97-22443 RESO
RESOLUTION NO.
97-22443
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE A FIRST AMENDMENT, IN THE LUMP SUM
AMOUNT OF $18,000, TO THE PROFESSIONAL SERVICES
AGREEMENT BETWEEN THE CITY AND DR. DAVID SANTISTEBAN FOR
DEVELOPMENT /VALIDATION OF NEW WRITTEN TESTS FOR THE
SERGEANT OF POLICE AND LIEUTENANT OF POLICE
CLASSIFICATIONS.
Whereas, the Fraternal Order of Police bargaining unit contract requjrEs
in part that the City Human Resources Director shall cause to be develcpE:i
validated tests which closely measure the knowledge, skills and abilities c,f a
Miami Beach Sergeant of Police and a Miami Beach Lieutenant of Police; and
Whereas, the Fraternal Order of Police bargaining unit contract furthEr
requires that the promotional examinations for Sergeant and Lieutenant- sf.all
include a written test; and
Whereas, the performance of test validation will help the City comply ~'ith
Federal law, especially Title VII of the Civil Rights Act and the Federal UnifoITI
Guidelines on Employee Selection Procedures; and
Whereas, the City, through a competitive bidding process, entered jnt~
Professional Services Agreements with Dr. David Santisteban (Consultant), as lc#
bidder, on June 1, 1990, for written test development for the Sergeant of Police
classification, and on October 10, 1990, for the Lieutenant of Police
classification; and the City entered into Professional Services Agreements ~it~
the Consultant, on October 12, 1992, for job analysis and test developm~nt ani
validation for the Sergeant of Police and Lieutenant of Police classificaticns;
and, on March 31, 1995, for test development/validation for the Sergeant cE
Police and Lieutenant of Police classifications; and
Whereas, the Consultant is therefore familiar with these classification3
and with City procedures; and
Whereas, the Mayor and City Commission wish to expedite the administratic]
of these examinations and therefore deem it to be in the best interest'of the
City to amend the Professional Services Agreement between the City and th e
Consultant for test development/validation for the Sergeant of Police ~nd the
Lieutenant of Police classifications; and
Whereas, the cost for the additional services will be charged to the] Police
Department Professional Services Account.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF TIll:
CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authol'i2e
the Mayor and City Clerk to execute the attached First Amendment to tl: e
Professional Services Agreement between the City and Dr. David Santisteban fer
development/validation of new written tests for the Sergeant of Police ar.:i
Lieutenant of Police classifications, in the lump sum amount of $18,000. DC,
including all out-of-pocket and other expenses incurred by the Consultant.
PASSED AND ADOPTED this
2nd
day of
July
, 1997.
hOW-POA~
City Clerk
:~,,'~
Attest:
AJG:ag
APPROVED AS 10
fORM & lANGUAGE
& FOR EXECUTION
1!11f!!JL r./.-3/Q?
ityA ney ~
f:humarovmjcommis.resjpolpro97.san
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:~\ci.m iami-beach. fl. us
COMMISSION MEMORANDUM NO. ~7
FROM:
Mayor Seymour Gelber and DATE: July 2, 19~ 7
Members of the City Commission
Jose Garcia-Pedrosa /!
City Manager
FIRST AMENDME T TO THE PROFESSIONAL SERVICES AGREEMENT VVITi
DR. DAVID SANTISTEBAN FOR DEVELOPMENT AND VALIDATION OF
WRITTEN TESTS FOR THE SERGEANT OF POLICE AND LIEUTENANT OF
POLICE CLASSIFICATIONS
TO:
SUBJECT:
ADMINISTRATION RECOMMENDATION:
It is recommended that the Mayor and the City Commission authorize a first amendment to th~
Professional Services Agreement with Dr. David Santisteban (Consultant) for development and
validation of written tests for the Sergeant of Police and Lieutenant of Police classificatibns.
CONTRACT AMOUNT AND FUNDING:
The cost of the services will be $18,000.00, charged to the Police Department's Profession,,1I
Services Account No. 011.1130.000312.
BACKGROUND:
Through competitive bidding procedures, the City of Miami Beach has previously ent$red in!:>
Agreements with Dr. David Santisteban as low bidder. On June 1, 1990, the City contra~ted Witl
Dr. Santisteban for the Sergeant of Police classification and, on October 10, 1990j for th~
Lieutenant of Police classification. These two Agreements included the development of writte 1
tests only and did not include job analysis or written test validation. On October 12, 1992,! the City
entered into a subsequent Agreement with Dr. Santisteban again for the Sergeant and Li$utenar t
of Police classifications. This project was much wider in scope than the first one, Umder thli S
Agreement, the Consultant conducted thorough job analyses, developed the two writ~en t'~st S
based upon the results of the job analyses, and validated the written tests for the Serg$ant an :l
Lieutenant of Police classifications, The City entered into another Agreement with Dr. Saotistebal
on March 31, 1995, to develop and validate written tests for the classifications of Sergeant pf Polic3
and Lieutenant of Police.
The current Agreement Between City of Miami Beach, Florida and Miami Beach Fraterrlal O"dET
of Police (FOP) contains the following language: .
DATE
C.1i B
1-~-9'L
AGENDA ITEM
July 2, 1997
Page Two
BACKGROUND (Continued):
"Section 1 - Advancement to the ranks of Sergeant and Lieutenant shall be by
examinations that measure the knowledge, skills and ability of personnel and by seniNit".
A promotional test will be given every eighteen (18) months.
Section 2 - Eligible applicants for the promotional examination for Sergeant ar d
Lieutenant shall be given a two-part test, consisting of a validated, written examinatic n
which shall comprise thirty-five percent (35%)of the final test score,.. "
ANAL YSIS:
In order to comply with Federal law and the Fraternal Order of Police Agreement, it is necessal y
to develop examination processes which include validated written tests. In requestin~: an
amendment to the Professional Services Agreement with Dr. Santisteban, the following facts \i'/ele
considered:
1) The City must comply with the FOP Agreement (see Background above), so time is a facto: .
2) Dr. David Santisteban is thoroughly familiar with the Sergeant and Lieutenant of Police
classifications in the City of Miami Beach, and he has conducted job analyses, and developed
and validated written tests for these classifications.
3) Dr. David Santisteban was sole bidder or low bidder on the previous Requests For Propose:ll fflr
Sergeant and Lieutenant of Police written test development.
The scope of the original Agreement with Dr. David Santisteban will be enlarged to include updatES
of the job analyses. The Consultant will draw upon his recent experience with the Unit~d StatEs
Department of Justice related to City of Miami Beach Police Officer and Firefighter job!anays s
methodology when updating the job analyses. This will strengthen the validation processi As wi'h
the original Agreement, the Consultant will revise previously developed written tests based upc n
the job analyses, laws, practices, and reading sources; and validate these new written tests. Each
of these steps is essential for meeting the criteria set forth in Title VII of the Civil Right~ Act t~ e
Federal Uniform Guidelines on Employee Selection Procedures, and the terms of the FO::>
Agreement.
The price quoted for this Agreement with Dr. David Santisteban for job analyses update$, wntten
test development and validation for the Sergeant and Lieutenant of Police classifications ($18,JOi!I)
includes all out-of-pocket and other expenses.
2
July 2, 1997
Page Three
CONCLUSION:
Dr. David Santisteban has extensive experience in written test development and validation fef
promotional Police classifications. Further, Dr. Santisteban performed these services for the Ciiy
of Miami Beach for prior Police promotional examinations. Dr. Santisteban was the low biddm ( f
the sole bidder for previous Requests For Proposals. Therefore, it is recommended that the May( f
and the City Commission authorize a first amendment to the Professional Services Agreemellt
between the City and Dr. Santisteban.
~m
JGP~~:AJG:ag
F. HUMAI$ALUCOMMEMO/POLPR097. SAN
3
CITY OF MIAMI BEACH
FIRST AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH (CITY) AND DR. DAVID SANTISTEBAN
(CONSULTANT) FOR TEST DEVELOPMENT/VALIDATION
FOR THE SERGEANT OF POLICE AND THE
LIEUTENANT OF POLICE CLASSIFICATIONS
THIS FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEM8:Nr
BETWEEN THE CITY OF MIAMI BEACH (CITY) AND DR. DAVID SANTI~TEBA,N'
(CONSULTANT) FOR TEST DEVELOPMENT/VALIDATION FOR THE SERGEANT CF
POLICE AND THE LIEUTENANT OF POLICE CLASSIFICATIONS, dated March
31, 1995, is made this
2nd day of
July
, 1997, by 3.r.d.
between the CITY OF MIAMI BEACH, a Florida municipal corporatiJr.,
hereinafter called the "City", which term shall include its
officials, successors, legal representatives, and assigns, and D~.
DAVID SANTISTEBAN,
an individual,
hereinafter called tt e
"Consultant".
SCOPE OF WORK AND SERVICES REOUIRED
The Scope of Work covered by this First Amendment I to b =
performed by the Consultant includes I but is not limited ':0 r
updating the job analyses and developing/updating and validatLn~
written tests for each classification. The Scope of Work is 3e:
forth in Exhibit A, IIScope of Servicesll, in the original Agreeme1t,
with the following changes:
I. WRITTEN TEST DEVELOPMENT. ANALYSIS. AND SCORING - shall be
completed again by the Consultant with the following changes and additions
A. Task A - Written Test Development
11. Ensure that the majority of items developed for this test havE' n D
substantial similarity to the items on any other test prepare<li for t~e
City
12. Construct the test of 100 multiple choice, four choice items compr sed
of the stem, one correct response, and three distractors
C. Task C - Update Job Analysis
1. Update previous job analysis under conditions which assure a~equa( y
and accuracy of the research and results
2. Update tasks from previous job analysis
3. Update knowledge, skills, and abilities (KSA's) from previous jc b
analysis and determine the relative importance of each
2
II. DOCUMENTATION. FOLLOW-UP AND GENERAL SERVICES - shall b~
completed again by the Consultant with the following revision
Task E -
Provide information to other Consultant (the City will contract I,flfi11
another Consultant to develop an Assessment Center as part of th3
selection process) to ensure that entire selection process is valid an j
meets all criteria
III. COST BREAKDOWN - For each Sergeant of Police and Lieutenant of PolliCIi!
classifications
Activity for each
Update Job Analysis
Written Test
Sergeant
$3,000
$6,000
Lieutenant
$3,000
$6,000
Tolal
$6,00 J
$12,OC J
LUMP SUM FIXED FEE
The Consultant shall be compensated for the services performei
herein on a lump sum fixed fee basis of Eighteen Thousand Dollar3
($18,000.00) .
3
IN WITNESS WHEREOF, the parties hereto have caused this First
Amendment Agreement to be executed by their appropriate officials,
as of the date first entered above.
FOR CITY:
ATTEST:
By' J~lu-l6 f~~
City Clerk, Robert E. Parcher
FOR CONSULTANT:
WITNESS:
;tdL i:LJ~
/ /
"
Human Resources Department
AJG:ag
F:$ALUHUMAROVM/CONTRACTS/polipr97, SAN
Mayor, Seymour Gelber .~.~
AVID SANTISTEBAN, Ph.D.
By:
APPROVED Jt.S TO
FORM R. LANGUAGE
& FOR EXECU1l0N
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