99-23218 RESO
RESOLUTION
99-23218
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AMENDMENT NO.1
TO THE AGREEMENT WITH ROBERT A. M. STERN ARCHITECTS
(STERN), FOR THE CUL TURAL CAMPUSIREGIONAL LIBRARY
PROJECT, IN AN AMOUNT NOT TO EXCEED $91,035, FOR
ADDITIONAL SERVICES ON THE PROJECT FOR STREETSCAPE
DESIGN AND CONSTRUCTION DOCUMENTS; AND TO ADJUST
STERN'S COMPENSATION FOR BASIC ARCHITECTURAL
ENGINEERING SERVICES, UNDER ITS AGREEMENT WITH THE CITY
DATED SEPTEMBER 23, 1998, FROM THE ORIGINAL AMOUNT OF
$1,125,000 TO $925,000 AS A RESULT OF THE DELETION OF THE 400
SPACE PARKING GARAGE; FURTHER REQUESTING THAT STERN
HOLD THE COST OF DESIGNING THE PARKING GARAGE AT ITS
ESTIMATED COST OF $200,000, SHOULD THE CITY NOTIFY THEM TO
INCORPORA TE SAME INTO THE CULTURAL CAMPUSIREGIONAL
LIBRARY PROJECT WITHIN TWENTY-FOUR MONTHS OF THE
ORIGINAL AGREEMENT DATED SEPTEMBER 23, 1998.
WHEREAS, on September 23, 1998, the Mayor and City Commission adopted Resolution
No. 98-22904, authorizing the Administration to execute an Agreement with the firm of Robert A.
M. Stem Architects (Stem) (the Agreement) for the architectural and engineering design of a
Regional Library; a 400-space Parking Garage; and Park and Streetscape Improvements in the area
surrounding Collins Park (the Project); and
WHEREAS, due to developments in the acquisition of the properties required for the
construction of the Project, as set forth above, the proposed 400-space parking garage has been
deleted from the scope of the Project; and
WHEREAS, two surface parking lots will be provided in place of the originally proposed
Parking Garage; and
WHEREAS, on April 17, 1999, Stem presented the Master Plan for the Cultural Campus
and the Schematic Design for the Regional Library to the Mayor and City Commission; and
WHEREAS,as part of further negotiations, the City Manager was directed to negotiate an
amendment to the Agreement to deal with the development of the streetscape design and
construction documents for the area around Collins Park; the parking lot East of Collins; and the
blocks around the Miami City Ballet building and the proposed Regional Library; and
WHEREAS,the Administration is herein requesting approval of Amendment No.1 to the
Agreement with Stem, in an amount not to exceed $91,035, for additional services on the Project
for the streetscape design and construction documents; and to adjust Stem's compensation for basic
architectural engineering services, under its Agreement with the City dated September 23, 1998,
from the original amount of $1,125,000 to $925,000 as a result of the deletion of the 400 space
parking garage; further requesting that Stem hold the cost of designing the parking garage at its
estimated cost of $200,000, should the City notify them to incorporate same into the Cultural
Campus/Regional Library project within twenty-four months of the original Agreement dated
September 23, 1998.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein authorize Amendment No.1 to the Agreement with Robert A. M. Stem
Architects (Stem), for the Cultural Campus/Regional Library project, in an amount not to exceed
$91,035, for additional services on the Project for streetscape design and construction documents;
and to adjust Stem's compensation for basic architectural engineering services, under its Agreement
with the city dated September 23, 1998, from the original amount of$1,125,000 to $925,000 as a
result of the deletion of the 400 space parking garage; further requesting that Stem hold the cost of
designing the parking garage at its estimated cost of $200,000, should the City notify them to
incorporate same into the Cultural Campus/Regional Library project within twenty-four months of
the original Agreement dated September 23, 1998.
PASSED AND ADOPTED this 23rd day of June, 1999.
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ATTEST:
MAYOR
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CITY CLERK
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APPROVED ftS TO
FORM & lANGUAGE
& fOR EXECUTION
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CITY OF MIAMI BEACH
CllY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
COMMISSION MEMORANDUM NO.
~5~-'j'1
TO:
Mayor Neisen O. Kasdin and
Members of the City C mission
DATE: June 23, 1999
FROM: Sergio Rodriguez
City Manager
SUBJECT: A RESOLUTI N OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AMENDMENT NO.1
TO THE AGREEMENT WITH ROBERT A. M. STERN ARCHITECTS
(STERN), FOR THE CULTURAL CAMPUSIREGIONAL LIBRARY
PROJECT, IN AN AMOUNT NOT TO EXCEED $91,035, FOR ADDITIONAL
SERVICES FOR THE STREETS CAPE DESIGN AND CONSTRUCTION
DOCUMENTS; TO DECREASE STERN'S BASIC ARCHITECTURAL
ENGINEERING SERVICES FROM THE ORIGINAL AMOUNT OF
$1,125,000 TO $925,000 FOR THE DELETION OF THE 400-SP ACE
PARKING GARAGE; AND FOR STERN TO HOLD THE COST OF
DESIGNING THE PARKING GARAGE AT THE ORIGINAL FEE OF
$200,000 SHOULD THE CITY DETERMINE TO PROCEED WITH THE
GARAGE WITHIN TWENTY-FOUR MONTHS OF THE EXECUTION OF
THE ORIGINAL AGREEMENT.
RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funds are available in work order No. 372.2181.069357.
BACKGROUND:
On September 23, 1998, the Mayor and City Commission adopted Resolution No. 98-22904
authorizing the Mayor and City Clerk to execute an agreement with the firm of Robert A. M. Stern
Architects (Stern) for the architectural and engineering design of a Regional Library, a 400-space
Parking Garage, and Park and Streetscape Improvements in the area surrounding Collins Park.
On November 18, 1998, the City Commission directed the Administration not to proceed with the
design of a 400-space Parking Garage and to instead design two surface lots on parcels 2 and 4. On
FUNDING APPROVED
105
AGENDAITEM~
DATE ~-~3-9'1
Mar1ag
January 6, 1999, the Mayor and City Commission authorized appropriation of the funding necessary
to implement the architectural and engineering design agreement with Stem for the Cultural
Campus/Regional Library in the amount of $1,370,000 and authorized an amendment to said
agreement which reflected a change in scope deleting the 400 space parking garage facility and
providing two surface lots in its place.
On February 17, 1999, Stem presented the Master Plan for the Cultural Campus and the Schematic
Design for the Regional Library to the City Commission. During the discussion, the Administration
was directed to negotiate an amendment to the agreement with Stem to deal with the development
of the streetscape design and construction documents for the area around Collins Park, the parking
lot east of Collins, and the blocks around the Miami City Ballet building and the Regional Library.
Stem was to include an estimate of the associated costs to the improvements and the Administration
was directed to identify a funding source for the project.
ANALYSIS:
The Administration is now requesting approval of Amendment No. 1 to the agreement with Stem
in the not to exceed amount of$91,305 for the additional services required to design and prepare
construction documents for the area around Collins Park, the parking lot East of Collins, and the
blocks around the Miami City Ballet building and the Regional Library. This amount is based on a
proposal presented by Stem in response to the request for additional services (Attachment No. I).
As of the writing of this memo, the Administration is negotiating further the additional fees with
Stem and expects a reduction in the requested amount. Definition of the scope of services and
discussions on the costs assigned to the individual tasks are in progress and the final agreement
should reflect a lower amount.
The scope of the services include design of sidewalks, pedestrian ramps, curbs and gutters, tree pits,
landscaping and irrigation, selection and location of benches, bike racks and trash receptacles, design
of street lighting and obtaining design approvals and permits from City agencies. The project's
design and the preparation of construction documents is estimated to last six weeks.
The Administration also seeks approval for the reduction of the fee for basic architectural
engineering services from the original amount of$I,125,000 to $925,000 resulting from the deletion
of the 400 space parking garage from the scope of services; and for the provision that Stem hold the
cost of designing the parking garage at the original fee of $200,000, if the city notifies Stem to
incorporate it into the project within twenty-four months of the original agreement dated September
23, 1998.
CONCLUSION:
The Mayor and the City Commission should approve Amendment No.1 to the agreement with
Robert A. M. Stem Architects, in the not to exceed amount of $91,035, for additional services on
the Cultural Campus/Regional Library project, for streetscape design and construction documents;
106
to reduce Stem's compensation for basic architectural engineering services from the original amount
of$1,125,000 to $925,000 for the deletion of the 400 space parking garage; and for Stem to hold the
cost of designing the parking garage at the original fee of $200,000 should the City determine to
incorporate it into the project within twenty-four months of the original agreement.
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Attachments .,/
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