2003-25407 Reso
RESOLUTION NO. 2003-25407
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, RATIFYING A CONTRACT IN THE TOTAL
AMOUNT OF $96,375, WITH THE VEAZEY GROUP, INC.,
FOR THE PURCHASE OF GROUND MOUNTED UP-LIGHT
FIXTURES AND THE PURCHASE OF POLE MOUNTED
UP-LIGHT FIXTURES WITH DUPLEX RECEPTACLES, AS
REQUIRED FOR THE LINCOLN ROAD LIGHTING AND
FOUNTAIN ENHANCEMENT PROJECT.
WHEREAS, during the programming and design of the lighting enhancements
for Lincoln Road, the placement of 160 ground mounted up-light fixtures and 165 pole
mounted up-light fixtures with duplex receptacles was required to enhance lighting
levels along the length of Lincoln Road; and
WHEREAS, the Mayor and City Commission, at its May 8, 2002 Commission
meeting, adopted Resolution No. 2002-24848, which authorized the Property
Management Director to serve as the Certified General Contractor for the Lincoln Road
Lighting and Fountain Enhancement Project; and
WHEREAS, the lighting fixtures, that were approved for the Project by the
Historic Preservation Board and the City of Miami Beach Planning Department are
manufactured by The Veazey Group, Inc.; and
WHEREAS, the Property Management Director exercised the authority given to
him by the City Manager and City Commission, and contacted the lighting manufacturer
directly to obtain fixture costs and direct shipment costs to avoid additional stocking,
mark-ups, shipping costs, and profits that would be added by a lighting distributor for the
purchase of the required up-light fixtures; and
WHEREAS, the Property Management Director, after reviewing the costs, issued
Purchase Orders to The Veazey Group, Inc., for the purchase of 160 ground mounted
up-light fixtures and 165 pole mounted up-light fixtures with duplex receptacles that are
required for the Lincoln Road Lighting and Fountain Enhancement Project; and
WHEREAS, as required by Resolution No. 2002-24848, the Administration
herein requests that the Mayor and City Commission ratify the aforestated Contract
which are deemed necessary to continue the work on the Project.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby ratify a Contract in the total amount of $96,375, with The Veazey
Group, Inc., for the purchase of ground mounted up-light fixtures and the purchase of
pole mounted up-light fixtures with duplex receptacles, as required for the Lincoln Road
Lighting and Fountain Enhancement Project.
PASSED and ADOPTED this 25th of
,2003.
~~rpOAik
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
~ l'.--IV~())
Attomey ~ DalF /
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
~
Condensed Title:
Ratification a contract to The Veazey Group, Inc., in the total amount of $96,375, for the purchase of
ground mounted up-lights and pole mounted up-lights with duplex receptacles for the Lincoln Road Lighting
and Fountain Enhancement Proiect.
Issue:
Shall the City Commission ratify a contract, in the total amount of $96,375, to The Veazey Group, Inc., for
up-light lighting fixtures for the Lincoln Road Lighting and Fountain Enhancement Project?
Item Summary/Recommendation:
In accordance with Resolution No. 2002-24848 adopted by the City Commission on May 8, 2002 the
Administration, through its Property Management Director, is providing General Contracting services
including bidding, the award of contracts for work, and change orders on the Lincoln Road Lighting and
Fountain Enhancement Project. Under the provisions of the Resolution, contracts or purchases exceeding
$25,000 must be brought to the City Commission for Ratification. As per the Resolution, once the designed
up-lighting fixtures were approved by both the Planning Department and the Historic Preservation Board,
the Property Management Director contacted the approved lighting manufacturer directly to receive pricing
to avoid additional costs of stocking, delivery, and profits that would be added if the purchase was made
through a lighting supply house. The Veazey Group, Inc., who is the manufacturer of the approved up-light
fixtures, agreed to sell the products directly to the City and also agreed to ship the products directly to the
Property Management Yard which avoided these additional costs.
The Administration recommends that the Mayor and City Commission ratify a contract with The Veazey
Group, Inc., for the purchase of up-light lighting fixtures for the Lincoln Road Lighting and Fountain
Enhancement Proiect.
Advisory Board Recommendation:
I N/A
Financial Information:
Amount to be expended:
Source of Amount ...... AteoQilt Approved
r
Funds: 1 $45,600 # 365.21 15.69358
D 2 $50,775 # 365.21 15.69358
3
4
Finance Dept. Total $96,375 # 365.21 15.69358
City Clerk's Office Legislative Tracking:
I
AGENDA ITEM C-7)1
DATE IJ-;lS'=-O};?
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
http://ci.miami-beach. fl. us
COMMISSION MEMORANDUM
TO:
Mayor David Dermer and DATE: November 25, 2003
Members of the City Commission
Jorge M. Gonzalez'/ ~J J /1
City Manager ~C_ ~.v -' zt '--
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, RATIFYING A CONTRACT IN THE TOTAL
AMOUNT OF $96,375, TO THE VEAZEY GROUP, INC., FOR THE
PURCHASE OF GROUND MOUNTED UP-LIGHT FIXTURES AND POLE
MOUNTED UP-LIGHT FIXTURES WITH DUPLEX RECEPTACLES AS
REQUIRED FOR INSTALLATION IN THE LINCOLN ROAD LIGHTING
AND FOUNTAIN ENHANCEMENT PROJECT.
ADMINISTRATION RECOMMENDATION
FROM:
SUBJECT:
Ratify the Resolution.
ANALYSIS
After lighting surveys were completed to assess need, the architectural programming and
design of lighting enhancements on Lincoln Road included the installation of 160 in-
ground mounted up-light fixture and an additional 165 pole mounted up-light with duplex
receptacles along the length (400 - 1100 blocks) of Lincoln Road. The selections of
these light fixtures were approved by the Historic Preservation Board and the City of
Miami Beach Planning Department for use on Lincoln Road.
The Mayor and City Commission, at the May 8, 2002 Commission meeting, adopted
Resolution No. 2002-24848, which authorized the Property Management Director to
serve as the Certified General Contractor for the Lincoln Road Lighting and Fountain
Enhancement Project. As per the approved Resolution, the Property Management
Director exercised the authority given to him by the City Manager and City Commission,
and prepared a contract directly to The Veazey Group, Inc., who is the manufacturer of
the custom lighting fixtures approved for use on Lincoln Road. This process bypassed the
use of a supply house or broker and eliminated additional mark-up costs, stocking
charges, and profits that would have been added to the manufacturer's costs.
The Administration recommends that the Mayor and Members of the City Commission of
The City of Miami Beach ratify the Property Management Director's contract to The
Veazey Group, Inc., in the total amount of $96,375, for the purchase of in-ground lighting
fixtures and pole mounted up-light fixtures with duplex receptacles as required for
installation in the Lincoln Road Lighting and Fountain Enhancement Project.
JMG/RCM/FB/BAJ
Lincoln Road Lighting and Fountain Enhancement Project
Budget and Project Status Report As of 11-2003
This report serves as a status report on the Lincoln Road Lighting and Fountain Enhancement
Project and outlines the funding sources for the project. Information is also provided on the current
Istatus and work accomplishments on the project.
Fundina
~
3/6/2000
5/29/2002
5/29/2002
Source
General Obligation Bond
Save Americas' Treasures Grant
Redevelopment Agency
Amount
200,000
135,000
608,636
Total Funding: $ 943,636
Expenditures
Architectural/Engineering
South Dade Electric, Inc. 60 Light Poles
Veazey Group, Inc. 160 Stanchion Tree Lights
Mercedes Electric Supply, Inc. Electrical Materials & Supplies
Branching Out, Inc. Light Pole Installation
Legacy Pools, Inc. Demolition & Replace Fountains
Veazey Group, Inc. 165 Tree uplights
Mobile Storage Group Job site container Rental
Able Sanitation, Inc. Portable Restroom Rental
Property Management Staff Costs
112,000
86,518
45,600
40,000
135,000
105,000
50,775
1,500
1,000
64,123
Total Expenditures: $ 641,516
Project Balance: $ 302,120
Project Schedule
Although some significant delays were experienced due to design review revisions, the project is currently
under approved building permits and proceeding as planned. Due to the onset of the South Florida tourist
season and major public events scheduled in the South Beach and surrounding areas, a shutdown of the
project is anticipated to take place in mid November and continue through January 2003. The projected
completion date for the project is May 2004.
Property Mgt. Division
Public Works
November 2003
City of Miami Beac~ _ lQ
Procurement Division
1700 Convention Center Drive
Miami Beach FL 33139
PURCHASE AER 1 CHANGE ORDER
MAIL INVOICE TO: "SHIP TO" ADDRESS WITH COpy TO:
CITY OF MIAMI BEACH, ACCOUNTS PA YABLE, 1700
CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA
33139.
V
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N
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o
R
THE VEAZEY GROUP,INC.
513 W. COLONIAL DR.
ORLANDO, FL 32804
I
CHECK DESCRIPTION AREA FOR ADDITIONAL OR
ALTERNATE SHIP TO LOCATIONS:
S
H
I
P
POISO NUMBER PAGE
SO-000020733 1 OF 1
DATE ORDERED DATE REQUIRED
07/24/2003 07/24/2003
Telephone: (305) 673-7490
Fax: (305) 673-7851
1 VENDOR 10#
_ 025172
PROPERTY MANAGE~ENT
1245 MICHIGAN AVEWJE
MIAMI BEACH, FL 33139
T
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ISSUED BY: . PHONE. TERMS
MARTA FERNANDEZ RUBIO (105) 673-7490 NET 30 DAYS
REQUESTING DEPARTMENT I SHIP VIA F.O.S.
PROPERTY MANAGEME~~ I
DEPARTMENT CONTACT: BRAD JUDD/BRUCE LAMBERTO - TEL. 305-673-7630-EXT. 2984/7807
QUANTITY UNIT DESCRIPTION UNIT EXTENDED PRICE
PRICE
0 LIGHT FIXTURES- LINCOLN 50,775.00
pn LIGHTING ENHANCEMENT PROJ
STANDING ORDER REQUEST TO PURCHASE LIGHT
FIXTURES FOR THE LINCOLN ROAD LIGHTING
ENHANCEMENT PROJECT.ADRA STANCHION LIGHT
FIXTURES CUSTOM OgSIGNED FOR THE CITY OF
MB AND SOLD THROUGH THE VEAZEY GROUP. "
(25) EA ADRA GRADg MOUNTED UPLIGHT AT $285 '"
0 CJ
-0
EA; MOD. TMA4-4175-MH WITH TMA-4-FL-120/ ... Co.)
"'n
277-TMA-4-RG 8RO~ZE WITH FLOOD REFLECTOR -f- c.... :;!iJ
<-f c::
-< 1"1
AND TMA-4 WIRE GUARDS. ~c r-
:'oo~ N ()
(30) EA ADRA SILVER STANCHION LIGHT WITH z_
:-: en f7'1
WIRE GUARD AT $355 EACH. MOD. TLM-309-1.75 C)>
r::; -
MH-120/277-IP-REF-DP-SILVER. -0 .~-
MCJ :!C .,,'......
(110) EA SILVER STANCHION LIGHT WITH WIRE ~""l rT1
....::.... -
GUARD AT $310 EA. TLM-309-1.75MH-120/ on .. 0
MOD. -x ~
<
277-IP-REF- SILVER. '" Co.)
PURCHASE AUTHORII'Y: RESOLUTION NO. <5
z
2002-24875. CONTRACTS OVER $25,000 TO BE
RATIFIED BY THE MAYOR AND CITY COMMISSION.
ACCT~ 365-2115-69358.
~
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~-tlz'iL\)3 ~ .a-. Frocurement Director~Z 50,775.00
Issuect by: . Reviewed by: TOTAL:
I COMMENTS: THE PURCHASE ORDER NUMe~~ST APPEAR ON ALL INVOICES AND SHII P~~UMENTS. YOU MUST ALSO STATE YOUR
PROMPT PAYMENT TERMS ON YOUR INVOIC (I.E. 2% 10. FAILURE TO SUBMIT INVOICES "S ATEO HEREIN WILL RESULT IN A DELAY IN THE
PAYMENT PROCESS. SEE REVERSE FOR ADDITIONAL TERMS AND CONDITIONS. ~.
U.S. TREASURY DEPT. TAX EXEMPTION UNDER REG. NO. F59-6000372, STATE OF FLORIDA TAX EXEMPTION CER71FICATE 23-09-
329871-54C
City of Miami Beacl. lQ
Procurement Division
1700 Convention Center Drive
Miami Beach FL 33139
PURCHASE (,. .DER 1 CHANGE ORDER
MAIL INVOICE TO: .SHIP TO" ADDRESS WITH COPY TO:
CITY OF MIAMI BEACH, ACCOUNTS PA YABLE, 1700
CONVENTION CENTER DRIVE. MIAMI BEACH, FLORIDA
33139.
V
E
N
o
o
R
THE VEAZEY GROUP, INC.
513 W. COLONIAL DR.
ORALANDO, FL 32804
I
CHECK DESCRIPTION AREA FOR ADDITIONAl OR
AlTERNATE SHIP TO LOCATIONS:
S
H
I
P
POISO NUMBER PAGE
SO-000020431 1 OF 1
DATE ORDERED DATE REQUIRED
04/23/2003 04/23/2003
Telephone: (305) 673-7490
Fax: (305) 673-7851
I VENDOR 10#
025172
PROPERTY MANAGEMENT
1245 MICHIGAN AVENUE
MIAMI BEACH, FL 33139
T
o
ISSUED BY: PHONE. TERMS
MARTA FERNANDEZ RUBIO (305) 673-7490 NET 30 DAYS
REQUESTING DEPARTMENT I SHIP VIA F.O.B.
PROPERTY MANAGEMENT IBEST WAY DESTINATION
DEPARTMENT CONTACT; BRAD JUDD/BRUCE LAMBERTO - TEL. 305-673-7630 EXT. 2984/2966.
QUANTITY UNIT DESCRIPTION UNIT EXTENDED PRICE
PRICE
160 LIGHT FIXTURES-LINCOLN 285.00 45,600.00
ROAD LIGHTING ENHANCEMENT
ADRA# TMA-4175MH-TMA-4-FL-120/277-
TMA-4-RG-BRONZE. AS PER YOUR QUOTE DATED
3/12/03. (160) EA @ $285, DELIVERED TO
JOBSITE. ".1
;.,
ADRA ELECTRIC PRODUCTS, c.
INC. GRADE MOUNTED .." a
,." w
UPLIGHT NO. TMA4-4175-MH WITH TMA-4 :'!";'-.l
-.- ;::,. ,
REFLECTOR W/FLOOD (FLO) -,;-~ -0 . -,.
AND TMA-4 ROCK - ~~. "
::-:.:r
GUARDS. 120V/277V RG BRONZE LIGHT FIXTURE. -' 1'..)
ACCT.#365-2115-069358. - l:::'
PURCHASE AUTHORITY;
RESOLUTION NO. ; 2002-24875 ADOPTED AS ....... ._-'~
.--' .-
AMENDED. - '.
-'-" C'\ 1"0'''''
:::~ .,.-
-<: - -'
,~ -
0
/
Issued bY:~ t:- OE Procurement Director:~1 /" ,*::>,bUU.UU
Reviewed by: TOTAL:
I COMMENTS: THE PURCHASE ORDER NUMBE'l'MUST APPEAR ON ALL INVOICES AND SH~RP_ING DOCUMENTS. YOU MUST ALSO STATE YOUR
PROMPT PAYMENT TERMS ON YOUR INVOICE (I.E. 2% 10. FAILURE TO SUBMIT INVOICES AS STATED HEREIN WILL RESULT IN A DELAY IN THE
PAYMENT PROCESS. SEE REVERSE FOR ADDITIONAL TERMS AND CONDITIONS.
U.S. TREASURY DEPT. TAX EXEMPTION UNDER REG. NO. F59-6000372, STATE OF FLORIDA TAX EXEMPTION CERTIFICATE 23-09-
""Jno"7"l CA'"