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Miami City Ballet City of Miami Beach Cultural Arts Council 2003/2004 Cultural Arts Grant Agreement (() MIAMI BEACH cuLturaL ATtJ J.I COU"CIL This Grant Agreement is entered into this I J"I" day of k k1l1 f2A1L-;-2003, between the City o~-- Beach, Florida, on behalf of the City of Miami Beach Cultural Arts Council (collectively, the City), and Miami City Ballet (Grantee). Article II Grant Description 1. Miami City Ballet 2200 Liberty Avenue Miami Beach FL 33139 (305) 929-7000 ext.1414 (305) 929-7004 Monica@miamicityballet.org Grantee: Address City, State, Zip Phone, fax, E-mail 2. Grant amount: $25000 50% paid upon execution of this Agreement. Remaining 50% paid upon completion of Project and submission and approval of Final Report. Project description: See Exhibit 1, attached hereto Itemized budget: See Exhibits 2-A and 2-B, attached hereto Contract deadline: November 7,2003 Expenditure deadline: <: /J /\~~t~~b~ ]0, 2004 . Project completion date:~r 30, lOOt.J Final Report deadline: Must be postmarked or delivered no later than 45 days after Project completion date. parties hereto have executed this Agreement this ~ day of 3. 4. 5. 6. 7. 8. () r ~ (MAlvA- Ro ert Parcher, City Clerk ~Qtee's Organization) GRANTEE! l-l \\OM' ~ ~ I ...-r \\ \ D~\O:!:. Date ~' 0IIENE1I()II.HARRIS f. Noby flubIc . SIaIe of Florida ", . ~~~~~ .....I'tNalonal NoIary AlII\. L l t APPROVED AS TO FORM & LANGUAGE . , & FOR EXECUTION (Corporate seal) AI/ l1A)/dLA.' 11-17-03 '~ Date Article III General Conditions 1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a municipal corporation organized under the laws of the State of Florida (City). The City has delegated the responsibility of administering this Grant to the Director of the City of Miami Beach Cultural Arts Council, or his designee, who shall be referred to herein as the "Director of the Council." 2. Proiect Description: The Grantee may only use the Grant for the purposes that are specifically described in the Project Description, attached hereto as Exhibit NO.1. All expenditures will be subject to the tenns of this Agreement, and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2-B. Line item changes to said Budget shall not exceed ten percent (10%) per category, so long as said expenditures do not exceed the total amount of Grant funds. Notwithstanding the preceding sentence, amendments to the itemized Budget in Exhibit 2-B shall not be permitted without the prior written consent of the Director of the Council. Said requests shall be made in advance to the Director, in writing, detailing and justifying the need for such changes. The following City of Miami Beach "Anchors" are required to provide specific information in their Project Description, attached hereto as Exhibit No.1, for providing mentoring to a small to medium arts organization(s) of their choice, supported by the City's Cultural Arts Council, either by offering rehearsal space, working on collaborative programs, or some similar project with the intent of assisting such smaller arts organization(s). Miami Beach "Anchors" for 2003/2004 are defined as follows: ArtCenter/South Florida Bass Museum of Art Jewish Museum of Florida Miami City Ballet Miami Design Preservation League New World Symphony Wolfsonian-FIU Failure to include the above information may result in the cancellation of the Grantee's award. and may disqualify it from future consideration from the City's Cultural Arts Grant Program. 3. Reports: This Grant has been awarded with the understanding that the described Project will enhance and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the Grantee must supply the Director of the Council with a written final report documenting that the Grantee has fulfilled all requirements. This report is to be received by the Director of the Council within 45 days of the Project's completion. Grantees completing their Project by Fiscal Year End, September 30, 2004, final reports are due within 45 days or November 15, 2004. 4. Amount of Grant and Pavment Schedule: The total amount of the Grant is specified in Article 1-2 (subject to the restrictions in Article 1-2). By making this Grant, the City assumes no obligation to provide financial support of any type whatever in excess of the total Grant amount. Cost overruns are the sole responsibility of the Grantee. The Grant funds will be supplied to the Grantee subsequent to the Mayor and City Commission's approval of the award. 5. Proaram Monitorina and Evaluation: The Director of the Council may monitor and conduct an evaluation of operations and the Project under this Grant, which may include visits by City representatives to observe the Project or Grantee's programs, procedures, and operations, or to discuss the Grantee's programs with the Grantee's personnel. 6. Bank Accounts and Bondino: Monies received pursuant to this Agreement shall be kept in accounts in established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in writing to the Director of the Council with the identity and title of individuals authorized to Page 2 of 8 withdraw or write checks on Grant funds. 7. Accountino and Financial Review: The Grantee must keep accurate and complete books and records of all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These books and records, as well as all documents pertaining to payments received and made in conjunction with this Grant, such as vouchers, bills, invoices, receipts and canceled checks, shall be retained in Miami-Dade County in a secure place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure Deadline specified in Article 1-5. These books, records, and documents may be examined by the Director of the Councilor his designee at the Grantee's offices during regular business hours and upon reasonable notice. Furthermore, the Director of the Council may, at the City's expense, audit or have audited, upon reasonable notice, all the financial records of the Grantee, whether or not purported to be related to this Grant. 8. Publicity and Credits: The Grantee must include the City of Miami Beach Cultural Arts Council logo and the following credit line in all publications related to this Grant The City of Miami Beach. Failure to do so may preclude future grant funding from the City in the same manner as if Grantee defaulted under this Agreement, pursuant to Article 11-12. . 9. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its officers, employees, agents and instruments from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the City or its officers, employees, agents and instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or resulting from the performance if this Agreement by the Grantee or its employees, agents, servants, partners, principals or subcontractors. Grantee shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided, shall in no way limit the responsibility to indemnify, keep and save harmless and defined the City or its officers, employees, agents and instrumentalities as herein provided. If the Grantee is a government entity, this indemnification shall only be to the extent and within the limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by anyone person which exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the sum of $200,000 from any and all personal injury or property damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of the Grantee entity. 10. Assionment: The Grantee is not permitted to assign this Grant, and any purported assignment will be void, and shall be treated as an event of default pursuant to Article 11-12. 11. Comoliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal, State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter 2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by reference as if fully set forth herein. 12. DefaulVTermination Provisions: In the event the Grantee shall fail to materially conform with any of the provisions of this Agreement, the Director of the Council may withhold or cancel all, or any unpaid installments, of the Grant upon giving five (5) calendar days written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement. Further, in the event of a breach of any term or condition of this Agreement, upon five (5) calendar days written demand by the Director of the Council, the Grantee shall repay to the City all portions of the Grant which have been received by the Page 3 of 8 Grantee, but which have not actually been disbursed by the Grantee as of the date that the written demand is received. In the event that this Grant is cancelled or the Grantee is requested to repay Grant funds because of a breach of this Agreement, the Grantee will not be eligible to apply to the City for another Grant for a one year period commencing on the date the Grantee is notified in writing of the breach of this Agreement. The Grantee will be liable to reimburse the City for all unauthorized expenditures discovered after the expiration of the Grant period. The Grantee will also be liable to reimburse the City for all lost or stolen Grant funds. Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of the date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen (15) days after the Expenditure Deadline; if such funds have been committed but not expended, the Grantee must request in writing from the Director of the Council an extension of the Expenditure Deadline which, if approved, shall be for a period not to exceed one (1) year. Grant funds which are to be repaid to the City pursuant to this Section are to be repaid by delivering to the Director of the Council a certified check for the total amount due, payable to the City of Miami Beach, Florida. These provisions do not waive or preclude the City from pursuing any other remedies that may be available to it under the law. 13. Indulaence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach or failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or any portion of this Agreement either at the time of the breach of failure occurs or at any time throughout the term of this Agreement. 14. Written Notices: Any written notices required under this Agreement will be effective when delivered in person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article 1-1 of this Agreement, and to the City when addressed as follows: Grisette Roque Marcos, Interim Director, Miami Beach Cultural Arts Council, 1700 Convention Center Drive, Miami Beach, Florida 33139-1819. 15. Captions Used in this Aareement: Captions, as used in this Agreement, are for convenience of reference only and should not be deemed or construed as in any way limiting or extending the language or provisions to which such captions may refer. 16. Contract Represents Total Aqreement: This contract, including its special conditions and exhibits, represents the whole and total agreement of the parties. No representations, except those contained within this agreement and its attachments, are to be considered in construing its terms. No modifications or amendments may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate action by the Mayor and City Commission. Article 1111 Miscellaneous Provisions 17. The Grant awarded herein is the result of an extensive public review process, which found that the Grantee is performing a public purpose through the programs, projects, and services recommended for support. As such, use of these funds for any program component not meeting this condition will be considered a breach of the terms of this Agreement and will allow the City to seek remedies including but not limited to those outlined in this Grant Agreement. 18. The Grantee also accepts and agrees to comply with the following Special Conditions: Page 4 of 8 The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex. The Grantee hereby agrees that it will comply with City of Miami Beach Ordinance No. 92-2824, as amended from time to time, prohibiting discrimination in employment, housing and pUblic accommodations on account of race, color, national origin, religion, sex, sexual orientation, handicap, marital status, or age. The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities that are available to persons without disabilities. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits discrimination on the basis of disability and requires that Grant recipients provide equal access and equal opportunity and services without discrimination on the basis of any disability. [The remainder of this page is left intentionally blank] . Page 5 of 8 Exhibit 1 I Revised Project Description Organization: Miami City Ballet, Inc. Project title: Miami City Ballet's 2003-2004 Performances on Miami Beach Completely describe Project approved by the Grants Panel and in a separate narrative detail the revisions to the Project based upon the award. Please be as specific as possible; name of event, venue, times, etc. Miami Beach Anchors should list specifics about their mentoring program. Miami City Ballet (MCB) will use funds from the City of Miami Beach's Anchors Program to supplement costs of presenting four repertory programs plus George Balanchine's The Nutcracker™ and "Ballet For Young People" at Jackie Gleason Theater. In addition, MCB will offer intimate "Our Show" programs in the Company's 200-seat theater. "Our Show" programs are developed and presented by MCB Dancers. Considered one of the most pure repositories of George Balanchine's choreography, MCB seeks to educate the community about the concept of a repertory and teach audiences how to experience neoclassical ballet. This season, the Balanchine style will be contrasted with pieces by choreographers working in a variety of styles, such as Twyla Tharp, Adam after Coralli and Perrot, Edward Villella and Frank Regan. All pieces are performed by MCB dancers and offered to the general public. Special group rates, discounts and complimentary programs are provided to charities and other similar community groups. MCB's 2003- 2004 Season Programming is described below: (All Programs feature 8:00 p.m. Friday and Saturday perfonmances and 2:00 p.m. Sunday matinees. The NutcrackerTM features and an additional 2:00 p.m. Saturday matinee and 7:30 p.m. Sunday perfonmance (evening shows are at 7:30, rather than 8:00). "Ballet for Young People" is a special Saturday matinee performance on Nov. 1. "Our Show" perfonmances will be held at 3:00 and 7:00 p.m., Feb. 21 - 22, 2004.) Program I: (Oct. 3-5) The season opens with the ebullient Allegro Brillante, of which George Balanchine once said, "contains everything I know about the classical ballet - in thirteen minutes." The ballet is set to a single movement by Tchaikovsky, the planned first movement of his never-completed third piano concerto. Also featured is Sylvia Pas de Deux, choreographed by George Balanchine in classic style to 19th century music. Tl1e program is highlighted by the World Premiere of Gismonti Brasif**, a new work by Edward Villella and Frank Regan. Gismonti Brasil incorporates classical ballet with the dance, music and colorful flare of Brasil, the country that produced so many influential styles of music, dance and artists. The program closes with the Company Premiere of Balanchine's Symphony in Three Movements" set to music by Stravinsky. Program II: (Oct. 31-Nov. 2) This program is named the Balanchine Centennial Celebration, to honor the 100111 anniversary of George Balanchine's birth. The program opens with Ballo Della Regina., whose atmosphere is pure Balanchine, womanly beauty and elegance that match the 19th century melodies extraordinarily well. The 12 ballerinas and 4 soloists are the ensemble backing the Queen, a glittering icon of command and chanm. In June 1972, Balanchine staged New York City Ballet's first festival, an intensive one-week celebration of the music of his longtime friend and collaborator, Igor Stravinsky. Of the 20 works that received their world premieres during the Festival, he choreographed eight, which included Stravinsky Violin Concerto". Stars and Stripes, featuring music by John Philip Sousa, illuminates the American spirit through the extreme strength, power and skill of its choreography. This finale is packed with grand visuals as the Company takes over the stage for a red, white and blue extravaganza. Program III: (Feb. 6-8) With intense themes of love and death, forgiveness and redemption, Giselle endures as one of the most popular ballets of 19th century Romantic repertory. Inspired by a story written by German lyrical poet, Heinrich Heine, Giselle transports the audience to an enchanted world of mystical spirits where star-crossed lovers experience the redemptive quality of love. Choreographed after Coralli and Perrot, the ballerina in the title role must be both an accomplished technician and a skilled actress showing a charming, light-hearted innocence in the first act, and a tortured, wraith-like radiance in the second. Her partner, Albrecht, must convey youthful brashness and carelessness, but also sincerely felt tenderness and regret. Program IV: (Mar. 12-14) The Company will bid farewell to Principals lliana Lopez and Franklin Gamero as they dance a final time before retirement. Featured in this program will be a Company Premiere of Balanchine's Symphony in C., Twyla Tharp's Nine Sinatra Songs", as well as the glimmering performance of "Diamonds" the third act from Balanchine's Jewels. "Diamonds" recalls the order and grandeur of Imperial Russia and the Maryinsky Theater, where Balanchine was trained, and will be perfonmed by Lopez and Gamero. George Balanchine's The Nutcracker™: (Dec. 12-14) MCB will once again present the holiday classic George Balanchine's The Nutcracker™, which has long been a family favorite. Each holiday season Miami City Ballet delights thousands of children with its portrayal of Marie's visit to the enchanted "Land of Sweets," a kingdom where candy canes, marzipan, snowflakes, and flowers come to life and dance for Marie and her Nutcracker Prince. * Company Premiere, "" World Premiere Page 6 of 8 Mentoring Program: Miami City Ballet (MCB) has a sincere interest in acting as a mentor organization to smaller cultural organizations in our community. Some of the ways MCB supports smaller groups is by offering our facility free-of-charge for performances (in our 200-seat Lynn and Louis Wolfson, II Theatre within the building) and rehearsal space. Last season MCB offered, free to the public, an interactive program by local yoga/meditation instructor Michael Orkin, who presented yoga and stretching techniques at an introductory level, at MCB Studios. MCB also hosted fellow grant recipients Center for Emerging Art, Inc. (CEA) and DanceNow! who performed in MCB's theatre. The Ballet mentored these groups by providing studio space for the organizations to showcase their work. While to-date no formal plans have been made for these programs during the FY04 season, MCB is open to providing these or other opportunities to organizations whenever possible. In addition, MCB is also willing to partner with smaller groups to promote their projects or programs. For example, last season MCB highly promoted the first formal performance (held at Ransom Everglades) presented by Miami Contemporary Dance Company. MCB also offers rehearsal space for the troupe on a regular basis. Exhibit 2-A: Project Budget {Revised TotafProject Budget Name of organization: Miami City Ballet. Inc. Project Trtle: Miami City Ballet's 2003-2004 performances on Miami Beach Date(s) of Project: Oct. 1. 2003 - Sept. 30, 2004 Attach a copy of the total Project budget or list cash expenses and cash revenues specifically identified with your program, project or events. Round off aI/ numbers to the nearest dol/ar. EXPENSES cash Personnel - artistic 77 1 J 11 0 Personnel - technical 163. 151 Personnel - administration 563 .937 Outside artistic fees/services 38.333 Outside other fees/services 252. 167 Marketing/Publicity 269.067 Space rental 120.000 Travel 0 Utilities 28.333 Equipment rental 23. 567 Office supplies 9,66 7 Insurance/Security 36.971 in-kind 15.525 Other Costs: (Itemize below) FundrRiRing/Dpvplopment SS ?~fi ~1 QS? ~tnrp r.nnrp~~;nn~ Ot-hpr 11,111 ??,fifi7 17,017 1L.Q,IQ1 I~JS?fi 'fplppnnnp tJ:::ITPnnl1~p. Rpnt-:::Il Total cash expenses Total in-kind expenses Total project expenses 2.766.()89 83.333 2.850.322 (cash + in-kind) Page 7 of 8 REVENUES Admissions Contracted services Tuitions Corporate support Foundation support Individuatsupport Govemment grants Federal State cash in-kind J. 11 ~.OOO o o 105.000 68.333 133.133 904.000 -15.000 167.820 10.000 46.S16 Revenues Other 8eBir~ (Itemize below) ~tnrp/r.nn~p~Q;nns ?n.ono ~:::Irlit-y Vpnt-~l ?nJnnn Special Events. 158.333 Misc. 61,667 Grant award 25.000 Total cash revenues 2.766.989 Total in-kind revenues 81 . 331 Total project revenues 2. 8~0. 322 (cash + in-kind) Exhibit 2-B: Project Budget { Revised Grant Award Budget Name of organization: MiRmi Ciry RRllpt, Tn~ Pr~ectTitle: Miami City Ballet's 2003-2004 perfnrmRn~PQ nn MiRmi Beach Date(s} of Project: Oct. 1, 2003 - Sept. 30, 2004 Directions: Identify and itemize cash expenses to be paid from Grant funds. Grant awards may only be spent within budget categories declared below. Grant Expenses Personnel - artistic 25.000 Personnel- Technical Personnel - administrative Space rental Travel (local only) Marketing/Publicity Outside artistic fees Outside other fees Other costs (Itemize below) TOTAL $25.000 Grant requirements: Grant monies must be spent within budget categories agreed upon in contract All publications associated with Miami Beach Cultural Arts Council grant support must include the City of Miami Beach Cultural Arts Council's logo and the following byline "City of Miami Beach" Grant funds may not be used for: Remuneration of City employees for any services rendered as part of a project receiving a grant from the City of Miami Beach Cultural Arts Council . "Bricks and mortar" or permanent equipment (permanent equipment necessary for proposed project may be purchased if the price is less than what is would cost to rent the equipment) Debt reduction Out-of-county travel or transportation Fundraising events Hospitality events Events not open to the public Page 8 of 8