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Meeting Minutes 10.22.20 General Obligation Bond Oversight Committee City of Miami Beach MEETING MINUTES No. 21 October 22, 2020 Members in Attendance Via Zoom: Karen Rivo, Chair Marie Peter, Vice Chair Jeremy Waks Francisco Diez-Rivas Jack Glottman Jason Greene Wendy Squire Ron Starkman Sean Smith Bryan Rosenfeld Laura Veitia Staff and Guests Attendance: Maria Hernandez, Liaison John Woodruff, GOB Working Group Alex Denis, GOB Working Group Eric Carpenter, GOB Working Group Devin Ramirez Thais Vieira Allison Novack David Martinez Rudy de la Torre Lily Alvarez Jason Jacobson Steven Feldman Barbara Hernandez Frank Garcia Roland Aragunde Kevin Pulido Gedel Merzius Vanessa Vazquez Lauren Firtel Rickelle Williams Nelson Perez-Jacome Robert Rabinowitz Lauren Swan Sarah Bassett Paul Acosta Elizabeth Wheaton Lazaro Guerra Jose Gonzalez Josiel Ferrer Nick Kallergis Thomas Mooney Meeting Start Time: 4:30 pm General Note: These meeting minutes are condensed and seek to capture the overall intent of discussions as interpreted by the meeting coordinator. Each paragraph indicates the time on the audio recording where the discussion commenced during the meeting. For more detail on the discussion, please refer to the audio recording in its entirety. G.O. Bond Oversight Committee Meeting Minutes No. 21 October 22, 2020 Page 2 of 9 I. Roll Call and Introductions (Refer to the 10.22.20 Meeting Audio Recording on the G.O. Bond Website.) 0:02 Chair Karen Rivo called the meeting to order. Roll call was completed. II. Committee Business Adoption of Meeting Minutes 2:57 Chair Karen Rivo requested a motion to approve the September 24th minutes. Motion: 3:10 Jason Greene made a motion to approve the minutes. 3:16 Jack Glottman seconded the motion. Motion passed. No Meeting in November 3:28 Chair Karen Rivo reminded the Committee Members that there is no G.O. Bond Oversight Committee meeting in November. The next meeting is on December 17th, 2020. III. Community Outreach 4:00 Allison Novack informed the Committee Members that the G.O. Bond Road Show has started up again, where Staff has been reaching out to residents and local professional groups informing them on the G.O. Bond. On October 20th, both Maria Hernandez and she addressed the Construction and Development Council at the Chamber of Commerce. Staff received good feedback from the presentation and found that participants were interested in the City’s procurement process in order to get involved with some future projects. IV. Public Comment 8:10 Chair Karen Rivo asked if anyone from the public would like to ask a question or make a comment. No one spoke. V. New Design Review Board Ordinance (Refer to pages 2-10 on the Agenda & Handouts_10-22-20 and the recording on the G.O. Bond Website.) 8:23 Nick Kallergis explained Ordinance No. 2020-4353, which was approved by City Commission on September 16th, which requires the City to obtain an advisory recommendation of the Design Review Board (DRB) for certain city projects, which do not currently require formal DRB review. This is a non-binding recommendation and it specifies which projects it will apply to. Once a project is first presented, the board has one month to make a recommendation, which is limited to only the design of the proposed project. 11:50 Chair Karen Rivo asked Maria Hernandez how many G.O. Bond projects does this affect. G.O. Bond Oversight Committee Meeting Minutes No. 21 October 22, 2020 Page 3 of 9 12:06 Maria Hernandez explained that this ordinance is going to affect many of the projects such as street lighting, new roadway and streetscape projects, medians, traffic circles, etc. Schedules might need to be slightly adjusted to account for the Design Review Board approval process 14:12 Chair Karen Rivo asked what the initial reasoning for this ordinance was. 14:20 Thomas Mooney explained that this ordinance was referred by Commissioner Samuelian to the Land Use Committee for discussion, regarding enhancing the aesthetics of the City’s public infrastructure projects. 15:10 Ron Starkman noted that this ordinance will allow residents to weigh in on projects that are in their area because the City will be required to send out meeting notices. 15:56 Nick Kallergis confirmed Ron Starkman’s comment. 16:53 Laura Veitia asked what the added timeline to the affected projects is, based on this new process. 17:00 Thomas Mooney explained that there is a very strict time frame that the DRB must review, which is 35 days. This new process may add about 60 days to the timelines, when you consider noticing and outreach. VI. 41st Street Corridor Update Presentation (Refer to pages 11- the Agenda & Handouts_10-22-20 on the G.O. Bond Website.) 19:37 Maria Hernandez reminded the Committee Members of AECOM’s presentation at the last Oversight Committee meeting for 41st Street Corridor. Sarah Bassett will be conducting the presentation that was given at the Mayor’s 41st Street Blue-Ribbon Committee on October 15th. After the presentation, Staff will be asking the Oversight Committee for 2 motions: • A recommendation to fast track the project, meaning completing the project within Tranche 2. Staff would have to advance funds from Tranches 3 and 4 to Tranche 2. • The second motion is for the Committee to recommend that AECOM proceeds with a hybrid design, which is based on the feedback from the community survey that was conducted on October 1st and comments from the Mayor’s 41st Street Blue-Ribbon Committee meeting. 23:30 Sarah Bassett from AECOM explained the presentation found on pages 11-65. They received 159 responses from the public, mostly from residents who live in the area. In terms of parking preference, Scheme 2 was more popular, which is to keep some parking on 41st Street Elements that are being brought from Scheme 1 into the hybrid scheme are: enhance materials, branded sidewalk pavement, colored textured crossings, some shade trees, multi-level plantings, a gateway feature and bicycle parking. Elements that are being brought from Scheme 2 into the hybrid scheme are: expanding the design boundary into side streets, some parking to remain on 41st Street, keeping palm trees, fixed seating at midblock, a gateway feature and bicycle parking. While focusing on 41st Street. G.O. Bond Oversight Committee Meeting Minutes No. 21 October 22, 2020 Page 4 of 9 Explanation and presentation continued. 44:00 Ron Starkman noted that the presentation looks beautiful. He commented that it seems as though some of the most expensive aspects from each scheme were combined into the hybrid design. He asked how this is going to work with respect to the budget. His second question was whether there will be a good use of permeable pavement for blue-green infrastructure which is the direction he believes the City is trying to move in. 44:50 Sarah Bassett explained that AECOM will be making sure that all elements are feasible within the budget. In terms of the pavement material, AECOM is exploring the kind of materials that can fit the blue-green infrastructure condition. 45:54 Ron Starkman asked Sarah Bassett when will AECOM have the answer to both questions. 46:09 Maria Hernandez explained that part of AECOM’s scope of services is to give Staff a budget for the final hybrid design, which is supposed to be about $10 million dollars in construction costs and the remainder is for drawings, permits, etc. She stressed the importance of staying within the budget. 48:38 Sarah Bassett added that AECOM will have an idea of material in cost per square foot, as part of the schematic design that will be presented to the City. 49:10 Francisco Diez-Rivas explained that one of the biggest obstacles that was discussed at the Mayor’s 41st Street Blue-Ribbon Committee meeting was the traffic around the peak times and the traffic caused by people trying to parallel park. He explained how residents wanted something to bring the hotel traffic to that area. He mentioned how a masterplan needs to be done in order to answer what it is we are trying to create in that area. 52:30 Gedel Merzius explained that this project is a conceptual design to revitalize the corridor space. The masterplan that Francisco Diez-Rivas mentioned is a zoning overlay, where Staff will look at different parts of the corridor and research how business development can increase. This is a completely different project that will need direction specifically from the Commission at a later date. 54:02 Sarah Bassett explained that AECOM is focused on bicycle amenities and trying to reduce the use of the car. In terms of traffic calming, materials can be used in order to signify that the area is a pedestrian friendly environment. In terms of parking, some of the parking spaces will be removed in order to widen sidewalks. 55:33 Maria Hernandez explained to Francisco Diez-Rivas that some of the attendees at the Mayor’s 41st Street Blue-Ribbon Committee wanted all parking removed, which is what Scheme 1 shows. Then Staff received significant community input and residents emphasized they didn’t want any of the spaces removed. With the hybrid plan staff is trying to appease both sides with a solution that works. G.O. Bond Oversight Committee Meeting Minutes No. 21 October 22, 2020 Page 5 of 9 58:17 Chair Karen Rivo reminded the Committee Members that Maria Hernandez is looking for 2 motions. 58:41 Francisco Diez-Rivas mentioned how originally the City was trying to coordinate construction where the two main Causeway entrances to the City would not be blocked. He asked where the City stands with that now if a motion gets passed to fast track construction on 41st Street. 59:16 Eric Carpenter explained that the MacArthur Causeway is way underway on the work and completion is all dependent on the planning study being done on the Rail. He mentioned that it would be reasonable for this motion to include any consideration of impacts from projects at the entrances of Miami Beach. Motion 1: 1:00:20 Jack Glottman made a motion to fast track the 41st Street project to be completed by Tranche 2 or within a reasonable time, considering the other projects that are occurring on the Causeways. Marie Peter seconded the motion. Motion passed unanimously. Motion 2: 1:02:37 Jack Glottman made a motion to recommend that AECOM proceeds with the hybrid design, based on the feedback they received from the community survey, as well as input from the Mayor’s 41st Street Blue-Ribbon Committee. Jason Greene seconded the motion. Motion passed unanimously. VII. Major Tranche 1 Projects Update (Refer to pages 66-71 on the Agenda and Handouts Package found on the G.O. Bond Website.) #45 Fire Station #1 – Current Completion Date: May 2023 1:03:24 David Martinez reminded the Committee that at the last Oversight Committee meeting it was reported that the project was over budget and Staff was going to revisit the programming. As a result, the Administration was unable to bring the budget down any further with the current program, so it was therefore determined that it is not possible to design and construct the project to include the 911 call center. 1:05:05 Maria Hernandez explained that the 911 call center was originally added to the project scope without a change in the project budget. At the time of that decision it was assumed that the funding could be found at a later date. Fast forward to today, post Covid-19, the 911 call center portion of the project is unaffordable, therefore staff will move forward with the project without the 911 call center. The renovation of the police station (GO #48 Police Headquarters) is in Tranche 3 so Staff has several years to figure out where to relocate the 911 call center from the Police station. 1:08:14 Jason Greene asked if this project is fully funded with the G.O. Bond or will supplemental funding be needed. G.O. Bond Oversight Committee Meeting Minutes No. 21 October 22, 2020 Page 6 of 9 1:08:24 Maria Hernandez explained it is supposed to be fully funded only with G.O. Bond funds. 1:10:14 Chair Karen Rivo asked if the project is on schedule. 1:10:18 David Martinez explained the schedule has been impacted with this budgeting process and will need to be adjusted by 4 to 5 months, to be completed by May 2023. #1 72nd St. Community Complex – Current Completion Date: September 2023 1:10:59 David Martinez explained that Staff is expecting to receive the technical proposals for the short-listed firms by November 16th. The selection committee will convene on December 7th and make their recommendations, in order to bring this item to Commission in January to award a contract to a design -build firm. Florida Power and Light has secured their permits to begin the relocation of their transmission lines on the site. 1:12:24 Sean Smith asked if the plans will be brought to the Parks and Recreation Committee before going to Commission in January. 1:12:42 David Martinez explained that Staff will not be engaged with a design-builder until it is brought to Commission, so there will not be a design to provide, therefore it will not go to the Parks and Recreation Committee before going to Commission in January. Discussion continued. #15 Par 3/Bayshore Park – Current Completion Date – December 2022 1:15:33 David Martinez reminded the Committee that Staff submitted several requested reports to DERM 2 months ago. Until they approve these reports, Staff cannot proceed with the permitting. DERM needed 60 days to review these reports. If Staff hears back within the next 2 weeks, the schedule is on time to begin procurement in early 2021. 1:17:11 Sean Smith asked David Martinez if until the project is out to bid, Staff does not know if the full scope of the project can be completed and if it comes back overbudget, some items will need to be removed. 1:17:21 David Martinez confirmed that is correct, and Staff is currently verifying and qualifying the budget on this project. #23 Pedestrian Bridge – Current Completion Date: June 2023 1:18:17 David Martinez explained that the tentative construction start is Summer 2022 with a 12-month duration. The plans are being updated for the condominium tower in order to begin permitting of the tower project. 1:19:01 Marie Peter asked where the City is with the FDOT permit. 1:19:20 David Martinez explained that discussions with FDOT have already occurred, but revisions to the plans will not be completed until the first quarter of 2021. G.O. Bond Oversight Committee Meeting Minutes No. 21 October 22, 2020 Page 7 of 9 1:20:25 Marie Peter asked if the train project is going to affect the bridge. 1:20:43 Eric Carpenter explained that the bridge was designed with the train project in consideration. The County had to sign off with FDOT that they reviewed the drawings and agreed they could work with what the City was proposing. #24 Middle Beach Beachwalk PH3 – Current Completion Date: June 2021 1:21:33 David Martinez explained that the projected completion date is still June 2021. They started the paver brick installation two weeks ago, but the weather has created a slow start. #12 N. Beach Oceanside Beachwalk – Current Completion Date: February 2022 1:22:36 David Martinez explained that this is the last portion of the Beachwalk, from 79th to 87th Streets This project is out to bid, and responses are expected by next month. Staff is working with a different contractor in order to relocate some trees from the pathway. Compared to the other sections of the Beachwalk that varies from 15-25 ft wide, this path will be 25 ft wide, with several connections from the beach to the park. VIII. Other Projects Update (Refer to pages 72-76 on the Agenda and Handouts Package found on the G.O. Bond Website.) #33 Part 1 Tree Planting – Current Completion Date April 2022 1:27:09 Elizabeth Wheaton reported that on October 14th, the City Commission approved the Urban Forestry Masterplan, which provides guidance and goals in enhancing tree canopy from 17% today, up to 22%. She explained the map found on page 73. In year 1, 457 trees were planted and so far, 576 trees have been planted in year 2. Staff has been able to leverage these projects with Miami-Dade’s NEAT Streets Grants Program. 1:30:15 Laura Veitia explained that the plantings look great. She asked who maintains the trees, the residents or the City. 1:30:42 Elizabeth Wheaton explained that private properties are required to maintain all trees adjacent to their property. One of the elements in the Urban Forestry Masterplan is to create a maintenance plan, which Staff is currently researching. #40 41St St. Lighting Upgrades – Current Completion Date January 2021 1:32:35 Rudy de la Torre explained that Staff is ready to submit their application to the Design and Review Board to be heard on January 5th. (Subsequent to this meeting, the City’s Legal and Planning Departments have opined that this application is not required since this is a maintenance project). Staff is in discussion with the FDOT to apply for their permitting process. The FDOT has requested replacement, not only of the pedestrian lighting, but also for the common roadway lighting. This addition of the 28 light fixtures has a cost of approximately $15,000 which Staff considers minor when considering the benefits provided throughout the entire corridor. 1:36:25 Jack Glottman asked if the additional costs fit within the G.O. Bond budget. G.O. Bond Oversight Committee Meeting Minutes No. 21 October 22, 2020 Page 8 of 9 1:36:38 Maria Hernandez explained that the original budget for this subproject was $85,000, by doing it in-house. That amount and the additional $15,000 will be taken from the full budget of $15 million dollars and the remaining amount will be used for the streetscape project. #39 Part 1 Seawalls/Shorelines – Current Completion Date April 2022 1:38:24 Nelson Perez-Jacome explained that push button contracts were awarded at the October 14th Commission meeting. The remaining seawalls that Public Works is managing are in the design phase and are on track to be started October 2021. 1:39:10 David Martinez explained that the seawall at 8100 Hawthorne Avenue, which is a City owned parking lot, is approximately 216 ft. in length. This project was awarded as a renovation of a parking lot about a month ago and Staff is currently finalizing contracts. Staff will hopefully be mobilizing in December. The Maurice Gibb Park seawall is approximately 550 ft. in length and includes a living shoreline component. The park is currently in the design phase. The third seawall is located at Brittany Bay Park, which is approximately 465 ft. in length and also includes a living shoreline component. This location is ready to go out for bid by December. 1:43:27 Jack Glottman asked if the same contractor was doing all the projects. 1:43:42 Nelson Perez-Jacome explained that currently there isn’t a specified contractor since the locations are in the design phase, but the “Push Button” contracts provide a list of qualified contractors. 1:44:05 David Martinez explained that in respect to the 3 projects CIP is working on, the seawalls are a component to a larger project. Staff will be hiring a general contractor that may hire a sub- contractor for the seawall. IX. Program General Status & Sub-Projects Update, Closed Projects (Refer to pages 77-85 on the Agenda & Handout Package on the G.O. Bond Website.) 1:45:08 Maria Hernandez explained the charts found on pages 77-85. Currently, the City has spent $30 million dollars from the budget and $15 million dollars are encumbered. There are now 29 completed sub-projects, 8 under construction, 15 in design, and 16 in planning. There are 26 projects that are closed out and 3 that are completed and will be closed out very soon. X. Quick Wins Remaining (Refer to pages 86 & 87 on the Agenda & Handout Package on the G.O. Bond Website.) #57 Cameras in Entertainment District - Current Completion for Lummus Park November 2020 1:49:15 Steve Feldman explained that the main fiber cables arrived in this week for Lummus Park and the installation is pending scheduling due to weather. On Washington Avenue staff has been working with Public Works and performed a walkthrough with one of the contractors to layout the plan. G.O. Bond Oversight Committee Meeting Minutes No. 21 October 22, 2020 Page 9 of 9 #56 Cameras on Beachwalk – Current Completion December 2020 Steve Feldman explained that the directional boring of the Beachwalk from 14th Place towards 24th Street has been completed. The secondary boring for the other side of the Beachwalk will begin shortly. #44 Public Safety Radio System – Current Completion December 2020 1:51:20 Lazaro Guerra explained that today Staff met with the Legal Department to finalize the amendment with the contractor. The amendment will be sent to the City Manager and then to the contractor for execution as soon as the Legal Department is done reviewing the amendment. Currently there are 8 sites and once this amendment gets executed, the 9th and final site will be completed. XI. Public Comment No one from the public spoke. XII. Adjournment Meeting was adjourned.