Locally funded agreement with State of Florida Department of Transportation ?azo - 5 1 o
DocuSign Envelope ID:3E038FEF-2143-4FAF-A035-FF5918C63530
FM No.:422239-4-12-01
LOCALLY FUNDED AGREEMENT
THIS LOCALLY FUNDED AGREEMENT(hereinafter`Agreement')is made and entered into this
day of , 20_, between the CITY OF MIAMI BEACH, a municipal
corporation of the State of Florida, located at 1700 Convention Center Drive, Miami Beach, FL 33139,
hereinafter referred to as the'PARTICIPANT', and the STATE OF FLORIDA DEPARTMENT OF
TRANSPORTATION a component agency of the State of Florida, hereinafter referred to as the
'DEPARTMENT'.
RECITALS:
WHEREAS, the DEPARTMENT and the PARTICIPANT are desirous in the continuation of
the partnership with the development and implementation of a Transportation Management Initiative
(TMI); and
WHEREAS, the DEPARTMENT's State Management Plan defines TMIs as hybrid entities that
are the first step in a process in which employers and other interested parties consider collective actions
for improving the means to carry people and/or goods; and
WHEREAS, the TMI services continue to be in the interest of both the PARTICIPANT and
DEPARTMENT; and
WHEREAS, the PARTICIPANT shall fund the increased or unforeseen costs beyond the
amount budgeted below, under financial project number 422239-4-12-01, associated with the
development and implementation of the TMI, hereinafter collectively called the `PROJECT', and as
detailed in the attached Exhibit "A", "Scope of Services", which is herein incorporated by reference;
and
WHEREAS, the PARTICIPANT, by Resolution 2020-31510 adopted on
December 9 , 20 20 , a copy of which is attached hereto and made a part hereof,
authorizes the proper officials to enter into this Agreement; and
WHEREAS, the parties are authorized to enter into this Agreement pursuant to Sections
334.044(7) and 339.12 (2006),Florida Statutes, and authorize its officers to do so.
NOW, THEREFORE, in consideration of the premises, the mutual covenants and other
valuable considerations contained herein, the receipt and sufficiency of which are hereby
acknowledged, the parties agree as follows:
1. Recitals. The Recitals to this Agreement are true and correct and are incorporated
herein by reference and made a part hereof.
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Locally Funded Agreement between the City of Miami Beach and the Florida Department of Transportation
Financial Project Number 422239-4-12-01
DocuSign Envelope ID:3E038FEF-2143-4FAF-A035-FF5918C63530
2. General Requirements
(a) The DEPARTMENT shall be responsible for assuring that the Project complies
with all applicable Federal, State and Local laws, rules, regulations, guidelines
and standards.
(b) The PARTICIPANT agrees to make all previous studies, maps, drawings,
surveys and other data and information pertaining to the Project available to the
DEPARTMENT at no extra cost.
(c) The DEPARTMENT shall have the sole responsibility for resolving claims and
requests for additional work for the PROJECT. The DEPARTMENT will make
reasonable efforts to obtain the PARTICIPANT's input, regarding such claims
or requests, in its decisions.
(d) The total cost for the Project which consists of services for up to seven hundred
ninety-two (792) hours from December 1st, 2020 through November 30th, 2021,
hereinafter referred to as Project Costs, is $39,742.56. The total
DEPARTMENT participation is in the amount of $19,871.28. The
PARTICIPANT's share is a lump sum payment of the amount of$19,871.28.
The PARTICIPANT's share is non-refundable.
(e) In the event, it becomes necessary for the DEPARTMENT or PARTICIPANT
to institute suit for the enforcement of the provisions of this Agreement, each
party shall be responsible to pay for their own attorney fees and court costs.
(f) This AGREEMENT and any interest herein shall not be assigned, transferred or
otherwise encumbered by the PARTICIPANT under any circumstances without
the prior written consent of the DEPARTMENT. However,this AGREEMENT
shall run to the DEPARTMENT and its successors.
(g) Except as otherwise set forth herein, this AGREEMENT shall continue in effect
and be binding to both the PARTICIPANT and the DEPARTMENT until the
PROJECT is completed as evidenced by the written acceptance of the
DEPARTMENT or November 30th, 2021, whichever occurs first.
(h) This Agreement is for the term reflected above in Section (d) and may be
renewed three times, only if mutually agreed to in writing by the
DEPARTMENT and the PARTICIPANT. Any such renewal shall be subject to
the same terms and conditions set forth in this Agreement, and shall be
contingent upon the availability of funds.
(i) The PARTICIPANT warrants that it has not employed or obtained any company
or person, other than bona fide employees of the PARTICIPANT, to solicit or
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Locally Funded Agreement between the City of Miami Beach and the Florida Department of Transportation
Financial Project Number 422239-4-12-01
DocuSign Envelope ID:3E038FEF-2143-4FAF-A035-FF5918C63530
secure this AGREEMENT, and it has not paid or agreed to pay any company,
corporation, individual or firm, other than a bona fide employee employed by
the PARTICIPANT. For breach or violation of this provision, the
PARTICIPANT shall have the right to terminate the AGREEMENT without
liability.
(j) This AGREEMENT is governed by and construed in accordance with the laws
of the State of Florida. Venue with respect to any judicial proceedings arising
out of this Agreement shall be in Miami-Dade County.
(k) This document incorporates and includes all prior negotiation, correspondence,
conversations, agreements, or understandings applicable to the matters
contained herein, and the parties agree that there are no commitments,
agreements or understandings concerning the subject matter of this agreement
that are not contained in this document. Accordingly, it is agreed that no
deviation from the terms hereof shall be predicated upon any prior representation
or agreements whether oral or written. It is further agreed that no modification,
amendment, or alteration in the terms and conditions contained herein shall be
effective unless contained in a written document executed with the same
formality and of equal dignity herewith.
(1) The PARTICIPANT will provide funding to the DEPARTMENT, in the
aggregate amount of NINETEEN THOUSAND EIGHT HUNDRED
SEVENTY-ONE DOLLARS AND TWENTY-EIGH CENTS ($19,871.28), for
the PROJECT, subject further to the provisions in Section 3 of this Agreement
and as outlined in the attachment Exhibit "B", "Financial Summary", which is
herein incorporated by reference.
(m) The DEPARTMENT Contractor will not commence work on the PROJECT
until PARTICIPANT funding for the PROJECT is on deposit with the
DEPARTMENT.
(n) Upon the receipt, authorization and encumbrance of funding received from the
PARTICIPANT as a result of this Agreement, the DEPARTMENT Contractor
will commence work on the PROJECT.
3. Financial Provisions.
(a) The PARTICIPANT agrees that it will, no later than thirty (30) calendar days after the
DEPARTMENT's execution of this Agreement, furnish the DEPARTMENT its
advance deposit in the amount of DOLLARS ($19,871.28) for the estimated PROJECT
cost for Locally Funded project number 422239-4-12-01. The complete advance
deposit shall be the total estimated PROJECT cost plus allowances. The
DEPARTMENT may utilize the complete advance deposit for payment of the costs of
the PROJECT.
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Locally Funded Agreement between the City of Miami Beach and the Florida Department of Transportation
Financial Project Number 422239-4-12-01
DocuSign Envelope ID:3E038FEF-2143-4FAF-A035-FF5918C63530
DEPARTMENT's Share: $ 19,871.28
PARTICIPANT's Share: $ 19,871.28
TOTAL PROJECT COST: $ 39,742.56
(b) The PARTICIPANT shall be solely responsible for funding any increased or unforeseen
costs beyond the amount budgeted for the PROJECT,as set forth in this Agreement and
detailed in the attached Exhibit "B". Should PROJECT modifications occur that
increase the PARTICIPANT's share of total PROJECT costs, the PARTICIPANT will
be notified by the DEPARTMENT, as referenced in the Recitals above. The
PARTICIPANT agrees to provide, without delay, in advance of the additional work
being performed, adequate funds to ensure that cash on deposit with the
DEPARTMENT is sufficient to fully fund its share of the PROJECT. The
DEPARTMENT shall notify the PARTICIPANT as soon as it becomes apparent the
actual cost will overrun the award amount; however, failure of the DEPARTMENT to
notify the PARTICIPANT shall not relieve the PARTICIPANT from its obligation to
pay for its full participation. The DEPARTMENT shall provide invoices to the
PARTICIPANT for the additional PROJECT funding. Funds are due from the
PARTICIPANT during the PROJECT not paid within forty(40)calendar days from the
date of the invoice are subject to interest charges at a rate established pursuant to Section
55.03, Florida Statutes (F.S.).
(c) The DEPARTMENT intends to have its final and complete accounting of all costs
incurred in connection with the work performed hereunder within three hundred and
sixty(360)days of final payment to the Contractor. The DEPARTMENT considers the
PROJECT complete when final payment has been made to the Contractor,not when the
construction work is complete. All PROJECT cost records and accounts shall be subject
to audit by a representative of the PARTICIPANT for a period of three(3) years after
final close out of the PROJECT.
(d) In the event the final accounting of total PROJECT costs is greater than the total deposits
to date, the PARTICIPANT will pay the additional amount within forty (40) calendar
days from the date of the invoice from the DEPARTMENT. The PARTICIPANT
agrees to pay interest at a rate as established pursuant to Section 55.03, F.S., on any
invoice not paid within forty(40) calendar days until the invoice is paid.
(e) Nothing in this Agreement shall be construed to violate the provisions of Section
339.135(6)(a), Florida Statutes,which provides as follows:
"The Department,during any fiscal year, shall not expend money,incur any liability,or
enter into any contract which,by its terms,involves the expenditure of money in excess
of the amounts budgeted as available for expenditure during such fiscal year. Any
contract,verbal or written, made in violation of this subsection is null and void, and no
money may be paid on such contract. The Department shall require a statement from
the Comptroller of the Department that such funds are available prior to entering into
any such contract or other binding commitment of funds.Nothing herein contained shall
prevent the making of contracts for periods exceeding one year, but any contract so
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Locally Funded Agreement between the City of Miami Beach and the Florida Department of Transportation
Financial Project Number 422239-4-12-01
DocuSign Envelope ID:3E038FEF-2143-4FAF-A035-FF5918C63530
made shall be executory only for the value of the services to be rendered or agreed to
be paid for in succeeding fiscal years;and this paragraph shall be incorporated verbatim
in all contracts of the Department which are for an amount in excess of TWENTY-FIVE
THOUSAND DOLLARS($25,000.00)and which have a term for a period of more than
one year."
4. Effective Date of this Agreement. This Agreement shall become effective upon
execution by the PARTICIPANT and the DEPARTMENT and as of the date set forth
on page one(1)hereof.
5. Provisions Separable. The provisions of this Agreement are independent of and
separable from each other, and no provision shall be affected or rendered invalid or
unenforceable by virtue of the fact that for any reason any other or others of them may
be invalid or unenforceable in whole or in part.
6. Amendment of Agreement. This Agreement may only be amended by mutual
agreement of the DEPARTMENT and the PARTICIPANT, expressed in writing and
executed and delivered by each.
7. Notices. All notices, requests, demands and other communications required or
permitted under this Agreement shall be in writing and shall be deemed to have been
duly given, made and received when delivered (personally, by courier service such as
Federal Express, or by other messenger) against receipt or upon actual receipt of
registered or certified mail, postage prepaid, return receipt requested, addressed as set
forth below:
(a) If to the PARTICIPANT: The City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
Attention: Jose Gonzalez
Email:josegonzalez a,miamibeachfl.gov
Copy: Judy Hoanshelt
Email:judyhoansheltAmiamibeachfl.gov
(b) If to the DEPARTMENT: Florida Department of Transportation
1000 NW 111 Avenue
Miami, Florida 33172
Attention: Rosalyn Carcamo, Project Manager
Email: Rosalyn.Carcamo@r,dot.state.fl.us
Ph: 305-470-5496
Any party may alter the address to which communications or copies are to be sent by giving
notice of such change of address in conformity with the provisions of this paragraph for the
giving of notice.
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Locally Funded Agreement between the City of Miami Beach and the Florida Department of Transportation
Financial Project Number 422239-4-12-0/
DocuSign Envelope ID:3E038FEF-2143-4FAF-A035-FF5918C63530
S. Entire Agreement. This Agreement, including its attached Exhibits, contain the sole
and entire Agreement between the parties with respect to such subject matter and
supersede any and all other prior written or oral agreements between them with respect
to such subject matter.
9. Binding Effect. This Agreement shall be binding upon the parties and their respective
representatives, successors and assigns.
10. Waiver. Waiver by either party of any breach of any provision of this Agreement shall
not be considered as or constitute a continuing waiver or a waiver of any other breach
of the same or any other provision of this Agreement.
11. Captions. The captions contained in this Agreement are inserted only as a matter of
convenience or reference and in no way define, limit, extend or describe the scope of
this Agreement or the intent of any of its provisions.
12. Absence of Third Party Beneficiaries. Nothing in this Agreement,express or implied,
is intended to (a) confer upon any entity or person other than the parties and their
permitted successors and assigns any rights or remedies under or by reason of this
Agreement as a third party beneficiary or otherwise except as specifically provided in
this Agreement; or (b) authorize anyone not a party to this Agreement to maintain an
action pursuant to or based upon this Agreement.
13. Other Documents. The parties shall take all such actions and execute all such
documents which may be reasonably necessary to carry out the purposes of this
Agreement, whether or not specifically provided for in this Agreement; provided that
the parties further acknowledge that certain additional actions by the PARTICIPANT
may require approval by the PARTICIPANT Commission/Council, and, to the extent
such approval is required by applicable law,obtaining such approval shall be a condition
to the obligations of the PARTICIPANT under this Section.
14. Governing Law. This Agreement and the interpretation of its terms shall be governed
by the laws of the State of Florida, without application of conflicts of law principles.
Venue for any judicial, administrative or other action to enforce or construe any term of
this Agreement or arising from or relating to this Agreement shall lie exclusively in
Miami-Dade County, Florida.
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Locally Funded Agreement between the City of Miami Beach and the Florida Department of Transportation
Financial Project Number 422239-4-12-01
DocuSign Envelope ID:3E038FEF-2143-4FAF-A035-FF5918C63530
IN WITNESS WHEREOF,the parties hereto have made and executed this Agreement on
the day and year first above written, the PARTICIPANT, signing by and through its PARTICIPANT
Manager, and the DEPARTMENT, signing by and through its District Secretary, each duly
authorized to execute same.
CITY OF MIAMI BEACH: STATE OF FLORIDA,
DEPARTMENT OF TRANSPORTATION:
E—DocuSigned by:
F..J1 J. AhJit..
BY: t_2R3D6240F92R45D BY:
CITY MANAGER DIRECTOR OF TRANSPORTATION
DEVELOPMENT
ATTEST: 1212.i I L ATTEST:
(SEAL) CITY CLERK (SEAL) EXECUTIVE SECRETARY
LEGAL REVIEW:
' TY ATTORNEY ' T- DISTRICT CHIEF COUNSEL
'
` is„Fycy ,
I
I 'INCOAP ORATED: I
1
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Locally Funded Agreement between the City of Miami Beach and the Florida Department of Transportation
Financial Project Number 422239-4-12-01
DocuSign Envelope ID:3E038FEF-2143-4FAF-A035-FF5918C63530
EXHIBIT 'A'
SCOPE OF SERVICES
South Florida Commuter Services
City of Miami Beach TMI
Transportation Management Initiative
Partnership with City of Miami Beach
OVERVIEW
South Florida Commuter Services(SFCS)is a program of the Florida Department of Transportation
(DEPARTMENT), working in cooperation with the City of Miami Beach(PARTICIPANT)to implement the
Miami Beach Transportation Management Initiative(TMI).
The Project will be funded by the Department and staffed by member(s) of SFCS. The TMI is located
at and supported by the City of Miami Beach. The TMI also works closely with other transportation
agencies such as the Miami-Dade Transportation Planning Organization (TPO) and the Miami-Dade
Department of Transportation and Public Works (DTPW) to promote the use of alternative modes of
transportation.
BACKGROUND
External visibility of the TMI helps channel the TMI's advocacy, educational, and outreach roles. Also
examined is the potential reach of promotional efforts and their impact in encouraging commuters to consider
alternative commute modes.
The TMI will focus on the following key Transportation Demand Management (TDM) strategies that were
identified and developed as part of the Transportation Workshops facilitated by South Florida Commuter
Services and the Center for Urban Transportation Research(CUTR) in 2018:
• Reduce single occupancy vehicle trips (SOV) in the City
• Support the use of all forms of alternative modes of transportation (Miami-Dade Transit,
carpool, South Florida Vanpools, City of Miami Beach Trolley, bicycling, walking)
• Promote alternative work hours
• Promote the Commuter Tax Benefit program to local employers (subsidy,pre-tax)
• Work with employers to implement transportation demand management strategies at worksite
• Support city in the development of TMI collateral
• Coordinate events to promote TMI
EMPLOYER OUTREACH
The TMI's primary role(75% of staff time) is that of employer outreach. The TMI works with SFCS
and others to increase awareness and use of transit and ridesharing. The TMI staff's duties shall include
but not be limited to the following:
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Locally Funded Agreement between the City of Miami Beach and the Florida Department of Transportation
Financial Project Number 422239-4-12-0/
DocuSign Envelope ID:3E038FEF-2143-4FAF-A035-FF5918C63530
• Develop master list of contacts (employers, schools, associations, etc.)
• Provide information on carpooling, vanpooling,transit and Guaranteed Ride Home
• Assist in the formation of ridesharing agreements
• Promote MDT and City of Miami Beach trolley services
• Provide materials to employers for use with new employee orientations
• Conduct employer surveys
• Obtain origin/shift time of commuters travelling to City for work purposes
• Develop timeline to promote TMI at key events, meetings, fairs, etc.
• Work with Miami-Dade School District to develop School Pool opportunities focusing on
carpooling and safe bicycling and walking to school
COMMUNICATION AND MARKETING
The TMI will also support the City with the development of collateral and marketing material to support
and promote efforts including but not be limited to the following:
• Develop new employee welcome kits with commuter options
• Create marketing and collateral materials in multi-languages with distribution to employers and
at key events
• Create Getme2MiamiBeach.com with the support of the City
• Develop targeted marketing campaigns to promote the use of alternative modes of
transportation
PROCESS
To monitor the progress and effectiveness of the TMI, staff will provide the following:
• Create Annual Work Plan that is supported by District 6 and the City of Miami Beach
• Provide quarterly reports of activities, meetings, events
• Facilitate ongoing TMI meetings with City similar to TDM Workshops
DEPARTMENT Financial Project Number: 422239-4-12-01
COUNTY: Miami-Dade
DEPARTMENT Project Manager: Rosalyn Carcamo
CITY/COUNTY Project Manager: Jose Gonzalez
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Locally Funded Agreement between the City of Miami Beach and the Florida Department of Transportation
Financial Project Number 422239-4-12-01
DocuSign Envelope ID:3E038FEF-2143-4FAF-A035-FF5918C63530
EXHIBIT 'B'
FINANCIAL SUMMARY
The DEPARTMENT's Work Program allocates the following funding, programmed under Financial
Project Number 422239-4-12-01, for PROJECT completion.
The following allocation of funds will remain unchanged for each year of the contract duration:
TOTAL FUNDING{By Monthl
Positions Name 1 2 3 4 5 6 7 8 9 10 11 12 Total Hourly Rate Fully Burdened lab,
Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21_Apr-21 May-21 Jun-21 Jul-21 Aug-21
City of Miami Beach TM TBD 0 0 132 132 _ 66 66 66 66 66{` 66 66 66 792 5 5018 5 39,742.54
Total: 0 0 132 132 66 66 66 66 66 6,5 66 66 66 792 $ 50.18 $ 39,742.54
FOOT fUNOi NG(8y Month)
Positions Name 1 2 3 4 5 6 7 8 9 10 11 12 Total Hourly Rate Fully Burdened tabr
Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mardi Apr-21 May-21 Jun-21 Jul-21 Aug-21
Cityof Miami Beach TMI TBD 0 66 33 33 33 33 33 33 33 33 33 33 396 5 50.18 5 19,871.2.
Total: 0 66 33 33 33 33 33 33 33 33 33 33 396 $ 50.18 S 19,871.2:
CITY OF MIAMI BEACH FUNDING{By Month)
Positions Name 1 2 3 4 5 6 7 8 9 10 11 12 Total Hourly Rate Fully Burdened Labe
Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Airs-21 Jul-21 Aug-21
City of Miami Beach TMI TBD O 66 33 ` 33 33 33 33 33 33 33 33 33 396 5 50.38 $ 19,871.2;
Total: 0 66 33 33 33 33 33 33 33 33 33 33 396 5 50.18 5 19,871.21
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Locally Funded Agreement between the City of Miami Beach and the Florida Department of Transportation
Financial Project Number 422239-4-12-01
DocuSign Envelope ID:3E038FEF-2143-4FAF-A035-FF5918C63530
EXHIBIT 'C'
MIAMI BEACH TMI ANNUAL WORK PLAN
To be attached hereto and incorporated herein Miami Beach TMI Annual Work Plan,
FY 2020/2021.
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Locally Funded Agreement between the City of Miami Beach and the Florida Department of Transportation
Financial Project Number 422239-4-12-01
DocuSign Envelope ID:3E038FEF-2143-4FAF-A035-FF5918C63530
EXHIBIT 'D'
CITY RESOLUTION
To be attached hereto and incorporated herein once ratified by the CITY Council/Commission.
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Locally Funded Agreement between the City of Miami Beach and the Florida Department of Transportation
Financial Project Number 422239-4-12-01
DocuSign Envelope ID:3E038FEF-2143-4FAF-A035-FF5918C63530
C7A A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
Cc7 A
BEACH, FLORIDA, APPROPRIATING FUNDING, AND APPROVING AND
AUTHORIZING (AND, AS TO CERTAIN AGREEMENTS RETROACTIVELY APPROVING
AND AUTHORIZING) THE CITY MANAGER, OR HIS DESIGNEE TO APPLY FOR AND
ACCEPT FUNDING (INCLUDING MATCHING FUNDS AND ANY RELATED CITY
EXPENSES) AND EXECUTE ANY AND ALL DOCUMENTS OR AGREEMENT IN
CONNECTION WITH THE FOLLOWING GRANTS, PROGRAMS AND AGREEMENTS: 1)
NATIONAL ASSOCIATION OF VOCA ASSISTANCE ADMINISTRATORS, FISCAL YEAR
2021 NATIONAL CRIME VICTIMS' RIGHTS WEEK COMMUNITY AWARENESS
PROJECTS FUNDING OPPORTUNITY, IN THE APPROXIMATE AMOUNT OF $5,000; 2)
FLORIDA YOUTH SOCCER ASSOCIATION IN THE APPROXIMATE AMOUNT OF
$5,000; 3) FLORIDA DEPARTMENT OF TRANSPORTATION, SOUTH• FLORIDA
COMMUTER SERVICES, IN THE APPROXIMATE AMOUNT OF $20,000; 4) UNITED
STATES CONFERENCE OF MAYORS, CHILDHOOD OBESITY
PREVENTION/ENVIRONMENTAL HEALTH AND SUSTAINABILITY AWARDS IN THE
APPROXIMATE AMOUNT OF$175,000.
Grants and Intergovernmental Affairs
C7 B A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ADOPTING THE CITY'S FISCAL YEAR 2021 FEDERAL AGENDA.
Grants and Intergovernmental Affairs
C7 C A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER,
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2020-096-ND, FOR
PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED
CATEGORIES ON AN "AS-NEEDED BASIS."
Capital Improvement Projects/Procurement
C7 D A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AMENDING RESOLUTION 2019-30906 AND RESOLUTION 2019-
30955 TO ADJUST THE BUDGET FOR HACK SHACK TO ALLOW FOR LESSON PLAN
DEVELOPMENT FOR FISCAL YEAR 2019-20, IN THE AMOUNT OF $2,013; AND
APPROVING AND AUTHORIZING THE CITY MANAGER TO AMEND THE
AGREEMENT.
Organizational Development Performance
Initiatives
C7 E A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER
AND WAIVING, BY 5/7TH VOTE, THE FORMAL COMPETITIVE BIDDING
REQUIREMENT, AS PERMITTED IN SECTION 2-367 OF THE CITY CODE, FINDING
SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST;AND AUTHORIZING THE CITY
MANAGER TO EXECUTE: (1) AN AGREEMENT WITH STRYKER SALES
CORPORATION, THE SOLE PROVIDER OF LIFEPAK® PRODUCTS, FOR A TERM OF
THREE (3) YEARS FOR THE PURCHASE OF EIGHT (8) NEW LIFEPAK®
DEFIBRILLATORS/MONITORS, RELATED PRODUCTS AND SERVICES, AND
MAINTENANCE, IN THE TOTAL AMOUNT OF $193,998.04, AND (2) AN EXTENDED
MAINTENANCE SERVICE AGREEMENT FOR THE CITY'S EXISTING STRYKER
PRODUCTS FOR A TERM OF THREE (3) YEARS, IN THE TOTAL AMOUNT OF
$65,156.40; AND FURTHER AUTHORIZING THE CITY MANAGER TO PURCHASE
ADDITIONAL PRODUCTS AND SERVICES, AS NEEDED DURING THE TERM, IN AN
AMOUNT NOT-TO-EXCEED THE ANNUAL AMOUNT BUDGETED THROUGH THE
CITY'S BUDGETING PROCESS.
Fire
RESOLUTION NO., 2020-31510
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROPRIATING FUNDING, AND APPROVING
AND AUTHORIZING (AND, AS TO CERTAIN AGREEMENTS
RETROACTIVELY APPROVING AND AUTHORIZING)THE CITY MANAGER,
OR HIS DESIGNEE TO APPLY FOR AND ACCEPT FUNDING (INCLUDING
MATCHING FUNDS AND ANY RELATED CITY EXPENSES) AND EXECUTE
ANY AND ALL DOCUMENTS OR AGREEMENT IN CONNECTION WITH THE
FOLLOWING GRANTS, PROGRAMS AND AGREEMENTS: 1) NATIONAL
ASSOCIATION OF VOCA ASSISTANCE ADMINISTRATORS, FISCAL YEAR
2021 NATIONAL CRIME VICTIMS' RIGHTS WEEK COMMUNITY
AWARENESS PROJECTS FUNDING OPPORTUNITY, IN THE
APPROXIMATE AMOUNT OF $5,000; 2) FLORIDA YOUTH SOCCER
ASSOCIATION, IN THE APPROXIMATE AMOUNT OF $5,000; 3) FLORIDA
DEPARTMENT OF TRANSPORTATION, SOUTH FLORIDA COMMUTER
SERVICES, IN THE APPROXIMATE AMOUNT OF $20,000; 4) UNITED
STATES CONFERENCE OF MAYORS, CHILDHOOD OBESITY
PREVENTION/ENVIRONMENTAL HEALTH AND SUSTAINABILITY
AWARDS, IN THE APPROXIMATE AMOUNT OF $175,000; 5) MIAMI-DADE
COUNTY, EMERGENCY MEDICAL SERVICES GRANT PROGRAM, IN THE
APPROXIMATE AMOUNT OF $5,000.
WHEREAS, the City Administration applies for grants and external funding from outside
organizations; and
WHEREAS, the City Administration requests approval to apply for funding for funds, in the
amount of approximately $5,000, from the National Association of VOCA Assistance
Administrators, Fiscal Year 2021 National Crime Victims' Rights Week Community Awareness
Projects Funding Opportunity, the details of which are as follows:
• The National Association of VOCA Assistance Administrators (NAVAA), in cooperation
with the Office for Victims of Crime, is seeking proposals to promote community-wide
public awareness of the rights and available services for victims of all types of crimes
during National Crime Victims' Rights Week (NCVRW), April 18-24, 2021; The 2021
NCVRW theme is "Support Victims. Build Trust. Engage Communities."
• The Miami Beach Victims' Rights Virtual 5K will enable the Victim Services Unit, the Police
Department, and the City to engage the local and broader community; uniting people in
recognition of those who have suffered victimization, strengthening the trust and
relationship with the Police Department, empowering victims on their healing journey and
raising awareness about victims' rights and services at the local, national and international
levels.
• The City Administration is seeking approximately$5,000 in funding for promotional items
and a social media advertising campaign for the Miami Beach Police Department's "We
Run for Them!" Miami Beach Victims' Rights Virtual 5k; no matching funds are required
for this grant.
WHEREAS, the City Administration requests approval to apply for funding in the amount
of approximately $5,000, from the Florida Youth Soccer Association, the details of which are as
follows:
• The Florida Youth Soccer Association (FYSA) is the governing body that oversees Travel
Soccer for the State of Florida, established by the FYSA Board of Directors in order to
give back to the affiliates and to assist them in furthering the game of soccer in Florida;
Funding is available for scholarships that support a portion of registration fees for
disadvantaged players, with players qualifying for registration fee scholarships if they
receive free or reduced lunch during the school year.
• The City Administration is requesting funding, in the approximate amount of$5,000, which
will be used towards Travel Soccer registration fees for 22 players. No matching funds are
required for this grant.
WHEREAS, the City Administration requests approval to apply for funds, in approximate
amount of$20,000 from Florida Department of Transportation, South Florida Commuter Services.
The details of which are as follows:
• The City Administration has been approved for funding in the approximate amount of
$20,000 from Florida Department of Transportation (FDOT) to support the development
and implementation of the City's Transportation Management Initiative (TM I) Program.
• This is the third award for this program, as the City previously received funding from FDOT
in 2018 and 2019; continuing the partnership between FDOT and the City on the TMI
Program.
• South Florida Commuter Services is a program of FDOT, working in cooperation with the
City to develop the TMI, staffed by members of the South Florida Commuter Services.
• The TMI will focus on key Transportation Demand Management strategies, including, but
not limited to reducing single occupancy vehicle trips in the City and supporting the use of
alternative modes of transportation.
• The TMI program includes outreach, marketing and other activities to reduce congestion
and support alternative ways to commute.
• This project is a collaboration of FDOT District VI and FDOT District IV and requires
approximately $20,000 in matching funds, which are available in the Transportation and
Mobility Department's FY 2021 Professional Services Account #106-9615-000312-30-
403-529-00-00-00-.
WHEREAS, the City Administration requests approval to apply for grant funds, in the
approximate amount of $175,000 from the United States Conference of Mayors, Childhood
Obesity Prevention/Environmental Health & Sustainability Awards. The details of which are as
follows:
• The goal of the US Conference of Mayors 2021 Childhood Obesity
Prevention/Environmental Health and Sustainability Award is to support programs that
engage community members and promote or stimulate behavior change, in the categories
of childhood obesity prevention, environmental health and sustainability or a hybrid of
both.
• The City's program will be directed towards teenagers who attend Miami Beach Senior
High and/or participate in afterschool programs.
• The goal is to promote healthy eating habits within youth, connect our local businesses to
the community,and tie it all back to the importance of waste reduction through composting.
• The City Administration is requesting approximately $175,000 for a series of interactive
and virtual activities geared toward educating youth on healthy eating, gardening and
composting; no matching funds are required for this grant.
WHEREAS, City Administration requests approval to apply for funds, from the Miami-
Dade County, Emergency Medical Services Grant Program, in the approximate amount of$5,000,
the details of which are as follows:
• The Emergency Medical Services (EMS) grant program provides emergency medical
service providers with funds to acquire, repair, improve, or upgrade emergency medical
services systems.
• Funds must be used for the improvement and expansion of emergency medical services
within the list of eligible activities outlined by the State of Florida.
• The City Administration is requesting approximately $5,000 for emergency medical
services equipment, materials, and services needed to enhance the delivery of emergency
medical services provided by the Miami Beach Fire Rescue Department; no matching
funds are required for this grant.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby appropriate funding, and approve and authorize (and, as to certain
agreements retroactively approve and authorize) the City Manager, or his designee, to apply for,
accept and appropriate funding (including matching funds and any related city expenses), and to
execute any and all documents or agreements in connection with the following grants, programs,
and agreements: 1) National Association of VOCA Assistance Administrators, Fiscal Year 2021
National Crime Victims' Rights Week Community Awareness Projects Funding Opportunity, in the
approximate amount of$5,000; 2) Florida Youth Soccer Association, in the approximate amount
of $5,000; 3) Florida Department of Transportation, South Florida Commuter Services, in the
approximate amount of $20,000; 4) United States Conference of Mayors, Childhood Obesity
Prevention/Environmental Health and Sustainability Awards, in the approximate amount of
$175,000; 5) Miami-Dade County, Emergency Medical Services Grant Program, in the
approximate amount of$5,000
De,«r��✓
PASSED and ADOPTED this 9 day of z_, 2020.
ATTEST: Ac2
Dan Gelber, Mayor
12-kg f icr-e�
/
Rafal E. Granado, ty Clerk
APPROVED AS TO PM......E1cFORM & LANGUAGE
` & FO EXECUTION
'•INCORP ORATED;'
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'4 cH,26Cox City Attorneyp Date