and Miami-Dade County Board of County Commissioners ("County")approved the creation of the Biscayne Point Security Guard Special Taxing District("Special Taxing District") pursuant to City Resolution No. 90-19919 and County Ordinance No. 90-52, as amended by City Resolution 2006-26201 and County Ordinance No. 07-62, to provide 24-hour security guard service to Biscayne Point; and WHEREAS, the Special Taxing District is located entirely within the City of Miami Beach ("City"), and Section 18-3.1 of the Code of Miami-Dade County provides that for a special taxing district located entirely within municipal boundaries, the County may designate the governing body of the municipality as the governing body of the special taxing district, subject to a majority vote of the qualified electors residing in the district; and WHEREAS, a special election was conducted within the Special Taxing District on January 23, 2018, which resulted in the approval of the transfer of control of the Special Taxing District from the County to the City by a majority vote of the qualified electors residing in the Special Taxing District; and WHEREAS, on February 14, 2018, the Mayor and City Commission adopted Resolution • No. 2018-30185, expressing the City's intent to use the uniform method for collecting the non-ad valorem assessments to be levied within the Special Taxing District, for the provision of continued operation and maintenance of the Special Taxing District, including but not limited to, the making of infrastructure and security improvements as authorized by Section 197.3632, Florida Statutes, because this method will allow such special assessments to be collected annually, commencing for the fiscal year beginning October 1, 2020, in the same manner as provided for ad valorem taxes; and WHEREAS, for the purpose of providing security services within the Biscayne Point Security Guard Special Taxing District, a budget has been developed to fund projected Fiscal Year 2021 operating expenditures. Page 1841 of 2461 NOW, THEREFORE, BE• IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, that the Mayor and City Commission, acting in its capacity as the governing body of the Biscayne Point Security Guard Special Taxing District, hereby adopt the Fiscal Year 2021 Operating Budget for the Biscayne Point Security Guard Special Taxing District, as detailed in Attachment A and summarized below: Revenues • Non-Ad Valorem Assessments $221,000 Total $221,000 Expenditures Security Services $ 181,500 Utilities 6,000 Janitorial Services 1,200 Guardhouse Repairs and Maintenance 1,200 Contingencies 3,000 OIG Set-aside 1,000 Property Mgmt. Internal Service Charges 27,100 Total $ 221,000 PASSED AND ADOPTED this 29th day of July, 2020. ATTEST: Dan Gelber, Mayor 4SE 3, Zvia afae . Granado, City Clerk APPROVED AS TO FORM AND LANGUAGE AND FOR EXECUTION �•os-y.. t�Fes'•. i • IN[ORP%'ORAIED 1� 2( [2o City Attorney NV__ Date c�i2o Page 1842 of 2461 Resolutions-R7 Q MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: July 29,2020 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACTING IN ITS CAPACITY AS THE GOVERNING BODY OF THE BISCAYNE POINT SECURITY GUARD SPECIAL TAXING DISTRICT,ADOPTING THE OPERATING BUDGET FOR THE BISCAYNE POINT SECURITY GUARD SPECIAL TAXING DISTRICT FOR FISCAL YEAR 2021. RECOMMENDATION See attached Memorandum. Applicable Area • Citywide is this a"Residents Right Does this item utilize G.O. to Know" item,pursuant to Bond Funds? City Code Section 2-14? Yes No Legislative Tracking Office of Management and Budget ATTACHMENTS: Description © Memo- FY 2021 Biscayne Point Budget o Resolution Page 1836 of 2461 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gav COMMISSION MEMORANDUM TO: Mayor Dan Gelber and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: July 29, 2020 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,ACTING IN ITS CAPACITY AS THE GOVERNING BODY OF THE BISCAYNE POINT SECURITY GUARD SPECIAL TAXING DISTRICT,ADOPTING THE OPERATING BUDGET FOR THE BISCAYNE POINT SECURITY GUARD SPECIAL TAXING DISTRICT FOR FISCAL YEAR 2021. ADMINISTRATION RECOMMENDATION Adopt the Resolution which establishes the operating budget for the Biscayne Point Security Guard Special Taxing District for Fiscal Year 2021 in the amount of$221,000, subject to adoption of the FY 2021 non-ad valorem assessment roll of$676.88,per Residential Unit,for the cost of continued operation and maintenance of the Special Taxing District, including but not limited to the making of infrastructure and security improvements. BACKGROUND In 1990, the Mayor and City Commission of the City of Miami Beach and the Miami-Dade County Board of County Commissioners approved the creation of a Special Taxing District pursuant to City Resolution No. 90-19919 and County Ordinance No. 90-52 to provide 24-hour security guard service to Biscayne Point. Thereafter, in 2006 and 2007, respectively, the City's Mayor and City Commission and the Miami-Dade County Board of County Commissioners approved an amendment to the Special Taxing District in City Resolution No.2006-26201 and County Ordinance No. 07-62 to provide for increased services, including the installation of cameras and a recording device in the guardhouse. Pursuant to a Miami-Dade County Charter Amendment approved by the electorate on November 8, 2016, County Ordinance No. 16-14 was given effect which created a new Section 18-3.1 in the Miami-Dade County Code.This new County Code section provided,in part,that by joint resolutions of the Board of County Commissioners and the governing body of a municipality, the governing body of a municipality may be designated as the governing body of an existing Special Taxing District located entirely within the boundaries of such municipality, subject to a majority vote of the qualified electors residing in the Special Taxing District at an election called by and conducted as provided by the Board of County Commissioners and with the County Tax Collector and Property Appraiser would be needed to effectuate a transfer of control. On January 23, 2018, the voters of the District approved the transfer of control of the Security Guard Special Taxing District to the City. As a result of this vote, and pursuant to the terms of the Page 1837 of 2461 FY 2021 Biscayne Point Budget July 29, 2020 Page 2 of 3 Transfer Agreement executed between Miami-Dade County and the City of Miami Beach,the City became the governing body of the Special Taxing District, as no contest of the election was filed pursuant to Section 102.168 of the Florida Statutes. FY 2021 represents the third year of the City acting as the governing body of the Biscayne Point Security Guard Special Taxing District. The City of Miami Beach intends to use the uniform method for collecting non-ad valorem assessments for the provision of continued operation and maintenance of the Special Taxing District, including but not limited to, the making of infrastructure and security improvements as authorized by Section 197.3632, Florida Statutes, because this method will allow such special assessments to be collected annually,commencing for the fiscal year beginning October 1,2020,in the same manner as provided for ad valorem taxes. PROCEDURE The non-ad valorem assessment roll and operating budget for this Special Taxing District must be adopted in accordance with Florida Statutes. This procedure requires that this Resolution be considered immediately after adoption of the non-ad valorem assessment roll for the District(see accompanying Non-Ad Valorem Assessment Roll agenda item for details). ANALYSIS The FY 2021 budget for the Biscayne Point Security Guard Special Taxing District is $221,000, which represents a 0.9%,or$2,000,decrease from the District's FY 2020 operating budget and is comprised of the following line expenditures: Items Included in FY 2021 Expenditures $ Contracted Security Guard Services for District 181,500 Utilities(Water,Sewer,Storm Water,Electricity,Telephone) 6,000 Janitorial Services 1,200 Guardhouse Repairs and Maintenance 1,200 Contingencies(based on budgeted ooliedion allowance) 3.000 OIG Set-aside(based on 0.5%of budgeted contracts) 1,000 Property Management Internal Service Charges 27,100 Total $221,000 In order to continue to provide the current level of security required by this Special Taxing District, the Administration recommends the proposed FY 2021 non-ad valorem assessment of$676.88,per Residential Unit, for real property located within the boundaries of the Biscayne Point Security Guard Special Taxing District commencing FY 2021, which will fund the FY 2021 budget for this Special Taxing District.This non-ad valorem assessment is$9.27, or 1.4%, less than the adopted FY 2020 non-ad valorem assessment of $686.15, per Residential Unit, and would generate proceeds of approximately$221,000. Page 1838 of 2461 FY 2021 Biscayne Point Budget July 29, 2020 Page 3 of 3 CONCLUSION The City Commission, acting in its capacity as the governing body of the Biscayne Point Security Guard Special Taxing District, should adopt the attached Resolution which adopts the FY 2021 operating budget of$221,000 for the Biscayne Point Security Guard Special Taxing District. Attachment A— Biscayne Point Budget JLM/JW/TOS Page 1839 of 2461 Attachment A FY 2021 Biscayne Point Special Taxing District Budget FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Actuals Actuals Actuals Budget Budpt $Variance %Variance FY 2021 Budget vs FY 2021 Budget vs (MIAMI-DADE (MIAMI-DADE (CITY OF MIAMI (CITY OF MIAMI (CITY df MIAMI FY 2020 Adopted FY 2020 Adopted COUNTY) COUNTY) BEACH) BEACH) BEACH) REVENUES Special Assessments 223,437 238,073 244,896 220,000 218,000 (2,000) -0.9% Special Assessment Collection Allowance 0 0 0 3,000 3,000 0 0.0% Interest 442 1,223 554 0 0 0 0.0% Other/Miscellaneous 0 D 18,620 0 0 0.0% Fund Balance/Retained Earnings III D 0• 0 0 0 0 0.0% Total $ 223,879 $ 239,296 $ 264,070 $ 223,000 $ 221,000 $ (2,000) -0.9% EXPENDITURES Utilities(Water,Sewer,Storm Water,Electricity,Telephone)(2) 2,395 4,717 3,619 5,000 6,000 1,000 20.0% Janitorial Services 131 91.8 825 1,599 4,000 1,200 (2,800) -70.0% Repairs&Maintenance 14) 524 851 1,077 5,000 1,200 (3,800) -76.0% Security Camera System Upgrade 0 0 0' 0 0 0 0.0% Security Guard Services 151 190,642 192,876 170,361 176,000 181,500 5,500 3.1% Advertising 429 2,163 11,899 0 0 0 0.0% Other Operating Expenditures 365 205 10 0 0 0 0.0% Contingencies(based on collections allowance) 0 0 0 3,000 3,000 0 0.0% Property Mgt Internal Service Charges 151 17,058 20,541 30,000 30,000 27,100 (2,900) -9.7% OIG Funding Set-Aside(1) 0 0 0 0 1,000 1,000 100.0% Total $ 212,330 $ 222,178 $ 218,565 $ 223,000 $ 221,000 $ (2,000) -0.996, surplus/(Shortfall) $ 11,549 $ 17,118 $ 45,505 $ 0 $ 0 Number of Units(per Miami-Dade County Property Appraiser)1'1 327.00 327.50 327.50 325.00 32650 1.50 0.5% $Assessment Rate/Unit $ 710.87 $ 756.89 $ 766.41 $ 686.15 $ 676.88 $ (9.27) -1.4% Footnotes: I11 Carryforward of funds from FY 2020 to complete security camera system update project 12)Utilities projections based on current year projections 131 FY 2021 janitorial services based on proposed amendment to janitorial services agreement to Include services at guardhouse at a rate of$22.52/week(based on one hour of service per week) III FY 2021 repairs and maintenance budget based on unforeseen repairs and maintenance of equipment that may be necessary throughout the fiscal year 151 FY 2021 security guard services based on current hourly rate of$20.71 for services provided 24 hours/day,7 days/week 161 Includes approximately 16%of the split-funded Administrative Officer position and indirect costs associated with the operations of the special taxing district 17I Set-aside for OIG Funding based on 0.5%of budgeted contracts in accordance with Ordinance 2020-4325 adopted by the City Commission on January 15,2020 151 Based on number of units provided by the Miami Dade Property Appraiser for FY 2021 Page 1840 of 2461