2003-25394 Reso Inc.
RESOLUTION NO. 2003-25394
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING
ADDITIONAL DESIGN SERVICES FOR REAR EASEMENT
WATERLINE RELOCATION EFFORTS, AS AMENDMENT
NO. 2 TO THE SCOPE OF SERVICES OF THE
AGREEMENT, DATED MAY 16, 2001, WITH REYNOLDS,
SMITH AND HILLS, AlE CONSULTANT FOR THE NAUTILUS
RIGHT OF WAY (ROW) INFRASTRUCTURE IMPROVEMENT
PROJECT; AND FURTHER APPROPRIATING AN AMOUNT
NOT TO EXCEED $51 ,240, FROM SERIES 2000 WATER AND
SEWER BOND FUNDS FOR SAID SERVICES, AS MORE
PARTICULARLY DESCRIBED IN EXHIBIT "A" (THE FEE
DETAIL AND THE GEOGRAPHIC AREA OF SAID
ADDITIONAL SERVICES); EXHIBIT "B" (SAMPLE WATER
SERVICE RELOCATION PLAN); AND EXHIBIT "C" (BASE
WATER SERVICE RELOCATION PLAN).
WHEREAS, the City has issued 1999 General Obligation (GO) Bonds, Series 2000
Stormwater Revenue Bonds and Series 2000 Water and Sewer Bonds to fund capital
improvement projects to provide better service to the City's residents and visitors; and
WHEREAS, on May 16 2001, the Mayor and City Commission executed a
Professional Services Agreement with Reynolds, Smith and Hills, Inc. (the Consultant),
pursuant to Request for Qualifications (RFQ) No.1 0-00101, for Planning Phase Services
for the La Gorce Right of Way Improvement Project; and
WHEREAS, it is necessary to amend this Agreement for additional services
requested by the City, and for credit owed the City, for an adjustment in the number of
actual feet of waterline design needed, and the associated level of effort ofthe Consultant;
and
WHEREAS, 193 private homes in the Nautilus Neighborhood receive water service
from waterlines located in inaccessible, rear right of way easements or access alleys
behind the homes, which impede City staff from reading the meters and providing service
for the lines; and
WHEREAS, it is necessary to abandon the water infrastructure located within the
rear easement, relocate water meters to the ROW, and install new water service lines
under private property from the relocated meter box to a connection at the abandoned
meter box in the rear of the property; and
WHEREAS, on October 29,2003, the Consultant and CIP Staff negotiated a total
not to exceed amount of $51,240, which includes a credit of $2,734, for the deletion of
design tasks for 3,015 linear feet of water mains; and
WHEREAS, the Administration recommends additional design services and
accepting credit issued to the City, for the adjustment of watermain design tasks, as
Amendment No.2, to the Agreement dated May 16, 2001, with Reynolds, Smith and Hills,
AlE Consultant for the Nautilus Right Of Way (Row) Infrastructure Improvement Project.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve Additional Design Services for rear easement waterline relocation
efforts, as Amendment No.2 to the Scope of Services of the Agreement, dated May 16,
2001, with Reynolds, Smith and Hills, AlE Consultant for the Nautilus Right otWay (ROW)
Infrastructure Improvement Project and further appropriating an amount not to exceed
$51,240, from Series 2000 Water And Sewer Bond funds for said services, as more
particularly described in Exhibit "A" (The Fee Detail and the Geographic Area Of Said
Additional Services); Exhibit "B" (Sample Water Service Relocation Plan); and Exhibit "C"
(Base Water Service Relocation Plan).
PASSED, ADOPTED AND APPROVED th s
of November, 2003.
ATTEST:
-~~~~
CITY CLERK
APPROVED AS TO
FORM. LANGUAGE
a FOR IiXECUTlON
I
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution Approving Additional Services for rear easement waterline relocation design for Reynolds,
Smith And Hills, AlE Consultant for the Nautilus Right Of Way (ROW) Improvement Project; and further
a ro riatin an amount not to exceed $51,240, from Series 2000 Water And Sewer Bond Funds.
Issue:
Shall the City Commission appropriate funds in an amount not to exceed $51,240 for additional services for
the relocation of rear easement waterlines in the Nautilus Neighborhood?
Item Summary/Recommendation:
193 private homes in the Nautilus Neighborhood receive water service from waterlines located in rear
ROW easements or access alleys behind the homes. This amendment provides additional services for
Reynolds, Smith, and Hills, to implement the necessary design, permitting and bid and award services to
facilitate the placement and reconnection of water meters to locations in sidewalks in front of homes.
The additional services are required to complement the design efforts for the entire neighborhood. Rear
easements alleys in many residential neighborhoods have acquired major hardscape and landscape
encroachments from adjacent private property owners. This situation obscures the water meters and
waterlines, impeding City staff from reading the meters and providing service for the lines. Removing the
encroachments, which include structures, to replace the deteriorated waterlines is cost prohibitive.
Therefore, it is necessary to abandon the water infrastructure located within the rear easement, relocate
water meters to the ROW, and install new water service lines under private property from the relocated
meter box to a connection at the abandoned meter box in the rear of the property. It is anticipated that the
majority of work with the exception of meter reconnection will be implemented via a trench less technology.
The additional services provided by this Amendment No. 2 will be in tandem with the CIP Office's
Community Notification plan in the affected area, which is outlined in the CIP Waterline Relocation Policy
presented to the Neighborhoods Committee on July 28, 2003. Upon approval by the City Commission of
Amendment No.2, the desian chase of this relocation effort will commence.
Advisory Board Recommendation:
I N/A
Financial Information:
Finance Dept.
Approved
Source of
Funds:
D
Ci Clerk's Office Le islative Trackin :
Stacy Lotspeich, Senior Capital Project Planner
Si n-Offs:
De artment Director
AGENDA ITEM Co 7A
DATE /I-';;"S-...() 3
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www_miamibeachfl.gov
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and
Members of the City Commission
Date: November 25, 2003
Jorge M. Gonzalez~ L/'
City Manager ,....- 0
A RESOLUTIO OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING ADDITIONAL DESIGN
SERVICES FOR REAR EASEMENT WATERLINE RELOCATION
EFFORTS, AS AMENDMENT NO.2 TO THE SCOPE OF SERVICES OF
THE AGREEMENT, DATED MAY 16, 2001, WITH REYNOLDS, SMITH
AND HILLS, AlE CONSULTANT FOR THE NAUTILUS RIGHT OF WAY
(ROW) INFRASTRUCTURE IMPROVEMENT PROJECT; AND FURTHER
APPROPRIATING AN AMOUNT NOT TO EXCEED $51,240, FROM SERIES
2000 WATER AND SEWER BOND FUNDS FOR SAID SERVICES, AS
MORE PARTICULARLY DESCRIBED IN EXHIBIT "A" (THE FEE DETAIL
AND THE GEOGRAPHIC AREA OF SAID ADDITIONAL SERVICES);
EXHIBIT "B" (SAMPLE WATER SERVICE RELOCATION PLAN); AND
EXHIBIT "C" (BASE WATER SERVICE RELOCATION PLAN).
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
193 private homes in the Nautilus Neighborhood receive water service from waterlines
located in rear ROW easements or access alleys behind the homes. This amendment
provides additional services for Reynolds, Smith, and Hills, to implement the necessary
design, permitting and bid and award services to facilitate the placement and reconnection
of water meters to locations in sidewalks in front of homes.
The additional services are required to complement the design efforts for the entire
neighborhood. Rear easement alleys in many residential neighborhoods have acquired
major hardscape and landscape encroachments from adjacent private property owners.
This situation obscures the water meters and waterlines, impeding City staff from reading
the meters and providing service for the lines. Removing the encroachments, which
include structures, to replace the deteriorated waterlines is cost prohibitive.
Therefore, it is necessary to abandon the water infrastructure located within the rear
easement, relocate water meters to the ROW, and install new water service lines under
private property from the relocated meter box to a connection at the abandoned meter box
in the rear of the property. It is anticipated that the majority of work with the exception of
meter reconnection will be implemented via a trench less technology.
City Commission Memorandum
November 25, 2003
Nautilus ROW Project - Amendment No.2
Page 2 of 2
The additional services provided by this Amendment No.2 will be in tandem with the CIP
Office's Community Notification plan in the affected area, which is outlined in the CIP
Waterline Relocation Policy, which was presented to the Neighborhoods Committee on
July 28, 2003. Upon approval by the City Commission of Amendment No.2, the design
phase of this relocation effort will commence. The Consultant provided a man-hour
projection and fee estimate for the contemplated Additional Services. On October 29,
2003, a negotiation was led on behalf of the City by CIP Staff. The services and
associated expenses were developed using the ROW Program's accepted program cost
model. The agreed upon fees, attached as Exhibit "A," include a credit of $2,734, for the
deletion of design tasks for 3,015 linear feet of water mains and the reduced level of effort
of the Consultant as a result.
The Administration recommends approving additional design services, for rear easement
waterline relocation efforts, as Amendment No.2, to the Scope Of Services of the
Agreement, dated May 16, 2001, with Reynolds, Smith And Hills, AlE Consultant for The
Nautilus Right Of Way (ROW) Infrastructure Improvement Project; and further
appropriating an amount not to exceed $51 ,240 from Series 2000 Water and Sewer Bond
funds for said services, as more particularly described in Exhibit "A" (the Fee Detail and
the Geographic Area Of Said Additional Services); Exhibit "B" (Sample Water Service
Relocation Plan); and Exhibit "C" (Base Water Service Relocation Plan).
JMG A~RS/sel
T:\A~~~1503\COnsent\NaUtiIUS Amend 2\Nautilus Amend No 2 MEMO_doc