Resolution 2020-31471 RESOLUTION NO. 2020-31471
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH,FLORIDA,APPROVING AND AUTHORIZING A SUBSTANTIAL
AMENDMENT TO THE CITY'S FY 2019 ACTION PLAN, TO INCLUDE THE
AVAILABILITY AND PLANNED USES OF $1,553,629 IN COMMUNITY
DEVELOPMENT BLOCK GRANT—CORONAVIRUS (CDBG-CV) FUNDING TO
PREVENT, PREPARE FOR, AND RESPOND TO CORONAVIRUS; AND
AUTHORIZING THE CITY MANAGER TO: (1) EXECUTE ALL APPLICABLE
DOCUMENTS RELATED TO THE APPROPRIATION AND ALLOCATION OF
THESE PROGRAM FUNDS; (2) SUBMIT THE REQUISITE REVISED ACTION
PLAN;AND(3)EXECUTE AGREEMENTS WITH SUB-RECIPIENTS OF CDBG-CV
FUNDS; AND, FURTHER, ACCEPTING THE RECOMMENDATION OF THE
FINANCE AND ECONOMIC RESILIENCY COMMITTEE, AT ITS OCTOBER 23,
2020 MEETING, TO MAINTAIN AN ONGOING ONLINE APPLICATION
REGISTRATION PROCESS FOR RESIDENTS SEEKING RENT,MORTGAGE OR
UTILITY ASSISTANCE, SO AS TO ENSURE THE TIMELY EXPENDITURE OF
FUNDS, FROM ANY SOURCE, WHICH BECOME AVAILABLE FOR THESE
PURPOSES.
WHEREAS,the City is an entitlement recipient of Federal funds under the U.S.Department
of Housing and Urban Development (HUD) formula grant programs as follows: Community
Development Block Grant(CDBG)funds,and HOME Investment Partnerships(HOME)funds;and
WHEREAS, as anentitlement community, the City automatically qualifies for an annual
allocation of federal funding under HUD's grant programs; and
WHEREAS,the One-Year Action Plan for Federal funds is a requirement under the HUD
formula grant programs, including the CDBG and HOME Programs;and
WHEREAS,on April 2,2020,HUD sent a letter to the City notifying of a special allocation of
CDBG funds to be used to prevent, prepare for,and respond to coronavirus(COVID-19);and
WHEREAS,this allocation was authorized by the Coronavirus Aid, Relief,and Economic
Security Act(CARES Act),which was signed by President Trump on March 27,2020,to respond to
the growing effects of the public health crisis;and
WHEREAS,the CARES Act made available to the City$564,276.00 in CDBG Coronavirus
funds(CDBG-CV);this constituted the first round of CDBG-CV funds;and
WHEREAS,the Administration amended the 2018-2022 Consolidated Plan and 2019 Action
Plan to enable the City to receive and administer these new funds;and
WHEREAS,a remaining$2 billion in CDBG-CV funds was required by the CARES Act to be
allocated to states and local governments at-the discretion of the Secretary on a rolling basis;this
constituted the third round of CDBG-CV funds;and
WHEREAS,on September 11,2020,HUD sent a letter notifying the City of the allocation of
the third round of CDBG-CV funds to be used to prevent,prepare for,and respond to coronavirus
(COVID-19)in the amount of$1,553,629;and
WHEREAS, the Administration is amending the 2019 Action Plan to enable the City to
receive and administer these new funds;and
WHEREAS,the CDBG-CV recommendations are incorporated into the amended FY 2019
One-Year Action Plan as follows:$342,903.20 for rent, mortgage and utility assistance under public
services (15% cap has been waived); and $900,000.00 for small business assistance under
community development, of which $600,000 will be utilized to assist small businesses/micro-
enterprises impacted by COVID-19 and the remaining $300,000 will be utilized for technical
assistance; and $310,725.80 for administrative allowance; and
WHEREAS, in accordance with applicable waiver made available through the CARES Act,
the City will advertise a Notice of a 5-day Public Comment Period for a Substantial Amendment to
the FY 2019 Action Plan; and
WHEREAS,public comments received will be included in the submission of the action Plan
to HUD for final review and approval; and
WHEREAS, the City Manager is the HUD-designated agent for all formula grants, and
executes the grant applications,agreements,and other applicable HUD documents on behalf of the
City; and
WHEREAS, on October 23, 2020, the Finance and Economic Resiliency Committee
discussed a related item, entitled "Discussion Regarding the Progress Made on the $330,000
Appropriated from the City's General Reserves Allocated to Support Rent, Mortgage and Utility
Assistance Programs", and, given the urgent need for this type of assistance, the Committee
recommended that the Administration open and maintain, through the end of this year, an online
registration process for eligible Miami Beach residents seeking rent, mortgage and utility
assistance; and
WHEREAS, the Administration recommends maintaining the online application process
available through and including December 29, 2020, in order to ensure the timely expenditure of
funds, from any source (federal or non-federal), which become available for rent, mortgage and
utility assistance.
NOW,THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA,that the Mayor and City Commission hereby approve
a substantial amendment to the City's FY 2019 Action Plan,to include the availability and planned
use of$1,553,629 in Community Development Block Grant—Coronavirus(CDBG-CV)funding to
prevent, prepare for, and respond to Coronavirus; and,authorize the City Manager to:(1)execute
all applicable documents related to the appropriation and allocation of these program funds; (2)
submit the requisite revised Action Plan; and (3) to execute agreements with sub-recipients of
CDBG-CV funds;and,further,accept the recommendation of the Finance and Economic Resiliency
Committee's recommendation, at its October 23, 2020 meeting, to maintain an ongoing online
application registration process for residents seeking rent, mortgage or utility assistance, so as to
ensure the timely expenditure of funds, from any source, which become available for these
purposes.
PASSED AND ADOPTED this 28th day of October, 2020.
ATTEST:
Dan Gelber, Mayor
-71
APPROVED AS TO
�' g( L`'"t FORM & LANGUAGE
Ra eI E. Granado, City Clerk & FOR EXECUTION
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NCORP ORATE ,•'
City Attorney Dote
Agenda Item: C7 C
Date: 10-28-2020
Additional information for item C7 C-Amend City's FY 2020 Action Plan to Include CDBG-
CV Funding
Given the urgent need to provide this assistance to residents, at the October 23, 2020 meeting,
the Finance and Economic Resiliency Committee recommended opening an ongoing, online
registration for eligible residents seeking assistance funds and to maintain this portal open
through December 29, 2020. This approach will also support our efforts to expend all funding
available for rent, mortgage or utility assistance in compliance with federal and state guidelines
including the expenditure deadline.
Resolutions -C7 C
IAMI BEAH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: October 28, 2020
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING A
SUBSTANTIAL AMENDMENT TO THE CITY'S FY 2020 ACTION PLAN, TO
INCLUDE THE AVAILABILITY AND PLANNED USE OF $1,553,629 IN
COMMUNITY DEVELOPMENT BLOCK GRANT-CORONAVIRUS (CDBG-
CV) FUNDING TO PREVENT, PREPARE FOR, AND RESPOND TO
CORONAVIRUS; AND, FURTHER, AUTHORIZING THE CITY MANAGER
TO: (1) EXECUTE ALL APPLICABLE DOCUMENTS RELATED TO THE
APPROPRIATION AND ALLOCATION OF THESE PROGRAM FUNDS; (2)
SUBMIT THE REQUISITE REVISED ACTION PLAN; AND (3) EXECUTE
AGREEMENTS WITH SUBRECIPIENTS OF CDBG-CV FUNDS.
RECOMMENDATION
The Administration recommends approving the Resolution.
BACKGROUND/HISTORY
The Five-Year Consolidated Plan is a federal requirement for all U.S. Department of Housing
and Urban Development (HUD) entitlement cities. The City of Miami Beach is a HUD-
designated entitlement city as determined by the decennial census information on population
growth lag, over-crowding, age of housing stock, and poverty. The City of Miami Beach has
been a Community Development Block Grant (CDBG) entitlement community since 1975. The
HOME Program was started in 1992 to provide funding specifically for affordable housing.
As an entitlement community, the City automatically qualifies for an annual allocation of federal
funding under HUD's grant programs. HUD requires each entitlement community to submit an
annual One-Year Action Plan describing how it will utilize funding and resources to address
priority needs identified in the City's Consolidated Plan. The One-Year Action Plan is a
component of the Five-Year Consolidated Plan filed with HUD.
CARES Act
On April 2, 2020, HUD sent a letter to the City notifying of a special allocation of CDBG funds
to be used to prevent, prepare for, and respond to coronavirus (COVI D-19). This allocation was
authorized by the Coronavirus Aid, Relief, and Economic Security Act (CARES Act), which
was signed by President Trump on March 27, 2020, to respond to the growing effects of the
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public health crisis. The CARES Act provided the City $564,276 in CDBG Coronavirus funds
(CDBG-CV). The Administration amended the 2018-2022 Consolidated Plan and 2019 Action
Plan to enable the City to receive and administer these new funds.
The CARES Act authorized three rounds of funding for states and local governments for a total
of $5 billion. The final $2 billion in CDBG-CV funds required by the CARES Act was allocated
to states and local governments at the discretion of the Secretary on a rolling basis; this
constituted the third round of CDBG-CV funds. On September 11, 2020, HUD sent a letter
notifying the City of its allocation for the third round of CDBG-CV funds to prevent, prepare for,
and respond to coronavirus (COVID-19) as $1,553,629. The Administration is making
amendments to the 2020 Action Plan to enable the City to receive and administer these new
funds.
ANALYSIS
Below is a summary of the proposed use of the CDBG-CV funds:
CDBG-CV Allocation $1,553,629
Activity/Project Amount
Program Administration $310,725.80
Public Services (15% cap has been waived)
Emergency Services (rent, mortgage and utility $342,903.20
assistance)
Community Development
Small Business Assistance $900,000.00
Emergency Services: This program provides assistance including, mortgage, rent and utility
payments, to qualifying Miami Beach residents who have been impacted by the COVID-19
pandemic. CDBG-CV regulation waivers, approved recently by HUD, allow emergency
payments for impacted individuals or families for up to six consecutive months. Previously, the
City could not provide more than three (3) months of assistance.
Small Business Assistance: $600,000 will be utilized to assist small
businesses/microenterprises impacted by COVID-19 with grants of up to $20,000 to pay for
normal business expenses including rent, mortgage, utilities, payroll and operating supplies. At
least thirty (30) businesses will receive assistance. The balance will be utilized to provide
technical assistance, including small business and entrepreneurship trainings for business
owners and the hiring of a city employee to provide hands-on business concierge services to
guide and support small businesses navigating through the process of opening and operating a
business within the city.
Under the previous allocation of CDBG-CV funds, the City Commission designated $200,000
for a Small Business Assistance program to provide up to $10,000 to twenty (20) eligible small
businesses. Over ninety-seven (97) applications were received, demonstrating the need for
additional funding. Through the lottery process conducted on July 9, 2020, twenty (20)
businesses were identified to receive up to $10,000 each if all criteria is met. Under this
program, for every business awarded a grant, at least one job must be created or retained. On
October 9, 2020 the Economic Development Department signed an agreement with the
Housing and Community Services Department to administer the program. As all required
backup documentation is received from each eligible business, Economic Development will
submit for award disbursement. While some of the selected businesses have submitted all
additional required back-up documentation, many are still pending.
The need for additional resources is evident as businesses in the city continue to close. A
greater level of funding for Small Business Assistance is necessary to provide a lifeline for
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existing businesses and to foster the growth of new businesses opening up during the
reopening phases and beyond. The arduous grant application process also necessitates a
greater amount of maximum funding per business.
Citizen Participation
In accordance with 24 CFR 91.05(c)(2) and subpart B of the federal regulations, the following
applicable waiver made available through the CARES Act will be enacted by the City relative to
citizen participation compliance:
The City will advertise a Notice of a 5-day Public Comment Period for a Substantial
Amendment to the FY 2020 Action Plan. Public comments received will be included in the
submission of the Action Plan to HUD for finalreview and approval.
FINANCIAL INFORMATION
Expenditures are tied to federal CDBG-CV funds and will not impact General Fund.
CONCLUSION
The Administration recommends approval and authorization for the Substantial Amendment to
FY2020 Action Plan and authorizing the City Manager to execute all required documents.
Applicable Area
Citywide
Is this a "Residents Right Does this item utilize G.O.
to Know" item, pursuant to Bond Funds?
City Code Section 2-14?
No No
Legislative Tracking
Housing and Community Services
Sponsor
Commissioner Michael Gongora
ATTACHMENTS:
Description
o HUD CDBG-CV3 Award Letter
o Resolution
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0,0AEN7D,
4.0
q Q" U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
yoL*IIIIIIII*/ WASHINGTON,DC 20410-7000
9B4N D EVA'
ASSISTANT SECRETARY FOR
COMMUNITY PLANNING AND DEVELOPMENT
September 11, 2020
The Honorable Dan Gelber
Mayor of Miami Beach
1700 Convention Center Drive
Miami Beach,FL 33139-1819
Dear Mayor Gelber:
I am pleased to inform you of a special allocation to your jurisdiction of Community
Development Block Grant funds to be used to prevent,prepare for, and respond to the coronavirus
(COVID-19). This allocation was authorized by the Coronavirus Aid,Relief,and Economic
Security Act(CARES Act),Public Law 116-136,which was signed by President Trump on March
27, 2020,to respond to the growing effects of this historic public health crisis.
The CARES Act made available$5 billion in Community Development Block Grant
Coronavirus(CDBG-CV)funds. Of this amount,the Department immediately allocated$2 billion
on March 27, 2020,the same day President Trump signed the Act,based on the fiscal year 2020
CDBG formula;this constituted the first round of CDBG-CV funds. Next, $1 billion was required
by the Act to be allocated to States and insular areas within 45 days of enactment of the Act; HUD
accomplished this on May 11,2020, and this constituted the second round of CDBG-CV funds.
Finally,the remaining$2 billion in CDBG-CV funds was required by the Act to be allocated to
states and local governments at the discretion of the Secretary on a rolling basis; HUD
accomplished this on September 11, 2020, and this constituted the third round of CDBG-CV funds.
Additionally,up to $10 million will be set aside for technical assistance.
Accordingly,this letter informs you that your jurisdiction's allocation for the third round is
$1,553,629. Your cumulative amount for all allocation rounds is $2,117,905.
The CARES Act adds additional flexibility for both the CDBG-CV grant and, in some cases,
for the annual FY2019 and FY2020 CDBG grants in these unprecedented times. The public
comment period is reduced to not less than 5 days,grantees may use virtual public hearings when
necessary for public health reasons,the public services cap is suspended during the emergency, and
States and local governments may reimburse costs of eligible activities incurred for pandemic
response regardless of the date.
In addition,the CARES Act authorizes the HUD Secretary to grant waivers and alternative
requirements of statutes and regulations the HUD Secretary administers in connection with the use
of CDBG-CV funds and fiscal year 2019 and 2020 CDBG funds (except for requirements related to
fair housing,nondiscrimination, labor standards, and the environment). Waivers and alternative
requirements can be granted when necessary to expedite and facilitate the use of funds to prevent,
www.hud.8ge 15 ofeol.hud.gov
•
prepare for, and respond to coronavirus.
The CDBG CARES Act Federal Register Notice(FR-6218-N-01)was released on August
10, 2020. The notice describes the allocations and grant procedures applicable to the CDBG-CV
grants. It also describes the program flexibilities,waivers, and alternative requirements that apply to
the CDBG-CV grants as well as the fiscal year 2019 and 2020 CDBG grants. As further such
flexibilities become available,they will be posted on HUD's website and distributed to grantees.
The Department will also support grantees with technical assistance.
As you develop your plan for the use of these grant funds,we encourage you to consider
approaches that prioritize the unique needs of low-and moderate—income persons and the
development of partnerships between all levels of government and the private for-profit and non-
profit sectors. You should coordinate with state and local health authorities before undertaking any
activity to support state or local pandemic response. CDBG-CV grants will be subject to oversight,
reporting, and the requirement that each grantee have adequate procedures to prevent the
duplication of benefits (DOB). HUD will provide guidance and technical assistance on DOB,the
prevention of fraud,waste, and abuse, and on documenting the impact of this program for
beneficiaries.
Reminder, all CPD Grantees must ensure they maintain active Dun and Bradstreet Numbering
System(DUNS)numbers in the System for Award Management(SAM)system. Entities must have
an active and unexpired DUNS before execution of grant agreements to avoid delays in the
obligation of funds-which will delay your ability to drawdown funds in the Integrated
Disbursement&Information System(IDIS). Grantees are required to maintain an active SAMs
registration by re-activating their DUNS number annually in the SAM system for the entire
drawdown period of their grants. DUNS numbers can be registered and renewed each year at the
following website: https://www.sam.gov/SAM/.
The Office of Community Planning and Development(CPD)is looking forward to working
with you to successfully meet the urgent and complex challenges faced by our communities. If you
or any member of your staff has questions,please contact your local CPD Field Office Director or
CPDQuestionsAnswered(ll hud.gov.
Sincerely,
John Gibbs
Acting Assistant Secretary
for Community Planning and Development
U.S. Department of Housing and Urban Development
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