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Home My WebLink About2003-25421 Reso RESOLUTION NO. 2003-25421 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, WAIVING, BY 5/7THS VOTE, THE COMPETITIVE BIDDING REQUIREMENT, AND APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT FOR LEGISLATIVE SERVICES, IN THE AMOUNT OF $95,000, BETWEEN THE CITY AND RUTLEDGE, ECENIA, UNDERWOOD, PURNELL & HOFFMAN, P.A., AND GOMEZ BARKER ASSOCIATES, INC., AND ROBERT M. LEVY & ASSOCIATES, INC. TO PROVIDE LOBBYING AND CONSULTING SERVICES IN TALLAHASSEE, FLORIDA, COMMENCING ON OCTOBER 1, 2003 AND ENDING ON SEPTEMBER 30, 2006. WHEREAS, the City is desirous of obtaining lobbying and consulting services before State agencies located in Tallahassee, Florida; and WHEREAS, on September 22, 1999, the Mayor and City Commission awarded a Legislative Services Agreement to Rutledge, Ecenia, Purnell & Hoffman, P.A.; Gomez Barker Associates, Inc.; and Robert M. Levy & Associates, Inc. (collectively, the Consultant) for the term commencing on October 1, 1999, through September 30, 2001, with a provision therein stating that the term of the Agreement could be extended by mutual agreement of the parties; and WHEREAS, on July 2, 2001, the Administration and the Consultant mutually agreed to extend the Agreement for the term commencing on October 1,2001, through September 30,2002; and WHEREAS, on July 31, 2002, the Mayor and City Commission passed Resolution No. 2002-24933, extending the Agreement with the Consultant for the term commencing on October 1, 2002, through September 30, 2003, in the amount of $85,000, with a provision therein stating that the term of the Agreement could be extended by mutual agreement of the parties; and WHEREAS, the Consultant has performed very satisfactorily and has effectively produced results for the City by achieving desired legislation, and has assisted with the processing of significant grants; and WHEREAS, during the 2003 Legislative Session, the Consultant successfully lobbied to prevent the removal of sovereign immunity from the Bert J. Harris Private Property Protection Act; and WHEREAS, on September 5, 2003 the Finance and Citywide Projects Committee recommended entering into a new Agreement with the Consultant; and WHEREAS, the Administration now recommends that the Mayor and City Commission waive, by 5/7ths vote, the competitive bidding requirement, finding such waiver to be in the best interest of the City, and authorize the Mayor and City Clerk to execute the attached new Legislative Services Agreement between the City and the Consultant for the term of three years, with two, one- year options to renew at the City's discretion; and WHEREAS, the Administration further recommends that said Agreement commence at the rate of $95,000 per year, inclusive of expenses, and that the rate increase at the rate of the Consumer Price Index (CPI) in each subsequent year of the Agreement. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission herein waive, by 5/7ths vote, the competitive bidding requirement, and approve and authorize the Mayor and City Clerk to execute a Professional Services Agreement for State Legislative Services with Rutledge, Ecenia, Purnell & Hoffman, P.A., and Gomez Barker Associates, Inc., and Robert M. Levy & Associates, Inc., in the total amount of $95,000, to provide governmental representation and consulting services in Tallahassee, Florida on an on-going basis for the period from October 1, 2003, through September 30, 2006. PASSED and ADOPTED this 25th day of November, 2003. " Mayor \" ATTEST: ~d rC<A~ City Clerk APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION T:\AGENDA\2003\nov2503\regular\2004 State Lobbyists Reso.doc t \- p\~()~ ey~~ CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m - Condensed Title: Resolution waiving by 5/7ths vote, the competitive bidding requirement and authorizing the Mayor and City Clerk to execute a Legislative Services Agreement with Rutledge Ecenia, Gomez Barker Associates and Robert M. Levy & Associates for governmental representation in Tallahassee in the amount of $95,000 for a eriod of three ears with two one- ear 0 tions to renew. Issue: Should the City execute a new agreement with the City's lobbying team in Tallahassee. Item Summary/Recommendation: I Approve the Resolution Adviso Board Recommendation: Finance and Citywide Projects Committee - September 5. 2003 Financial Information: Amount to be expended: D Finance Dept. $5,000 $95,000 Funds will be provided in the FY 2003/04 General Fund Budget. Account # 011.9362.000312 Redevelopment Agency Source of Funds: Ci Clerk's Office Le islative Trackin Kevin Crowder, Economic Development c T:\AGENDA\2003\nov2503\regular\2004 Slate Lobbyists Summary.doc AGENDA ITEM _R7 E.. DATE 11- ~-(); m CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 http:\Ici.miami-beach.fl.us COMMISSION MEMORANDUM NO. FROM: Mayor David Dermer and Members of the City Commission Jorge M. Gonzalez ~ ~ City Manager 0 0 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, WAIVING, BY 5/7THS VOTE, THE COMPETITIVE BIDDING REQUIREMENT, AND APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT FOR LEGISLATIVE SERVICES, IN THE AMOUNT OF $95,000, BETWEEN THE CITY AND RUTLEDGE, ECENIA, UNDERWOOD, PURNELL & HOFFMAN, P.A., AND GOMEZ BARKER ASSOCIATES, INC., AND ROBERT M. LEVY & ASSOCIATES, INC. TO PROVIDE LOBBYING AND CONSULTING SERVICES IN TALLAHASSEE, FLORIDA, COMMENCING ON OCTOBER 1, 2003 AND ENDING ON SEPTEMBER 30, 2006. DATE: November 25,2003 TO: SUBJECT: ADMINISTRATION RECOMMENDATION: Adopt the Resolution. ANALYSIS: On September 8, 1994, the Mayor and City Commission awarded RFP No. 122-93/95 to Rutledge, Ecenia, Underwood, Purnell & Hoffman, P.A., and Gomez Barker Associates, Inc., and Robert M. Levy & Associates, Inc. Uointly, "the Consultant") for lobbying at the State level and consulting services on the City's behalf, and to represent the City before State agencies located in Tallahassee, Florida. On September 22, 1994, the Mayor and City Commission approved a contract with the Consultant for the period of October 1, 1994 to September 30, 1996. As specified in the contract, the period was extended with mutual agreement of the parties from October 1, 1996 to September 30, 1998. On September 23, 1998, the Mayor and City Commission approved an extension to the contract between the City and the Consultant. The term of the contract was from October 1, 1998 through September 30, 1999, with an option to renew. On September 22, 1999, the Commission extended the contract for the term of October 1, 1999 through September 30, 2001, in the amount of $85,000 per year. On July 18, 2001, the Mayor and City Commission extended the contract for one additional year, from October 1, 2001 to September 30,2002, in the amount of $85,000. On January 9,2002 the City Commission deferred issuance of the RFP until completion of the Legislative Session and requested this item be presented on the April 10, 2002 agenda. On April 10, 2002, the City Commission passed Resolution 2002-24824, extending the contract for one additional year from October 1 , 2002 to September 30,2003 and authorizing the Administration to issue a Request for Letters of Interest (RFLI) to identify firms that are interested in representing the City in Tallahassee. October 15, 2003 City Commission Memorandum state Lobbyists Page 2 of 2 On July 30,2003, the Mayor and City Commission referred a discussion on extending the professional services agreement for State Legislative Services to the Finance and Citywide Projects Committee. On September 5, 2003, the Finance Committee met to discuss the issue. The Committee expressed satisfaction with the Consultants' performance representing the City, especially their work during the 2003 legislative session in protecting the City's interests in the Bert J. Harris matter. The Committee felt that these services were like legal services where the City contracts with the firm it feels will best represent its interests, and therefore competitive bidding is not required. The Committee recommended that the Administration negotiate a new agreement with the consultants, for presentation to the City Commission. The new agreement is attached. Additionally, the Administration surveyed various municipalities around the State of Florida to determine the amount that other cities have budgeted for state legislative services: Miami Jacksonville Coral Gables Orlando Tampa $210,000 $224,000 $80,000 $85,000 $70,000 The Administration and consultants have negotiated the following terms: . Term: Three (3) years with two (2), one-year options to renew. . Amount: $95,000 first year, CPI escalator each year, including the option years. The rate for State Legislative Services has been $85,000 per year since 1999. Given the increased workload, high-profile, difficult issues, and the success ofthe lobbying team, the Administration recommends a new rate total of $95,000, of which $90,000 will come from the current General Fund budget for legislative services. An additional $5,000 will be funded by the Redevelopment Agency, in order to protect the City's interests in anticipated legislation related to Community Redevelopment Agencies (CRA) that will be introduced during the 2004 legislative session. The City will also be pursuing a "clean-up" amendment to the CRA legislation related to the eligible uses of tax increment funds that will be presented to the City Commission on December 10111 as part of the 2004 Legislative Package. CONCLUSION: The Administration recommends that the City Commission adopt the attached resolution. JMG:CMC:kc Attachment T:\AGENDA\2003\nov2503\regular\2004 Slale Lobbyists Memo1.doc