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Resolution 2020-31404R E S O L U T IO N N O . 2020-31404 A RESOLUTION OF THE MA VOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE A LANDSCAPE MAINTENANCE MEMORANDUM OF AGREEMENT ("MMOA") BETWEEN THE CITY OF MIAMI BEACH ("CITY") AND SUKKAH MIAMI BEACH ACQUISITIONS LLC, A DELAWARE LIMITED LIABILITY COMPANY ("OWNER"), TO DESIGN, CONSTRUCT, AND INSTALL LANDSCAPING AND ASSOCIATED IMPROVEMENTS ("IMPROVEMENTS") ON THE PROPERTY AND IN CERTAIN PORTIONS OF THE PUBLIC RIGHT-OF-WAY ABUTTING THE PROPERTY, LOCATED AT 4000 COLLINS AVENUE ("PROPERTY"); AND FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE A DECLARATION OF RESTRICTIVE COVENANTS TO TRANSFER RESPONSIBILITY OF THE LANDSCAPING IMPROVEMENTS AND MAINTENANCE COSTS ASSOCIATED WITH THE MMOA TO THE OWNER, IN CONNECTION WITH THE REDEVELOPMENT OF THE PROPERTY AS A HOTEL DEVELOPMENT. WHEREAS, «GU Z//5K:Z­«u R+QQZG )KZ8 K F UZ:G -:í +KüK«K%­ü HHNu Z .U5Z¢Z~U HK8 K«UJ HKZEK5K«} N%8 /Z­}u Kü «GU %¢­U~ %Y «GU /~%/U~«} 5%:Z«UJ Z« oBBB N%55K­ü -=U­+Uu Zü KJ U­«KYKUJ E} )KZ8 Kk.ZJ U N%+­«} 3 %5K% ;%M Bqks qqCkBBAkAr s B c«GU hN%­«K­U­«Z5 1 %«U5hnb Z­J WHEREAS, «GU %¢­U~ GZü %E«ZK­UJ :U~«ZK­ J U=U5%/8 U­« Z//~%=Z5ü Y~%8 «GU NK«} K­ :%­­U:«K%­ ¢K«G «GU ~UJ U=U5%/8 U­« %Y «GU /~%/U~«} Zü Z G%«U5 J U=U5%/8 U­«b Z­J WHEREAS, «GU NK«} %Y )KZ8 K F UZ:G +­J U~ 1 Kü«%~K:Z5 7 ~UüU~=Z«K%­ F %Z~J 3 K5U ;%M 1 7F ADkBBr Du ~Uí +Uü«UJ «GZ« «GU /~%/%üUJ J U=U5%/8 U­« Z« «GU N%­«K­U­«Z5 1 %«U5 K­ü«Z55 5Z­J ü:Z/K­V K­ «GU /+E5K: ~KVG«k%Yk¢Z} Zü /Z~« %Y «GU U­GZ­:U8 U­«üb Z­J WHEREAS, «GU NK«} ~Uí +K~Uü «GZ« «GU %¢­U~ J UüKV­u :%­ü«~+:«u Z­J K­ü«Z55 5Z­J ü:Z/K­V Z­J Züü%:KZ«UJ K8 /~%=U8 U­«ü %­ «GU 7 ~%/U~«} Z­J K­ :U~«ZK­ /%~«K%­ü %Y «GU /+E5K: ~KVG«k%Yk¢Z} ZE+««K­V «GU /~%/U~«}u ü+Eü«Z­«KZ55} K­ Z::%~J Z­:U ¢K«G «GU 1 Z~J ü:Z/U 7 5Z­u 7 5Z­«K­V 7 5Z­u 7 5Z­« HKü« Z­J R/U:KYK:Z«K%­üu 9~~KVZ«K%­ 7 5Z­u 9~~KVZ«K%­ R/U:KYK:Z«K%­üu Z­J HKVG«K­V 7 5Z­ ~U=KU¢UJ Z­J Z//~%=UJ E} «GU NK«}b Z­J WHEREAS, «GU %¢­U~ GZü Z//5KUJ «% «GU NK«} Y%~ /U~8 KüüK%­ «% K­ü«Z55 «GU 98 /~%=U8 U­«ü ¢K«GK­ «GU I KVG«k%Ykj Z} -~UZu Z::%~J K­V «% «GU 7 5Z­b Z­J WHEREAS, «GU 3 5%~KJ Z .U/Z~«8 U­« %Y W~Z­ü/%~«Z«K%­ ch3 .P Whn GZü X+~KüJ K:«K%­ %=U~ R«Z«U I %ZJ cRI n AAq j Uü« oA ü« R«~UU«u Y~%8 9­J KZ­ N~UUQ .~K=U «% N%55K­ü -=U­+Uu ¢GK:G Kü 5%:Z«UJ ¢K«GK­ «GU 5K8 K«üb Z­J WHEREAS, /+~ü+Z­« «% «GKü ~Uí +Uü«u 3 P P W GZü Z//~%=UJ «GU J U=U5%/8 U­«iü ~Uí +Uü« Y%~ ¢%~Q ¢K«GK­ oA ü« R«~UU« ~KVG«k%Yk¢Z}b Z­J WHEREAS, 3P P W Z55%¢ü /~K=Z«U JU=U5%/8 U­« «% K­ü«Z55 8 K­K8 Z5 5Z­J ü:Z/K­V Z5%­V +~EZ­ :%~~KJ %~ü Zü /Z~« %Y Z /~K=Z«U JU=U5%/8 U­« /~%XU:«u Zü 5%­V Zü «GU 8 +­K:K/Z5K«} K­=%5=UJ ZV~UUü «% U»U:+«U Z HZ­J ü:Z/U )ZK­«U­Z­:U )U8 %~Z­J +8 %Y -V~UU8 U­« ch))P -n ¢K«G 3P P Wu Z::U/«K­V Y+55 8 ZK­«U­Z­:U ~Uü/%­üKEK5K«} %=U~ «GU 5Z­J ü:Z/UJ Z~UZu Z­J )KZ8 K FUZ:G GZü U»U:+«UJ üU=U~Z5 üK8 K5Z~ ZV~UU8 U­«ü K­ «GU /Zü« ¢GU~U 8 K­K8 +8 5Z­J ü:Z/K­V ¢Zü K­ü«Z55UJ u Z :%/} %Y «GU ))P - Kü Z««Z:GUJ GU~U«% Zü Exhibit "1"; Z­J WHEREAS, «GU NK«}u K­ Z//~%=K­V «GU U­GZ­:UJ ~KVG«k%Yk¢Z} 5Z­J ü:Z/K­V Z­J üKJ U¢Z5Q YUZ«+~Uü Z­J «GU ))P -u ~Uí +K~UJ «GU P ¢­U~ «% U»U:+«U Z JU:5Z~Z«K%­ %Y ~Uü«~K:«K=U :%=U­Z­«ü c«GU h.U:5Z~Z«K%­hn «% ~Uí +K~U «GU P ¢­U~ «% «ZQU %=U~ «GU %E5KVZ«K%­ü Z­J 8 ZK­«U­Z­:U ~Uü/%­üKEK5K«KUü Uü«ZE5KüGUJ K­ «GU ))P - Z­J ~UK8 E+~üU «GU NK«} %Y Z­} :%ü«ü K­:+~~UJ /+~ü+Z­« «% «GU ))P -u Z :%/} %Y «GU ))P - Kü Z««Z:GUJ GU~U«% Zü Exhibit "2"; and WHEREAS, «GU -J 8 K­Kü«~Z«K%­ ~U:%8 8 U­J ü «GU )Z}%~ Z­J NK«} N%8 8 KüüK%­ Z//~%=U «GU ))P -M NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, GU~UE} «GZ« «GU )Z}%~ Z­J NK«} N%8 8 KüüK%­ GU~UE} Z//~%=U Z­J Z+«G%~K_U «GU )Z}%~ Z­J «GU NK«} N5U~Q «% U»U:+«U Z HZ­J ü:Z/U )ZK­«U­Z­:U )U8 %~Z­J +8 %Y -V~UU8 U­« ("MMOA") EU«¢UU­ «GU NK«} %Y )KZ8 K FUZ:G chNK«}hn Z­J R+QQZG )KZ8 K FUZ:G -:í +KüK«K%­ü HHNu Z .U5Z¢Z~U 5K8 K«UJ 5KZEK5K«} :%8 /Z­} chP ¢­U~hnu «% JUüKV­u :%­ü«~+:«u Z­J K­ü«Z55 5Z­J ü:Z/K­V Z­J Züü%:KZ«UJ K8 /~%=U8 U­«ü ch98 /~%=U8 U­«ühn %­ «GU /~%/U~«} Z­J K­ :U~«ZK­ /%~«K%­ü %Y «GU /+E5K: ~KVG«k%Yk¢Z} ZE+««K­V «GU /~%/U~«}u 5%:Z«UJ Z« 4000 N%55K­ü -=U­+U ch7 ~%/U~«}hnb Z­J Y+~«GU~ Z+«G%~K_K­V «GU NK«} )Z­ZVU~ U»U:+«U Z J U:5Z~Z«K%­ %Y ~Uü«~K:«K=U :%=U­Z­«ü «Z« üGZ55 «~Z­üYU~ü ~Uü/%­üKEK5K«} %Y «GU 5Z­J ü:Z/K­V K8 /~%=U8 U­«ü Z­J 8 ZK­«U­Z­:U :%ü«ü Züü%:KZ«UJ ¢K«G «GU MMOA «% «GU %¢­U~u K­ :%­­U:«K%­ ¢K«G «GU ~UJ U=U5%/8 U­« %Y «GU /~%/U~«} Zü Z G%«U5 JU=U5%/8 U­«M l km be PASSED and ADOPTED «GKü JZ} %Y ,2020. 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Bond Funds? ;% ATTACHMENTS: Description Z .~ZY« I Uü%5+«K%­ 2 »GKEK« A k .I -3 W ))P - ¢K«G 3 .P W Z 2 »GKEí « qk .I -3 W .U:5Z~Z«K%­ %Y I Uü«~K:«K=U N%=U­Z­«üM HZ­J ü:Z/K­V 75Z­ü 7 ZVU Ls w %Y AwLL F L O R I D A D E P AR TME N T O F T RAN S P O R TA T IO N LAND S C AP E AND B O ND E D A G G RE GA TE SURF ACE S MA I N T E NAN C E ME MO RAND UM O F A G RE E ME N T W I T H TH E C I T Y O F MI AMI B E A C H This AGREEMENT, entered into on , 20 , by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter called the DEPARTMENT, and the CITY OF MIAMI BEACH, a municipal corporation of the State of Florida, hereinafter called the CITY, and collectively referred to as the PARTIES. RECITALS: A. The DEPARTMENT has jurisdiction over State Road (SR) 112 (West 41° Street) from Indian Creek Drive to Collins Avenue, which is located within the limits of the CITY; and B. The CITY, pursuant to Permit Number 2020-L-691-00005, has drafted design plans for beautification improvements along SR-112 (West 41st Street) from Indian Creek Drive to Collins Avenue, the limits of which are described in the attached Exhibit 'A' (the PROJECT LIMITS), which by reference shall become a part of this AGREEMENT; and C. The CITY will install landscape and bonded aggregate surfaces along SR-112 within the PROJECT LIMITS, in accordance with the design plans for Permit Number # 2020-L-691-00005 (the "Project"); and D. The PARTIES to this AGREEMENT mutually recognize the need for entering into an agreement designating and setting forth the responsibilities of each party with regards to the maintenance of the landscape and bonded aggregate surfaces installed pursuant to the Project; and E. The CITY, by Resolution No. , dated attached hereto as Exhibit 'B', which by reference shall become a part of this AGREEMENT, desires to enter into this AGREEMENT and authorizes its officers to do so. NOW, THEREFORE, for and in consideration of the mutual benefits contained herein and other good and valuable consideration, the PARTIES covenant and agree as follows: Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page 1 of 14 EXHIBIT 1 1 . RE C I T AL S The recitals in this AGREEMENT are true and correct, and are incorporated herein by reference and made a part hereof. 2. ASSIGNMENT OF MAINTENANCE RESPONSIBILITIES The PARTIES agree that the execution of this AGREEMENT shall constitute an assignment of all maintenance responsibilities pertaining to the landscape and bonded aggregate surfaces (collectively the "IMPROVEMENTS") within the PROJECT LIMITS to the CITY upon the DEPARTMENT's issuance of the executed Permit to the CITY. 3. CITY'S MAINTENANCE RESPONSIBILITIES So long as the IMPROVEMENTS remain in place, the CITY shall be responsible for the maintenance of the same. The CITY shall maintain the IMPROVEMENTS in accordance with all applicable DEPARTMENT guidelines, standards, and procedures, which shall include but shall not be limited to the Maintenance Rating Program Handbook, as may be amended from time to time. Additionally, with respect to the landscape, the CITY shall maintain same in accordance with the International Society of Arboriculture standards, guidelines and procedures, the latest edition of the "Maintenance Rating Program", and Index 54 6 of the latest DEPARTMENT Design Standards, as may be amended from time to time. The CITY shall further maintain the IMPROVEMENTS in accordance with the standards set forth in the Project Plans, and in the Project Specifications and Special Provisions. The CITY' s maintenance obligations shall include but not be limited to: 3.1 General Requirements: a. Removing and disposing of litter from PROJECT LIMITS in accordance with all applicable government rules, regulations, policies, procedures, guidelines, and manuals, as amended from time to time. b. Removing and disposing of all trimmings, roots, branches, litter, and any other debris resulting from the activities described by 3.2 through 3.3. Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page 2 of 14 c. Maintaining a service log of all maintenance operations that sets forth the date of the maintenance activity, the location that was maintained, and the work that was performed. d. Submitting Lane Closure Requests to the DEPARTMENT when maintenance activities will require the closure of a traffic lane in the DEPARTMENT's right-of-way. Lane closure requests shall be submitted through the District Six Lane Closure Information System, to the DEPARTMENT' s area Permit Manager and in accordance with the District Six Lane Closure Policy, as may be amended from time to time. 3.2 Landscape and all associated improvements: a. Mowing, cutting and/or trimming and edging the grass and turf within the PROJECT LIMITS. b. Pruning all plant materials, which include trees, shrubs and ground covers, and parts thereof, including all material from private property encroaching into the DEPARTMENT'S Right-of-Way. c. All pruning and trimming will follow the Maintenance Rating Program Handbook which specifically requires no encroachment of trees, tree limbs or vegetation in or over travel way (or clear zone) lower than 14. 5 feet, or lower than 10 feet over sidewalks. d. Removing and properly disposing of dead, diseased or otherwise deteriorated plants in their entirety, and replacing those that fall below the standards set forth in the Project Plans and in the Project Specifications, incorporated herein by reference, and all applicable DEPARTMENT guidelines, standards and procedures, as may be amended from time to time. All replacement materials shall be in accordance with the Project Plans and the Project Specifications and Special Provisions. e. Mulching all plant beds and tree rings. f. Removing and disposing of all undesirable vegetation including but not limited to weeding of plant beds and removal of invasive exotic plant materials. Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page 3 of 14 g. Watering and fertilizing all plants as needed to maintain the plant materials in a healthy and vigorous growing condition. h. Repairing irrigation systems components as needed. Paying for all costs associated therewith. and associated all water use and i. Repairing Paying for therewith. decorative lighting systems as needed. all electricity and all costs associated j . Removing and disposing of litter from roadside and median strips in accordance with all applicable government rules, regulations, policies, procedures, guidelines, and manuals, as amended from time to time. k. Repairing all sidewalks damaged by landscaping found inside and outside the DEPARTMENT's Right-of-Way. l. Removing and disposing of all trimmings, roots, branches, litter, and any other debris resulting from the activities described by 3.A through 3.K. 3.3 Bonded Aggregate Surfaces: a. Performing routine and regular inspections of the bonded aggregate surfaces to ensure that the surface is fully functional; identifying damage and/ or malfunctions in the surfaces; and repairing and/ or replacing damaged bonded aggregate surfaces to ensure surfaces are maintained in accordance with all applicable DEPARTMENT guidelines, standards, and all applicable American with Disabilities Act (ADA) requirements, as amended from time to time. b. The CITY shall conduct annual condition surveys of the bonded aggregate surfaces for gaps, settlement, drop-offs and other deficiencies described in this AGREEMENT for the life of the boned aggregate. Ensure and document in this survey that the surface friction of the bonded aggregate surface meets or exceeds the surface friction of the existing concrete sidewalk areas. Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page 4 of 14 c. Gaps within the bonded aggregate surfaces shall not exceed a quarter (1/4) of an inch. Gaps at the interface (perimeter) between the bonded aggregate surfaces and the adjacent concrete sidewalk(s) shall not exceed a quarter (1/4) of an inch. This requirement also applies to adjacent areas of existing concrete sidewalk(s) that have been impacted by the trees planted within the bonded aggregate surfaces. d. Differential settlement within the bonded aggregate surfaces shall not exceed a quarter (1/4) of an inch in depth. Differential settlement at the interface (perimeter) between the bonded aggregate surfaces and the adjacent concrete sidewalk(s) shall not exceed a quarter (1/4) of an inch in depth. This requirement also applies to adjacent areas of existing concrete sidewalk(s) that have been impacted by the trees planted within the bonded aggregate surfaces. e. When remedial action is required in accordance with the above requirements, the CITY at its own expense shall complete all necessary repairs within ninety (90) days of the date the deficiency is identified. The CITY shall submit all services logs, inspections and surveys to the DEPARTMENT Warranty Coordinator as required in the above maintenance responsibilities. The DEPARTMENT may, at its sole discretion, perform periodic inspection of the IMPROVEMENTS to ensure that the CITY is performing its duties pursuant to this AGREEMENT. The Department shall share with the CITY its inspection findings, and may use those findings as the basis of its decisions regarding maintenance deficiencies, as set forth in Section 4 of this AGREEMENT. The CITY is responsible for obtaining copies of all applicable rules, regulations, policies, procedures, guidelines, and manuals, and the Project Specification and Special Provisions, as may be amended from time to time. 4. MAINTENANCE DEFICIENCIES If at any time it shall come to the attention of the DEPARTMENT that the CITY's responsibilities as established Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page 5 of 14 h e r e i n a r e n o t b e i n g p r o p e r l y a c c o m p l i s h e d p u r s u a n t t o t h e t e r m s o f t h i s AGREEMENT, the DEPARTMENT may, at its option, issue a written notice, in care of the CITY MANAGER, to notify the CITY of the maintenance deficiencies. From the date of receipt of the notice, the CITY shall have a period of thirty ( 30) calendar days, within which to correct the cited deficiency or deficiencies. Receipt is determined in accordance with Section 5 of this AGREEMENT. If said period, follows: deficiencies are not the DEPARTMENT may, corrected within this time at its option, proceed as a. Maintain the IMPROVEMENTS, or a part thereof and invoice the CITY for expenses incurred; or b. Terminate this AGREEMENT in accordance with Section 7, remove any or all of the IMPROVEMENTS located within the PROJECT LIMITS, and charge the CITY the reasonable cost of such removal. 5. NOTICES All notices, requests, demands, consents, approvals, and other communication which are required to be served or given hereunder, shall be in writing and shall be sent by certified U.S. mail, return receipt requested, postage prepaid, addressed to the party to receive such notices as follows: To the DEPARTMENT: Florida Department of Transportation 1000 Northwest 111 Avenue, Room 6205 Miami, Florida 33172-5800 Attn: District Maintenance Engineer To the CITY: City of Miami Beach 1700 Convention Drive Miami Beach, Florida 33139 Attention: City Manager Notices shall be deemed to have been received by the end of five (5) business days from the proper sending thereof unless proof of prior actual receipt is provided. Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page 6 of 14 6. RE MOVAL , RE LOCATION OR AD JU STME NT OF THE IMPROVE ME NTS a. The PAR TIES agree that the IMPROVE ME NTS addressed by this AGRE EME NT may be removed, relocated or adjusted at any time in the future, at the DEPAR TME NT's sole discretion. In the event that the DEPAR TME NT relocates or adjusts the IMPROVE ME NTS, the CITY' s maintenance responsibilities will survive the relocation or adjustment, as long as the materials remain within the PROJE CT LIMITS. b. In the event that the DEPAR TME NT is required to replace the sidewalk at any time as part of maintenance activities, a roadway project, or related construction activities, the DEPAR TME NT shall replace the same as a concrete type sidewalk, and the CITY's maintenance obligations under this AGRE EME NT shall terminate. However, the CITY may, with the approval of the DEPAR TME NT, upgrade the sidewalk type at its sole cost and expense with the understanding that the CITY shall assume all maintenance obligations for the upgraded sidewalk, and enter into a new maintenance agreement. 7 . TERM INATION In addition to the provisions of Section 6(b) hereunder, this AGRE EME NT is subject to termination under any one of the following conditions: a. By the DEPAR TME NT, if the CITY fails to perform i ts duties under Section 3 of this AGRE EME NT, following the thirty (30) days written notice, as specified in Section 4 of this AGRE EME NT. b. In accordance with Section 287. 058 (1) (c), Florida Statutes, the DEPAR TME NT shall reserve the right to unilaterally cancel this AGRE EME NT if the CITY refuses to allow public access to any or all documents, papers, letters, or other materials made or received by the CITY pertinent to this AGRE EME NT unless the records are exempt from Section 24 (a) of Article I of the State Constitution and Section 119.07(1), of the Florida Statutes. Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page 7 of 14 c . If m u t u a l l y a g r e e d t o b y b o t h p a r t i e s , u p o n th i r t y (3 0 ) d a y s w r i t t e n a d v a n c e n o t i c e . A n a g r e e m e n t t o t e r m i n a t e sh a l l b e v a l i d o n l y i f m a d e in w r i t i n g a n d e x e c u t e d w i t h t h e sa m e fo r m a l i t i e s a s t h i s AGREEMENT. d. By the CITY, upon thirty (30) days advance written notice to the DEPARTMENT. Prior to termination of the AGREEMENT under this Section, the CITY shall, at its sole cost and expense, remove all the IMPROVEMENTS and restore the area to a standard concrete sidewalk, in accordance with the DEPARTMENT'S guidelines, standards, and procedures, and to the satisfaction of the DEPARTMENT, and shall further any remaining IMPROVEMENTS, and restore the area to the same or similar condition as existed prior to the installment of the IMPROVEMENTS, in accordance with the DEPARTMENT'S guidelines, standards, and procedures, and to the satisfaction of the DEPARTMENT. 8. TERMS a. The effective date of this AGREEMENT shall commence upon execution by the PARTIES and shall continue so long as the IMPROVEMENTS remain in place until termination as set forth in Section 7. b. E-Verify The CITY shall: i. Utilize the U.S. Department Security's E-Verify system to employment eligibility of all hired by the Vendor/Contractor of the contract; and of Homeland verify the new employees during the term ii. Expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. (Executive Order Number 2011-02) The CITY shall insert the above clause into any contract entered into by the CITY with vendors or contractors Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page 8 of 14 hired by the CITY for purposes of performing its duties under this AGREEMENT. c. This writing embodies the entire AGREEMENT and understanding between the PARTIES hereto and there are no other agreements and understanding, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. d. This AGREEMENT shall not be transferred or assigned, in whole or in part, without the prior written consent of the DEPARTMENT. e. This AGREEMENT shall be governed by and constructed in accordance with the laws of the State of Florida. Any provisions of this AGREEMENT found to be unlawful or unenforceable shall be severable and shall not affect the validity of the remaining portions of the AGREEMENT. f. Venue for any and all actions arising out of or in connection to the interpretation, validity, performance or breach of this AGREEMENT shall lie exclusively in a state court of proper jurisdiction in Leon County, Florida. g. A modification or waiver of any of the provisions of this AGREEMENT shall be effective only if made in writing and executed with the same formality as this AGREEMENT. i. The section headings contained in this AGREEMENT are for reference purposes only and shall not affect the meaning or interpretation hereof. j. No term or provision of this AGREEMENT shall be interpreted for or against either Party because the Party or its legal representative drafted the provision. k. The DEPARTMENT is a state agency, self-insured and subject to the provisions of Section 7 68. 2 8, Florida Statutes, as may be amended from time to time. Nothing in this AGREEMENT shall be deemed or otherwise interpreted as waiving the DEPARTMENT'S sovereign immunity protections, or as increasing the limi ts of liability as set forth in Section 768.28, Florida Statutes. Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page 9 of 14 9. INDEMN IF ICA TION Subject to Section 768.28, Florida Statutes, as may be amended from time to time, the CITY shall promptly indemnify, defend, save and hold harmless the DEPARTMENT, its officers, agents, representatives and employees from any and all losses, expenses, fines, fees, taxes, assessments, penalties, costs, damages, judgments, claims, demands, liabilities, attorneys fees, (including regulatory and appellate fees), and suits of any nature or kind whatsoever caused by, arising out of, or related to the CITY's exercise or attempted exercise of its responsibilities as set out in this AGREEMENT, including but not limited to, any act, action, neglect or omission by the CITY, its officers, agents, employees or representatives in any way pertaining to this AGREEMENT, whether direct or indirect, except that neither the CITY nor any of its officers, agents, employees or representatives will be liable under this provision for damages arising out of injury or damages directly caused or resulting from the negligence of the DEPARTMENT. The CITY's obligation to indemnify, defend and pay for the defense of the DEPARTMENT, or at the DEPARTMENT's option, to participate and associate with the DEPARTMENT in the defense and trial of any claim and any related settlement negotiations, shall be triggered immediately upon the CITY's receipt of the DEPARTMENT's notice of claim for indemnification. The notice of claim for indemnification shall be deemed received if the DEPARTMENT sends the notice in accordance with the formal notice mailing requirements set forth in Section 5 of this AGREEMENT. The DEPARTMENT' s failure to notify the CITY of a claim shall not release the CITY of the above duty to defend and indemnify the DEPARTMENT. The CITY shall pay all costs and reasonable attorney's fees related to this obligation and its enforcement by the DEPARTMENT. The indemnification provisions of this section shall survive termination or expiration of this AGREEMENT, but only with respect to those claims that arose from acts or circumstances which occurred prior to termination or expiration of this AGREEMENT. The CITY' s evaluation of liability or its inability to evaluate liability shall not excuse the CITY's duty to defend Maintenance Memorandum of Agreement between Florida Department of Transportation an d City of Miami Beach Page 10 of 14 a n d in d e m n i f y th e DEPARTMENT under the provisions of this section. Only an adjudication or judgment, after the highest appeal is exhausted, specifically finding the DEPARTMENT was solely negligent shall excuse performance of this provision by the CITY. Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page 11 of 14 IN W ITNESS WH ERE OF , the parties hereto have caused these presents to be executed the day and year first above written. CITY OF MIAMI BEACH: STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION: BY: BY: --------------- CITY Manager District Director of Transportation Operations ATTEST: (SEAL) ----------- CIT Y Clerk ATTEST: Executive Secretary LEGAL REVIEW: BY: -------------- CIT Y Attorney BY: District Chief Counsel Maintenance Memorandum of Agreement between Florida Department ofTransportation and City of Miami Beach Page 12 of 14 EXH IBIT 'A' PROJECT LIMITS Below are the limits of the IMPROVEMENTS to be maintained by the CITY under this AGREEMENT. State Road Number: 112 Local Street Names: West 41° Street Agreement Limits: County: Indian Creek Drive to Collins Avenue Miami-Dade Maintenance Memorandum of Agreement between Florida Department ofTransportation and City of Miami Beach Page 13 of 14 EXH IBIT 'B' CITY OF MIAMI BEACH RESOLUTION To be herein incorporated once ratified by the CITY Board of Commissioners. Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page 14 of 14 T h is in strum en t w as p rep ar ed by : N am e: M ich ael W . L ar ki n , E sq . B erco w R ad ell F em an d ez L ar ki n & T ap an es, P L L C A d d ress: 2 0 0 S . B iscay n e B lv d ., S u ite 85 0 M iam i, F lo rid a 3 3 13 1 DECLARATION OF RESTRICTIVE COVENANTS REGARDING IMPROVEMENTS IN THE PUBLIC RIGHT-OF-WAY KNOW ALL BY THESE PRESENTS that the undersigned SUKKAH MIAMI BEACH ACQUISITIONS LLC ("Owner") hereby makes, declares and imposes on the land herein described, covenants running with the title to the land, which shall be binding on Owner, its heirs, successors and assigns, personal representatives, mortgagees, lessees, and against all persons claiming by, through or under them (the "Declaration") and in favor of the City of Miami Beach, Florida, a municipality of the State of Florida ("City"). WHEREAS, Owner holds fee simple title to certain property located at 4000 Collins Avenue, City of Miami Beach Florida, identified by Miami-Dade County Folio No. 02-3226-001-1930, and more particularly described on Exhibit "A" attached ("Property"); WHEREAS, Owner has obtained certain development approvals ("Development Approvals") from the City in connection with the redevelopment of the Property as a hotel development; WHEREAS, City requires that Owner design, construct, and install landscaping and associated improvements on the Property and in certain portions of the public right- of-way abutting the Property ("Improvements"), in accordance with the Hardscape Plan, Planting Plan, Plant List and Specifications, Irrigation Plan, Irrigation Specifications, and Lighting Plan reviewed and approved by the City and prepared by Charles H. Benson & Associates Architects, P.A. ("Plan") attached hereto as Exhibit "B"; WHEREAS, portions of the roads abutting the Property ("Right-of-Way Area") are subject to a Landscape, Irrigation and Bonded Aggregate Paving Maintenance Memorandum of Agreement with the City of Miami Beach dated_ day 2020, and State of Florida Department of Transportation ("Agreement") attached hereto as Exhibit "C"; WHEREAS, Owner, has applied to the City for permission to install the Improvements within the Right-of-Way Area, according to the Plan, and Owner has EXHIBIT 2 agreed to bear all costs related to the Agreement and the installation, maintenance, and repair of the Improvements; and NOW , THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is acknowledged, including consideration of the Development Approvals, Owner voluntarily covenants and agrees that the Property shall be subject to the following restrictions that are intended and shall be deemed to be covenants with the land and binding upon Owner of the Property and its successors in interest and assigns, as follows: l. R eci tals. The foregoing recitals and findings set forth in the preamble of this Declaration, together with all capitalized terms defined therein, are hereby adopted by reference thereto and incorporated herein as if fully set forth herein. 2. C o v en a n ts R u n n in g w ith th e L a n d . Owner covenants and agrees as follows: a) To install and maintain the Improvements as depicted in Exhibit "B", at Owner's sole cost and expense; b) To replace, restore and/or repair the Improvements, as depicted in Exhibit "B," at Owner's expense, in the event the City must issue an underground utility or right-of-way permit for work in the Right-of-Way Area; c) To hereby grant to the City the right to remove, add, repair, maintain, and replace, or require that the Owner remove, add, repair, maintain, and replace, any of the Improvements within the Right-of-Way Area, at Owner's sole expense, in the event the City determines in its reasonable discretion that such action is required; d) To add the City as additional named insured on the Certificates oflnsurance for Commercial General Liability Insurance, including Products-Completed Operations and Contractual Liability, in an amount not less than $1,000,000.00 combined single limit per occurrence, and $2,000,000.00 in the aggregate, for bodily injury and property damage, and Workmen's Compensation as required by law; e) ln the event Owner fails to perform any work as required under this Declaration, City has the right to remove and repair the Improvements, and/or restore the area within the Right-of-Way Area where the Improvements are located, and charge Owner the direct and actual our of pocket costs associated with all such work. Tn the event that Owner fails to pay for the work performed by the City within forty-five (45) days of Owner's receipt of invoice, City may impose a lien against the Owner's Property, consistent with applicable law, and/or file a collection action in Circuit Court. If the City elects to impose a lien on Owner's 2 Property, City will provide prompt written notice to Owner's mortgagee, as shown in the Consent of Mortgage and Subordination of Mortgage attached hereto; and .n To be bound by all the City's responsibilities imposed under the Agreement for that portion of the Right-of- Way Area within which the Improvements are located, and to be bound by the City's ordinances and Land Development Regulations. Owner agrees that it shall remain responsible for all costs associated with the Agreement, including the installation, maintenance, and repair responsibilities for the Improvements, and to the extent required, reimburse the City for all the City's costs incurred pursuant to the Agreement. 3. Term. This voluntary Declaration shall remain in full force and effect and shall be binding upon the Owner of the Property, and Owner's successors in interest and assigns, for an initial period of thirty (30) years from the date this instrument is recorded in the public records, and shall be automatically extended for successive periods of ten (I O) years, unless modified, amended or released prior to the expiration thereof. 4. Modification. This Declaration may be modified, amended or released as to any portion of the Property, by a written instrument executed by the then Owner of the fee-simple title to the land to be affected by such modification, amendment or release, providing that same has been approved by the City. ln the event this instrument be so modified, amended or released, the City shall execute a written instrument in recordable form effectuating and acknowledging such modification, amendment or release. 5. Recording. This Declaration shall be recorded in the Public Records of Miami-Dade County, Florida at the cost of the Owner. 6. Inspection. W« is understood and agreed that any official inspector of the City may have the right, upon reasonable prior written notice to Owner, at any time during normal working hours, to enter and investigate the use of the Property, to determine whether the conditions of this Declaration are being complied with. 7. Indemnification. Owner, and its successors and assigns, hereby agree to indemnify, defend, release and hold harmless the City, its officers, and employees from and against all claims, demands, actions, damages, losses, costs, liabilities, expenses, and judgments of any nature (including, without limitation, attorneys' fees and costs), through all trial and appellate levels, recovered from or asserted against the City that may arise by virtue of, or in connection with, the Improvements, the installation or maintenance of the Improvements, the Agreement, or otherwise by virtue of the City permitting the Owner to install and maintain the Improvements, including the costs of any suits, attorney's fees, and other expenses in connection therewith, including trial and appeals therefrom, except not including for City's willful misconduct or gross negligence. Nothing in this Declaration shall be construed to increase or otherwise waive any limits of liability or immunity afforded to the City under the laws of the State of Florida, including, without 3 limitation, the limitations of liability and immunities set forth in Section 768.28 of the Florida Statutes. 8. Obligation. Owner acknowledges that the City shall have no financial and/or other obligation and/or liability for the maintenance of the Improvements (including, without limitation, any liability for improper or inadequate maintenance by Owner); these are the sole obligations of Owner to maintain. Additionally, it is the intent of the parties hereto that no third party beneficiary rights are createci or acknowledged through this Declaration 9. Notice. All notices, demands, requests, or other communications which may be or are required to be given, served, or sent by Owner or the City pursuant to this Declaration shall be in writing and addressed as follows: Ifto Owner: SUKKAH MIAMI BEACH ACQUISITIONS HHN CORPORA TE CREATIONS NETWORK INC. 801 US HIGHWAY I NORTH PALM BEACH, FL 33408 With copies to: If to the City: With copies to: Bercow, Radell Fernandez Larkin & Tapanes, PLLC Attn: Michael W. Larkin, Esq. 200 S. Biscayne Boulevard, Suite 850 Miami, Florida 33131 City of Miami Beach Attn: City Manager 1700 Convention Center Drive, 4th Floor Miami Beach, Florida 33139 City of Miami Beach Attn: Public Works Director 1700 Convention Center Drive, 4th Floor Miami Beach, Florida 33139 Each Patty may designate by notice in writing a new address to which any notice, demand, request or communication may thereafter be so given, served or sent. 10 . H eadings. The section headings of this Declaration are for convenience of reference only and do not form a part of this Declaration and do not in any way modify, interpret, or otherwise affect the intentions of the Parties. 11. G overn ing L aw . This Declaration shall be governed by, and constructed in accordance with, the laws of the State of Florida without regard to its conflicts of law principles. o 12. Execution. This Declaration may be executed and delivered in counterparts, each of which shall be deemed to be an original and all of which together shall be deemed one and the same instrument. 13. Severability. If any one or more of the provisions of this Declaration shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any of the other provisions of this Declaration, which shall remain in full force and effect and any court of competent jurisdiction may so modify the objectionable provision as to make it valid, reasonable, and enforceable. 14. Miscellaneous. a) Effectiveness. This Declaration shall become effective as of and only as of its execution and delivery by each of Owner and City. b) This Declaration shall be recorded in the Public Records of Miami-Dade County, Florida, at the cost of Owner. c) Complete Understanding. This Declaration represents the complete understanding between Owner and City as to the subject matter hereof, and supersedes all prior negotiations, representation, guarantees, warranties, promises, statements, or agreements, either written or oral, between Owner and City. d) Amendment. This Declaration may be amended by and only by an instrument executed and delivered by each of Owner and City. e) Waiver. Neither owner or City shall be deemed to have waived any right which they hold hereunder unless the waiver is made expressly and in writing (and, without limiting the generality of the foregoing, no delay or omission by either Owner or City in exercising any such right shall be deemed a waiver of its future exercise). No waiver shall be deemed a waiver as to any other instance or any other right. f) Construction. As used herein, (a) the term "person" means a natural person, a trustee, a corporation, a partnership, and any other form of legal entity; and (b) all reference made (i) in the neuter, masculine, or feminine gender shall be deemed to have been made in all genders, (ii) in the singular or plural number shall be deemed to have been made, respectively, in the plural or singular number as well, and (iii) to any Section, subsection, paragraph, or subparagraph shall, unless therein expressly indicated to the contrary, be deemed to have been made to such Section, subsection, paragraph, or subparagraph of this Declaration. 5 g) Binding Effect. Except as otherwise provided in this Declaration, this Declaration shall be binding upon, inure to the benefit of and be enforceable by the Parties hereto and their heirs, executors, administrators, successors, legal representations and permitted assigns. h) This Declaration shall be enforceable in Miami-Dade County, Florida. This Declaration shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of con fi ict of laws. The exclusive venue for any litigation arising out of this Declaration shall be Miami Dade County, Florida. BY ENTERING INTO THlS DECLARATION, THE OWNER AND THE CITY EXPRES SL Y WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS DECLARATION. i) Enforcement Costs. If any civil action, arbitration or other legal proceeding is brought for the enforcement of this Declaration, or because of an alleged dispute, breach, default or misrepresentation in connection with an provision of this Declaration, the successful or prevailing Party or Parties shall be entitled to recover reasonable attorneys' fees, court costs, sales and use taxes and all expenses even if not taxable as court costs (including, without limitation, all such fees, taxes, costs and expenses incident to arbitration, appellate, bankruptcy and post-judgment proceedings), incurred in that proceeding, in addition to any relief to which such Party or Parties may be entitled. Attorneys' fees shall including, without limitation, paralegal fees, investigative fees, administrative costs, sales and use taxes and all other charges billed by the attorney to the prevailing party (including any fees and costs associated with collecting such amounts). [EXECUTION PAGE(S) FOLLOW] 6 IN W ITNESS W HERE O F, each party has caused this Declaration to be properly executed as of the date identified below its signature. .O • :ü <%~Uü u ciy of Miami Beach [f Date City Public Works Director City of Miami Beach Date o n l SUKKAH MIAMI BEACH ACQUISITIONS LLC. a Delaware limited liability company STATE Or GH kikkkkkkkkk /.- By: 2 tg4, us22l oü«o Name. Title' 9 COUNTY OF ±Íu HA,y BEFORE ME. a Notary Public in and for said County and State. this following instrument was acknowledged by means of physical presence or _online notarizations on this day of_pincé_2020by.__dl£,ozo, _.as -áyzg SumrY SUKK AH )9 -)9 BEACH_AQUI[SIT1OS_LL_. a Delaware limited liability company on behalf of such company. who is personally known to me or produced as identification. and acknowledged to me that s/he executed same as a free and voluntary act and deed for the uses and purposes therein set forth. Jue±!fake (Signature) (Print Name) My Commission Expires: /_gt_A,2o2i Serial No .. if any: _ Notary Stamp: HT 2 H22 I P 2I WP p 8 sfü«¢u ¢Z} en·sae Z« F4» ¿¿:;i :U­ZüüUS cc36+48'., q3;E %­»SMApH , "„„ceé nraum Natal ca+- 7 J O IN D E R B Y M O R T G A G E E C O R P O R A TI O N The undersigned IBERIABANK, a Louisiana state-charted bank, having its principle place of business at 1315 West Indiantown Road, Jupiter, Florida, and Mortgagee under that certain mortgage from SUKKAH MIAMI BEACH ACQUISITIONS LLC, a Delaware limited liability company dated the D day of September, 20 18, and recorded in Official Records Book 31140, Page 4030 of the Public Records of Miami-Dade County, Florida, as amended by the SECOND MODIFICATION AND CONFIRMATION OF MORTGAGE, NOTE AND LOAN DOCUMENTS AND NOTICE OF FUTURE ADV ANCE AGREEMENT, dated the 20 day of December, 2019, and recorded K­ Official Records Book 31742, Page 341 O, of the Public Records of Miami-Dade County, Florida, covering all/or a portion of the property described in the foregoing DECLARATION OF RESTRICTIVE COVENANTS REGARDING IMPROVEMENTS IN THE PUBLIC RIGHT-OF-WAY ("Declaration"), does hereby acknowledge that the terms of this Declaration is and shall be binding upon the undersigned and its successors in title. IN WITNESS WHEREOF, these presents have been executed this ,' day of Ca,f .2020. Witnesses: IBERIABANK s0%te ] O] L_lo¡d 'y@f Name of Corporation Address: 1315 West Indiantown Road 58 Print Name STATE or [ \d a COUNTY OF P?toy U acL By: holgare,y (P nor ;%Ud Tu «(anal«a The foregoing instrument was acknowledged before me by means of _-physical presence or , %­5K­U notarization this ( day of g +Uü«u 2020, by P :«$ •)::5erehu»as E7 of IERIABANK, a Louisiana state- charted bank, on behalf of such company, ¢G% is personally know to 8U4 or produced asidentification.- Notary Stamp: (Signature) AHu Te?alise, (Print Name) My Commission Expires: Ede@els lo20)3 Serial No., KY any: - 9 122 Aida L. Rodriguez NOTARY PUBLIC • STATE OF 3HPI 9.- MY COMMISSION EXPIRES MARCH ABu 2023 COMMISSION NO. 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P i í + ±34 °e$t i uuZ i ± - YK5b 6 ¿ iYb i Z« ¥ ¡}!#,¡ p Xm±¡.#i K±X ±e Aa _K 6 y& a¿2 ¡ih#i5K #ii±u 4ikwjjk; 3gt:; int , ii! l$$# mXK ,#% jji4 ¡b$X±be$± ti¿%° 1% !i;i i, ©© . !it#%f #} ii#hi &#@ii! ! v @@ @O v v v v g@@ ±i13ii4 $i V e + 1k _ i ul _ #±jg, o i?jj} o ,, o s ¢ _ o P 5A(h K« tt KKK 5KKK l- ili 3i I% i%} )5 $ ", 9K I t l©Kt 1 .. r Exhibit "C" Agreement AB FLORIDA DEPAR TME NT OF TRAN SPORTATION LAND S C AP E AND B O ND E D A G G RE GA T E SURF ACES MA I N T E NAN C E ME MO RAND UM OF AGRE EME NT WITH THE CITY OF MIAMI BEACH This AGREEMENT, entered into on , 20 , by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter called the DEPARTMENT, and the CITY OF MIAMI BEACH, a municipal corporation of the State of Florida, hereinafter called the CITY, and collectively referred to as the PARTIES. RECITALS: A. The DEPARTMENT has jurisdiction over State Road (SR) 112 (West 41° Street) from Indian Creek Drive to Collins Avenue, which is located within the limits of the CITY; and B. The CITY, pursuant to Permit Number 2020-L-691-00005, has drafted design plans for beautification improvements along SR-112 (West 41st Street) from Indian Creek Drive to Collins Avenue, the limits of which are described in the attached Exhibit 'A' (the PROJECT LIMITS), which by reference shall become a part of this AGREEMENT; and C. The CITY will install landscape and bonded aggregate surfaces along SR-112 within the PROJECT LIMITS, in accordance with the design plans for Permit Number # 2020-L-691-00005 (the "Project"); and D. The PARTIES to this AGREEMENT mutually recognize the need for entering into an agreement designating and setting forth the responsibilities of each party with regards to the maintenance of the landscape and bonded aggregate surfaces installed pursuant to the Project; and E. The CITY, by Resolution No.______ dated attached hereto as Exhibit 'B', which by reference shall become a part of this AGREEMENT, desires to enter into this AGREEMENT and authorizes its officers to do so. NOW, THEREFORE, for and in consideration of the mutual benefits contained herein and other good and valuable consideration, the PARTIES covenant and agree as follows: Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page 1 of 14 1. RE CITAL S The recitals in this AGREEMENT are true and correct, and are incorporated herein by reference and made a part hereof. 2. ASSIGNMENT OF MAINTENANCE RESPONSIBILITIES The PARTIES agree that the execution of this AGREEMENT shall constitute an assignment of all maintenance responsibilities pertaining to the landscape and bonded aggregate surfaces (collectively the "IMPROVEMENTS") within the PROJECT LIMITS to the CITY upon the DEPARTMENT's issuance of the executed Permit to the CITY. 3. CITY'S MAINTENANCE RESPONSIBILITIES So long as the IMPROVEMENTS remain in place, the CITY shall be responsible for the maintenance of the same. The CITY shall maintain the IMPROVEMENTS in accordance with all applicable DEPARTMENT guidelines, standards, and procedures, which shall include but shall not be limited to the Maintenance Rating Program Handbook, as may be amended from time to time. Additionally, with respect to the landscape, the CITY shall maintain same in accordance with the International Society of Arboriculture standards, guidelines and procedures, the latest edition of the "Maintenance Rating Program", and Index 546 of the latest DEPARTMENT Design Standards, as may be amended from time to time. The CITY shall further maintain the IMPROVEMENTS in accordance with the standards set forth in the Project Plans, and in the Project Specifications and Special Provisions. The CITY' s maintenance obligations shall include but not be limited to: 3.1 General Requirements: a. Removing and disposing of litter from PROJECT LIMITS in accordance with all applicable government rules, regulations, policies, procedures, guidelines, and manuals, as amended from time to time. b. Removing and disposing of all trimmings, roots, branches, litter, and any other debris resulting from the activities described by 3.2 through 3.3. Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page 2 of 14 c . M a i n t a i n i n g a s e r v i c e l o g o f a l l m a i n t e n a n c e o p e r a t i o n s t h a t s e t s f o r t h t h e d a t e o f t h e m a i n t e n a n c e a c t i v i t y , t h e l o c a t i o n t h a t w a s m a i n t a i n e d , a n d t h e w o r k t h a t w a s p e r f o r m e d . d . S u b m i t t i n g L a n e C l o s u r e R e q u e s t s t o t h e DEPARTMENT when maintenance activities will require the closure of a traffic lane in the DEPARTMENT's right-of-way. Lane closure requests shall be submitted through the District Six Lane Closure Information System, to the DEPARTMENT' s area Permit Manager and in accordance with the District Six Lane Closure Policy, as may be amended from time to time. 3.2 Landscape and all associated improvements: a. Mowing, cutting and/or trimming and edging the grass and turf within the PROJECT LIMITS. b. Pruning all plant materials, which include trees, shrubs and ground covers, and parts thereof, including all material from private property encroaching into the DEPARTMENT'S Right-of-Way. c. All pruning and trimming will follow the Maintenance Rating Program Handbook which specifically requires no encroachment of trees, tree limbs or vegetation in or over travel way ( or clear zone) lower than 14. 5 feet, or lower than 10 feet over sidewalks. d. Removing and properly disposing of dead, diseased or otherwise deteriorated plants in their entirety, and replacing those that fall below the standards set forth in the Project Plans and in the Project Specifications, incorporated herein by reference, and all applicable DEPARTMENT guidelines, standards and procedures, as may be amended from time to time. All replacement materials shall be in accordance with the Project Plans and the Project Specifications and Special Provisions. e. Mulching all plant beds and tree rings. f. Removing and disposing of all undesirable vegetation including but not limited to weeding of plant beds and removal of invasive exotic plant materials. Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page 3 of 14 g . W a t e r i n g a n d f e r t i l i z i n g a l l p l a n t s a s n e e d e d t o m a i n t a i n t h e p l a n t m a t e r i a l s i n a h e a l t h y a n d v i g o r o u s g r o w i n g c o n d i t i o n . h . R e p a i r i n g i r r i g a t i o n s y s t e m s c o m p o n e n t s a s n e e d e d . P a y i n g f o r a l l c o s t s a s s o c i a t e d t h e r e w i t h . a n d a s s o c i a t e d a l l w a t e r u s e a n d i . R e p a i r i n g P a y i n g f o r t h e r e w i t h . d e c o r a t i v e l i g h t i n g s y s t e m s a s n e e d e d . a l l e l e c t r i c i t y a n d a l l c o s t s a s s o c i a t e d j. Removing and disposing of litter from roadside and median strips in accordance with all applicable government rules, regulations, policies, procedures, guidelines, and manuals, as amended from time to time. k. Repairing all sidewalks damaged by landscaping found inside and outside the DEPARTMENT' s Right-of-Way. l. Removing and disposing of all trimmings, roots, branches, litter, and any other debris resulting from the activities described by 3.A through 3.K. 3.3 Bonded Aggregate Surfaces: a. Performing routine and regular inspections of the bonded aggregate surfaces to ensure that the surface is fully functional; identifying damage and/ or malfunctions in the surfaces; and repairing and/ or replacing damaged bonded aggregate surfaces to ensure surfaces are maintained in accordance with all applicable DEPARTMENT guidelines, standards, and all applicable American with Disabilities Act (ADA) requirements, as amended from time to time. b. The CITY shall conduct annual condition surveys of the bonded aggregate surfaces for gaps, settlement, drop-offs and other deficiencies described in this AGREEMENT for the life of the boned aggregate. Ensure and document in this survey that the surface friction of the bonded aggregate surface meets or exceeds the surface friction of the existing concrete sidewalk areas. Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page 4 of 14 c. Gaps within the bonded aggregate surfaces shall not exceed a quarter (1/4) of an inch. Gaps at the interface (perimeter) between the bonded aggregate surfaces and the adjacent concrete sidewalk(s) shall not exceed a quarter (1/4) of an inch. This requirement also applies to adjacent areas of existing concrete sidewalk(s) that have been impacted by the trees planted within the bonded aggregate surfaces. d. Differential settlement within the bonded aggregate surfaces shall not exceed a quarter (1/4) of an inch in depth. Differential settlement at the interface (perimeter) between the bonded aggregate surfaces and the adjacent concrete sidewalk(s) shall not exceed a quarter (1/4) of an inch in depth. This requirement also applies to adjacent areas of existing concrete sidewalk(s) that have been impacted by the trees planted within the bonded aggregate surfaces. e. When remedial action is required in accordance with the above requirements, the CITY at its own expense shall complete all necessary repairs within ninety (90) days of the date the deficiency is identified. The CITY shall submit all services logs, inspections and surveys to the DEPARTMENT Warranty Coordinator as required in the above maintenance responsibilities. The DEPARTMENT may, at its sole discretion, perform periodic inspection of the IMPROVEMENTS to ensure that the CITY is performing its duties pursuant to this AGREEMENT. The Department shall share with the CITY its inspection findings, and may use those findings as the basis of i ts decisions regarding maintenance deficiencies, as set forth in Section 4 of this AGREEMENT. The CITY is responsible for obtaining copies of all applicable rules, regulations, policies, procedures, guidelines, and manuals, and the Project Specification and Special Provisions, as may be amended from time to time. 4. MAINTENANCE DEFICIENCIES If at any time it shall come to the attention of the DEPARTMENT that the CITY's responsibilities as established Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page 5 of 14 h e r e i n a r e n o t b e i n g p r o p e r l y a c c o m p l i s h e d p u r s u a n t t o t h e t e r m s o f t h i s AGREEMENT, the DEPARTMENT may, at its option, issue a written notice, in care of the CITY MANAGER, to notify the CITY of the maintenance deficiencies. From the date of receipt of the notice, the CITY shall have a period of thirty ( 30) calendar days, within which to correct the cited deficiency or deficiencies. Receipt is determined in accordance with Section 5 of this AGREEMENT. If said period, follows: deficiencies are not the DEPARTMENT may, corrected within at its option, this time proceed as a. Maintain the IMPROVEMENTS, or a part thereof and invoice the CITY for expenses incurred; or b. Terminate this AGREEMENT in accordance with Section 7, remove any or all of the IMPROVEMENTS located within the PROJECT LIMITS, and charge the CITY the reasonable cost of such removal. 5. NOTICES All notices, requests, demands, consents, approvals, and other communication which are required to be served or given hereunder, shall be in writing and shall be sent by certified U.S. mail, return receipt requested, postage prepaid, addressed to the party to receive such notices as follows: To the DEPARTMENT: Florida Department of Transportation 1000 Northwest 111 Avenue, Room 6205 Miami, Florida 33172-5800 Attn: District Maintenance Engineer To the CITY: City of Miami Beach 1700 Convention Drive Miami Beach, Florida 33139 Attention: City Manager Notices shall be deemed to have been received by the end of five (5) business days from the proper sending thereof unless proof of prior actual receipt is provided. Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page 6 of 14 6. RE MOVAL , RE LOCATION OR AD JU STME NT OF THE IMPROVE ME NTS a. The PAR TIES agree that the IMPROVE ME NTS addressed by this AGRE EME NT may be removed, relocated or adjusted at any time in the future, at the DEPAR TME NT's sole discretion. In the event that the DEPAR TME NT relocates or adjusts the IMPROVE ME NTS, the CITY' s maintenance responsibilities will survive the relocation or adjustment, as long as the materials remain within the PROJE CT LIMITS. b. In the event that the DEPAR TME NT is required to replace the sidewalk at any time as part of maintenance activities, a roadway project, or related construction activities, the DEPAR TME NT shall replace the same as a concrete type sidewalk, and the CITY's maintenance obligations under this AGRE EME NT shall terminate. However, the CITY may, with the approval of the DEPAR TME NT, upgrade the sidewalk type at its sole cost and expense with the understanding that the CITY shall assume all maintenance obligations for the upgraded sidewalk, and enter into a new maintenance agreement. 7 . TERM INATION In addition to the provisions of Section 6(b) hereunder, this AGRE EME NT is subject to termination under any one of the following conditions: a. By the DEPAR TME NT, if the CITY fails to perform i ts duties under Section 3 of this AGRE EME NT, following the thirty (30) days written notice, as specified in Section 4 of this AGRE EME NT. b.In accordance with Section 287.058(1)(c), Florida Statutes, the DEPAR TME NT shall reserve the right to unilaterally cancel this AGRE EME NT if the CITY refuses to allow public access to any or all documents, papers, letters, or other materials made or received by the CITY pertinent to this AGRE EME NT unless the records are exempt from Section 24 (a) of Article I of the State Constitution and Section 119.07(1), of the Florida Statutes. Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page 7 of 14 c . If m u t u a l l y a g r e e d t o b y b o t h p a r t i e s , u p o n t h i r t y (3 0 ) d a y s w r i t t e n a d v a n c e n o t i c e . A n a g r e e m e n t t o t e r m i n a t e sh a l l b e v a l i d o n l y i f m a d e in w r i t i n g a n d e x e c u t e d w i t h t h e sa m e fo r m a l i t i e s a s t h i s AGREEMENT. d. By the CITY, upon thirty (30) days advance written notice to the DEPARTMENT. Prior to termination of the AGREEMENT under this Section, the CITY shall, at its sole cost and expense, remove all the IMPROVEMENTS and restore the area to a standard concrete sidewalk, in accordance with the DEPARTMENT'S guidelines, standards, and procedures, and to the satisfaction of the DEPARTMENT, and shall further any remaining IMPROVEMENTS, and restore the area to the same or similar condition as existed prior to the installment of the IMPROVEMENTS, in accordance with the DEPARTMENT'S guidelines, standards, and procedures, and to the satisfaction of the DEPARTMENT. 8. TERMS a. The effective date of this AGREEMENT shall commence upon execution by the PARTIES and shall continue so long as the IMPROVEMENTS remain in place until termination as set forth in Section 7. b. E-Verify The CITY shall: i. Utilize the U.S. Department Security's E-Verify system to employment eligibility of all hired by the Vendor/Contractor of the contract; and of Homeland verify the new employees during the term ii. Expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. (Executive Order Number 2011-02) The CITY shall insert the above clause into any contract entered into by the CITY with vendors or contractors Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page 8 of 14 hired by the CITY for purposes of performing its duties under this AGREEMENT. c. This writing embodies the entire AGREEMENT and understanding between the PARTIES hereto and there are no other agreements and understanding, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. d. This AGREEMENT shall not be transferred or assigned, in whole or in part, without the prior written consent of the DEPARTMENT. e. This AGREEMENT shall be governed by and constructed in accordance with the laws of the State of Florida. Any provisions of this AGREEMENT found to be unlawful or unenforceable shall be severable and shall not affect the validity of the remaining portions of the AGREEMENT. f. Venue for any and all actions arising out of or in connection to the interpretation, validity, performance or breach of this AGREEMENT shall lie exclusively in a state court of proper jurisdiction in Leon County, Florida. g. A modification or waiver of any of the provisions of this AGREEMENT shall be effective only if made in writing and executed with the same formality as this AGREEMENT. i. The section headings contained in this AGREEMENT are for reference purposes only and shall not affect the meaning or interpretation hereof. j. No term or provision of this AGREEMENT shall be interpreted for or against either Party because the Party or its legal representative drafted the provision. k. The DEPARTMENT is a state agency, self-insured and subject to the provisions of Section 7 68. 2 8, Florida Statutes, as may be amended from time to time. Nothing in this AGREEMENT shall be deemed or otherwise interpreted as waiving the DEPARTMENT's sovereign immunity protections, or as increasing the limi ts of liability as set forth in Section 768.28, Florida Statutes. Maintenance Memorandum of Agreement between Florida Department ofTransportation and City of Miami Beach Page 9 of 14 9. INDEMN IF ICA TION Subject to Section 768.28, Florida Statutes, as may be amended from time to time, the CITY shall promptly indemnify, defend, save and hold harmless the DEPARTMENT, its officers, agents, representatives and employees from any and all losses, expenses, fines, fees, taxes, assessments, penalties, costs, damages, judgments, claims, demands, liabilities, attorneys fees, (including regulatory and appellate fees), and suits of any nature or kind whatsoever caused by, arising out of, or related to the CITY's exercise or attempted exercise of its responsibilities as set out in this AGREEMENT, including but not limited to, any act, action, neglect or omission by the CITY, its officers, agents, employees or representatives in any way pertaining to this AGREEMENT, whether direct or indirect, except that neither the CITY nor any of its officers, agents, employees or representatives will be liable under this provision for damages arising out of injury or damages directly caused or resulting from the negligence of the DEPARTMENT. The CITY's obligation to indemnify, defend and pay for the defense of the DEPARTMENT, or at the DEPARTMENT's option, to participate and associate with the DEPARTMENT in the defense and trial of any claim and any related settlement negotiations, shall be triggered immediately upon the CITY's receipt of the DEPARTMENT's notice of claim for indemnification. The notice of claim for indemnification shall be deemed received if the DEPARTMENT sends the notice in accordance with the formal notice mailing requirements set forth in Section 5 of this AGREEMENT. The DEPARTMENT's failure to notify the CITY of a claim shall not release the CITY of the above duty to defend and indemnify the DEPARTMENT. The CITY shall pay all costs and reasonable attorney's fees related to this obligation and its enforcement by the DEPARTMENT. The indemnification provisions of this section shall survive termination or expiration of this AGREEMENT, but only with respect to those claims that arose from acts or circumstances which occurred prior to termination or expiration of this AGREEMENT. The CITY' s evaluation of liability or its inability to evaluate liability shall not excuse the CITY's duty to defend Maintenance Memorandum of Agreement between Florida Department ofTransportation and City of Miami Beach Page 10 of 14 an d i n d e m n i f y t h e DEPARTMENT under the provisions of this section. Only an adjudication or judgment, after the highest appeal is exhausted, specifically finding the DEPARTMENT was solely negligent shall excuse performance of this provision by the CITY. Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page AA of 14 IN W ITNESS WH ERE OF , the parties hereto have caused these presents to be executed the day and year first above written. CITY OF MIAMI BEACH: BY: ------------- CIT Y Manager STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION: BY: --------------- District Director of Transportation Operations ATTEST: (SEAL) ----------- CIT Y Clerk ATTEST: ------------ Executive Secretary LEGAL REVIEW: BY: -------------- CIT Y Attorney BY: -------------- District Chief Counsel Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page 12 ofl4 EXH IB I T 'A ' PROJECT LIMITS Below are the limits of the IMPROVEMENTS to be maintained by the CITY under this AGREEMENT. State Road Number: 112 Local Street Names: West 41 st Street Agreement Limits: County: Indian Creek Drive to Collins Avenue Miami-Dade Maintenance Memorandum of Agreement between Florida Department of Transportation and City of Miami Beach Page 13 of 14 EXH IBIT 'B' CITY OF MIAMI BEACH RESOLUTION To be herein incorporated once ratified by the CITY Board of Commissioners. 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