2003-25395 Reso
RESOLUTION NO. 2003-25395
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING
THE ISSUANCE OF REQUEST FOR QUALIFICATIONS
(RFQ) NO. 08-03/04 FOR ENGINEERING, URBAN DESIGN,
AND LANDSCAPE ARCHITECTURE SERVICES NEEDED
FOR THE PLANNING, DESIGN, BID AND AWARD, AND
CONSTRUCTION ADMINISTRATION OF PHASES III, IV,
AND V OF THE SOUTH POINTE STREETSCAPE
IMPROVEMENT PROJECT.
WHEREAS, the South Pointe Streetscape Improvement Project is a comprehensive
multi-phase street and infrastructure improvement project based on the South Pointe
Master Plan developed and approved by the City in 1999 and encompassing all of the area
of the City south of Fifth Street; and
WHEREAS, the Master Plan identified comprehensive improvements at a conceptual
level and outlined a schedule of five implementation phases; and
WHEREAS, construction of Phase I of the Project was completed in 2002; and
WHEREAS, the planning of Phase II of the Project is nearing completion and work on
related construction design is scheduled to begin soon; and
WHEREAS, Phases III, IV, and V of the Project remain to be designed and constructed;
and
WHEREAS, there is a need to initiate the planning and design of Phases III, IV, and V
of the Project to complete the Project as anticipated in the Master Plan and to ensure that
the estimated $20 million dollar cost of the Project can be funded through the South Pointe
RDA; and
WHEREAS, the scope of work for Phases III,IV, and V of the Project includes roadway,
drainage, landscaping, streetscape, irrigation, water and sewer, electrical, and street
lighting improvements; and
WHEREAS, the purpose of issuing a Request for Qualifications is to obtain
qualifications from professional firms with the capability and experience to provide
professional planning, urban design, engineering and landscape architecture services for
the planning, design, bid and award, construction administration of the Project; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve the issuance of Request for Qualifications (RFQ) No. 08-03/04 for
engineering, urban design, and landscape architecture services needed for the planning,
design, bid and award, and construction administration of Phases III, IV, and V of the
South Pointe Streetscape Improvement Project.
PASSED, ADOPTED AND APPROVED thi
November, 2003.
ATTEST:
~r~~
CITY CLERK
T:\AGENDA\2003\nov2503\regularlsouthpointe345reso.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
)J- / rcJ
e~ Date
Exhibit A
Exhibit A - South Pointe RDA Phases 3, 4 and 5
Exhibit B
/
i:J; ~: ~~ 'c__~~; \~:{-: [=:.~=;_~~~.='" :~it~~, ~__~..'
: : -----., ,...,..----"'II! ~"I; ;~.~_-:-----.-I. '.111 ,'.-
L~~, 'II'I~ ~ ~~-----\ ' c rlM.-.-~Df-.E!J ~:tt\ ~~t..,~.~~~3~~:_if
I I , .d" Dr' '.l'" 1'---_-'..-.-~-.. '...II.L ..'..... '.!-. "__.-
-; --1 ' ". " II~ ~-- .~ '~l--' :..:~~___~ ~..= S';... i ;j~-I. =-i i:i -1 "
\ -------' L__:"_j~'-:'2~;"_'-'~~.-I.-L :.~~ ..i
'. ~!i!~ ~r..[ ;_-i. isIM :-.. __ _I t ' ~-----~ i=tf~:
> .-:~,---!___! ~__J. .r--1 ~--~.. '~__ ,~
-- \--':l::::-=J -T"l=-= ~"'I-.-l ldi: i---l r--11!iJ1 'I---i ~--t~- I r------7%'
.-~> \\_-.-:~_~' .1 ~ __J i_, '.____--' .__S__. -.-: .--- - .------ ----.-
OCEAN BEACH HISTORIC DISTRICT
Cl
~...' ,'_~' i
... ,~~.
";~-- jlil
,:: t :.0---1
; ,'-"-lfr:.f6; ,.'
if
;,~ \
_.~-_.- .-------- ---.
1---'
I
'..-~ --
\
~l
\0'
\1
p,..\r~;..:..
\
\\
;;;
.......
.
SINGLE FAMILY
OTHER BUILDINGS
CITY OF MIAMI ~EACH.
COMMISSION AGENDA ITEM SUMMARY
~
-
Condensed Title:
A resolution of the Mayor and City Commission of the City Of Miami Beach, Florida, authorizing the
issuance of Request For Qualifications #08-03/04 for Engineering, Urban Design, and Landscape
Architecture Services needed for the Planning, Design, Bid and Award and Construction Administration of
Phases III, IV, and V of the South Pointe Streetscape Improvement Project.
Issue:
Shall the City of Miami Beach Commission authorize the Request For Qualifications for professional
services needed to design Phases III, IV, and V of the South Pointe Streetscape Improvement Project?
Item Summary/Recommendation:
The South Pointe Streetscape Improvement Project is a multi-phase, comprehensive street and
infrastructure improvement project based on a Master Plan developed and approved in 1999 and covering
the entire South Pointe neighborhood south of Fifth Street. Construction of Phase I of the project was
completed in 2002 and the design of Phase II of the project is underway. There is a need to begin the
planning and design of the remaining Phases III, IV, and V of the project to ensure that the project can be
funded through South Pointe RDA TIF funds as was originally anticipated when the South Pointe RDA
Master Plan was created.
The scope of work of Phases III, IV, and V of the Project includes roadway, drainage, sidewalk and curb,
lighting, landscaping and tree planting, and water line improvements. Estimated total costs of the project are
$20,000,000 million; it is anticipated that RDA funding in this amount will be made available for the Project.
The Project will address the following areas of the South Pointe Neighborhood:
4th Street between Washington Avenue and the eastern street end
2nd Street between Washington Avenue and Ocean Drive
15t Street between Alton Road and Ocean Drive
Commerce Street from Alton Road to Washington Avenue
Ocean Drive and Ocean Court from 5th Street to South Pointe Drive
Collins Avenue and Collins Court from 5th Street to South Pointe Drive
South Pointe Drive from Alton Road to eastern street end
Alton Road from 5th Street to South Pointe Drive
Jefferson Avenue between South Pointe Drive and 1st Street
Other adjacent alleys, roadways, and rights of way as determined necessary
Upon completion of the Project, every street within the South Pointe Neighborhood will have been
substantially rehabilitated as was envisioned by the South Pointe Master Plan.
Advisory Board Recommendation:
IN/A
Financial Information:
Amount to be expended:
Source of
Funds:
D
Finance Dept.
Ci Clerk's Office Le islative Trackin
Donald Shockey, Senior Capital Projects Planner, CIP Office
AGENDA ITEM C 7 B
DATE II-:JS:-OJ
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
COMMISSION MEMORANDUM
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez ~ ~
City Manager U - 0
Date: November 25, 2003
To:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
ISSUANCE OF REQUEST FOR QUALIFICATIONS (RFQ) NO. 08-03/04
FOR ENGINEERING, URBAN DESIGN, AND LANDSCAPE
ARCHITECTURE SERVICES NEEDED FOR THE PLANNING, DESIGN,
BID AND AWARD, AND CONSTRUCTION ADMINISTRATION OF PHASES
III, IV, AND V OF THE SOUTH POINTE STREETSCAPE IMPROVEMENT
PROJECT.
ADMINISTRATIVE RECOMMENDATION
Subject:
Adopt the Resolution.
ANALYSIS
The South Pointe Streetscape Improvement Project is a comprehensive multi-phase street
and infrastructure improvement project based on the South Pointe Master Plan developed
and approved by the City in 1999. The South Pointe Master Plan includes all of the area of
the City south of Fifth Street. The Master Plan identified comprehensive improvements at
a conceptual level and outlined a schedule of five implementation phases.
Construction of Phase I of the Project addressed Third Street from Ocean Drive to
Michigan Avenue and Washington Avenue from 5th Street to South Pointe Drive;
construction of Phase I improvements was completed in 2002.
The planning of Phase II improvements, which includes Michigan Avenue between 5th and
2nd Streets, Jefferson Avenue between 5th and 2nd Streets, Meridian Avenue between
5th and 2nd Streets, Euclid Avenue between 5th and 3rd Streets, 2nd Street between
Washington and Michigan Avenues, and 4th Street between Alton Road and Washington
Avenue, is currently underway. Work on construction design is expected to begin soon.
The scope of work for Phase II includes roadway, drainage, landscaping, streetscape,
irrigation, water and sewer, electrical, and street lighting improvements.
Currently, there is a need to initiate the planning and design of the remaining Phases III,
IV, and V of the Project. The terms of the agreement which governs the South Pointe
Redevelopment Area are scheduled to change at the end of FY 2005 and it is important
that funding commitments for RDA-funded projects be secured by that time. In order to
have a reasonably accurate current planning level estimate of the cost of the remaining
three project Phases, the planning process will need to be substantially complete. Since
the planning process can take between 6 months and a year to complete, it needs to be
City Commission Memorandum
RFQ for AlE Services for South Pointe Streetscape Phases III, IV, and V
November 25, 2003
Page 2 of 7
initiated now so that an accurate funding allocation can be approved prior to the anticipated
restructuring ofthe RDA. Currently, project costs are estimated to be approximately $20
million dollars; it is anticipated that all project funding will be provided through the South
Pointe RDA.
The scope of work for Phases III, IV, and V of the Project includes roadway, drainage,
landscaping, streetscape, irrigation, water and sewer, electrical, and street lighting
improvements. The following areas are included in Phases III, IV, and V of the Project:
· 4th Street between Washington Avenue and the eastern street end
· 2nd Street between Washington Avenue and Ocean Drive
· 1 st Street between Alton Road and Ocean Drive
· Commerce Street from Alton Road to Washington Avenue
· Ocean Drive and Ocean Court from 5th Street to South Pointe Drive
· Collins Avenue and Collins Court from 5th Street to South Pointe Drive
· South Pointe Drive from Alton Road to eastern street end
· Alton Road from 5th Street to South Pointe Drive
· Jefferson Avenue between South Pointe Drive and 1 st Street
· Other adjacent alleys, roadways, and rights of way as determined necessary
The Project area is described in Exhibit A. A portion of the Project area falls within the
boundaries of the City of Miami Beach Ocean Beach Historic District which is illustrated in
Exhibit B. Upon completion of Phases III, IV, and V of the Project, every street south of
Fifth Street will have been substantially rehabilitated.
RFQ TIMETABLE
The anticipated schedule for this RFQ and contract approval is as follows:
RFQ to be issued
December 4, 2003
Pre Qualification Conference
December 18, 2003
Deadline for receipt of questions
December 29,2003
Deadline for receipt of responses
January 6, 2004
February 2004
Evaluation committee meeting
Commission approval/authorization of negotiations
March 2004
Contract negotiations
March 2004
Projected award date
April 2004
Projected contract start date
April 2004
City Commission Memorandum
RFQ for AlE Services for South Pointe Streetscape Phases III, IV, and V
November 25, 2003
Page 3 of 7
SCOPE OF SERVICES
The purpose of South Pointe Streetscape Improvement Project is to provide for the
restoration and enhancement of streets and infrastructure consistent with the South Pointe
Master Plan. Phases III, IV, and V of the project will include streetscape work with
restoration and enhancement of the roadway, sidewalk, irrigation, landscaping, lighting,
potable water, sanitary sewer and storm drainage infrastructure as is determined to be
necessary.
Above ground work may include the following functional and aesthetic improvements
including:
. Street resurfacing and new pavement markings.
. Swale restoration, and/or curb and gutter restoration or upgrades.
. Repair, extension, orwidening of sidewalks and crossing ramps to provide continuous,
ADA-Title III compatible separated pedestrian ways.
. Installation of new pedestrian-scale street lighting and/or upgrade of existing lighting to
correct deficiencies where needed.
. Enhancement of street tree planting and landscaping.
. Provision of pedestrian amenities.
. Physical and/or operational improvements to local streets for the purposes of increasing
pedestrian, non-motorized vehicle, and vehicular safety; and lowering vehicular speeds.
The above ground improvements will be coordinated with underground infrastructure
improvements, which may include:
· Upgrading of the drainage collection and disposal system
· Repair or replacement of water mains and sanitary sewer lines
These underground infrastructure improvements are generally identified in the following
documents: the City of Miami Beach Comprehensive Stormwater Management Program
Master Plan (March 1997); the City of Miami Beach Water System Master Plan, (November
1994); the Citywide Sanitary Sewer Infiltration and Inflow Mitigation Program; and
subsequent amendments to these plans. The work may also include surveying and
obtaining permits from the local or state agencies having jurisdiction.
The City has contracted the services of Hazen and Sawyer, P.C. to function as Program
Manager for the Project and act as the City's agent with regard to all aspects of this scope
City Commission Memorandum
RFQ for AlE Services for South Pointe Streetscape Phases III, IV, and V
November 25, 2003
Page 4 of 7
of services. Hence, the Program Manager shall serve as the focal point of contact with the
selected firm. The City will retain contractual agreement responsibilities with the selected
firm.
The successful firm will be tasked with the following duties and responsibilities:
Task 1 - Planning Services
Task 2 - Design Services
Task 3 - Bid and Award Services
Task 4 - Construction Management Services
Further, the City may include unidentified Additional Services in the contract.
Task 1 - Planning Services: The purpose ofthis Task is to establish a consensus based
Project design concept that meets the needs of the community and stays within
established schedule and cost parameters. This task will utilize and expand upon the
concepts presented in the South Pointe Master Plan. The selected firm will conduct a total
of two Community Design Workshops. Based on the results of the Community Design
Workshops, a draft Basis of Design Report shall be developed for presentation and
approval by all applicable design review committees and permitting agencies. A final Basis
of Design Report shall then be prepared summarizing the accepted design concept, budget
level cost estimate, implementation schedule and other issues deemed important to the
implementation of the project. The final Basis of Design Report will be presented to the City
Commission for approval through Resolution.
Task 2 - Design Services: The purpose of this Task is to prepare construction design
contract documents for the Project. The selected firm will be required to perform a variety
of forensic tasks to verify, to the extent practicable, existing conditions and the accuracy of
base maps to be used for development of the contract drawings. In addition, the selected
firm will follow City standards for the preparation of contract documents, inclusive of
drawings, specifications and front-end documents and cost estimates. Review submittal
take place at the 30%, 60%, 90% and 100% design completion stages. Contract
documents will be subject to constructability and value engineering reviews to be
performed by others. The selected firm will attend and participate in community design
review meetings to review the design progress and concept at different progress levels
during the design. The selected firm will also be responsible for reviewing and receiving
approvals of its contract documents from all jurisdictional permitting agencies and boards
prior to finalization. The selected firm will provide electronic files of all project documents,
as requested by City and/or Program Manager. The selected firm shall establish and
maintain an in house Quality Assurance / Quality Control (QA/QC) program designed to
verify and ensure the quality, clarity, completeness, constructability and bidability of its
contract documents.
City Commission Memorandum
RFQ for AlE Services for South Pointe Streetscape Phases III, IV, and V
November 25, 2003
Page 5 of 7
Task 3 - Bid and Award Services: The selected firm will assist the City in bidding and
award of the contract. Such assistance will include facilitating reviews of its contract
documents with applicable Procurement, Risk Management and Legal Department
representatives. In addition, the selected firm will furnish camera ready contract documents
for reproduction and distribution by the City, attend pre-bid conferences, assist with the
preparation of necessary addenda, attend the bid opening and assist with the bid
evaluation and recommendation of award to the City. The selected firm will provide "As-
Bid" documents for use during construction.
Task 4 - Construction Management Services: The selected firm will perform a variety of
tasks associated with the construction management of the project. These will include
attendance at the pre-construction conference, attendance at weekly construction
meetings, responding to Contractor requests for information / clarification, responding and
evaluating Contractor requests for change orders, review of shop drawings, specialty
inspections in the field (full time observation will be furnished by the Program Manager
and project closeout reviews including substantial and final punch list development.
Task 5 - Additional Services: No additional services are envisioned at this time.
However, if such services are required during the performance of the Work, they shall be
requested by the City and negotiated in accordance with contract requirements.
Task 6 - Reimbursables: The City may reimburse additional expense such as
reproduction costs, survey, geotechnical work and underground utility verification costs as
is determined to be necessary.
EVALUATION/SELECTION PROCESS
The procedure for RFQ response evaluation and selection is as follows:
1. Request for Qualifications issued.
2. Receipt of responses.
3. Opening of responses and determination if they meet the minimum standards of
responsiveness.
4. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate
each response in accordance with the requirements of this RFQ. If further
information is desired, respondents may be requested to make additional written
submissions or oral presentations to the Evaluation Committee.
5. The Evaluation Committee will recommend to the City Manager the response or
responses acceptance of which the Evaluation Committee deems to be in the best
interest of the City.
The Evaluation Committee will rank the responding firms based on the following
criteria. The relative importance of each criterion is indicated by the associated
percentage figure.
City Commission Memorandum
RFQ for AlE Services for South Pointe Streetscape Phases III, IV, and V
November 25, 2003
Page 6 of 7
· The ability of professional personnel (30%);
· Past performance (30%);
· Willingness to meet time and budget requirements (10%);
· Location (10%);
· Recent, current, and projected workloads of the firms (10%); and
· The volume of work previously awarded to each firm by the agency, with the object
of effecting an equitable distribution of contracts among qualified firms, provided
such distribution does not violate the principle of selection of the most highly
qualified firms (10%).
6. The City/RDA may request, accept, and consider proposals for the compensation to
be paid under the contract only during competitive negotiations.
7. After considering the recommendation of the Evaluation Committee, the City
Manager/RDA Executive Director shall recommend to the City Commission/RDA
Board the response or responses acceptance of which the City Manager/RDA
Executive Director deems to be in the best interest of the City/RDA.
8. The City Commission/RDA Board shall consider the City Manager's/RDA Executive
Director's recommendation in light of the recommendation and evaluation of the
Evaluation Committee and, if appropriate, approve the City Manager's/RDA
Executive Director's recommendation. The City Commission/RDA Board may reject
City Manager's/RDA Executive Director's recommendation and select another
response or responses. In any case, City Commission/RDA Board shall select the
response or responses acceptance of which the City Commission/RDA Board
deems to be in the best interest of the City/RDA. The City Commission/RDA Board
may also reject all proposals.
9. Negotiations between the selected respondent and the City Manager/RDA
Executive Director take place to arrive at a contract. If the City Commission/RDA
Board has so directed, the City Manager/RDA Executive Director may proceed to
negotiate a contract with a respondent other than the top ranked respondent if the
negotiations with the top ranked respondent fail to produce a mutually acceptable
contract within a reasonable period of time.
10. A proposed contract or contracts are presented to the City Commission/RDA Board
for approval, modification and approval, or rejection.
11. If and when a contract or contracts acceptable to the respective parties is approved
by the City Commission/RDA Board, the Mayor/Chairman of the RDA and City
Clerk/RDA Secretary sign the contract(s) after the selected respondent(s) has (or
have) done so.
City Commission Memorandum
RFQ for AlE Services for South Pointe Streetscape Phases 1/1, IV, and V
November 25, 2003
Page 7 of 7
By submitting a response, all respondents shall be deemed to understand and agree that
no property interest or legal right of any kind shall be created at any point during the
aforesaid evaluation/selection process until and unless a contract has been agreed to and
signed by both parties.
The Administration recommends that the Mayor and the City Commission approve and
authorize the issuance of Request for Qualifications (RFQ) NO. 08-03/04 for urban design,
landscape architecture, and engineering services required forthe planning, design, bid and
award, and construction administration of Phases III, IV, and V of the South Pointe
Streetscape Improvement Project.
T:\AGENDA\2003\nov2503\regularlsoulhpointe345memo.doc