LTC 115-2021 Production Industry Council MotionDocuSign Envelope ID: 88D8F 19E-26B0-4840-96E5-279A43B0D2500
MIAMI BEACH
OFFICE OF THE CITY MANAGER 115-2021
NO. LTC #
LETTER TO COMMISSION
TO:
FROM:
DATE:
SUBJECT:
Mayor Dan Gelber and Members of the City Commission
Raul J. Aguila, City Manager
3/17/2021
Production Industry Council Motion
The purpose of this Letter to the Commission ("LTC") is to inform the Commission of a
motion passed by the Miami Beach Production Industry Council ("PIC") during their
Thursday, March 11, 2021 meeting.
Members present:
Mr. Joanna Rose-Kravitz, Chair
Mr. Aleksandar Stojanovich, Vice Chair
Ms. Nicole Allison
Ms. Susan Askew
Ms. Barbara Goicoeachea
Ms. Christina LaBuzetta,
Motion: To support proposed revisions to the Miami Beach Film Incentive (attached) that
maximize the impact and expand opportunities for industry activations, diversify the scope of
qualifying productions, and bolster local industry and workforce by incentivizing Miami-Dade
County resident hires, as well as provide relief for COVI D-19 Safety and Sanitation costs;
and to support the creation and funding of programs, in FY 21-22, that encourage and
benefit local independent filmmakers and foster partnerships with film festivals and other
non-profit film and production institutions supporting and utilizing Miami Beach talent.
Motion moved by: Susan Askew
Seconded by: Joanna Rose-Kravitz (Chair)
Motion Adopted: 6-0
RJA/MM/LGA/HS/VH
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CC: Marcia Monserrat, Chief of Staff to City Manager
Lissette Garcia Arrogante, Director, Tourism and Culture
Veronica Hennig, Film and Production Liaison, Tourism and Culture
Docusgn Envelope 1 888F 19E.-2680-4840-96E5-27943002500 ]
PROPOSED REVISIONS TO THE
MIAMI BEACH
FILM INCENTIVE
Maximizing the program's impact.
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PROPOSED IMPROVEMENTS FY 20-21
Based on end-client feedback
• Diversify Qualifying Productions
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• Expand Industry Related
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• COVID-19 Support
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• Marketing
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FY 21-22 SUB-PROGRAM GRANTS
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FINISHING FUNDS
• For local independent
filmmakers only.
• Projects must be at least
90% complete and at
rough cut level.
RESEARCH &
DEVELOPMENT
• For local independent
documentary filmmakers
only.
OTHER
• Film Festival Support
• Emerging Talent
• Emergency Funding
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Next Steps
- PIC APPROVAL
- COMMISSION APPROVAL
- MARKETING PLAN FOR FY 20-21 PROGRAMS
- OBTAIN FEEDBACK ON FY 21-22 SUB-PROGRAMS
- FINALIZE REQUIREMENTS & PROCEDURES FOR FY 21-22
Next Steps
- PIC APPROVAL
- COMMISSION APPROVAL
- MARKETING PLAN FOR FY 20-21 PROGRAMS
- OBTAIN FEEDBACK ON FY 21-22 SUB-PROGRAMS
- FINALIZE REQUIREMENTS & PROCEDURES FOR FY 21-22
DocuSign Envelope ID: 88D8F 19E-26B0-4840-96E5-279A3B0D2500
MIAMI BEACH FILM INCENTIVES GUIDELINES
I. GENERAL DETAILS OF THE PROGRAM: Revised 2021
1. Grants will be paid as follows:
a. Upon the grant being awarded, 50% of the grant will be paid after approval of the submitted budget.
b. The remaining 50% of the grant will be paid after applicants submit an approved final report with all
associated documentation and financial statements.
2. Each year, the City of Miami Beach will distribute up to nine (9) grants in the amount of $10,000 each; and
allocate the remaining $10,000 in the incentive fund to be distributed in support of local talent.
3. Grants may also be used for other Film & Print industry related projects as recommend by the Miami Beach
Production Industry Council or City Manager, that will result in a meaningful impact to the Miami Beach
community.
4. All financial incentives are subject to funding availability.
II. ELIGIBILITY
To be eligible to receive a Miami Beach film incentive grant, an applicant must meet and provide the following
requirements:
1. Must have a minimum spend of $25,000 in qualifying expenditures within the City of Miami Beach.
2. A minimum of three (3) full production days must occur within the City of Miami Beach.
3. The project's primary hotel accommodations must be within the City of Miami Beach. This can be
accomplished by providing proof of Miami Beach hotel accommodations for no less than 50% of the
project's cast and crew during a number equal to or greater to the amount of Miami Beach shooting days,
or by allocating no less than 50% of the qualifying expenses to a Miami Beach hotel.
or
No less than 70% of the cast/crew must be Miami-Dade County residents. Cast and Crew qualifying for the
70% minimum local hire quota excludes extras/background talent.
4. The City of Miami Beach may use the name, logo and/or movie poster in all City of Miami Beach
marketing and PR efforts.
S. Promote the City of Miami Beach by including (as applicable):
a. Thank the City of Miami Beach in the production end credits and include the "Made in Miami
Beach" logo. Qualifying project genres that do not feature the use of credits, may propose
alternatives for consideration.
b. List Miami Beach as a location in the production's page of the Internet Movie Database {IM Db)
c. The City of Miami Beach welcomes any requests to cross promote projects in the City of Miami
Beach's social media platforms and marketing campaigns; including promoting movie openings,
movie posters, still photographs and trailers or any other positive content.
6. If awarded, the film incentive may only be used to produce these eligible projects:
a. Eligible Projects:
• Feature Films
• Short Films
• Documentaries
• TV Pilots/TV Series/ TV Miniseries
• TV Shows (scripted)
• Commercials
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DocuSign Envelope ID: 88D8F 19E-26B0-4840-96E5-279A30D2500
• TV Movies
• Music Videos
• Web Series
• Competition/Game Shows
b. Ineligible Projects:
• News or Current Events Programming
• Talk Shows
• Sports or Sports Programming
• Gala Presentations or Awards Shows
• Infomercials/Promotional Content
• Political Ads/Material
• Obscene/Inflammatory Material
• Reality Shows
Ill. APPLICATION SUBMISSION GUIDELINES
Miami Beach film incentive grant applications will be reviewed by the Miami Beach Production Industry Council (PIC)
at the meeting following the submission of a completed application.
To apply for the Miami Beach Film Incentive, productions must complete the online application, and submit with the
following items no earlier than 120 days prior to the first day of principal photography and no later than the 1" day of
principal photography. Only complete applications with all relevant attachments will be reviewed by PIC.
Each application must include the following:
l. Project description including synopsis of plot.
2. Itemized project budget to include:
a. Local Spend: all planned expenditures in Miami Beach, including but not limited to location rentals, hotel
accommodations, residential film use, and City services such as Police, Fire, and Parking. This budget must
be no less than $25,000.
3. Proposed Miami Beach locations and production schedule, with proposed number of days in Miami Beach. The
total number of production days in Miami Beach must be no less than three (3) full days. Resumes for key artistic
and production personnel as available.
4. Confirmation of either projected number of room nights or projected breakdown of local hires to determine
qualification status
S. Confirmed production start date (inclusive of pre-production & load in) and estimated date of project completion
(inclusive of load out and post-production).
6. Production office contact information.
IV. QUALIFYING MIAMI BEACH EXPENDITURES
Qualifying expenditures to be included in the itemized budget as above include:
• Lodging/ Accommodations
• Building Rentals
• Food/Restaurant expenses
• Equipment Rental/Purchase
• Material Rental/Purchase
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DocuSign Envelope ID: 88D8F19E-26B0-4840-96E5-279A3B0D2500
• Locations and Studio Rentals
• Transportation
• Contracted Services
• Vehicle Rentals
• Goods and Services
• COVID-19 Safety and Sanitation Purchases
*This category may be exempt from Miami Beach vendor requirement if Production certifies that they made best
efforts to purchase from a Miami-Dade County vendor. If this exception is utilized, the total expenditure may not
exceed 20% of the qualifying amount requirement.
V. PRODUCTION
The City of Miami Beach may periodically review production activity including, but not limited to, in-city spending,
shooting locations and number of Miami Beach, Miami Dade County, and Florida residents hired. The City of Miami
Beach may request documentation for all the above. In addition, the production must provide the office with a
production point-of- contact for any media requests.
VI. FINAL DELIVERABLES
An approved award will only be paid at completion of the project and subject to the applicant's compliance with the
terms of the agreement. The project must submit a final report, with deliverables, to the Miami Beach Film and Print
Office within 60 days ofthe project's completion.
• An accounts payable spreadsheet, sorted alphabetically by vendor, denoting in-city and in-county transactions,
along with copies ofall checks, invoices and receipts for each vendor included.
• Copies of both the complete crew list and cast list that includes both Florida resident and non-resident employees.
• Either
• Final Hotel Folio accounting for projected room nights
or
• Spreadsheet of principal cast & crew, showing minimum of 70% Miami-Dade County Residents, and (2)
forms of ID for each resident to establish residency.
• Final contact sheet for the production. Key phone numbers/contact info can be redacted.
• Evidence that the project has achieved the agreed production days in Miami Beach with a copy of the shooting
schedule.
• A copy of the production's poster and any marketing materials (rack cards, fliers, etc.), ifapplicable.
• Proof that Miami Beach is listed as a location on the production's page of the Internet Movie Database(IMDb).
• Proof of "Made in Miami Beach" logo inclusion in project's end credits.
• A signed and written confirmation that all the requirements have been met and that the project is complete.
VII. REIMBURSEMENT
Following the project's submission of all previously mentioned deliverables, the Miami Beach Film and Print Office will
review all documentation and ensure the submitted materials match all guidelines and regulations. Once the project
has been verified, reimbursement will be provided within 90 days of the submission date.
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