Resolution 2021-31625 RESOLUTION NO. 2021-31625
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE
AWARD OF BIDS, PURSUANT TO INVITATION TO BID (ITB) NO. 2021-
018-DF FOR MADELEINE VILLAGE APARTMENTS SEAWALL
REPLACEMENT; AUTHORIZING THE ADMINISTRATION TO ENTER
INTO NEGOTIATIONS WITH DAVID MANCINI & SONS, INC, THE
LOWEST RESPONSIVE, RESPONSIBLE BIDDER; FURTHER, SHOULD
THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH DAVID MANCINI & SONS, INC, AUTHORIZING
THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH
EBSARY FOUNDATION CO, THE SECOND LOWEST RESPONSIVE,
RESPONSIBLE BIDDER; AND FURTHER AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AN AGREEMENT UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, ITB No. 2021-018-DF was issued on December 23, 2020, with a bid opening
date of February 11, 2021, for Madeleine Village Apartments Seawall Replacement (the
"Project"); and
WHEREAS, the City received proposals from two (2) firms, David Mancini & Sons, Inc..;
and Ebsary Foundation Co.; and
WHEREAS, as part of its due diligence, the Procurement Department verified that the two
(2) proposal responses met the requirements of the ITB; and
WHEREAS, as all bid prices received from the two (2) proposers were higher than the
City's cost estimates for the Project, the Administration recommends that the City enter into
negotiations in an effort to bring pricing in line with the City's estimated costs; and
WHEREAS, after exercising his due diligence, the City Manager recommends that the
Administration be authorized to enter into negotiations with David Mancini & Sons, Inc., the lowest
responsive, responsible bidder; further, should the Administration not be successful in negotiating
an agreement with David Mancini & Sons, Inc., the Administration recommends that it be
authorized to enter into negotiations with Ebsary Foundation Co., as the second lowest
responsive, responsible bidder; and further recommends that the City Commission authorize the
Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations by the
Administration.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the award of
bids, pursuant to Invitation to Bid (ITB) 2021-018-DF for Madeleine Village Apartments Seawall
Replacement; authorize the Administration to enter into negotiations with David Mancini & Sons,
Inc., the lowest responsive, responsible bidder; further, should the Administration not be
successful in negotiating an agreement with David Mancini & Sons, Inc., authorize the
Administration to enter into negotiations with Ebsary Foundation Co., as the second lowest
responsive, responsible bidder; and further authorize the Mayor and City Clerk to execute an
agreement upon conclusion of successful negotiations by the Administration.
PASSED and ADOPTED this /7 day of 40"ck 2021.
12-ze----,_
Dan Gelber, Mayor
ATTEST:
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Rafael E. Granado, City Clerk
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iTIftOR ORATED
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APPROVED AS TO
FORM & LANGUAGE
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031031 Zo I_1
City Attorney /f Date
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Resolutions -C7 L
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Raul J.Aguila, Interim City Manager
DATE: March 17, 2021
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER PERTAINING TO THE AWARD OF BIDS, PURSUANT
TO INVITATION TO BID (ITB) NO. 2021-018-DF FOR MADELEINE VILLAGE
APARTMENTS SEAWALL REPLACEMENT; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH DAVID
MANCINI & SONS, INC, THE LOWEST RESPONSIVE, RESPONSIBLE
BIDDER; FURTHER, SHOULD THE ADMINISTRATION NOT BE
SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH DAVID MANCINI
& SONS, INC, AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH EBSARY FOUNDATION CO, THE SECOND
LOWEST RESPONSIVE, RESPONSIBLE BIDDER; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY
THE ADMINISTRATION.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida approve the Resolution accepting the City Manager's recommendation
pertaining to the bids received, pursuant to ITB 2021-018-DF, for Madeleine Village Apartments
seawall replacement.
BACKGROUND/HISTORY
The purpose of the ITB is to establish a contract, by means of sealed bids, with a qualified
contractor to replace the seawall at the Madeleine Village Apartments, located at 7861-7871
Crespi Boulevard in the North Beach district. The existing seawall is damaged beyond repair
and needs to be replaced.
ANALYSIS
On December 23, 2020, the ITB was issued. A voluntary site visit and pre-bid conference to
provide information to proposers submitting a response was held on January 7, 2021. Three (3)
addenda were issued. Bid notices were issued to approximately 43,000 companies utilizing the
City's e-procurement platform. 114 prospective bidders accessed the solicitation. On February
11, 2021, bids were received from David Mancini & Sons, Inc. and Ebsary Foundation
Page 336 of 2284
Company. The tabulation of bids received is included in Attachment A.
The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions,
and specifications of the ITB would be recommended for award. Staff has verified that both
bids meet the requirements of the ITB, including a bid bond, licensing requirements and
previous similar experience. However, both bids exceed the City's cost estimate of $530,000.
As a result, the Administration recommends negotiating with bidders (in order of lowest bid
price) in an attempt to bring the bid price in line with the project estimate.
A summary of the bidders follows.
David Mancini & Sons, Inc. Since 2010, David Mancini & Sons, Inc. (DMSI) has provided
construction services to public and private clients in South Florida. The firm has extensive
experience with drainage and civil projects. DMSI has completed prior projects for the City with
positive results as reported by staff.
Ebsary Foundation Company. Since 1922, Ebsary Foundation Company (Ebsary) has
completed countless notable projects and developed a proven track record that led to them
becoming pioneers in foundation systems and marine construction for public and private clients
in South Florida. Ebsary has been recently awarded a City continuing contract for seawall
projects.
SUPPORTING SURVEY DATA
According to the 2019 Community Satisfaction Survey conducted by ETC institute, a 50%
satisfaction was given for "Efforts to manage stormwater drainage and flooding." In further
evaluation, the location for this project (North Beach) has a 49.6% satisfaction level. In order to
increase standards in this area, the City seeks to increase its efforts in the area by building new
seawall, which will be built in front of (waterward)of the existing seawall, to be in compliance with
current building code requirements.
FINANCIAL INFORMATION
The final cost of the related services for the construction and 10% owner's contingency, shall be
determined upon successful negotiations and is subject to funds availability approved through
the City's budgeting process. Grant funding will be utilized for this project.
Amount(s)/Account(s):
CONCLUSION
After reviewing bids received and staffs recommendations, which include the concems
regarding bids being over budget, I recommend that the Mayor and City Commission of the City
of Miami Beach, Florida, approve the Resolution authorizing the Administration to enter into
negotiations with David Mancini & Sons, Inc., the lowest responsive, responsible bidder and,
should the Administration not be successful in negotiating an agreement with David Mancini &
Sons, Inc., authorizing the Administration to enter into negotiations with Ebsary Foundation
Company, the second lowest responsive, responsible bidder; further, authorizing the Mayor and
City Clerk to execute an agreement upon conclusion of successful negotiations by the
Administration.
Page 337 of 2284
Applicable Area
Middle Beach
Is this a "Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Legislative Tracking
Housing and Community Services/Procurement
ATTACHMENTS:
Description
o ITB 2021-018-DF Tabulation
o Resolution
Page 338 of 2284
ITB 2021-018-DF
Madeleine Village Apartments Seawall Replacement
Tabulation -Grand Total - Bid Price Form
David Mancini&Sons Inc. Ebsary Foundation Company
LUMP SUM GRAND TOTAL
(TOTAL BASE BID AMOUNT IN FORM B2,Section A and Section B) $ 699,400.00 $ 977,400.00
'Allowance for Trench Safe A $ 25.00 $ 25.00
Permit Allowance $ 12,500.00 $ 12,500.00
GRAND TOTAL
(LUMP SUM GRAND TOTAL+TRENCH SAFETY+PERMIT ALLOWANCE) $ 711,925.00 $ 989,925.00
PNe 339 0��24
F:\PURC\Solicitations\2021\2021-018-DF(ITB)Madeleine Village Seawal placement - esponsiveness\Z-Tabulation\Tabulation