Resolution 2021-31584 RESOLUTION NO. 2021-31584
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AN AGREEMENT WITH ENVIRONMENTAL PRODUCTS GROUP
INC.,AS A SOLE SOURCE PURCHASE PURSUANT TO SECTION 2-367(d) OF
THE MIAMI BEACH CITY CODE, FOR MAINTENANCE, REPAIRS, PARTS,
AND SOFTWARE PURCHASES FOR 1)VACUUM TRUCKS MANUFACTURED
BY VACTOR MANUFACTURING INC. AND 2) CCTV EQUIPMENT
MANUFACTURED BY ENVIROSIGHT LLC, BASED UPON THE AGREED
UPON PRICING SCHEDULE; SAID AGREEMENT HAVING AN INITIAL TERM
FOR A PERIOD OF THREE (3) YEARS, WITH TWO (2) ADDITIONAL ONE (1)
YEAR RENEWAL TERM OPTIONS, AT THE DISCRETION OF THE CITY
MANAGER, IN THE AMOUNT NOT TO EXCEED THE FUNDS APPROPRIATED
ANNUALLY FOR THE MAINTENANCE OF THE EQUIPMENT; AND FURTHER
AUTHORIZING THE CITY MANAGER TO EXECUTE THE FINAL AGREEMENT
UPON COMPLETION OF SUCCESSFUL NEGOTIATIONS.
WHEREAS, the Wastewater and Stormwater Division of the Public Works Department
("Department") operates and maintains four (4) vacuum trucks manufactured by Vactor
Manufacturing inc., a subsidiary of Federal Signal Corporation; and
WHEREAS, vacuum trucks are critical for the unclogging of sewer blockages, sewer
maintenance, and storm water line cleaning throughout the City; and
WHEREAS, vacuum trucks require annual maintenance to maintain operational status
and extend their useful vehicle life; and
WHEREAS, the Public Works Department uses circuit television ("CCTV")equipment and
software manufactured by Envirosight LLC along with the vacuum trucks for wastewater and
storm infrastructure video pipeline inspections; and
WHEREAS, the Procurement Department attempted to seek quotes for the preventative
maintenance of the vacuum trucks, but no quotes were received; and
WHEREAS, on December 17, 2020, the Procurement Department publicly released Intent
to Sole Source (ITS) No. 2021-098-NA, requesting that any vendor that believes it can provide
the City with the necessary services, repairs and parts for Vactor trucks and Evnirosight products,
submit written notification to the contracting officer for consideration; and
WHEREAS, the Procurement Department did not receive any notification from any
vendor; and
WHEREAS, on January 20, 2021, Envirosight LLC notified the City that only
Environmental Products Group("EPG")is the sole provider of its family of products, services, and
software in the State of Florida; and
WHEREAS, on January 26, 2021, Federal Signal Corporation notified the City that only
Environmental Products Group is authorized to service and sell parts for the Vactor equipment
within the City's region; and
WHERES, Public Works and Procurement Departments staff negotiated an agreement
with EPG, establishing a fixed price for annual preventive maintenance, labor rates for repairs,
and a discount for additional products for both Vactor and Envirosight products; and
WHEREAS, the scope of this agreement will not include the purchase of new equipment,
as any new equipment will be procured under a separate authority; and
WHEREAS, the Public Works Department determined that the prices offered are fair and
reasonable and recommends negotiating and executing an agreement with Environmental
Products Group, Inc. for maintenance, repairs, parts, equipment, software, and related items of
Vactor Manufacturing, Inc. and Envirosight LLC equipment.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the City Manager to negotiate an agreement with Environmental
Products Group Inc., as a sole source purchase pursuant to Section 2-367(d) of the Miami Beach
City Code, for maintenance, repairs, parts, and software purchases for 1) vacuum trucks
manufactured by Vactor Manufacturing Inc. and the 2) CCTV equipment manufactured by
Envirosight LLC, based upon the agreed upon pricing schedule; said agreement having an initial
term of three (3) years, with two (2)additional one (1) year renewal terms at the discretion of the
City Manager, in the amount not to exceed funds appropriated annually for the maintenance of
the equipment; and further authorize the City Manager to execute the final agreement upon
completion of successful negotiations.
PASSED and ADOPTED this /0 day of f 6'72021.
ATTEST:
— 2i2 Zz �,�
Rafae E. Granado, City Clerk Dan Gelber, Mayor
is
ilH[ORNt
P ORATED.'
1,5 t
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
City Attorney Date
Resolutions -C7 P
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Raul J.Aguila, Interim City Manager
DATE: February 10, 2021
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AN AGREEMENT WITH ENVIRONMENTAL PRODUCTS
GROUP INC., AS A SOLE SOURCE PURCHASE PURSUANT TO SECTION
2-367(d) OF THE MIAMI BEACH CITY CODE, FOR MAINTENANCE,
REPAIRS, PARTS, AND SOFTWARE PURCHASES FOR 1) VACUUM
TRUCKS MANUFACTURED BY VACTOR MANUFACTURING INC. AND 2)
CCTV EQUIPMENT MANUFACTURED BY ENVIROSIGHT LLC, BASED
UPON THE AGREED UPON PRICING SCHEDULE; SAID AGREEMENT
HAVING AN INITIAL TERM FOR A PERIOD OF THREE (3) YEARS, WITH
TWO (2)ADDITIONAL ONE (1) YEAR RENEWAL TERM OPTIONS, AT THE
DISCRETION OF THE CITY MANAGER, IN THE AMOUNT NOT TO
EXCEED THE FUNDS APPROPRIATED ANNUALLY FOR THE
MAINTENANCE OF THE EQUIPMENT;AND FURTHER AUTHORIZING THE
CITY MANAGER TO EXECUTE THE FINAL AGREEMENT UPON
COMPLETION OF SUCCESSFUL NEGOTIATIONS.
RECOMMENDATION
Adopt the Resolution.
BACKGROUND/HISTORY
The Public Works Department currently owns and operates four (4) specialized equipment
vacuum trucks manufactured by Vactor Manufacturing, Inc., a subsidiary of Federal Signal
Corporation. The vacuum trucks are critical to the maintenance of sewer and storm water
infrastructure across the City. The main purpose of the vacuum trucks is to keep the
infrastructure free of debris to avoid sewer back-ups and storm water flooding.
Along with the vacuum trucks, the Public Works Department utilizes a CCTV pipe scanning
•
system manufactured by Envirosight LLC to inspect infrastructure condition.
While the vacuum trucks and CCTV system can be purchased through a national cooperative
agreement for public sector agencies negotiated by Sourcewell, a public sector purchasing
cooperative, the maintenance, repair and related parts for the trucks and the CCTV is not
available via the cooperative agreement.
ANALYSIS
Page 506 of 1252
Vactor Manufacturing, Inc., a subsidiary of Federal Signal Corporation, and Envirosight LLC, the
manufacturer of the vacuum trucks and CCTV system, respectively, have notified the City that
the sole authorized agent in the region for maintenance, repairs, parts and software of the
vacuum trucks and CCTV system is Environmental Services Group located in Deerfield Beach,
Florida.
Pursuant to Section 2-367(d)(2), the Procurement Department publicly released Intent to Sole
Source (ITS) No. 2021-098-NA on December 17, 2020. The Intent to Sole Source (ITS) document
provides details to potential bidders on the City's needs and requests that any vendor that believes it
can provide the City with the necessary items should submit written notification to the City for
consideration. No response to the ITS was received.
Therefore, based on the notification from the manufacturers and the results of the ITS, this item
requests approval to negotiate an agreement with Environmental Services Group, as a sole source
purchase, for the maintenance, repairs, parts and software of the vacuum trucks and CCTV system
for a period not to exceed an initial term of three years, plus two one year optional renewals. The
Procurement Department will reevaluate the sole source purchase at the end of the contract term.
SUPPORTING SURVEY DATA
Results from the 2019 Resident Survey show that 69.3% of residents rated the cleanliness of
neighborhood streets as excellent or good. Securing a supplier for maintenance of the Vactor
trucks will ensure that sewers and storm water lines remained unclogged and properly
maintained.
FINANCIAL INFORMATION
The cost of the related services are subject to funds availability approved through the City's
budgeting process. Grant funding will not be utilized for this project.
CONCLUSION
Based on the foregoing, I recommend that the Mayor and City Commission of the City of Miami
Beach, Florida, approve the Resolution authorizing me to negotiate an agreement with
Environmental Products Group Inc., as a sole source purchase pursuant to Section 2-367(d) of the
Miami Beach City Code, for maintenance, repairs, parts, and software purchases for 1) vacuum
trucks manufactured by Vactor Manufacturing Inc. and the 2) CCTV equipment manufactured by
Envirosight LLC, based upon the agreed upon pricing schedule; said agreement having an initial
term of three (3)years, with two (2) additional one (1) year renewal terms at the discretion of the City
Manager, in the amount not to exceed funds appropriated annually for the maintenance of the
equipment; and further authorize the City Manager to execute the final agreement upon completion of
successful negotiations
• Applicable Area
Citywide
Is this a"Residents Right Does this item utilize G.O.
to Know" item, pursuant to Bond Funds?
City Code Section 2-14?
No No
Strategic Connection
Environment& Infrastructure - Improve our aging drinking water and sewer infrastructure.
Page 507 of 1252
Legislative Tracking
Public Works/Procurement
ATTACHMENTS:
Description
❑ Sole Source Letter for Envirosight
❑ Sole Source Letter for Vactor Truck
❑ Resolution
Page 508 of 1252
-t Ej' virosight.
January 20, 2021
Name: City of Miami Beach, FL
Attn: Nestor Abarca
RE: Environmental Products Group, Sole Source for Envirosight CCTV Equipment
Nestor,
Please accept this letter as notification that Environmental Products of Group, Inc is the sole
source in the state of Florida for all families of video pipeline inspection equipment and software
provided by Envirosight, LLC. These systems include, but are not limited to, Rower X, SAT Lateral
Launch, Supervision, CleverScan, Quickview, Quickview airHD, Jetscan and Verisight Pro push
cameras.
In addition, Environmental Products Group, Inc is a certified warranty and service provider for
Envirosight products with service centers in Apopka and Deerfield Beach.
Please feel free to contact me with any questions or concerns that may arise.
Regards,
W. Andrew Wicker
Andrew Wicker
Southeast Regional Manager
Envirosight, LLC
Envirosight l_LC 1111 Canfield Ave. Unit B3, Randolph, NJ 07869
P: 973.252.6700 E: infopenvirosight.corn
Page 509 of 1252
FEDERAL SIGNAL
Environmental Solutions
Advancing security and well-being.
vAcToR
January 26, 2021
To Whom It May Concern,
Thank you and everyone involved for your interest in our Vactor products.
Environmental Products Group is the sole source for new Vactor parts and
equipment in the state of Florida east of the Apalachicola River. Environmental
Products Group is the only factory authorized dealer for Vactor products, parts
and service in this area.
This statement is submitted on behalf of Federal Signal Corporation, Vactor
Manufacturing, Inc., and Environmental Products of Florida. If you have any
questions or concerns regarding this matter, please do not hesitate to call me.
Sincerely,
/Q.,00 .#(6
Bob Sangalli
Regional Sales Manager
(847) 778-8135
bsangalli(a�federalsignal.com
Page 510 of 1252
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