Resolution 86-18360 J
RESOLUTION NO.86-18360
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
MIAMI BEACH FLORIDA; AUTHORIZING EXECUTION AND
SUBMISSION OF AN APPLICATION TO THE STATE
DEPARTMENT OF COMMUNITY AFFAIRS FOR FINANCIAL
ASSISTANCE THROUGH THE COMMUNITY SERVICES BLOCK
GRANT PROGRAM.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA:
WHEREAS, the State Department of Community Affairs provides annual
grants under the Community Services Act of 1974; and,
WHEREAS, the City of Miami Beach has effectively provided Emergency
Housing and Transporation Services through this or other programs; and,
WHEREAS, the continued provision of these services are essential to the
needy residents of Miami Beach.
NOW THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORDA:
1. That the Mayor be authorized and directed to make appropriate
application to the State of Florida, Department of Community
Affairs for a Grant inthe amount available to the City of Miami
Beach, under the provisions of Florida Statutes 120.53, Chp. 82-228,
Laws for Florida, providing financial assistance to the City of Miami
Beach for the Community Services as therein delineated, for the
April 1, 1986 to September 30, 1986, program period.
2. That all funds necessary to meet the contract obligations of the City
and its delegate agencies with the Department have been
appropriated, and said funds are unexpended and unencumbered and
are available for payment as prescribed in the Contract. The City
shall be responsible for the funds for the local share notwithstanding
the fact that all, or part of the local share is to be met or
contributed by other souces, i.e., contributions, other agencies or
organization funds.
3. That the Mayor and the City Clerk are hereby authorized and
directed to execute and deliver, for and on behalf of the City of
Miami Beach, any required Agreement with the said Department of
Community Affairs, setting forth the City's commitment to meet and
comply with all the terms of the provisions of such Grant, when and
if made available.
PASSED and ADOPTED this 5th day of February, 1986.
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b0 }S S�AIH STS l c ATTACHMENT A
✓i,q S11,47 T ,L.oR P�-u„G',eg- 2)7),P2
APPLICANT SUBMISSI)N FORM
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
•
COMMUNITY SERVICES BLOCK GRANT APPLICATION
APRIL 1, 1986 THROUGH SEPTEMBER 30, 1986
SUBMITTED BY: CITY OF MIAMI BEACH
(APPLICANT)
Application is hereby made for funding through the Community Services Block
Grant under the Community Services Block Grant Act of 1981 (PL 97-35) , as
amended, and the Community Services Block Grant Program Administration
Rule 9B-22, Florida Administrative Code, effective March 1984.
THE APPLICANT CERTIFIES THAT THE DATA IN THIS APPLICATION AND IT VARIOUS
SECTIONS, INCLUDING BUDGET DATA, ARE TRUE AND CORRECT TO THE BEST OF HIS
OR HER KNOWLEDGE AND THAT THE FILING OF THIS APPLICATION HAS BEEN DULY
AUTHORIZED AND UNDERSTANDS THAT IT WILL BECOME PART OF THE AGREEMENT
BETWEEN THE DEPARTMENT AND THE APPLICANT.
ALEX DAOUD
Name (typed) Sig ture
MAYOR •
Title:
,
ATTESTED BY: ELAINE M. BAKER r�,.)
Name (typed) Signvva//turev ` H,.
•
CITY CLERK
FORM APPROVED Title
LEGAL DEPT.
•
1.BH-tivA f(-
Date P 7-
APPLICATIONS
-APPLICATIONS MUST BE POSTMARKED BY THE DUE DATE, FEBRUARY 10, 1986 AND
RECEIVED WITHIN FIVE DAYS AFTER THAT DATE TO BE CONSIDERED FOR FUNDING.
Form:DCA/css
86-I
•
Page 2 of
DEPARTMENT OF COMMUNITY AFFAIRS DCA USE ONLY
Postmark Date:
COMMUNITY SERVICES BLOCK GRANT Date Received:
Revision Rec'd:
APPLICATION CONTRACT NO:
ALLOCATION AMOUNT $
APRIL 1, 1986 - SEPTEMBER 30, 1986 DATE APPROVED:
INSTRUCTIONS: . Please complete all parts in this Application which are
applicable to your organization. If any part does not apply, write "N/A".
Do not use white-out (correction fluid) on any part of this application.
I. APPLICANT CATEGORY: [XT Local Government [ ] Eligible Entity
Migrant/Seasonal
Farmworker
Organization
II. GENERAL ADMINISTRATIVE INFORMATION
a. Name of Applicant: CITY OF MIAMI BEACH
b. Applicant's Address: 1700 CONVENTION CENTER DRIVE
City: MIAMI BEACH Zip Code 33139
Telephone: ( 305) 673-7819 County : DADE
c. Applicant's Mailing Address (if different from above) :
(SAME)
Zip Code
d. Chief Official or Executive Director's Name: MR. ALEX DAOUD
Title: MAYOR
e. Name of Official to Receive State Warrant: MRS. SHIRLEY TAYLOR-PRAKELT
Address: 1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA Zip Code 33139
HUMAN SERVICES
• f. Contact Person: MR. RILEY P. DUNLEVY Title: SPECIALIST II
Mailing Address: 1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA Zip Code: 33139
Telephone: ( 305) 673-7819
g. Tax Exempt Number: N/A
(Non-Profits Only)
III. SUBGRANTEE INFORMATION
a. Will these funds be transferred to a subgrantee? [ ] Yes $X] No
b. Give the number of subgrantees included in this application:
• List for each (attach additional pages if necessary:)
Subgrantee Name:
Address:
Contact Person: Telephone: ( )
CSBG WORK PLAN Page of
APPLICANT: CITY OF MIAMI BEACH
PROGRAM STAFF PERSON:MR. RILEY P. DUNLEVY, HUMANS SERVICES SPECIALIST II
SUBGRANTEE: (If Any) N/A GEOGRAPHIC AREA(S) TO BE SERVED: CITY OF MIAMI BEACH
PROGRAM AREA: EMERGENCY ASSISTANCE - HOUSING
AMOUNT BUDGETED FOR THIS AREA: $ 3,000.00 4 828.00 - $ 3,828.00
(Use one of the same categories as listed in the CSBG Work
Plan Instructions on the back of this page) (CSBG) (MATCH) (TO AT I,�
=a==
MEASURABLE OBJECTIVE AND THE SPECIFIC INDICATE ANY OTHER PROGRAM ?
IMPACT ON THE POVERTY PROBLEM IN YOUR MEASURABLE ACTIVITIES START END IN YOUR AGENCY OR AREA THAT
PROGRAM AREA. DESCRIBE THE OBJECTIVE
AS INDICATED IN THE WORK PLAN INSTRUC- DATE DATE PROVIDES A SIMILAR SERVICE..
TIONS. EXPLAIN HOW YOU WILL AVOID
DUPLICATION OF SERVICES.
i
OBJECTIVE 1 •
Provide one-time only assistance to 1.1 Contact a minimum of 10 local hotel owners to 4/1/86 9/30/86 There are no emergency
clients who have been displaced, or coordinate provision of housing of clients. shelters on Miami-Beach, at
who are awaiting other housing this time, to provide
assistance programs, through the 1.2 Interview a minimum of 100 clients and determine 4/1/86 9/30/86 housing for those who have
provision of temporary shelter in eligibility for emergency housing. been evicted, or are
local hotels. Approximately thirty _ awaiting other housing
(30) families can be served at a 1.3 Contact local hotels to make reservation for 4/1/86 9/30/86assistance.
rate of $100/week in a local hotel. eligible clients.
Dade County Welfare has
IMPACT ON POVERTY 1.4 Prepare monthly financial and quarterly program 4/1/86 9/30/86 very stringent guidelines
reports. for eligibility, leaving
Accomplishing this objective would many clients unserved.
provide temporary shelter for
residents and allow them time to This grant money would be
make permanent housing arrangements. used to provide temporary
housing for clients
recently evicted or
awaiting other housing
assistance. The one-week
period will house them.
until other (permanent)
arrangements are made.
CSBG WORK PLAN INSTRUCTIONS
•
GENERAL INSTRUCTIONS: Make multiple copies of the WORK PLAN for completion
by APPLICANT and all potential SUBGRANTEES. All work
plans must be typed. BE SURE TO COMPLETE AT LEAST
ONE PAGE OF THE WORD( PLAN FOR EACH PROGRAM AREA THAT
IS IDENTIFIED.
APPLICANT/SUBGRANTEE: Enter the name of the agency/local government making
application, or the name of the subgrantee who is to
carry out this work plan. EACH SUBGRANTEE IS
RESPONSIBLE FOR FILLING OUT A SEPARATE WORK PLAN.
PROGRAM AREA: Program Areas are: (1) Employment, (2) Education,
• • (3) Use of Available Income, (4). Housing,
(5) Emergency Assistance, (6) Use of other. Programs,
(7) Prevention of Starvation and Malnutrition,
(8) Transportation (9) Applicant Administration, and
(10) Sub-grantee Administration. See General
Instructions. for further definition of these eligible
program areas (eligible activities) .
Enter the appropriate Program Area that you intend to
fund with CSBG monies. Complete one work plan for
each Program Area, for Applicant Administration, and,
if applicable, for Subgrantee Administration.
STAFF PERSON: Enter the appropriate title of the staff person
• responsible for this program area.
•
GEOGRAPHIC AREA 'Identify the specific areas (neighborhood, city,
TO BE SERVED county) to be served and impacted by the proposed
objective.
AMOUNT BUDGETED FOR Indicate amount of CSBG dollars that you plan to
THIS PROGRAM AREA: spend on this program, the amount of match (cash '
and/or in-kind) and total.
MEASURABLE Each objective, except administration, must state
OBJECTIVES: a quantifiable or measurable expected resultwithin a
specific time frame. All quantities are to be in the
Units of Service proposed to serve an estimated number
of unduplicated individuals. Example: "To provide
500 units of transportation services to not less than
200 unduplicated low-income (CSBG) eligible)
individuals by September 30, 1986." Each objective
must contain measures in units of service and number
of unduplicated individuals to be served.
IMPACT OF OBJECTIVE Indicate how your proposed objective will have a
ON POVERTY measurable and potentially major impact on the causes
of poverty in the geographic area you propose to
serve.
MEASURABLE ACTIVITIES: List the specific activities you intend to carry out
to accomplish your proposed objective.
STARTING DATE: For each activity, write the anticipated starting
date.
ENDING DATE: For each activity, write the anticipated ending
date.
•
NON-DUPLICATION Identify the programs either within your organization
OF SERVICES:- or in the geographic area to'be served which provide
the same or similar services as indicated .in each
objective. Explain how CSBG funds will not duplicate
• these services. Complete,a state of non-duplication
for each objective including Administration. •
CSBG WORK PLAN Page of •
APPLICANT: CITY OF MIAMI BEACH
PROGRAM STAFF PERSON: MR. RILEY P. DUNLEVY, HUMAN SERVICES SPECIALIST II
SUBGRANTEE: (If Any) N/A GEOGRAPHIC AREA(S) TO BE SERVED: CITY OF MIAMI BEACH
PROGRAM AREA: TRANSPORTATION
AMOUNT BUDGETED FOR THIS AREA: $ 4,000.00 + 1,120.00 . $5,120.00
(Use one of the same categories as listed in the CSBG Work (CSBG) (MATCH) (TOTALT
Plan Instructions on the back of this page)
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MEASURABLE OBJECTIVE AND THE SPECIFIC INDICATE ANY OTHER PROGRAM 1
IMPACT ON THE POVERTY PROBLEM IN YOUR MEASURABLE ACTIVITIES START END IN YOUR AGENCY OR AREA THAT
PROGRAM AREA. DESCRIBE THE OBJECTIVE DATE DATE PROVIDES A SIMILAR SERVICE.
AS INDICATED IN THE WORK PLAN INSTRUC- EXPLAIN HOW YOU WILL AVOID
TIONS. DUPLICATION OF SERVICES.
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OBJECTIVE 411
Provide 1,000 to 1,400 indigent 1.1 Purchase 2,000 transportation vouchers. 4/1/86 9/30/86 The City received very
residents with transportation limited funding to be used
vouchers, which would be utilized 1.2 Interview a minimum of 2,500 clients and determine 4/1/86 9/30/86 to purchase bus vouchers
to travel to: employment and eligibility to receive transportation vouchers. from the Community Develop-
training services, medical ment Block Grant. These
facilities, and social service 1.3 Prepare monthly financial and quarterly program 4/1/86 9/30/86 vouchers were distributed
offices not currently within a reports. within a six-week period.
reasonable walking area. There is no other source of
IMPACT ON POVERTY funding for this project
expected within this
six-month period covered by
Accomplishing the objective would • the Community Services
enable those residents who are Block Grant.
limited to the services or employ-
ment opportunities within a
confined area the ability to expand
their possibilities, resulting in
increased employment, upgraded
employment, and a better quality of
life. At the same time, the need
for further community services
would be reduced.
CSBG WORK PLAN INSTRUCTIONS
•
GENERAL INSTRUCTIONS: Make multiple copies of the WORK PLAN for completion
by APPLICANT and all potential SUBGRANTEES. All work
plans must be typed. BE SURE TO COMPLETE AT LEAST
ONE PAGE OF THE WORKS PLAN FOR EACH PROGRAM AREA THAT
IS IDENTIFIED.
APPLICANT/SUBGRANTEE: Enter the name of. the agency/local government making
application, or the name of the subgrantee who is to
carry out this workplan. EACH SUBGRANTEE IS
RESPONSIBLE FOR FILLING OUT A SEPARATE WORK PLAN.
PROGRAM AREA: Program Areas ,are: (1) Employment, (2) Education,
• (3) Use of Available Income, (4)• Housing,
(5) Emergency Assistance, (6) Use of other Programs,
• (7) Prevention of Starvation and Malnutrition,
(8) Transportation (9) Applicant Administration, and
(10) Sub-grantee Administration. See General
Instructions for further definition of these eligible
program areas (eligible activities) .
Enter the appropriate Program Area that you intend to
fund with CSBG monies. Complete one work plan for
each Program Area, for Applicant Administration, and,
if applicable, for Subgrantee Administration.
STAFF PERSON: Enter the appropriate title of the staff person
• responsible for this program area.
GEOGRAPHIC AREA Identify the specific areas (neighborhood, city,
TO BE SERVED - county) to be served and impacted by the proposed
objective.
AMOUNT BUDGETED FOR Indicate amount of CSBG dollars that you plan to
THIS PROGRAM AREA: spend on this program, the amount of match (cash
and/or in-kind) and total.
MEASURABLE Each objective, except administration, must state
OBJECTIVES: a quantifiable or measurable expected result within a
specific time frame. All quantities are to be in the
Units of Service proposed to serve an estimated number
of unduplicated individuals. Example: "To provide
500 units of transportation services to not less than
200 unduplicated low-income (CSBG) eligible)
individuals by September 30, .1986." Each objective
must contain measures in units of service and number
of unduplicated individuals to be served.
IMPACT OF OBJECTIVE Indicate how your proposed objective will have a
ON POVERTY measurable and potentially major impact on the causes
of poverty in ,the geographic area you propose to
serve.
MEASURABLE ACTIVITIES: List the specific activities you intend to carry out
to accomplish your proposed objective.
STARTING DATE: For each activity, write the anticipated starting
date.
ENDING DATE: For each activity, write the anticipated ending
date.
NON-DUPLICATION Identify the programs either within your organization
OF SERVICES:- • or in the geographic area to be served which provide
the same or similar services as indicated in each
objective. Explain how CSBG funds will not duplicate
these services. Complete a state of non-duplication
for each objective including Administration.
•
Page of
Name of Applicant: Federal Employer
Identification f:
Percent Match Total Amount
Paver:ue
1. CSIG s 7,000.00
2. Cash Match 28 % 1,948
"
3. Zn-Rind Match • , '-;�. = c,`4'.•'
4. Total Match (lines 2+3). 28 % $1,948.00
S. Total Raven= (lines 1+4) -14, `.. A $8,948.00
COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4
CSBG FUNDED PROGRAMS CULT CSBG CASH IN-RIND TCT
FUNDS MATCH MATCH AL
GRANTEE ADMINISTRATIVE EXPENSES
6. Salaries including fringe —. $1,948.00 -0- $1,948.00
7. Rant and Utilities
8. Travel
9. other
10. TOTAL (lines 6-91 $1,948.00 -0- $1,948.00
SUBGRANTEE(s) ADMINISTRATIVE EXPENSE
11. Salaries including fringe
12. Rant and Utilities
13. Travel
CSBG BUDGET SUMMARY INSTRUCTIONS
The CSBG BUDGET SUMMARY is to be completed by the applicant only.
Subgrantees are to complete only the subgrantee budget. The Budget Summary is
a composite of the applicant's budget and an?, subgrantee's budget(s) .
Enter the name of the applicant and Federal Employer Identification
Number.
Line 1: The total amount of CSBG dollars requested may not exceed the amount
allocated.
Line 2: Cash match must be at least two percent of Line 1.
Line 3: In-kind match must be eighteen percent of the amount of line 1. If
less than eighteen percent, the difference must be balanced by
additional cash match.
Line 4: Total match must be at least twenty percent of line 1. Do not show
overmatch unless your agency is prepared to audit the full amount.
Line 5: Total revenue is the sum of lines 1 and 4.
Lines 6-10 and 18-22: Must reflect the applicant's expenditures.
Lines 11-16 and 23-27: Must reflect the total of all subgrantee's expenditures
in each budget. category. If there are no subgrantees,.
do not complete lines 11-16 and 23-27.
Line 16: Total of Administrative Expenses. All expenses related to the
•
administration of the grant. Column 1, Line 16 should not exceed
15 % of Line 1.
Line 17: Divide the total of Line 16, Column 1 by the total of Line 1.
Enter this percentage in Line 17. This percentage should not
exceed 15%.
Line 28: Total of Program Expenses.
Line 29: SECONDARY ADMINISTRATIVE EXPENSES - Not applicable.
Line 30: The total of all Program and Administrative Expenses.
ATTACHMENT I
1. TRANSPORTATION
Provide transportation assistance with 2,000 vouchers purchased from
the Dade County Transit Authority:
2,000 vouchers x $2.00 per voucher = $4,000.00
2. EMERGENCY HOUSING
Provide temporary shelter for thirty (30) families at local hotels
at a cost of approximately $100.00 per week:
30 families x $100.00 room rate per week = $3,000.00
3. TOTAL PROGRAM EXPENSE = $7,000.00
ATTACHMENT II
CASH MATCH EXPLANATION OF EXPENDITURES
Source: City of Miami Beach General Fund
1. Salaries:
Total
Hourly Rate* Hours Worked (Rounded Off)
Human Services Specialist II $15.57 x 12 = $ 187.00
Human Services Specialist I 13.08 x 24 = 314.00
Director of Minority Assistance 12.39 x 60 = 743.00
Minority Assistance Specialist 9.30 x 60 = 558.00
Administrative Aide I 12.15 x 12 = 146.00
$1948.00
*Hourly Rate figures include fringe benefit factor.
" ' I i
Page of
CSBG SUBGRANTEE BUDGET
(Each subgrantee MUST complete this page)
NAME OF APPLICANT: N/A
NAME OF SUBGRANTEE:
ADDRESS:
ZIP CODE:
CONTACT PERSON:
TITLE: (TELEPHONE) /
TAX EXEMPT NUMBER:
(if none, attach a copy of the certificate of incorporation)
NOTE: THE FOLLOWING LINE ITEMS (11-15 and 23-27) CORRESPOND TO THE SUMMARY BUDGET.
SUBGRANTEE ADMINISTRATIVE EXPENSE CSBG CASH IN-KIND
FUNDS MATCH MATCH TOTAL
11. Salaries
Including Fringe Benefits . . .
12. Rent and Utilities
•
13. Travel .
14. Other
15. TOTAL (lines 11 through 14)
SUBGRANTEE PROGRAM EXPENSE
23. Salaries
•
Including Fringe Benefits
•
24. Rent and Utilities
25. Travel
26. Other
27. TOTAL (lines 23 through 26) .
TOTAL CSBG EXPENDITURES
(lines 15 and 27)
The Subgrantee certifies that the data included in the Subgrantee Budget and the Sub-
grantee Work Plan are true and correct. The Subgrantee agrees to comply with all rules
and regulations relating to the Community Services Block Grant and understands that
this budget and work plan will become part of the Agreement between the Applicant and
the Department of Community Affairs.
APPROVED BY:
(President of the Board) (Signature)
ATTESTED BY:
(Name) (Signature)
•
-- ..—_— - tTitle) -
is 1 @ , _
CSBG SUBGRANTEE BUDGET ,INSTRUCTIONS
EACH SUBGRANTEE MUST COMPLETE A SEPARATE BUDGET PAGE AND A BUDGET DETAIL,
INCLUDING IN—KIND — CASH MATCH DOCUMENTATION (SEE BUDGET DETAIL
INSTRUCTIONS) .
ENTER THE NAME OF THE APPLICANT AND THE NAME AND ADDRESS OF THE
SUBGRANTEE.
' ENTER THE NAME, TITLE AND TELEPHONE NUMBER OF THE CONTACT PERSON FOR
THE SUBGRANTEE.
ENTER THE TAX EXEMPT NUMBER OF THE SUBGRANTEE .
LINES 11 THROUGH 15 CORRESPOND TO THE LINE ITEMSEXPLAINED ON THE
BUDGET DETAIL 'SHEET. '
LINES 23 THROUGH 27 CORRESPOND TO THE LINE ITEMS EXPLAINED ON THE
BUDGET DETAIL SHEET.
•
•
Hca-
ORIGINAL
RESOLUTION NO. 86-18360
(Authorizing execution and submission of
an application to the State Department of
Community Affairs for financial assistance
through the Community Services Block Grant
Program)