99-23217 RESO
RESOLUTION NO. 99-23217
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING ISSUANCE OF A
REQUEST FOR QUALIFICATIONS (RFQ) FROM ARCHITECTURAL OR
ENGINEERING FIRMS TO PROVIDE PROFESSIONAL SERVICES FOR
THE RENOVATION OF THE MIAMI BEACH CONVENTION CENTER
AND THE JACKIE GLEASON THEATER OF THE PERFORMING ARTS
TO MAKE AVAILABLE ADA-COMPLIANT REST ROOMS, DOORS,
RAMPS AND OTHER IMPROVEMENTS.
WHEREAS, the City of Miami Beach is desirous of maintaining the Miami Beach
Convention Center and the Jackie Gleason Theater of the Performing Arts in a manner to make the
facilities usable by all persons; and
WHEREAS, on July 6, 1998, the City entered into a Stipulation for Settlement with the
Association for Disabled Americans, the Florida Paraplegic Association, Ernst Rosenkrantz, and
Daniel Ruiz, agreeing to make improvements to certain City-owned properties including the Miami
Beach Convention Center, and the Jackie Gleason Theater of the Performing Arts to make these
properties compliant with the requirements of the Americans with Disabilities Act (ADA); and
WHEREAS, the Mayor and City Commission reserved funds for the purpose of making the
proposed improvements as part of the Capital Projects Plan, approved by Resolution No. 98-22971,
on November 4, 1998; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH; FLORIDA, that the Mayor and City
Commission hereby approve the issuance of a Request for Qualifications (RFQ) from Architectural
or Engineering firms to provide professional services for the renovation of the Miami Beach
Convention Center and the Jackie Gleason Theater of the Performing Arts to make available ADA-
Compliant rest rooms, doors, ramps and other improvements.
PASSED AND ADOPTED THIS 23rd day of
June
,1999
~r ~CUrWA-
CITY CLERK
~!t
MAYOR
APPROVED AS TO
FORM & lANGUAGE
& FOR EXECUTION
ATTEST:
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CITY OF MIAMI BEACH
RFQ NO. (NUMBER)
REQUEST FOR QUALIFICATIONS FOR
ARCHITECTURAL/ENGINEERING SERVICES TO DEVELOP BID DOCUMENTS FOR
THE RENOVATION OF THE MIAMI BEACH CONVENTION CENTER AND THE
JACKIE GLEASON THEATER OF THE PERFORMING ARTS TO PROVIDE ADA-
COMPLIANT RESTROOM FACILITIES, TO PROVIDE NEW ADA-COMPLIANT DOOR
HARDWARE, TO REFURBISH ONE LOUNGE AND TWO LOBBIES.
RESPONSES ARE DUE AT THE ADDRESS SHOWN BELOW
NO LATER THAN 3:00 P.M. AUGUST 6,1999
CITY OF MIAMI BEACH
PROCUREMENT DIVISION
1700 CONVENTION CENTER DRIVE, THIRD FLOOR
MIAMI BEACH, FL 33139
PHONE: (305) 673-7490
FAX: (305) 673-7851
RFQ NO.:
DATE:
NUMBER
DATE
CITY OF MIAMI BEACH
1
T ABLE OF CONTENTS
Paf:e
I. OVERVIEW AND RESPONSE PROCEDURES 5
II. SCOPE OF SERVICES 10
III. QUALIFICATIONS STATEMENT FORMAT 11
IV. EVALUATION/SELECTION PROCESS; CRITERIA FOR EVALUATION 12
V. GENERAL PROVISIONS 14
VI. SPECIAL TERMS AND CONDITIONS 15
VII. ATTACHMENTS LIST 17
VIII. DOCUMENTS TO BE COMPLETED AND RETURNED TO CITY
18
A TT ACHMENTS
28
RFQ NO.:
DATE:
NUMBER
DATE
CITY OF MIAMI BEACH
2
CITY OF MIAMI BEACH
RFQ NO. (NUMBER)
Sealed proposals will be received by the City of Miami Beach Procurement Director, 1700
Convention Center Drive, Miami Beach, Florida, 33139, until 3:00 P.M. on August 6,1999 for:
THE PROVISION OF ARCHITECTURAL/ENGINEERING SERVICES TO DEVELOP
PLANS, SPECIFICATIONS AND CONSTRUCTION DOCUMENTS FOR THE
RENOVATION OF THE MIAMI BEACH CONVENTION CENTER AND THE JACKIE
GLEASON THEATER OF THE PERFORMING ARTS TO PROVIDE ADA-COMPLIANT
RESTROOM FACILITIES, TO PROVIDE NEW ADA-COMPLIANT DOOR HARDWARE,
TO REFURBISH ONE LOUNGE AND TWO LOBBIES.
At the time, date, and place above, proposals will be publicly opened. Any proposal received after
the time and date specified will be returned to the proposer unopened.
Proposal documents may be obtained upon request from the Procurement Division, telephone
number (305) 673-7490, Bid Clerk.
You are hereby advised that this RFQ is subject to the "Cone of Silence," in accordance with
Ordinance 99-3164. From the time of advertising until the City Manager issues his recommendation,
there is a prohibition on communication with the City's professional staff. The ordinance does not
apply to oral communications at pre-bid conferences, if held, oral presentations before evaluation
committees, contract discussions during any duly noticed public meeting, public presentations made
to the City Commission during any duly noticed public meeting, contract negotiations with the staff
following the award of an RFP, RFQ, RFLI, or bid by the City Commission, or communications in
writing at any time with any city employee, official, or member of the City Commission unless
specifically prohibited. A copy of all written communications must be filed with the City Clerk.
Violation of these provisions by any particular bidder or proposer shall render any RFP award, RFQ
award, RFLI award, or bid award to said bidder or proposer void, and said bidder or proposer shall
not be considered for any RFP, RFQ, RFLI or bid for a contract for the provision of goods or
services for a period of one year.
RFQ NO.:
DATE:
NUMBER
DATE
CITY OF MIAMI BEACH
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The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best
interest of the City of Miami Beach, and to waive any informality in any proposal or bid. The City
of Miami Beach may reject any and all proposals or bids.
CITY OF MIAMI BEACH
Michael A. Rath, CPPB
Procurement Director
RFQ NO.:
DATE:
NUMBER
DATE
CITY OF MIAMI BEACH
4
SECTION I - REOUEST FOR OUALIFICATIONS OVERVIEW AND RESPONSE
PROCEDURES:
A. INTRODUCTIONIBACKGROUND
The City desires to enhance the ability of persons with disabilities to access the facilities of the
Miami Beach Convention Center and the Jackie Gleason Theater of the Performing Arts. In order
to facilitate this goal, the City commissioned the architectural firm ofRJ. Heisenbottle Architects,
P.A. to survey both facilities to identify the areas in need of modification in order to comply with
the requirements of the Americans with Disabilities Act (ADA).
After reviewing the conclusions of the Heisenbottle survey, and the requirements for upgrading and
modernizing these properties, the City now wishes to obtain detailed plans, specifications and bid
documents to permit the work required to be undertaken as early as possible. (A copy of the survey
completed by R.J. Heisenbottle Architects, P.A. is available for review by interested parties at the
office of the Procurement Division of the City of Miami Beach by appointment. The Procurement
Division may be reached by telephone at 305-673-7490.)
This contract will be for the preparation of the documents needed to undertake the work detailed in
the Scope of Work and the exhibits attached hereto, in addition, the successful firm will be required
to monitor the progress of the construction activities undertaken pursuant to these documents.
B. RFQ TIMETABLE
The anticipated schedule for this RFQ and contract approval is as follows:
RFQ issued
June 28,1999
Deadline for receipt of questions
July 27,1999
Pre-Qualification Conference
Not Applicable
Deadline for receipt of responses
Fridav. AUfust 6.1999 at 3:00 p.m.
Evaluation/Selection process
Week of August 9 -13,1999
Projected award date
September 13, 1999
Projected contract start date
September 20,1999
RFQ NO.:
DATE:
NUMBER
DATE
CITY OF MIAMI BEACH
5
C. QUALIFICATION STATEMENT SUBMISSION
An original and ten copies of complete responses must be received by Fridav. Au~ust 6.
1999 at 3:00 p.rn. and will be opened on that day at that time. The original and all copies
must be submitted to the Procurement Division in a sealed envelope or container stating on
the outside, the respondent's name, address, telephone number, RFQ number, title, and due
date.
The responsibility for submitting a response to this RFQ to the Procurement Division on or
before the stated time and date will be solely and strictly that of the respondent. The City
will in no way be responsible for delays caused by the U.S. Post Office or caused by any
other entity or by any occurrence. Responses received after the RFQ due date and time are
late and will not be considered.
D. PRE-QUALIFICATION CONFERENCE/SITE VISIT
None Scheduled.
E. CONTACT PERSON/ADDITIONAL INFORMATION/ADDENDA
Requests for additional information or clarifications must be made in writing to the
Procurement Director no later than the date specified in the RFQ timetable. In order to
expedite the receipt of questions and the issuance of clarification addenda, the proposer may
submit questions via facsimile at (305) 673-7851. This has been an accepted practice.
The City will issue replies to inquiries and any other corrections or amendments it deems
necessary in written addenda issued prior to the deadline for responding to the RFQ.
Respondents should not rely on representations, statements, or explanations other than those
made in this RFQ or in any addendum to this RFQ. Respondents are required to
acknowledge the number of addenda received as part of their responses. The respondent
should verify with the Procurement Division prior to submitting a response that all
addenda have been received.
F. RESPONSE GUARANTY
None required.
G. MODIFICA TION/WITHDRA W ALS OF SUBMITTALS
A respondent may submit a modified response to replace all or any portion of a previously
submitted response up until the RFQ due date and time. Modifications received after the
RFQ due date and time will not be considered.
RFQ NO.:
DATE:
NUMBER
DATE
CITY OF MIAMI BEACH
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Responses shall be irrevocable until contract award unless withdrawn in writing prior to the
RFQ due date or after the expiration of one-hundred twenty days from the opening of
responses. Letters of withdrawal received after the RFQ due date and before said expiration
date, and letters of withdrawal received after contract award will not be considered.
H. RFQ POSTPONEMENT/CANCELLATIONIREJECTION
The City may, at its sole and absolute discretion, reject any and all, or parts of any and all,
responses; re-advertise this RFQ; postpone or cancel, at any time, this RFQ process; or waive
any irregularities in this RFQ or in the responses received as a result of this RFQ.
I. COST INCURRED BY RESPONDENTS
All expenses involved with the preparation and submission of responses to the City, or any
work performed in connection therewith, shall be the sole responsibility of the respondent(s)
and not be reimbursed by the City.
J. VENDOR APPLICATION
Prospective respondents should register with the City of Miami Beach Procurement Division;
this will facilitate their receipt of future notices of solicitations when they are issued. The
successful respondent(s) must register prior to award; failure to register will result in the
rejection of their response. Potential respondents may contact the Procurement Division at
(305) 673-7490 to request an application.
Registration requires that a business entity complete a vendor application and submit an
annual administrative fee of $20.00. The following documents are required:
1. Vendor registration form
2. Commodity code listing
3. Articles ofIncorporation - Copy of Certification page
4. Copy of Business or Occupational License
It is the responsibility of the vendor to inform the City concerning any changes, such as new
address, telephone number, and commodities or services which can be provided.
K. EXCEPTIONS TO RFQ
Respondents must clearly indicate any exceptions they wish to take to any of the terms in
this RFQ, and outline what alternative is being offered. The City, after completing
evaluations, may accept or reject the exceptions. In cases in which exceptions are rejected,
the City may require the respondent to furnish the services originally described herein, or
RFQ NO.:
DATE:
NUMBER
DATE
CITY OF MIAMI BEACH
7
negotiate an alternative acceptable to the City.
L. SUNSHINE LAW
Respondents are hereby notified that all information submitted as part of a response to this
RFQ will be available for public inspection after opening of responses, in compliance with
Chapter 286, Florida Statutes, known as the "Government in the Sunshine Law".
M. NEGOTIATIONS
The City may award a contract on the basis of initial offers received, without discussion, or
may require respondents to give oral presentations based on their submittals. The City
reserves the right to enter into negotiations with the selected respondent, and if the City and
the selected respondent cannot negotiate a mutually acceptable contract, the City may
terminate the negotiations and begin negotiations with the next selected respondent. This
process may continue until a contract has been executed or all responses have been rejected.
No respondent shall have any rights in the subject project or property or against the City
arising from such negotiations.
N. PROTEST PROCEDURE
Respondents that are not selected may protest any recommendations for award by sending
a formal protest letter to the Procurement Director, which letter must be received no later
than 5 calendar days after award by the City Commission. The Procurement Director will
notify the protester of the cost and time necessary for a written reply, and all costs accruing
to an award challenge shall be assumed by the protester. Any protests received after 5
calendar days from contract award by the City Commission will not be considered, and the
basis or bases for said protest shall be deemed to have been waived by the protester.
o. RULES; REGULATIONS; LICENSING REQUIREMENTS
Respondents are expected to be familiar with and comply with all Federal, State and local
laws, ordinances, codes, and regulations that may in any way affect the services offered,
including the Americans with Disabilities Act, Title VII of the Civil Rights Act, the EEOC
Uniform Guidelines, and all other EEO regulations and guidelines. Ignorance on the part of
the respondent will in no way relieve it from responsibility for compliance.
P. DEFAULT
Failure or refusal of a respondent to execute a contract upon award by the City Commission,
or untimely withdrawal of a response before such award is made and approved, may result
in forfeiture of that portion of any surety required as liquidated damages to the City; where
RFQ NO.:
DATE:
NUMBER
DATE
CITY OF MIAMI BEACH
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surety is not required, such failure may result in a claim for damages by the City and may
be grounds for removing the respondent from the City's vendor list.
Q. CONFLICT OF INTEREST
All respondents must disclose with their response the name(s) of any officer, director, agent,
or immediate family member (spouse, parent, sibling, child) who is also an employee ofthe
City of Miami Beach. Further, all respondents must disclose the name of any City employee
who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
respondent or any of its affiliates.
R. RESPONDENT'S RESPONSIBILITY
Before submitting a response, each respondent shall make all investigations and
examinations necessary to ascertain all conditions and requirements affecting the full
performance ofthe contract. Ignorance of such conditions and requirements resulting from
failure to make such investigations and examinations will not relieve the successful
respondent from any obligation to comply with every detail and with all provisions and
requirements of the contract documents, nor will it be accepted as a basis for any claim
whatsoever for any monetary consideration on the part of the respondent.
S. RELATION OF CITY
It is the intent of the parties hereto that the successful respondent be legally considered as an
independent contractor and that neither the respondent nor the respondent's employees and
agents shall, under any circumstances, be considered employees or agents of the City.
T. PUBLIC ENTITY CRIME
A person or affiliate who has been placed on the convicted vendor list following a conviction
for public entity crimes may not submit a bid on a contract to provide any goods or services
to a public entity, may not submit a bid on a contract with a public entity for the construction
or repair of a public building or public work, may not submit bids on leases of real property
to a public entity, may not be awarded or perform work as a contractor, supplier, sub-
contractor, or consultant under a contract with a public entity, and may not transact business
with any public entity in excess of the threshold amount provided in Sec. 287.017, for
CATEGORY TWO for a period of36 months from the date of being placed on the convicted
vendor list.
RFQ NO.:
DATE:
NUMBER
DATE
CITY OF MIAMI BEACH
9
SECTION II - SCOPE OF SERVICES
The City is seeking the services of Architectural or Engineering firms to provide design services that
will produce plans, specifications, construction and installation bid documents for the following:
(See Exhibit 1 for details.)
1. The renovation of 48 restroom facilities at the Miami Beach Convention Center, to provide
new plumbing, new fixtures, and new finishes resulting in improved, ADA-Compliant toilet
facilities.
2. Replacement of door hardware on 462 doors on the west side of the Miami Beach
Convention Center, with improved ADA-Compliant hardware.
3. The renovation of24 restrooms and 7 dressing rooms with restrooms at the Jackie Gleason
Theater of the Performing Arts (TOPA), to provide new plumbing, new fixtures, and new finishes
resulting in improved, ADA-Compliant toilet facilities.
4. Refurbish patron lounge reception area, lower the ticket window on the box office on level
1, adapt the lobbies on level 1 and 2 to ADA requirements, replace the lift in the backstage area,
reconstruct the ramp in the Rehearsal Area to meet ADA requirements at TOP A.
5. The architectural! engineering firm selected will be responsible for the administration of the
construction contract, including coordinating and monitoring the construction activities and visiting
the construction site at periodic intervals to review the progress of the work completed by the
construction contractor to determine if the work is being performed in accordance with the terms of
the construction contract.
6. Provide detailed construction cost estimates for each phase of the proposed work.
NOTE: Both the Miami Beach Convention Center and the Jackie Gleason Theater of the
Performing Arts are public facilities with complex schedules of activities being held on a regular
basis. All construction activities must be planned and coordinated to be accomplished within the
schedule of each facility, to permit them to operate uninterrupted. The construction documents must
emphasize this fact, and the construction cost estimate should take into account the need for such
scheduling, as well as emphasizing the need for providing for the safety of the public throughout the
project.
It is the intent of the City to utilize a single contracting firm for the entire project.
RFQ NO.:
DATE:
NUMBER
DATE
CITY OF MIAMI BEACH
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SECTION III - OUALIFICATIONS STATEMENT FORMAT
Submittals must contain the following documents, each fully completed, and signed as required.
Submittals which do not include all required documentation, or are not submitted in the required
format, or do not have the appropriate signatures on each document, may be deemed to be non-
responsive. Non-responsive submittals will receive no further consideration.
A. CONTENTS OF QUALIFICATION STATEMENT
1. Table of Contents
The table of contents should outline in sequential order the major areas of the
submittal, including enclosures. All pages must be consecutively numbered and
correspond to the Table of Contents.
2. Technical Proposal
Provide a narrative which addresses the scope of work, the proposed approach to the
work, and any other information called for by the RFQ.
3. Price Proposal
None required at this time. Fees to be negotiated with top-ranked firm(s).
4. Qualifications
The minimum qualification requirements for this RFQ are described below.
Respondents must provide documentation which demonstrates their ability to satisfy
all of the minimum qualification requirements. Submittals which do not contain such
documentation may be deemed non-responsive.
5. Acknowled~ment of Addenda and Respondent Information Forms (Section VIII)
6. Any other document required by this RFQ, such as a Questionnaire or Response
Guaranty.
B. MINIMUM QUALIFICATION REQUIREMENTS
Each firm interested in responding to this Request for Qualifications must provide the following
information. Submittals that do not respond completely to all requirements will be considered non-
responsive and eliminated from the process.
1. Firm's Experience:
Indicate the firm's number of years of experience in providing architectural/engineering
services.
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DATE:
NUMBER
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2. Project Manager's Experience:
Provide a comprehensive summary of the experience and qualifications of the individual(s)
who will be selected to serve as the project managers for the City. Individuals must have
a minimum of five years' experience in architecture/engineering, and have served as project
manager/construction manager on similar projects on a minimum of three previous
occaSIOns.
3. Previous Similar Projects:
A list of a minimum often similar projects must be submitted. Information should include:
* Client Name, address, phone number.
* Description of work.
* Year the project was completed.
* Total cost of fees paid to firm.
* Total cost of the construction, estimated and actual.
4. Qualifications of Project Team:
List the members of the project team. Provide a list of the personnel to be used on this
project and their qualifications. A resume including education, experience, and any other
pertinent information shall be included for each team member, including subcontractors
to be assigned to this project.
SECTION IV - EVALUATION/SELECTION PROCESS
The procedure for response evaluation and selection is as follows:
1. Request for Qualifications issued.
2. Receipt of responses.
3. Opening and listing of all responses received.
4. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate
each response in accordance with the requirements of this RFQ. If further information is desired,
respondents may be requested to make additional written submissions or oral presentations to the
Evaluation Committee.
5. The Evaluation Committee shall recommend to the City Manager the response or
responses acceptance of which the Evaluation Committee deems to be in the best interest of the City.
RFQ NO.:
DATE:
NUMBER
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The Evaluation Committee shall base its recommendations on the following factors:
Firm's Experience
Project Manager's Experience
Previous Similar Projects
Qualifications of Project Team
6. After considering the recommendation(s) of the Evaluation Committee, the City
Manager shall recommend to the City Commission the response or responses acceptance of which
the City Manager deems to be in the best interest of the City.
7. The City Commission shall consider the City Manager's recommendation(s) in light
of the recommendation(s) and evaluation of the Evaluation Committee and, if appropriate, approve
the City Manager's recommendation(s). The City Commission may reject City Manager's
recommendation(s) and select another response or responses. In any case, City Commission shall
select the response or responses acceptance of which the City Commission deems to be in the best
interest of the City. The City Commission may also reject all responses.
8. Negotiations between the selected respondent and the City Manager shall take place
to arrive at a contract. If the City Commission has so directed, the City Manager may proceed to
negotiate a contract with a respondent other than the top-ranked respondent if the negotiations with
the top-ranked respondent fail to produce a mutually acceptable contract within a reasonable period
oftime.
9. A proposed contract or contracts will then be presented to the City Commission for
approval, modification and approval, or rejection.
10. If and when a contract or contracts acceptable to the respective parties is approved
by the City Commission, the Mayor and City Clerk sign the contract(s) after the selected
respondent(s) has (or have) done so.
Important Note:
By submitting a response, all respondents shall be deemed to understand and agree that
no property interest or legal right of any kind shall be created at any point during the
aforesaid evaluation/selection process until and unless a contract has been agreed to and
signed by both parties.
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DATE:
NUMBER
DATE
CITY OF MIAMI BEACH
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SECTION V - GENERAL PROVISIONS
A. ASSIGNMENT
The successful respondent shall not enter into any sub-contract, retain consultants, or assign, transfer,
convey, sublet, or otherwise dispose of this contract, or of any or all of its right, title, or interest
therein, or its power to execute such contract to any person, firm, or corporation without prior written
consent of the City. ' Any unauthorized assignment shall constitute a default by the successful
respondent.
B. INDEMNIFICATION
The successful respondent shall be required to agree to indemnify and hold harmless the City of
Miami Beach and its officers, employees, and agents, from and against any and all actions, claims,
liabilities, losses and expenses, including but not limited to attorneys' fees, for personal, economic
or bodily injury, wrongful death, loss of or damage to property, in law or in equity, which may arise
or be alleged to have arisen from the negligent acts or omissions or other wrongful conduct of the
successful respondent, its employees, or agents in connection with the performance of service
pursuant to the resultant Contract; the successful respondent shall pay all such claims and losses and
shall pay all such costs and judgments which may issue from any lawsuit arising from such claims
and losses, and shall pay all costs expended by the City in the defense of such claims and losses,
including appeals.
C. TERMINATION FOR DEFAULT
If through any cause within the reasonable control of the successful respondent, it shall fail to fulfill
in a timely manner, or otherwise violate any of the covenants, agreements, or stipulations material
to the Agreement, the City shall thereupon have the right to terminate the services then remaining
to be performed by giving written notice to the successful respondent of such termination which
shall become effective upon receipt by the successful respondent of the written termination notice.
In that event, the City shall compensate the successful respondent in accordance with the Agreement
for all services performed by the respondent prior to termination, net of any costs incurred by the
City as a consequence of the default.
Notwithstanding the above, the successful respondent shall not be relieved of liability to the City for
damages sustained by the City by virtue of any breach of the Agreement by the respondent, and the
City may reasonably withhold payments to the successful respondent for the purposes of set-off until
such time as the exact amount of damages due the City from the successful respondent is determined.
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DATE:
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CITY OF MIAMI BEACH
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D. TERMINATION FOR CONVENIENCE OF CITY
The City may, for its convenience, terminate the services then remaining to be performed at any time
without cause by giving written notice to successful respondent of such termination, which shall
become effective thirty (30) days following receipt by respondent of the written termination notice.
In that event, all finished or unfinished documents and other materials shall be promptly delivered
to the City. If the Agreement is terminated by the City as provided in this section, the City shall
compensate the successful respondent in accordance with the Agreement for all services actually
performed by the successful respondent and reasonable direct costs of successful respondent for
assembling and delivering to City all documents. Such payments shall be the total extent of the
City's liability to the successful respondent upon a termination as provided for in this section.
SECTION VI - SPECIAL TERMS AND CONDITIONS
A. INSURANCE
The successful respondent(s) shall obtain, provide, and maintain during the term of the proposed
Agreement the following types and amounts of insurance issued by insurers licensed to sell
insurance in the State of Florida and having a B+ VI or higher rating in the latest edition of A.M.
Best's Insurance Guide. Any exceptions to these requirements must be approved by the City
Manager or designee.
1. Commercial General Liability. A policy including, but not limited to, comprehensive
general liability including bodily injury, personal injury, property damage in the amount of
a combined single limit of not less than $1,000,000. Coverage shall be provided on an
occurrence basis. The City of Miami Beach must be named as additional insured on policy.
2. Professional Liability (Errors and Omissions). Minimum of $500,000 per occurrence.
3. Worker's Compensation. A policy of Worker's Compensation and Employers Liability
Insurance in accordance with State worker's compensation laws.
Thirty (30) days' written notice of cancellation or substantial modification in insurance coverage
must be given to the City by the architect/engineer and its insurance company.
Evidence of such insurance shall be submitted to and approved by City prior to commencement of
any work or tenancy under the proposed Agreement.
F AlLURE TO PROCURE INSURANCE: The successful respondent's failure to procure or maintain
the required insurance shall constitute a material breach of the proposed Agreement, giving the City
the right to terminate the proposed Agreement.
RFQ NO.:
DATE:
NUMBER
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CITY OF MIAMI BEACH
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SECTION VII - A TT ACHMENTS
THE FOLLOWING ATTACHMENTS ARE APPENDED TO THIS DOCUMENT.
No. Description
1. MIAMI BEACH ORDINANCE 99-6134 "CONE OF SILENCE ORDINANCE"
2. MIAMI BEACH CONVENTION CENTER - AREAS TO BE RENOVATED
3. MIAMI BEACH CONVENTION CENTER -WEST SIDE DOOR AND HARDWARE
REPLACEMENT LIST
4. JACKIE GLEASON THEATER - RENOVATION RECOMMENDATIONS
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DATE:
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SECTION VIII - DOCUMENTS TO BE COMPLETED
AND RETURNED TO CITY
The documents on the following pages are to be completed and returned as part of the
qualification package.
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DATE:
NUMBER
DATE
CITY OF MIAMI BEACH
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RESPONDENT INFORMATION
Submitted by:
Entity:
Signature:
Name (Typed):
Address:
City/State:
Telephone:
Fax:
It is understood and agreed by respondent that the City reserves the right to reject any and
all responses, to make awards on all items or any items according to the best interest of the
City, and to waive any irregularities in the RFQ or in the responses received as a result of the
RFQ. It is also understood and agreed by the respondent that by submitting a response,
respondent shall be deemed to understand and agree that no property interest or legal right
of any kind shall be created at any point during the aforesaid evaluation/selection process until
and unless a contract has been agreed to and signed by both parties.
(Authorized Signature)
(Date)
(Printed Name)
RFQ NO.:
DATE:
NUMBER
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CITY OF MIAMI BEACH
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REQUEST FOR QUALIFICATIONS NO. (NUMBER)
ACKNOWLEDGMENT OF ADDENDA
Directions: Complete Part I or Part II, whichever applies.
Part I: Listed below are the dates of issue for each Addendum received in connection with this RFQ:
Addendum No.1, Dated
Addendum No.2, Dated
Addendum No.3, Dated
Addendum No.4, Dated
Addendum No.5, Dated
Part II:
No addendum was received in connection with this RFQ.
Verified with Procurement staff
Name of staff
Date
Respondent - Name
Date
(Signature)
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DATE:
NUMBER
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CITY OF MIAMI BEACH
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Respondent's Name:
Principal Office Address:
Official Representative:
Individual
Partnership (Circle One)
Corporation
If a Corporation. answer this:
When Incorporated:
In what State:
If Foreil:n Corporation:
Date of Registration with
Florida Secretary of State:
Name of Resident Agent:
Address of Resident Agent:
President's Name:
Vice-President's Name:
Treasurer's Name:
Members of Board of Directors:
RFQ NO.:
DATE:
NUMBER
DATE
QUESTIONNAIRE
CITY OF MIAMI BEACH
20
Questionnaire (continued)
If a Partnership:
Date of organization:
General or Limited Partnership*:
Name and Address of Each Partner:
NAME
ADDRESS
* Designate general partners in a Limited Partnership
1. Number of years of relevant experience in operating similar business:
2. Have any similar agreements held by respondent for a project similar to the proposed
project ever been canceled?
Yes ( )
No ( )
If yes, give details on a separate sheet.
3. Has the respondent or any principals of the applicant organization failed to qualify
as a responsible bidder, refused to enter into a contract after an award has been
made, failed to complete a contract during the past five (5) years, or been declared
to be in default in any contract in the last 5 years?
If yes, please explain:
RFQ NO.:
DATE:
NUMBER
DATE
CITY OF MIAMI BEACH
21
Ouestionnaire (continued)
4. Has the respondent or any of its principals ever been declared bankrupt or
reorganized under Chapter 11 or put into receivership?
If yes, give date, court jurisdiction, action taken, and any other explanation deemed
necessary .
5. Person or persons interested in this Qualification Form (have) (have
not) been convicted by a Federal, State, County, or Municipal Court of any violation
oflaw, other than traffic violations. To include stockholders over ten percent (10%).
(Strike out inappropriate words)
Explain any convictions:
6. Lawsuits (any) pending or completed involving the corporation, partnership or
individuals with more than ten percent (10%) interest:
A. List all pending lawsuits:
B. List all judgments from lawsuits in the last five (5) years:
C. List any criminal violations and/or convictions of the respondent and/or any
of its principals:
7. Conflicts of Interest. The following relationships are the only potential, actual, or
perceived conflicts of interest in connection with this response:
(If none, so state.)
RFQ NO.:
DATE:
NUMBER
DATE
CITY OF MIAMI BEACH
22
8. Public Disclosure. In order to determine whether the members of the Evaluation
Committee for this Request for Proposals have any association or relationships which
would constitute a conflict of interest, either actual or perceived, with any proposer
and/or individuals and entities comprising or representing such proposer, and in an
attempt to ensure full and complete disclosure regarding this contract, all Proposers
are required to disclose all persons and entities who may be involved with this
Proposal. This list shall include public relation firms, lawyers and lobbyists. The
Procurement Division shall be notified in writing if any person or entity is added to
this list after receipt of proposals.
RFQ NO.:
DATE:
NUMBER
DATE
CITY OF MIAMI BEACH
23
The respondent understands that information contained in this Questionnaire will be relied upon by the City
in awarding the proposed Agreement and such information is warranted by the respondent to be true. The
undersigned respondent agrees to furnish such additional information, prior to acceptance of any proposal
relating to the qualifications of the proposer, as may be required by the City Manager.
The respondent further understands that the information contained in this questionnaire may be confirmed
through a background investigation conducted by the Miami Beach Police Department. By submitting this
questionnaire the respondent agrees to cooperate with this investigation, including but not necessarily limited
to fingerprinting and providing information for credit check.
WITNESSES:
IF INDIVIDUAL:
Signature
Signature
Print Name
Print Name
WITNESSES:
IF PARTNERSHIP:
Signature Print Name of Firm
Print Name Address
By:
Signature (General Partner)
(Print Name) (Print Name)
WITNESSES: IF CORPORATION:
Signature Print Name of Corporation
Print Name Address
By:
President
Attest:
(CORPORATE SEAL)
Secretary
RFQ NO.:
DATE:
NUMBER
DATE
CITY OF MIAMI BEACH
24
ATTACHMENT 1
ORDINANCE NO. 99-3164
AN ORDINANCE OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA ESTABLISHING A "CONE
OF SILENCE" FOR CITY COMPETITIVE
BIDDING PROCESSES, BY AMENDING
CHAPTER 2 OF THE CODE OF THE CITY OF
M I A M I B E A C HEN TIT LEn..
"ADMINISTRATION," BY AMENDING
ARTICLE VII THEREOF ENTITLED
"STANDARDS OF CONDUCT," BY CREATING
DIVISION 4 ENTITLED "PROCUREMENT,"
BY CREATING SECTION 2-486 ENTITLED
"CONE OF SILENCE" BY PROVIDING FOR A
DEFINITION, PROCEDURES, AND
PENALTIES; PROVIDING FOR REPEALER,
SEVERABILITY, INCLUSION IN THE CITY
CODE, AND AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Commission of the City of Miami Beach are desirous of
adopting a "Cone of Silence" procedure to protect the professional integrity of the City's
competitive bidding process by shielding the City's professional staff; and
WHEREAS, the policy proposed herein recognizes the importance of requiring pt:/"sons or
businesses who are part of the City's competitive processes to disclose all communications with the
City's professional staff; and
WHEREAS, communications between elected officials and the City's appointed statT during
a competitive bidding process should be in writing so that it becomes a part of the public recurd; and
WHEREAS, the proposed policy protects the right.;; of individuals to petition their
government and their elected officials; and
WHEREAS, the policy proposed herein enhances the spirit of Florida's Governmcnl in the
Sunshine Law.
NOW, THEREFORE, BE IT ORDAINED BY THE MA YOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH:
SECTION 1. Section 2-426, of Division 4 of Article vn of Chapter 2 of the Miami Beach City
Code is hereby created to read as follows:
Article VII. Standards of Conduct
*
*
*
Division 4. Procurement
Sec. 2-486. Cone of Silence
1.. Contracts for the provision of goods and services other than audit and I:rHicpcfHlcnt
Pri-Jate Sector Ingpeetor. General (IPSIG) contracts.
!ill "Cone of Silence" is hereby defined to mean a prohibition on: (a) any
communication regardin~ a particular Request for Proposal ("RFP"). Request
for Oualifications ("RFO"), Request for Letters ofInterest ("RFLI"). or bid
between a potential vendor. service provider. bidder. lobbyist. or consultant
and the City's professional staff including. but not limited to. the City
Manai:er and his or her staff: and (b) any communication re~arding a
particular RFP. RFQ. RFLI. or bid between the Mayor, City Commissioners.
or their respective staffs. and any member of the City's professional staff
including. but not limited to. the City Manager and his or her staff
Notwithstandin~ the forc~oin~. the Cone of Silence shall not apply to
competitive processes for the award of CDBG. HOME. SHIP and Surtax
Funds administered by the Miami Beach Office of Community Development.
and communications with the Citv Attorney and his or her staff.
(b) Procedure
ill A Cone of Silence shall be imposed upon each RFP. RFQ. RFLI and
bid after the advertisement of said RFP. RFO. RFLI. or bid. At the
time of imposition of the Cone of Silence. the City Manager or his or
her designee shall provide for public notice of the Cone of Silence.
The Citv Manager shall include in any public solicitation for goods
and services a statement disclosing the requirements of this
ordinance.
ilil The Cone of Silence shall terminate a) at the time the City Manal!er
makes his or her written recommendation as to selection of a
2
particular RFP. RFQ. RFLI. or bid to the City Commission: provided.
however. that if the City Commission refers the Manaller's
recommendation back to the City Manager or staffior further review.
the Cone of Silence shall be reimposed until such time as the
Manager makes a subsequent written recommendation. or b}in:the
event of contracts for less than $10.000.00. when the City Nianager
executes the contract.
W Exceptions. The provisions of this ordinance shall not apply to oral
communications at pre-bid conferences. oral presentations before sdeetion
evaluation committees. contract nc~otiati6n3discussions durin~ any duly
noticed public meeting. public presentations made to the City Commissioners
during any duly noticed public meeting. contract neliotiationswith City staff
fol1owin~theawardofan RFP. RFQ"RFLI. orbid'bythe City Commission,
or communications in writing at any time with any City employee. official or
member of the City Commission. unless specifically prohibited by the
applicable RFP. RFO. RFLI. or bid documents. The bidder or proposer shall
file a copy of any written communications with the City Clerk. The City
Clerk shall make copies available to any person upon request.
2... Audit ana IPSIC Contracts.
Uti "Cone of Silence" is hereby defined to mean a prohibition on: (a) any
communications regarding a particular RFP. RFQ. RFLI. or bid between a
potential vendor. service provider. bidder. lobbyist. or consultant and the
Mayor. City Commissioners or their respective staffs. and any member of the
City's professional staff including. but not limited to the City Manager and
his or her staff. and (b) any oral communication regarding a particular RFP.
RFQ. RFLI. or bid between the Mayor. City Commissioners or their
respective staffs and any member of the City's professional staff including.
but not limited to. the City Mana~cr and his or her staff. Notwithstanding the
foregoing. the Cone of Silence shall not apply to communications with the
City Attorney and his or her staff.
(hl Except as provided in subsections 2( c) and 2( d) hereof. a Cone of Silence
shall be imposed upon each RFP. RFO. RFLI. or bid for audit ana IPSIG
services after the advertisement of said RFP. RFQ. RFLI. or bid. At the time
of the imposition of the Cone of Silence. the City Manager or his or her
designee shall provide for the public notice onhe Cone of Silence, The Cone
of Silence shall terminate yv hen the Cit.> Mfll.a:er C,{CCUtC3 ft pttrtiwlar audit
or IPSIC centra"t a) at the time the City Manager makes his or her written
recommendation as to the selection of a particular RFP. RFQ. RFLI. or bid
to the City Commission: provided. however. that if the City Commission
refers the Mana~er's recommendation back to the City Mana~eror staff for
3
further review. the Cone of Silence shaUbe-reimposeduntil such time as the
Man~er makes a subsequent written recommendation; orb) or in the event
of contracts for less than $10.000.00. when the City'Manager executes the
contract.
W Nothing contained herein shall prohibit any bidder or proposer: (i) from
making public presentations at duly noticed pre-bid conferences or before
duly noticed selection evaluation committee meetings: (ii) from engaging in
contract ncgotitttion3 discussions during any duly noticed public meeting: (iii)
fromenga~in~ in contract ne~otiations with City staff following the award of
an RFP. RFQ.RFLI. or bid for audit by the City Commission:odiv) from
communicating in writing with any City employee or official for purposes of
seeking clarification or additional information from the City or respondinc
to the City's request for clarification or additional infonnation. subiect to the
provisions of the applicable RFP. RFO. RFLI. or bid documents. The bidder
or proposer shall file a copy of any written communication with the City
Clerk. The Citv Clerk shall make copies available to the general public upon
request.
@ Nothing contained herein shall prohibit any lobbyist. bidder. proposer. or
other person or entity from publicly addressing the City Commissioners
during any duly noticed public meeting regarding action on any audit Of
ff15fG contract. The City Manager shall include in any public solicitation for
auditing al' IPSIC services a statement disclosing the requirements of this
ordinance.
.:L Violations/Penalties and Procedures. In addition tathc pcnaltit3 prervided in Section
~ An alleged violation of this Section r-486 by a particular bidder or proposer
shall subiect said biddel'or proposer to the same;ptocedures seffoitltin Sections
2-457(2) and (3). shall render any RFP award. RFQ award. RFLI award. or bid award
to said bidder or proposer voidftble. and said bidder or proposer shall not be
considered for any RFP. RFQ. RFLJ or bid for' a contract forthe provision of ~oods
or services for a period of onevear. Any person who violates a provision of this
ordinance shall be prohibited from serving on a City competitive 3elcctionevaluation
committee. In addition to any other penalty provided by law. violation of any
provision of this ordinance by a City employee shall subiect said employee to
disciplinary action up to and including dismissal. Additionally. any person who has
pcrsonal knowledge of a violation of this ordinance shall report such violation to the
State Attorney and/or may file a complaint with the Miami-Dade County Ethics
Commission.
4
SECTION 2. REPEALER.
That all Ordinances or parts of Ordinances in conflict herewith be and the same are hereby
repealed.
SECTION 3. SEVERABILITY.
If any section, subsection, clause or proyision of this Ordinance is held invalid, the remainder
shall not be affected by such invalidity.
SECTION 4. CODIFICATION.
It is the intention of the Mayor and City Commission of the City of Miami Beach, and
it is hereby ordained that the provisions of this ordinance shall become and be made a part of the
Code of the City of Miami Beach, Florida. The sections of this ordinance may be renumbered or
relettered to accomplish such intention, and the word "ordinance" may be changed to "section",
"article," or other appropriate word.
SECTION 5. EFFECTIVE DATE.
This Ordinance shall take effect on the 16th day of January
,1999.
PASSED and ADOPTED this 6th day of January
,1999.
ATTEST:
~ff
~f flU&-
MAYOR
CITY CLERK
APPROVED AS TO
FORM & lANGUAGE
& FOR EXECUTION
~",XITI Io:n 'kilN IloIlJINN\je,l. 'I 1"lF.'>U _ 1lI1')
1st reading 12/16/98
2nd reading 1/6/99
5
~.~
..Ily AHOI"MV
y r~9 ~
1'),7":
ATTACHMENT 2
MIAMI BEACH CONVENTION CENTER
LOCATION RESTROOM RECOMMENDATION
Ground Level
I} Registration Area (A) Women No Renovation
2} Registration Area (A) Men No Renovation
3} "A" First Level Concourse Women (Refurbish / New Counters
4} "A" First Level Concourse Men and Re-grout Floors)
5} "A" Hall - North End Women Full Renovation
6} "A" Hall - North End Men Full Renovation
7} "A" Hall- Southeast Comer Women Full Renovation
8} "A" Hall - Southeast Comer Men Full Renovation
9} Registration Area (B) Women No Renovation
10} Registration Area (B) Men No Renovation
11 } "B" South Concourse Women (Refurbish / New Counters
12} "B" South Concourse Men and New Partitions)
I3} "B" Hall - South Women Full Renovation
I4} "B" Hall - South Men Full Renovation
15} "B" Hall- North End Women Full Renovation
16} "B" Hall- North End Men Full Renovation
17} "C" Lobby - South Wall Women Full Renovation (Unisex)
I8} "C" Lobby - South Wall Men Full Renovation
19} "C" Lobby - East Wall Women Full Renovation
20} "C" Lobby - East Wall Men Full Renovation
21 } "C" Lobby - Northeast Wall Women Full Renovation
22} "C" Lobby - Northeast Wall Men Full Renovation
23} "C" Hall - West Wall Women Full Renovation
24} "C" Hall - West Wall Men Full Renovation
25} "C" Hall - South Wall Women Full Renovation
26} "C" Hall - South Wall Men Full Renovation
27} "D" Lobby - North Wall Women Full Renovation (Unisex)
28} "D" Lobby - North Wall Men Full Renovation
RFQ NO.:
DATE:
NUMBER
DATE
CITY OF MIAMI BEACH
30
Ground Level
29} "0" Lobby - Northeast Wall Women Full Renovation
30} "0" Lobby - Northeast Wall Men Full Renovation
31} "0" Lobby - Southeast Wall Women Full Renovation
32} "D" Lobby - Southeast Wall Men Full Renovation
33} "D" Hall - West Wall Women Full Renovation
34} "D" Hall - West Wall Men Full Renovation
35} "0" Hall- North Wall Women Full Renovation
36} "0" Hall- North Wall Men Full Renovation
Second Level
37} "A" Second Level Women Refurbish I New Counters
38} "A" Second Level Men Refurbish I New Counters
39} "C" Lobby - East Wall Women Full Renovation
40} "C" Lobby - East Wall Men Full Renovation
41 } "B" Second Level Women No Renovation
42} "B" Second Level Men No Renovation
43} "B" Second Level Concourse Women No Renovation
44} "B" Second Level Concourse Men No Renovation
45} "C" Second Level Women Full Renovation
46} "C" Second Level Men Full Renovation
47} "0" Second Level Women Full Renovation
48} "0" Second Level Men Full Renovation
49} "Center" Third Level Skywalk Women Refurbish to ADA
50} "Center" Third Level Skywalk Men Refurbish to ADA
51 } East End Skywalk Men Refurbish
52} East End Skywalk Women Refurbish
Convention Center Alarm System
Entire Facility Add Strobe Lights to Current System
AI B, C, & D Box Offices Lower Window
Concession Stand & Restaurant Counters Lower Serving Area
RFQ NO.:
DATE:
NUMBER
DATE
CITY OF MIAMI BEACH
31
# of Doors
2
4
2
4
2
2
2
44
16
6
9
2
5
9
5
2
4
6
3
2
5
1
5
6
11
4
34
2
8
3
14
16
20
3
4
RFQ NO.:
DATE:
ATTACHMENT 3
MIAMI BEACH CONVENTION CENTER
WEST SIDE DOOR AND HARDWARE REPLACEMENT
Location
South end of C
Generator / Pump Room
Switch gear
FPL
Southwest Chiller
V olume Service America Commissary
Volume Service America Commissary
C Ballroom
Entrance to C Lobby from C123
C First Aid
C 1,2,3, and 4
C Electric and C Men's
C Lobby south side
C127
C Restroom North Side
Air Condition Closet
C Box Office
West Food Court / Electric
D Box Office
Air Condition Closet
D Lobby Restroom South
D Storage
D Restroom North Side
D First Aid
D 1,2,3,4
D Studio
D Ballroom
Southern Bell
Phone
Fire Pump and Exit
Ballroom
D Valve Room
D Second Floor North End
Restroom and Electric
Service Corridor
NUMBER
DATE
CITY OF MIAMI BEACH
32
WEST SIDE DOOR AND HARDWARE REPLACEMENT (CONTINUED)
# of Doors
9
18
9
9
4
5
4
20
8
7
6
8
9
14
7
1
13
21
1
16
3
Location
D241
0239 and Electric Closet
0236 and Maintenance
D234 and Maintenance
DIce
D Center
Audio and Visual
Service Area from West Concourse
0232
0230 and Electric
C228
C227
C224
C222
C219
Restroom
2 nd Level Volume Service America and Exit
CEnd
C Roof
C Fire Area
C Lobby A TM
DOOR COUNT WEST SIDE 462
RFQ NO.:
DATE:
NUMBER
DATE
CITY OF MIAMI BEACH
33
A TT ACHMENT 4
JACKIE GLEASON THEATER
ADA - RENOVATION RECOMMENDATIONS
LOCATION
Level One
1) Founders Room
2} Founders Room
3} FF Front Lobby Center
4} Front Lobby Center
5} Lobby Northwest
6} Lobby Northwest
7} LO Lobby Southwest
8} LO Lobby Southwest
Level Two
9} Lobby Southeast
to} Lobby Northeast
II} Lobby Northwest
12} Lobby Southwest
Level Three
13} Lobby Northeast
14} Lobby Southeast
15} Lobby Northwest
16} Lobby Southwest
Backsta2e Level One
17} Musician's Lounge
18} Dressing Room H
19} Dressing Room G
20} Dressing Room F
RFQ NO.:
DATE:
NUMBER
DATE
RESTROOM
RECOMMENDATION
Women
Men
Full Renovation
Full Renovation
Women
Full Renovation
(Possible Expansion to Add Stalls)
Full Renovation
Men
Women
Full Renovation
(Possible Expansion to Add Stalls)
Full Renovation
Men
Women
Full Renovation
(Possible Expansion to Add Stalls)
Full Renovation
Men
Women
Men
Full Renovation
Full Renovation
Women
Men
Full Renovation
Full Renovation
Women
Men
Full Renovation
Full Renovation
Women
Men
Full Renovation
Full Renovation
Women/Men
Women/Men
No Renovation
No Renovation
Women/Men
Women/Men
No Renovation
No Renovation
CITY OF MIAMI BEACH
34
Jackie Gleason Theater of the Performinl: Arts Renovation Recommendations (Continued)
Backsta~e Level One
21 } Dressing Room E
22} Hallway Restroom
Women/Men
Women/Men
Backsta~e Level Two
23} Hallway Restroom
24} Hallway Restroom
Women
Men
25} Dressing Room
A Star
26} Dressing Room
B Star
27} Dressing Room
C Star
28} Dressing Room
D Star
Backstage Level Three
29} Dressing Room A
30} Dressing Room B
Women/Men
Women/Men
31 } Dressing Room C
32} Dressing Room D
Women/Men
Women/Men
Patrons Loun~e
Level E
Reception Area
Box Office
Level 1
Box Office
Concession/Bar
Level 1 &2
Lobbies
Ramp
Level 1
Rehearsal Room
Lift
Level 1
Backstage
No Renovation
Full Renovation
(Unisex)
Full Renovation
Full Renovation
Full Renovation
(Restroom & Dressing Room)
Full Renovation
(Restroom & Dressing Room)
Full Renovation
Restroom & Dressing Room)
Full Renovation
(Restroom & Dressing Room)
No Renovation
Renovate to ADA
Renovate Sinks, Counters & Tiles
Renovate Sinks, Counters, Tub, Tiles
Refurbish
Lower Ticket Window
Adapt to ADA Requirements
Adapt to ADA Requirements
Replace
RFQ NO.:
DATE:
NUMBER
DATE
CITY OF MIAMI BEACH
35
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
COMMISSION MEMORANDUM NO. L! 55 -'}4
TO:
Mayor Neisen O. Kasdin and
Members of the City C mission
DATE: June 23, 1999
FROM: Sergio Rodriguez
City Manager
SUBJECT: A RESOL N OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING ISSUANCE OF A
REQUEST FOR QUALIFICATIONS (RFQ) FROM ARCHITECTURAL OR
ENGINEERING FIRMS TO PROVIDE PROFESSIONAL SERVICES FOR
THE RENOVATION OF THE MIAMI BEACH CONVENTION CENTER
AND THE JACKIE GLEASON THEATER OF THE PERFORMING ARTS
TO MAKE AVAILABLE ADA-COMPLIANT RESTROOMS, DOORS,
RAMPS AND OTHER IMPROVEMENTS.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funds are available in the Convention Center Capital Account number: 441.2197.069358.
BACKGROUND:
On July 6, 1998 the City entered into a Stipulation for Settlement, between the City and the
following plaintiffs: Association for Disabled Americans, Inc., the Florida Paraplegic Association,
Ernst Rosenkrantz and Daniel Ruiz. This Stipulation requires that, among other properties, both
the Miami Beach Convention Center (MBCC) and the Jackie Gleason Theater of the Performing
Arts (TaPA) be brought into compliance with the provisions of the Americans with Disabilities Act
(ADA) by December of2000.
In 1996, the City retained the Architectural firm ofR.J. Heisenbottle Architects, P.A. to conduct a
survey of both TOP A and MBCC to identify those areas which were not in compliance with the
provisions of the ADA, and to prepare an estimate of the costs of the modifications needed to
comply with the ADA. This study may be viewed in the City's Procurement Department during
business hours, Monday through Friday of each week.
On the basis ofthis study, $3,487,500 of capital funds were allocated for the improvements to be
AGENDA ITEM
C.lG
~- ~ 3..'1:1
67
DATE
undertaken hereunder which are part of the overall Capital Projects Plan, which provided a total of
$10,571,000 for capital improvements to MBCC and TapA. This Plan was adopted by the Mayor
and City Commission on November 18, 1998, by Resolution No. 98-22971.
ANALYSIS:
The preliminary estimate of the value of this project is in excess of $500,000, therefore the
Administration is required to issue a Request for Qualifications to obtain proposals from interested
Architectural/Engineering firms with the requisite qualifications to undertake a project of this
scope.
The City is seeking the services of Architectural / Engineering firms to provide design services that
will produce bid documents for the following:
1. The renovation of 48 restroom facilities at the MBCC, to provide new plumbing, new
fixtures, and new finishes resulting in improved, ADA-Compliant toilet facilities.
2. Replacement of door hardware on 462 doors on the west side of the MBCC, with improved
ADA-Compliant hardware.
3. The renovation of24 restrooms and 7 dressing rooms with restrooms at TaPA, to provide
new plumbing, new fixtures, and new finishes resulting in improved, ADA-Compliant toilet
facilities.
4. Refurbish Patron Lounge reception area, lower the ticket window of the box office on level
1, adapt the lobbies on levels 1 and 2 to ADA requirements, replace the lift in the backstage area,
reconstruct the ramp in the Rehearsal Area to meet ADA requirements at TaPA.
5. The architectural / engineering firm selected will be responsible for the administration of the
construction contract, including coordinating and monitoring the construction activities and visiting
the construction site at periodic intervals to review the progress of the work completed by the
construction contractor to determine if the work is being performed in accordance with the terms of
the construction contract.
6. Provide detailed construction cost estimates for each phase of the proposed work.
CONCLUSION:
The Administration recommends that the Mayor and City Commission approve the issuance of a
Request for Qualifications (RFQ) from Architectural / Engineering firms to provide professional
services for the renovation of the Miami Beach Convention Center and the Jackie Gleason Theater
of the Performing Arts to make available ADA-Compliant Restrooms, doors, ramps and other
improvements.
~\. ,~
~~~~CAHW)A\!!~/~~Ch/CAH
./
Attachment
68