Resolution 2020-31393 RESOLUTION NO. 2020-31393
A RESOLUTION OF THE MAYOR AND CITY COMMISSIONERS OF
THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER AND AUTHORIZING
THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS,
PURSUANT TO REQUEST FOR INFORMATION (RFI) NO. 2020-144-
JC, FOR PRE AND POST-EMPLOYMENT MEDICAL SERVICES, WITH
MOUNT SINAI MEDICAL CENTER OF FLORIDA, INC., FOR AN INITIAL
PERIOD OF THREE (3) YEARS, WITH TWO (2) ONE (1) YEAR
RENEWAL OPTIONS AT THE SOLE DISCRETION OF THE CITY
MANAGER, NOT TO EXCEED THE AMOUNT APPROPRIATED
ANNUALLY FOR THESE SERVICES THROUGH THE CITY'S
BUDGETING PROCESS; AND FURTHER, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, the City utilizes medical services provider(s) to perform pre-employment
physical examinations, drug and alcohol testing, fitness for duty evaluations, return-to-work
evaluations, infectious disease exposure services, and administer vaccinations to City
employees; and
WHEREAS, the City has an operational need to maintain local pre and post-employment
medical services on a 24-hours a day, 365-days a year basis; and
WHEREAS, the current contract for pre and post-employment medical services with
Mount Sinai Medical Center of Florida, Inc. (Mount Sinai), expired on February 15, 2020; and
WHEREAS, in anticipation of the expiring agreement, on January 15, 2020, the City
Commission approved an extension of the agreement with Mount Sinai, on a month-to-month
basis; and
WHEREAS, in consideration of the expiring agreement, the Administration considered
options for procuring future pre and post-employment medical services; and
WHEREAS, the Administration is aware that the City may exercise its discretion to
procure medical services by way of the exemption of health services provided under Florida
Statutes 287.057; and
WHEREAS,the Administration has determined that it is in the City's best interest to solicit
information from firms providing pre and post-employment medical services; and
WHEREAS, in an effort to reveal available market options, Request for Information No.
2020-144-JC (the RFI) was issued on February 21, 2020, with an opening date of July 2, 2020;
and
WHEREAS, the City received a total of three (3) responses to the RFI from the following
firms: Mount Sinai Medical Center of Florida, Inc.; Occupational Health Centers of the Southwest,
PA dba Concentra Medical Centers; and Occupational Medical Centers of America; and
WHEREAS, Mount Sinai is the only respondent with facilities on Miami Beach; and
WHEREAS, Mount Sinai is the only respondent capable of meeting the City's local
services needs operating on a 24-hours a day, 365-days a year basis; and
WHEREAS, the Administration has consistently rated Mount Sinai as highly satisfactory
in the services provided to the City; and
WHEREAS, after reviewing the submissions, the City Manager is recommending that the
Mayor and City Commission approve this Resolution, authorizing the Administration to enter into
negotiations with Mount Sinai Medical Center of Florida, Inc., as the firm most able to provide the
pre and post-employment medical services, meeting the City's best interests.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, and authorize the
Administration to enter into negotiations, pursuant to Request for Information (RFI) No. 2020-144-
JC, for Pre and Post-employment Medical Services, with Mount Sinai Medical Center of Florida,
Inc., for an initial period of three (3) years, with two (2) one (1) year renewal options, at the sole
discretion of the City Manager, not to exceed the amount appropriated annually for these services
through the City's budgeting process; and authorizing the Mayor and City Clerk to execute an
agreement upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this l� day of 5tp ���2020.
12-41,-----___.
ATTEST: Dan Gelber, Mayor
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Rafael E. Gran do, ity Clerk
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City Attorney Date
Resolutions-C7 O
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: September 16, 2020
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER AND AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS, PURSUANT TO REQUEST FOR
INFORMATION (RFI) NO. 2020-144-JC, FOR PRE AND POST-
EMPLOYMENT MEDICAL SERVICES, WITH MOUNT SINAI MEDICAL
CENTER OF FLORIDA, INC., FOR AN INITIAL PERIOD OF THREE (3)
YEARS, WITH TWO (2) ONE (1)YEAR RENEWAL OPTIONS AT THE SOLE
DISCRETION OF THE CITY MANAGER, NOT TO EXCEED THE AMOUNT
APPROPRIATED ANNUALLY FOR THESE SERVICES THROUGH THE
CITY'S BUDGETING PROCESS; AND FURTHER, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
RECOMMENDATION
In careful consideration of the aforementioned reasons, it is the recommendation of the City
Manager that the Administration be authorized to enter into negotiations, pursuant to Request for
Information (RFI) No. 2020-144-JC, for Pre and Post-employment Medical Services, with
Mount Sinai Medical Center of Florida, Inc., for an initial period of three (3) years, with two (2)
one (1) year renewal options at the sole discretion of the City Manager, not to exceed the
amount appropriated annually for these services through the City's budgeting process: and
further authorizing the Mayor and City Clerk to execute an agreement upon conclusion of
successful negotiations by the Administration.
BACKGROUNDIHISTORY
The City utilizes medical services provider(s) to perform pre-employment physical
examinations, drug and alcohol testing, fitness for duty evaluations, return-to-work evaluations,
infectious disease exposure services, and administer vaccinations to City employees. . These
services are critical to the daily ongoing operations to departments citywide. The City of Miami
Beach currently has an agreement with Mount Sinai Medical Center of Florida, Inc. ("Mount
Sinai")to provide medical services.
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Mount Sinai has the largest physical presence of any healthcare provider within Miami Beach
and have provided these occupational medical services for the City for the past five (5) years,
as well as many years in the past.The City administration has consistently rated Mount Sinai as
highly satisfactory in the services provided. Mount Sinai has an Occupational Health Center
which has operated for over thirty-nine years.Additionally, Mount Sinai provides similar
occupational medical services to other governmental entities throughout Miami-Dade and
Broward Counties.
The Mayor and City Commission approved a contract with Mount Sinai pursuant to RFP 2014-
127-LR which became effective February 15, 2015. The contract with Mount Sinai was set to
expire on February 15, 2020. In advance of the expiration, on January 15, 2020, the Mayor and
City Commission approved an extension of the agreement with Mount Sinai, on a month-to-
month basis.
RFI PROCESS
Although the City may exercise its discretion to procure medical services by way of the
exemption of health services provided under Florida Statutes 287.057, the Administration
sought to solicit information from companies providing these services, as being in the best
interest of the City.Therefore, the Administration developed a Request for Information (RFI) in
order to solicit interest from prospective firms. On February 21, 2020, the RFI was issued.
Over 7,000 firms were notified of the RFI via BidSync. 118 firms accessed the RFI •
documents.The City received three (3)responses to the RFI.
Proposals were received from the following firms:
• Mount Sinai Medical Center of Florida, Inc.;
• Occupational Health Centers of the Southwest, PA dba Concentra Medical Centers;and
• Occupational Medical Centers of America.
In conducting its due diligence, the Administration found that Mount Sinai is the only proposer
with facilities on Miami Beach, which is critically important to the ongoing human resources
needs of the City. Equally important is the fact that Mount Sinai is the only firm with available
business operations on a 24-hours a day, 365-days a year basis on Miami Beach. Therefore,for
the reasons listed above, the Administration would like to continue its successful relationship for
medical services with Mount Sinai,the most qualified proposer to the City's needs
Applicable Area
Citywide
Is this a"Residents Right Does this item utilize G.O.
to Know" item,pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Legislative Tracking
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Human Resources
ATTACHMENTS:
Description
o Resolution
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