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LTC 003-2004 Special Events Permit Requirements Revisions CITY OF MIAMI BEACH Office of the City Manager Letter to Commission No. 003-2004 m From: Mayor David Dermer and Members of the City Commission Jorge M. Gonzalez ~ City Manager J ~.. D SPECIAL EVENTS PERMIT REQUIREMENTS REVISIONS Date: January 6, 2004 To: Subject: The purpose of this LTC is to provide the Mayor and Commission with an update on the proposed revisions to the Special Events Permit Requirements. The City recently held the first of several community meetings to gather input from the community on the proposed Special Event Permit Requirements and Guidelines Revisions. The second of these meetings has been scheduled for Wednesday, January 28,2004, at 5:30 p.m., in the City Commission Chambers. In addition to this meeting, the Greater Miami & Beaches Hotel Association has requested a special meeting for the hotel industry to voice their concerns/comments. As such, a meeting is scheduled for Thursday, January 22,2004 at 4:00 P.M., at the Eden Roc Hotel located at 4525 Collins Avenue. Attached is a copy of the most current revisions to the Special Events Guidelines for your review and co~ents. If you have any questions, please feel free to contact me. JMG\~tt5~/~ c: Christina M. Cuervo, Assistant City Manager ,.9 Donna Shaw, Tourism and Cultural Development, Director Max Sklar, Tourism and Cultural Development, Assistant Director Odalys Mon, Special Events Coordinator F:\info\$ALL\MaxlTCDlL TC\TCD_STRATEGIC PLAN.doc ~ City Of Miami Beach Tourism and Cultural Development Special Events Community Meeting Special Event Permit Requirements and Guidelines Revisions January 9, 2004 The City of Miami Beach has become the location of choice for a growing number of special events. In order to adequately regulate such events, the following memo includes recommended revisions to the Special Events Permits Requirements and Guidelines. In making the proposed changes to the guidelines, the City reviewed the best practices of comparable cities such as Atlanta, Fort Lauderdale and San Diego, revised policies and guidelines to reflect best-case models, developed strategies to monitor and enforce these policies and designed revenue models to off set potential costs. Please feel free to review the recommendations and the revised requirements and guidelines and provide your comments to the Special Events Office. The recommended revisions are proposed and include the following sections: 1. Best practices from the "Atlanta Outdoor Festivals Ordinance 2003" 2. Application and Permit Procedure . Events on Private Property . Special Event Zones 3. Major Events Plan (MEP) 4. Internal Special Events Review Committee 5. Special Events Neighborhood Review Process . City of Miami Beach's Current Neighborhood Review Process . Other Cities Neighborhood Review Process . Recommendations 6. Special Event Fee Schedule 7. Lessons learned from Memorial Day 2003 . Severe Weather Threat Policy . Marine Turtle Protection Conditions 8. Minor Revisions . Beach Vehicle Access Policy . Markets . Street Closures . Concessions Agreements . Lightpole Banners . Terms and Conditions 1. ATLANTA ORDINANCE At the request of the Mayor and the members of the City Commission at the March 19, 2003 Commission meeting, the City has reviewed the "Atlanta Outdoor Festivals Ordinance of 2003." After careful review of the Ordinance, and with assistance from City staff, revisions have been made to the City of Miami Beach Special Event Permit Requirements and Guidelines reflecting Atlanta's festival policy. These revisions are attached and include sections such as "Minimum Eligibility Criteria for Permit," "Criteria for Grant of Permit," Criteria for Approval of Permit," Economic Impact Survey," and "Booking Policy." 2. APPLICATION AND PERMIT PROCEDURE The Application submittal and review process is one area where a substantial change in the process is being proposed. This process will be coordinated with the proposed changes to the neighborhood review process. All persons or entities interested in conducting a special event on public property, or private property where such event would not normally be allowed based on zoning, Certificate of Use or Business License will be accommodated on a first-come first-served basis. All proposed events with projected attendance of 1000 persons or greater interested will be reviewed by the City's Internal Special Events Committee. The Internal Special Events Committee meets monthly and is composed of representatives from each City department (i.e. Police, Fire, Tourism and Cultural Development, Public Works, Parking, and Parks departments). The Committee will review and comment on the proposed site, security, parking transportation and any and all other necessary plans for the proposed event. These comments will be incorporated with those received through the adopted neighborhood review process. The City has identified a minimum of ten repeat holiday and event periods which have historically resulted in high impacts to City services. All events proposed to take place during Major Event periods will be reviewed to ensure that selected events provide the highest and best use of available City property and that they meet the minimum eligibility criteria as described in the guidelines. . EVENTS ON PRIVA TE PROPERTY Applications and questionnaires for events proposed to take place on private property where such event would not normally be allowed based on zoning, Certificate of Use or Business License require a minimum of THIRTY (30) days notice prior to the planned event. . Events taking place outdoors on private property require a temporary occupancy load, which must be determined by the Fire Marshal. Conditional Use approval is required from the Planning Board for recurring use of private property for events open to the general public that are not accessory use, with occupancy of 200 or greater (or greater than 300 with a full restaurant). Events that are accessory to the hotel use, such as convention receptions or weddings, do not require a Special Event Permit. In no case may the noise ordinance be violated. . A special event permit may be issued to alcohol beverage establishments of 10,000 square feet or larger, no more than two times per year, for all-ages events. Alcohol may be served at such events, but in a physically separate area, and patrons eligible for service of alcohol must be banded. o Establishments seeking a special event permit for all-ages events must not have violated Section 6-5 (Patron Age Restriction) of the City Code within the last year. . SPECIAL EVENT ZONES Special Event Zones are established for the purpose of establishing policy with regard to the allocation of resources and with regard to the burdens placed upon different neighborhood and areas of the City. The following is a list of zones available in the City of Miami Beach available for Class C, Class D or Class E events: . South Pointe Park - 1 Washington Avenue . Lummus Park - 6 Street - 12 Street along Ocean Drive . Collins Park. 21-22 Street and Collins Avenue . Flamingo Park - 11 Street at Jefferson Avenue Tennis Stadium and Football Field . Beach Bowl - Collins Avenue between 72 - 73 streets . North Shore Open Space Park - COllins Avenue (between 79th-86th Streets) No more than one Class C, Class D, or Class E event shall be permitted to occur in the same festival district at the same time, or within 100 yards of another. The City Manager may designate certain Special Event Zones as having special limitations such as a limitation on the frequency of events. 3. MAJOR EVENTS PLAN (MEP) Major Event Periods: The City has identified a minimum of ten repeat holiday and event periods which have historically resulted in high impacts on city services. It is realistic to expect these activity periods to continue to be popular in Miami Beach, bringing large crowds which will require additional city service levels and interagency support. These Major Event periods include, but are not limited to, the following: . October - Columbus Day Weekend . November -Thanksgiving Holiday . December - Art Basel . December-New Years Eve . January -Super Bowl/Orange Bowl Games . January -Martin Luther King, Jr. Holiday . February - Miami International Boat Show/Brokerage Yacht Show/Food & Wine Festival . March - Winter Music ConferencelWinter Party/Sports and Fitness Festival . May - Memorial Day Weekend . July - Independence Day Celebration . September - Labor Day Weekend The Major Events Committee and will take note of announced events and potential events of significance and begin formulation of customized action plans. 4. INTERNAL SPECIAL EVENTS REVIEW COMMITTEE All proposed events with projected attendance of 1000 persons or greater on public property, or private property where such event would not normally be allowed based on zoning, Certificate of Use or Business License, will be reviewed by the City's Internal Special Events Committee. The Internal Special Events Committee meets monthly and is composed of representatives from City departments (i.e. Police, Fire, Tourism and Cultural Development, Public Works, Parking, and Parks departments). The Committee will review and comment on the proposed site, security, parking, transportation and any and all other necessary plans for the proposed event. These comments will be incorporated with those received through the neighborhood review process. The Special Events Coordinator will indicate the specific requirements the applicant will need and the time frame for completing these requirements. 5. SPECIAL EVENTS NEIGHBORHOOD REVIEW PROCESS A major revision to the guidelines that is necessitated is the neighborhood review process. Listed below is the City of Miami Beach's current neighborhood review process, the neighborhood review process for the City of Atlanta, City of Fort Lauderdale and City of San Diego, and 4 proposed options that the administration would like to receive input and suggestions. City's Current Neighborhood Process Event organizers wishing to hold an event in the City of Miami Beach must currently comply with the following neighborhood review process, as per the Special Events Permit Requirements and Guidelines. "Events planned in the City of Miami Beach are subject to review and recommendation by the corresponding neighborhood association(s). Applicants will be required to present their plans to the appropriate neighborhood association. In the case where there is no legally constituted/recognized association and the expected attendance exceeds 1,000, the matter will be referred to the City of Miami Beach Planning Board for review and recommendation. The City Manager's Office will identify the appropriate neighborhood associations for the review of applications." Other MunicipaliUes In an effort to be more inclusive, the Special Event Division is looking into revising the neighborhood review process and has researched the review process in other municipalities. City of Atlanta The City of Atlanta uses NPUs -- Neighborhood Planning Units -- to review special event applications in their neighborhoods. The Neighborhood Planning Unit System was established by the Department of Planning and Community Development to provide an opportunity for citizens to participate actively in the Comorehensive Develooment Plan: the City's vision for the next 5, 10, and 15 years. It is also used as a way for the citizens to receive information concerning all functions of City government. The system enables the citizens to express ideas and comment on City plans and proposals while assisting the City in developing plans which best meet the needs of different areas. Atlanta's Outdoor Festival Ordinance of 2003 requires festival organizers to contact the NPU chair in the district the festival is to be held and submit a copy of their application, including site plans and security plans. It is the responsibility of the NPUs to disseminate the application and attachments to the appropriate neighborhood associations. The organizers must then make a presentation to discuss the festival at the monthly NPU meeting. The Special Events Office, in the application package, gives the festival organizers a NPU review form and places the burden on them to acquire permission from the NPU. The City of Atlanta has 24 NPUs. Each NPU has a chairman and a City Planner is assigned as staff. NPUs meet on a monthly basis to consider community concerns. Membership is open to anyone 18 years or older whose primary residence is within the NPU, or any corporation, organization, institution or agency, which owns property or has a place of business or profession within the NPU. City of San Diego The City of San Diego requires event organizers to get support directly from every recognized group affected by the event. Most neighborhoods are represented by a number of community groups that are officially recognized by the City of San Diego. These groups include Community Planning Groups, Town Councils, Business Improvement Districts, and Recreation Councils. If an event venue is in an area that is governed by one or more of these groups, the event organizer must present the event concept to these organizations for their support or endorsement. These groups are primarily comprised of local residents and business representatives. Their experience and input is critical to the success of your event. Event organizers are made responsible to get letters of endorsement that clearly indicate an understanding of the proposed event from the organizations, entities and individuals with which they have had meetings. Submitting these letters with their Special Events Permit Application help city staff to better assess the support of the event in the community and facilitates in the expeditious processing of the permit application. Without support from these impacted groups, the event may not be approved by the City of San Diego. Event organizers must also meet with the residents, businesses, places of worship and schools that may be impacted by the noise and street closures related to their events. The City of San Diego requires that notices be mailed or hand delivered two weeks prior to the event to all entities impacted by event activities. Information in this notice should include, but not be limited to, the date(s), day(s), time(s), location(s) and types of activities taking place during your event. The notice must also give detour or alternate route information if regular access is affected or if transportation systems are impacted. The notice also must include a telephone number where members ofthe public can contact your organization if they have concerns or issues that need to be addressed. The City of San Diego will also require you to provide advisory signs placed a minimum of two weeks prior to your event if the event impacts a major use roadway. Advisory signs are intended to provide advanced notice to the regular users of a roadway of the scheduled closure. City of Fort Lauderdale As per Debbie Dunbar, the City Festival Coordinator for Fort Lauderdale, the City does not require neighborhood review or recommendation for City-produced events. In turn, the City Commission has the authority to approve or deny all non-City produced events. The City, though, has a comprehensive neighborhood program called The Neighborhood Recognition Program, which encourages neighborhood, civic, homeowner and property owner groups to file for official neighborhood status. The idea is to improve communication between the city and its neighborhoods, strengthen the voice of neighborhood organizations, encourage neighborhood cohesiveness and expedite the neighborhood application process for city programs. Neighborhood organizations must register and must meet the following criteria to be officially recognized by the City of Fort Lauderdale: 1. The Neighborhood organization must occupy a geographically distinct and specific area that does not overlap with any other Neighborhood Organization's defined boundaries. 2. The Neighborhood organization must have a current written set of bylaws approved by its membership. 3. The Neighborhood organization must have a Board of Directors and/or Officers elected by its general membership. 4. The Neighborhood organization records and saves minutes from all board and general membership meetings for at least four (4) years. 5. The Neighborhood organization must have a general election at least every two years where it elects its board of directors and/or officers. 6. The Neighborhood organization must have an established mechanism to communicate with its Directors and the general membership. All Neighborhood organizations that have been in existence over the past year are welcomed to apply for official status with the City of Fort Lauderdale. Only one Neighborhood Organization will be recognized as official in a distinct geographic area. In the event two or more Neighborhood Organizations purport to represent the same geographical area, or portion thereof, the City will request that the residents in the contested area work through the existing Neighborhood Organization to solve their differences on a neighborhood level. If at the end of six months from the date of application by the citizens in a contested area, there has been no resolution, the historically existing Neighborhood Organization will remain the officially recognized Neighborhood Organization. During the initial recognition process, the historically established Neighborhood Organization will be recognized should there be two or more organizations purporting to represent one geographically defined area. Recommendations The below recommended options are for your review. Option 1: Special Events Board Events and high impact productions planned in the City of Miami Beach will be subject to the review and recommendation by a Special Events Board. Special Events Board is comprised of individuals of recognized residential, business, and/or improvement neighborhood association(s). Events planned in the City of Miami Beach will be subject to review and recommendation by the Special Events Board. Applicants will be required to present their plans at the monthly Special Events Board meeting, as scheduled by the City. The meetings are open to the public. Recommendations from the Special Events Board on the proposed event will be reviewed by the Administration for final determination. Notwithstanding the foregoing, the City of Miami Beach, through the City Manager or designee, reserves the right to approve, approve with conditions, deny and/or revoke any Special Events Permit. Permits may not be transferred, assigned or sublet, without prior written approval of the City of Miami Beach. The final decision for authorization of a City of Miami Beach Special Events Permit remains with the City Manager, or designee, subject to an appeal as follows. Option 2. Monthly Citywide Special Events Neighborhood (SEN) Meeting Events planned in the City of Miami Beach will subject to review and recommendation by individuals and the corresponding recognized residential, business, and/or improvement neighborhood association(s) affected by the event. Applicants will be required to present their plans to the appropriate neighborhood stakeholders association at the monthly Special Events Neighborhoods (SEN) meeting, as scheduled by the City. The meetings are open to anyone whose primary residence is within the neighborhood, or any corporation, organization, institution or agency, which owns property or has a place of business or profession within the neighborhood. Recommendations from the respective individual residents, business or property owners and/or recognized associations stating its position on the proposed event should be submitted to the Special Events Office at least 60 days prior to the event, within seven days after the SEN meeting. Residential, business, and/or improvement neighborhood associations must register and provide the City with a membership roster in order to be recognized. The City Manager shall consider recommendations from individuals and recognized residential, business, and/or improvement neighborhood association(s) in determining whether to grant a Special Events Permit or what conditions to impose upon granting of the permit. Notwithstanding the foregoing, the City of Miami Beach, through the City Manager or designee, reserves the right to approve, approve with conditions, deny and/or revoke any Special Events Permit. Penmits may not be transferred, assigned or sublet, without prior written approval of the City of Miami Beach. The final decision for authorization of a City of Miami Beach Special Events Permit remains with the City Manager, or designee, subject to an appeal as follows. In the event of a lack of consensus between the residential, business, and/or improvement neighborhood association(s) and the City Manager regarding a decision on a permit, the association(s) may appeal the Manager's decision to the Mayor and City Commission for consideration at their next available meeting. The appeal must indicate in writing the association's reasons for disagreement with the Manager's decision in issuing or denying the permit being appealed, including the manner in which the Manager abused his discretion in the matter, if any. Such appeal also must be accompanied by a written resolution of a majority of the board of the association-indicating the decision of the board to file the appeal. The Mayor and City Commission may affirm, modify or reverse the decision of the City Manager. If the date scheduled for the proposed event arrives before the next available Commission meeting, the decision of the Manager will be final. If approval of the proposed event is delayed such that the event cannot be held on the date(s) and time(s) specified in the permit application, or ifthe event is not approved at all, the City of Miami Beach will not be held liable for any expense(s), losses, or liabilities or other inconveniences incurred by the applicant as a result of same. A neighborhood association is comprised of a group of residents and business representatives who devote their time and energy to improve and enhance a well-defined geographic area where they and others live. Most neighborhood associations are concerned with issues that affect the quality of life in the community. This can include issues of health and safety and how to strengthen the delivery of City Services to neighborhoods. Upon written request, names can be added to the distribution list for Special Events Neighborhood (SEN) meeting notices. Option 3. Recognized Neighborhood Groups (as City of Fort Lauderdale) The City shall create a comprehensive neighborhood program called The Neighborhood Recognition Program, which encourages neighborhood, civic, homeowner and property owner groups to file for official neighborhood status. The idea is to improve communication between the City and its neighborhoods, strengthen the voice of neighborhood organizations, encourage neighborhood cohesiveness and expedite the neighborhood application process for city programs. THIS OPTION, IF IMPLEMENTED, CAN BE UTILIZED BY ALL CITY DEPARTMENTS FOR PROJECTS WHEN NEIGHBORHOOD INPUT IS REQUIRED. Neighborhood organizations must register and must meet the following criteria to be officially recognized by the City of Miami Beach: -The Neighborhood Organization must occupy a geographically distinct and specific area that does not overlap with any other Neighborhood Organization's defined boundaries. -The Neighborhood Organization must have a current written set of bylaws approved by its membership. -The Neighborhood Organization must have a Board of Directors andlor Officers elected by its general membership. -The Neighborhood Organization records and saves minutes from all board and general membership meetings for at least four (4) years. -The Neighborhood Organization must have a general election at least every two years where it elects its board of directors and/or officers. -The Neighborhood Organization must have an established mechanism to communicate with its Directors and the general membership. -All Neighborhood Organizations that have been in existence over the past year are welcomed to apply for official status with the City. Only one Neighborhood Organization will be recognized as official in a distinct geographic area. The City will determine the different geographic areas. In the event two or more Neighborhood Organizations purport to represent the same geographical area, or portion thereof, the City will request that the residents in the contested area work through the existing Neighborhood Organization to solve their differences on a neighborhood level. If at the end of six months from the date of application by the citizens in a contested area, there has been no resolution, the historically existing Neighborhood Organization will remain the officially recognized Neighborhood Organization. During the initial recognition process, the historically established Neighborhood Organization will be recognized should there be two or more organizations purporting to represent one geographically defined area. Option 4. Civic Federation A Federation will be formed to provide a single city-wide organization of the various City of Miami Beach Home Owners Associations and civic associations to discuss issues of concern to the overall community with elected and senior appointed officials of the City and to promote better civic awareness and civic improvements. The Federation shall provide a forum for the informed and reasoned debate and discussion of overall community issues, including the review of Special Events, such that, to the extent possible, consensus opinions and recommendations representative of the various member organizations can be offered to local government officials. The Federation option was previously recommended at a Neighborhoods Committee meeting and was not accepted by the Committee. 6. SPECIAL EVENT FEE SCHEDULE The proposed special event fee schedule is based on the size of the event and for profit and non-profit status. The larger the event, the greater the impact the event will have on public property, City services and the residents' quality of life. The proposed special event fee schedule (attached) will include five different event classes defined by the number of estimated attendance. The Permit Fee will increase as the estimated attendance increases. A Permit Fee (50% of the for-profit events) will also apply to non-profit events having a significant impact on the City. With this increase, the City hopes to attract quality events over quantity. 7. LESSONS LEARNED FROM MEMORIAL DAY Several lessons were learned from the UMOJA Art and Music Festival taking place during Memorial Day Weekend 2003. Lessons learned include the following: Severe Weather/Lightening During Memorial Day Weekend, the City experienced extreme weather conditions, including lightening storms. In determining whether staff, public safety officials and crew should vacate the beach, it was noted that the guidelines did not include procedures in the case of such conditions. Therefore, it is being proposed that the declaration of an emergency, threat or a natural disaster, including extreme weather, or the existence of a national threat shall be just cause for the denial or revocation of a Special Events Permit. In addition, under extreme weather conditions, including lightening storms, the City may temporarily suspend all operations or cancel an event. Marine Turtle Protection While applying for a State of Florida Field Permit for the UMOJA beach concert, the City met with the State's Department of Environmental Protection and where notified that the City and the event producer were not meeting the special conditions for marine turtle protection. After reviewing the special conditions, the City is proposing to include specific language in the guidelines regarding the marine turtle protection during their nesting season beginning on May 1, to October 31. Such conditions include: structures to be constructed and left overnight, including temporary fencing, shall have 3 feet of vertical clearance and shall be located as far landward as possible; No lighting associated with the event is authorized after 9:00 pm; and permit holders must hire turtle monitors from sundown to sunrise. Other conditions, as prescribed by the State may apply. 8. MINOR REVISIONS The below revisions are proposed in 0 rder to be consistent with 0 ther City policies, guidelines, and/or contractual agreements. BEACH VEHICLE ACCESS TO THE BEACH - This section has been modified to reflect the revised vehicle beach access policy. MARKETS - This section will be deleted to reflect how the neighborhood markets are no longer considered special events. STREET CLOSURES - This section has been modified to include the Public Works Director's sign- off for street closures, in addition to the sign-off from the City Manager and Chief of Police. CONCESSION AGREEMENTS - This section has been modified to reflect the contractual agreement between the City and the Boucher Brothers for the management of beach concessions in Lummus Park. L1GHTPOLE BANNERS - This section is being modified to reflect the changes in the City Code approved by the Commission on May 8, 2002 regarding Iightpole banners. TERMS AND CONDITIONS .- Along with the above revisions, a new addition to the Guidelines named "TERMS AND CONDITIONS," was developed in conjunction with the Legal Department in order to further protect the City, holding the permittee more accountable. Attached you will find a copy of the "Terms and Conditions" for your review. JMG/CMC/DS/mas CITY OF MIAMI BEACH REVISED---November 20, 2003 m Tourism and Cultural Development SPECIAL EVENT PERMIT REQUIREMENTS AND GUIDELINES The City of Miami Beach hosts a wide variety of special events that enrich the communitv for both visitors and residents. To mitiQate the ever-increasinQ demands made upon City resources and infrastructure applicants are required to present proposed special event activities to potentiallv impacted neiQhborhood associations and appropriate City departments to ensure that these events are compatible with the surroundinQ neiQhborhoods. This process assists in evaluatinQ and assessinQ the City's resources. both in terms of personnel and use of public property and riQht-of-wav, to adequately protect public safety, health and welfare of the community which will be encourGQod to comment on g3id proPOE:31E:. This review mav also require a more detailed and coordinated Maior Event Plan. especiallv durinQ holiday or repeat event periods that have a hiQh impact on City services. The Special Events Ordinance and the Special Event Permit Requirements and Guidelines are intended, insofar as possible, to mitiQate the costs of City services to special events, althouqh it is not the intention that the costs of special events permit fees be used for revenue Qeneration. The Citv MonoQDr y.'ill con cider thece commentc before QrontinQ 3 ~ The intent of the Special Event Ordinance and the Special Event Permit Requirements and Guidelines is two fold: . To insure the Citv will have adequate advance notice of a proposed special event and the cooperation of the orQanizers to adequately plan City services, such as securitv, sanitation. parkinQ, and traffic control. that may be required for such an event, . to insure that the City's beach. parks and public riQht-of-wavs are protected and conserved, bv limitinQ the number and tvpe of events held in these areas: and . to preserve the City's commitment to attract Quality events with siQnificant cultural and entertainment enrichment for the community at-larQe. This Special Event Permit Requirements and Guidelines packaQe has been desiQned to help Quide applicants throuQh the process of applyinQ for a special events permit, and to minimize disruption to the impacted surroundinQ environment. The Special Events Coordinator will assist in reviewinQ the requirements and Quidelines referred to herein to ensure a successful event. 'ciii of Miami-Beach Department of Tourism and Cultural Development 1700 Convention Center Drive Miami Beach, FL 33139 (305) 673-7577 phone (305) 673-7063 fax odalvsmonL1l!miamibeachfl.aov Special Events Penn it Requirements and Guidelines Deleted: The city of Miami Beach welcomes a wide variety of special I events that enrich the community fO( both visitors and residents. A m)liad of exciting venues exist throughout the City. From spectacular beaches to charming streets and walkways, every site offers untque attributes to complement a proposed e_t. Recognizing the popularily 01 the City 01 Miami Beach and ~s desirability as a special event location. before a permit is issued. every event is sautinized to ensure that it is compatible with the surrounding neighbort100ds and complements the ambience and aesthetics of the area in ""'Ich ~ is presented.~ ~ With the ever.inaeasino number of demands beina made uoon Cilv resources and infrastnJdure bv aODlieants to hold soecial events in the CitY's rioht-of-wav AiPplicants will also be asked to present proposed spedal eventacliv~iesto potentially impacted neighborl100d associations and QDOrooriate City deoartments to better evaluate and assess the CitY's resources both i1 tems of oersonnel and use of Dublk: riaht-of...wsv to adeouatelv oroted ooblk: safetv health and welfare of the communitv "t1ict:l ;11 be 8AGGI.lFag8~ ta GammeAt SA sai~ pFElpssals. This review mav I d I a d Ev lid or event Deriods that have 8 hiah Imoad on CitY servioes The Soedal Events Ordinance and the Soecial Event Pennit Reauirements and Guidelines are intended insofar as DOSsibte to mitkJate the costs of City services to soscial events althouah It Is net the intention that the MiltS of soecial events Demit fees be used for revenue aeneratton ~ Manager "rill IOlQAsi1ter these GemmeRts bafera gFSAtiAg a pSlmit. , ~ The intent of the Soecial Event Ordinance and the SDeciaI Event Permit Reouirements a'1d Guidelines is to insure that the City will have adeauate advance noUce of a oroDOSed soecial event and the coooeration of the oraanizers to adeauatetv DIan City services such as securitY unltation Darkina and traffIC control that mav be reaulred for such an event The intent is also to Insure that the CitY's beach oarks and Dublk: r1aht-of..wavs are oroted:ed and conserved bv limitina the number of events and tvoe of events held in these areas 1 , 1111s Special E_I Panni Requirements and Guidelines package has b-. designed to help guide applicants through the process 01 applying for a special events parmI, and 10 minimiZe disruption to the inpacled surrounding environment. The Special Ev Delet8d: Iinettenodarse TABLE OF CONTENTS INTRODUCTION Table of Contents I. APPLICATION PROCEDURE A STEP 1: APPLICATION AND QUESTIONNAIRE FORM I. EVENTS ON PUBLIC PROPERTY II. EVENTS ON PRIVATE PROPERTY III. SPECIAL EVENT ZONES IV. BEACHFRONT CEREMONIES AND WEDDINGS V. MARKETS VI. RIDES AND AMUSEMENTS VII. MINIMUM REQUIREMETNS APPLlCATIONIPROCESSING FEE PERMIT FEE SECURITY DEPOSIT INDEMITY AGREEMENT INSURANCE REQUIREMENTS SITE PLAN B. STEP 2: INTERNAL REVIEW PROCEDURE I. MAJOR EVENTS PLAN (MEP) MAJOR EVENTS PERIODS MAJOR EVENT COMMITTEE II. CRITERIA FOR GRANT OF PERMIT II. NATURAL DISASTER/WEATHER IV. CRITERIA FOR APPROVAL OF PERMIT C. STEP 3: EXTERNAL REVIEW PROCEDURE D. STEP: 4 COORDIANTION OF CITY SERVICES Pagels) t .~.:;l. i:.1.t 4 6 9 10 11-14 11 12 II. ADHERENCE TO REGULATIONS AND OTHER POLICIES A. BEACH VEHICLE ACCESS POLICY B. BOOKING POLICY I. CONSECUTIVE DAY CLAUSE II. MINIMUM ELIGIBILITY CRITERIA C. CONCESSION AGREEMENTS D. USE OF PUBLIC PROPERTY E. EVENT SIGNAGE I. SPECIAL EVENT BILLBOARD SIGNS II. STREET BANNERS III. LIGHTPOST BANNERS F. GRANDFATHER CLAUSE 13 14 14 14 III. ENFORCEMENT AND PENALTIES 15 IV. CITY OF MIAMI BEACH AGENCIES A. BEACH PATROL B. BUILDING DEPARTMENT I. BUILDING PERMITS AND ELECTRICAL PERMITS II. AMERICANS WITH DISABILITIES ACT C. CODE COMPLIANCE I. FIELD INSPECTOR II. SIGNS. FLYERS AND HANDBILLS III. NOISE ORDINANCE D. FIRE DEPARTMENT I. OFF DUTY FIRE AND PARAMEDIC SERVICES II. ENCLOSEO EVENT SITE AND OCCUPANT LOAO III. FIREWORKS PERMIT IV. OPEN PIT AND BONFIRE PERMIT E. MIAMI BEACH CONVENTION CENTER F. PARKING DEPARTMENT G. PARKS & RECREATION DEPARTMENT I. FACILITIES & PERSONNEL II. LUMMUS PARK & LINCOLN ROAD USER FEE H. POLICE DEPARTMENT I. SECURITY PLAN AND SERVICES 15-21 15 15 16 17 18 18 18 19 Special Events Permit Requirements and Guidelines . - - - i Fonnatted: Right 2 OVERNIGHT & BACKSTAGE SECURITY MARINE PATROL POLICE ESCORTS FOR ENTERTAINMENT II. STREET CLOSURES III. BARRICADES & ELECTRONIC SIGNS IV. PARADE REQUIREMENTS V. DEMONSTRATIONS & FREE SPEECH ACTIVITIES I. PROPERTY MANAGEMENT J. PUBLIC WORKS DEPARTMENT K. SANITATION V. OTHER AGENCIES A. MIAMI BEACH VCA and CAC B. MIAMI DADE COUNTY PERMIT FOR TEMPORARY FOOD SALES BEACH CLEANING C. STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION DIVISION OF STATE LANDS FLORIDA MARINE PATROL DIVISION OF ALCOHOLIC BEVERAGES AND TOBACCO FLORIDA DEPARTMENT OF TRANSPORTATION D. FEDERAL GOVERNMENT FEDERAL AVIATION ADMINISTRATION COASTGUARD VI. APPENDIX A. SPECIAL EVENT APPLICATION AND QUESTIONNAIRE B. BEACH FRONT CEREMONIES QUESTIONNAIRE C. MIAMI BEACH CONVENTION CENTER EVENT QUESTIONNAIRE D. FEE SCHEDULE E. PRIORITY CRITERIA F. CONTACT DIRECTORY Special Events Permit Requirements and Guidelines 21 21 21 22-24 22 22 22 23 25-32 33-34 35-37 38-39 40-42 43-44 . - - - -{ Fonna\:tlld: Right 3 . - - - -{ Fonlllltmd CITY OF MIAMI BEACH I. APPLICATION PROCEDURE A <?ity of Miami Beach'pe_~itis reCluired s~ecial events. which is defined as,;3n}' organized event_, _ ~ ~ Deleted: Special Event which takes place on public property, or private property where such event would not normally be - Deleted: for allowed based on zoning, Certificate of Use or Business License. Applications are processed on a first come, first serve basis. A. STEP 1. Aoolication and Questionnaire Forms I. EVENTS ON PUBLIC PROPERTY All oersons or entities interested in conductina a soecial event must comolete an aoolication and questionnaire (olease refer to attached Aooendix A:J listina all , Ieauired information. ApJllicationsand questionnaires must be submitted with a _,' minimum of NINETY (90) d-ays[l()tTce_in order fo~R:roceSS.DriOr tathe planned event. - - - - '. " " " , EVENTS ON PRIVATE PROPERTY Applications and questionnaires for events proposed to take place on private property where such event would not normally be allowed based on zoning, Certificate of Use or Business License require a minimum of THIRTY (30) days .DOtice orior to the olanned event. Deleted: Iistino Deleted: oertinenl Deleted: Please see attached aoolication for reauired information. Deleted: advance , Deleted: ALL special event applications, which are proposed to take place on public property. Deleted: advance II. . Events takina olace outdoors on orivate orooertv reauire a temoorarv occuoancv load. which must be determined bv the Fire Marshal. Conditional Use aooroval is required from the Plannina Board for recurrina use of orivate orooertv for events ooen to the aeneral oublic that are not accessory use. with occuoancv of 200 or areater (or areater than 300 with a full restaurant). Events that are accessory to the hotel use. such as convention receotions or weddinas. do not reauire a Soecial Event Permit. In no case mav the noise ordinance be violated. . A soecial event oermit mav be issued to alcohol beveraqe establishments of 10,000 sauare feet or laraer, no more than two times oer vear. for all-aaes events. Alcohol mav be served at such events. but in a ohvsicallv seoarate area. and oatrons eliaible for service of alcohol must be banded. o Establishments seekina a soecial event oermit for all-aaes events must not have violated Section 6-5 (Patron Aae Restriction) of the Citv Code within the last vear. Jhe City Manaaer. or the City Manaaer's Desianee (hereafter referred to as City c Manaaer), may reduce or waive the submission periods for a particular event when such waiver is found to be in the best interest of the City.",hpjJlic'!tion_ andJJermit _ __ fees will be doubled for late submissions. All reauired documentation must be ' orovided at the time of submission for late submissions. - Deleted: Deleted: Manager Deleted: In such cases as may be accommodated, the Deleted: a III. SPECIAL EVENT ZONES - Soecial Event Zones are established forthe ouroose of establishina oolicv with reaard to the allocation of resources and with reaard to the burdens olaced uoon different neiahborhood and areas of the City. The followina is a list of zones available in the City of Miami Beach available for Class C. Class D or Class E events: . South Pointe Park - 1 Washinaton Avenue I 4 Special Events Permit Requirements and Guidelines . Lummus Park - 6 Street - 12 Street alonq Ocean Drive . Collins Park - 21-22 Street and Collins Avenue . Flaminqo Park - 11 Street at Jefferson Avenue Tennis Stadium and Football Field . Beach Bowl- Collins Avenue between 72 - 73 streets . North Shore Open Space Park - Collins Avenue (between 79th-86th Streets) No more than one Class C. Class D. or Class E event shall be permitted to occur in the same festival district at the same time. or within 100 vards of another. The City Manaqer mav desiqnate certain Special Event Zones as havinq special limitations such as a limitation on the frequencv of events. nL.-BEACHFRONT CEREMONIES AND WEDDINGS - A Special Events Permit will be required for beachfront ceremonies that include the set-up of temporary structures (e.g. tents. tables, etc.). Orqanizers of such events are required to submit a questionnaire (please refer to attached Appendix B) a site plan and dependinq on the use within the desiqnated area. mav be required to hire off-dutv police personnel or private security. Ceremonies that do not include the set-up of temporary structures do not require a permit, but orqanizers are required to complete a questionnaire and provide a site plan. Where applicable..beachfront conCE:l~sionair.es _ _ - - must be notifiec:lED.9.Pperations maynot b~ in any way_ obstructed. _ _ ~MARKETS_- For information on how to become a market producer or vendor. please contact the City of Miami Beach Procurement Department at 305-673-7490. " " " " " Deleted: organizers of such events are asked to submit a questionnaire, a s~e plan. hire off-duty police personnel and Dava $150.00 Processinc Fee. B , Deleted: , if applicable Deleted: . Beachfront Deleted: YL-RIDES AND AMUSEMENTs..-_ The_ City of Miami_Beach _does not allow for-profit camivals, amusement parks, or carnival-related mechanical amusement rides. VII. MINIMUM REQUIREMENTS - The minimum requirements to apply for a Special Events Permit are: . APPLlCA TlON/PROCESS/NG FEE - This fee is non-refundable and must made pavable to the City of Miami Beach at the time of application. Please see attached Fee Schedule (Appendix D) to determine fee amount. In cases where an applicant requests an event date chanqe. a $150.00 fee will applv. These requests must be made in writinq to the Special Events Office at least two (2) weeks prior to the oriqinal event date. . PERMIT FEE - This fee is refundable if application is denied and must be made pavable to the City of Miami Beach at the time of application. Please see attached Fee Schedule (Appendix D) to determine fee amount. 5 . SECURITY DEPOSIT - A refundable security deposit will be required no later than thirty (30) days in advance of the event. Please see attached Fee Schedule (Appendix D) to determine fee amount. Based on the scope and location of the event, a pre:.and JJost.:,flvent site in~~~ction n'lay_ be_ conpucted py 1he_ <!ppli<;ant _ c - - -( Deleted: and appropriate City personnel to determine existing conditions and evaluate - - i Deleted: potential damages, if any. Security deposits will be refunded within forty-five (45) davs followinq the event it all restrictions are followed and public property is left _ - - -( Deleted: 1 in qood condition and without damaqe. Failure to complv with restrictions imposed automaticallv forfeits the security deposit. An11:JOS~~\Ient b~IaFlee er:fines o~fl to: the {;:ity of Mianli :Be~l(:h ,:its ~fTlPloY~lI~l!, = - = ~ ~ ::::: ' Special Events Permit Requirements and Guidelines . Departmental or Facility charge/expense, damage, repair or replacement cost(s), etg....may_ be decjucted from the _security deposit. _ Any .unpaid balance owed _- exceeding the security deposit will be cause for refusal to .accept 0 f Juture ',-- applications. Such applications will not be considered until all.outstandlnq debts :~,', to the Citv are paid in fulWJ-icense_ Fee, Code_ Enforcem_ent Lien, Special ,\'~ ~, Assessment Lien and/or any other debt or obligation due to the City under State ,",', or localla~ " \\\\ \ - - - - - - - - - -\ II \ \ III , " , " , , , , , , , , , INDEMNITY AGREEMENT - An Indemnity Agreement must be executed and notarized with an original signature and. if a corporation is the applicant or the applicantion is filed on behalf of a corporation. the company seal must be affixed to the document. The Aareement must be submitted no later than thirty (30) days prior to the event. . INSURANCE REQUIREMENTS - The City of Miami Beach must be named as an additional insured and policyholder on all insurance certificates issued for the event. Deleted: al. Deleted: or performance bond Deleted: amount Deleted: non-a Deleted: anee , , Deleted: any application in the future Deleted: accounts receivable , , Deleted: . Deleted: No Special Events Permit will be issued until all delinquent , payments for any Deleted: w has been paid in full.~ All insurance policies must be issued by companies that are authorized to do business in the State of Florida. and have a rating of B+VI or better in the current edition of Best's Key Rating Guide. The Certificate of Insurance must state the time, date, location and name of the covered event, including set-up and breakdown day(s), date(s), and time(s). Applicants have the option of submitting a Certificate of Insurance for each policy year. The City of Miami Beach reserves the absolute riaht at its sole discretion to increase these reauirements. as necessary. to protect the interests of the Citv. includina an increase in the amount and type of coveraae reauired. dependina upon the scope and nature of the special event. . Commercial General Liability - Commercial General Liabilitv insurance. on an occurrence form. must be obtained in the amount of at least $1 000.000 per occurrence for bodilv iniurv. death. property damaae. and personal iniurv. The policv must include coveraae for contractualliabilitv. . Worker's Comoensation And Emoloyer's Liability -Contractors must submit proof of Workers' Compensation and Emplover's Liabilitv in the form of a Certificate of Insurance. All other State reaulations applv. . liquor Liability - If alcoholic beveraaes are to be sold or served at the event. the aroup or individuals sellina or servina the alcoholic beveraae must obtain Liauor Liabilitv Insurance in the minimum amount of $1.000.000. The sale of alcoholic beveraaes must be in compliance with the Liauor Control Reaulations of the Code of the Citv of Miami Beach. The City's Risk Manager must approve the Certificate of Insurance. Once approved, the Certificate will be kept on file in the Risk Management Division. The insurance reauirements must be met no later than thirty (30) days prior to the event. . SITE PLAN - A preliminary site plan shall be submitted no less than 90 days prior to the event. A final site plan must be.submitted nolater th?1l60 d?ys prior _ _ - - { Deleted: received to the event. { _ _ - . Deleted: ~ ~-~--------------------------------------------~---- I 6 Special Events Permit Requirements and Guidelines I I ,8, The site plans must show detailed diagram(s) drawn to scale of the event including: the location of concession booths, portable toilets, dumpsters, public, emergency and accessible routes, location of stages and entertainment and orientation of loudspeakers, locations for electricity and water, and other relevant elements. In addition, a narrative describing all temporary installations must be attached for beachfront events. "Beachfront" is described herein as seaward of the Coastal Construction Control Line. Once the site plan is approved it cannot be altered without the prior written consent of the City. The ~Manager may, iA llislAsr BisGretieA, waive permit fees, including but not limited to, rental fees for particular City properties, square footage rates for exclusive use of public property,,conces_sions agreements for [laid admissions fe_es, a.n_d_sale_~ffood, beverag_e_and _ _ - - merchandise on pUblic property, for events produced by 501 (c)3 no~for-[lroflt ~rganizations,_ _ _ - when such waiver is found to be in the best interest of the City, significantly impacting and benefiting the community of Miami Beach. No waivers are allowed for personnel:;ba.sed _ _ - --{ Deleted: expenses (city services). In determining waiver of permit fees, no consideration may be give~ to ~e message ~f the event..QLcontent.of speech. or to the identity or a~sociati(:>nal_ c : --{ Deleted: . relationship of the applicant. - i Deleted: of speech nor L--Major Events Plan (MEP) . The City will also .5pecificallv evaluate th!lJmpa(;t of _ _ - --{ Deleted: consider events proposed to take place during holiday weekends and major event periods, which create a significant demand on City services and resources. Deleted: Economic Impact Survey. A completed Economic Impact Survey must be submitted no later than 30 days AFTER the completion of the event. The Security Deposit will not be returned until the survey has been received by the Special Events Office.lI ~ Deleted: interested in conductina a soecial event Deleted: must make a formal , oresentation , Deleted: ..l2 . Deleted: monthly and , Deleted: is comoosed Deleted: ~ Deleted: and soecific reauirements for the event will be determined includina but not limited to minilTlJm staffina levels Deleted: , or Designee, Deleted: , including payment for City services Deleted: Monthly reports of all new applications will be provided to the Commission.lI Deleted: and Deleted: n STEP 2: Intemal Review Procedure TAe City MaAager er tRe MaAa{ler'S Oesi~Aee-\\,iT1 ElstermlAe- s-~9sifis recilllrsll1eF1fs fur the- event, aAB City Oel'lartr:AeAls will BetermiAs miRimllr:A stafliAijlevels. All proposed events with projected attendance of 1000 persons or greater.on public property. or private propertv where such event would not normallv be allowed based on zonina. Certificate of Use or ' Business License. .will be reviewed b... the City's Intemal Special Events Committee. The ' Internal Special Events Committee meetsJl10nthlv andjs composed of representatives from~" ' ..city departments Ii.e. Police. Fire, Tourism and Cultural Development Public Works.~",'> Parkina. and Parks departments). The Committee will review and comment on the prooosed .." \ ' site, security. parkina. transportation and anv and all other necessarv plans forthe prooosed .,'~" event. These comments will be incorporated with those received throuah the neiahborhood .,':. review process. Onee tAeapplisatisA,fees, aRB site plaA have 8ee-"_ sll8mitleB~ The S[lecial_ .,'. Events kiaiSGfI Coordinator will indicate the speCific requirements the applicant will need and " " the time frame for completing these requirements. " , , The City Manage~ will ma~e a final d!l!erminati()n on ;an ajJjJlicati()n for a [l13nnit withjn savell ~ days after all Special Events requirements applicable to an event have been fulfilled. Such " requirements must be fully completed by the applicant no later than thirty (30) davs ~ " weeks prior to the even\._ Some reguirements may reguire more_ time. _No refunds will be_ made after a permit is issued; however, payment does not constitute permission to hold the - - - event. All approved permits must be available for inspection on site at all times., _ _ _ Major Event Periods: The City has identified a minimum of ten holiday and repeat event periods which historically have a high impact on city services..Jti~ realistic to j ~ ~ expect these activity periods to continue to be popular in Miami Beach, bringing large crowds .!!.illL will regu.ire_ a dqitional city service _I ev~ls and _i ntel'agency s I,l[l[lort. ~ ,These Major EventE,eriods include, butare not IImitedto,the followlnJj: "~ Deleted: This impact has been projected into three phased levels; Level One, 10,000 to 50,000 attendees and/or visitors to the City; Level Two, 50.000 to 100.000 attendees and/or visitors to the City; and Level Three, more than 100,000 attendees andlor visitors to the City. Deleted: which Deleted: Deleted: p Deleted: , . . . October - Columbus Day Weekend November -Thanksgiving Holiday De~emQeI =- Art Basel _ _ _ _ _ - - - - - -, " " , " " " , , I 7 Special Events Permit Requirements and Guidelines . December-New Years Eve . January -Super BowVOrange Bowl Games . January -Martin Luther King, Jr. Holiday . February - Miami International Boat Show/Brokerage Yacht Show/Food & Wine Festival . March - Winter Music Conference/Winter Party/Sports and Fitness Festival . May - Memorial Day Weekend . July - Independence Day Celebration . September - Labor Day Weekend The Major Events Committee ,wiU take note of annourlc;ed even.ts. and potell~al_ _ _ - Deleted: and events of significance andjnitiate customized action plans. Each City deQartment _ _ - Deleted: begin formuiation of has specific action plans to address the -requisite levels of serVice and outline th-elr- efforts and responsibilities associated with any upcoming major event planned within the City of Miami Beach. The MEP attempts to address the impacts of an event and set forth the action plan involved from a preparation and implementation perspective and sets forth each City Department's service levels contingent upon anticipated population levels associated with each major event and ancillary/related events. ~Criteria for Grant of Permit. The City Manager..1lhallbe_Cha!g~dWitht!le___-iDeleted:,ortheManage(S responsibility and authority to determine whether a particular applicant shall be . DeSignee, granted a permit tRB sele EliserBtieR and have sole authority to approve, approve with conditions, deny and/or revoke permits for special events upon considering the following factors: 1- Interference with traffic in the area contiguous to the event, and availability at the time of the proposed event of sufficient City resources to address the events Dotential imDacts and mitigate the Dotential disruption; 2- Availability of police officers, traffic control aides and traffic control equipment to protect the participants in the event and protect the non-participants from traffic related and other hazards in light of the need and demand for police protection at the time of the proposed event; 3- Concentration of persons, vehicles or other structures at the event and feasibility of disbanding the area in order to allow fire, police and ambulance services; 4- Whether event is conducted for an unlawful purpose and/or in violation of Federal, State, County or Municipal laws; 5- The existence of conflict or interference with another event or another applicant who has obtained a valid permit. When there are competing applications which are substantially for the same time and place, priority will be given on a first- come, first-served basis, but a first priority will be given to pre-established, annual events, defined as one which has a minimum of five (5) consecutive years of existence in the City under the same ownership, is in good standing, which includes being current on all prior debts, and has paid all contractual obligations in a timely fashion to the Citv.;. _ - -1 Deleted: . 6- Whether same or similar event has,jlhistory=o=fcauSlng or=resul~ng:in a)6reaftg = _ - -1 Deleted: prior public safety in Miami Beach or else where, except that if the public safety problem was caused by crowd reactions to the event's message, this factor alone, shall not be sufficient cause to deny or revoke a permit application; 7- Material misrepresentation or incorrect material information made in the application process. Prior to a denial or revocation based on this factor, the City ~~~~~~Jt~~~giVe the= apPlic~nt an opp()rtunityt() SatiSf~c;toriIY r~but or revise = = = ~ ~ :::: : or Designee, 8- Substantial likelihood of subjecting neighborhood in immediate vicinity of J . pro~osed- site- ol ewnt 10 -UI1reasooable -and- prolonged J1Oise,. littering, End- _ - - .1. Deleted. , 8 Special Events Permit Requirements and Guidelines parking difficulties; 9- City services require,d_ f9r the _eyentcannot bereasonably_ m",c!e_ av_ailal:JIEl ~t the _ _ - -1 Deleted: time of the proposed event; 10- Failure to complete payment of any sums required for a previous event until such time as payment is received~ _ _ _ _ _ __ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - -1 Deleted: . 11- Failure to substantially perform a cleanup plan which was made a condition of a previous permit~ __ _ __ _ _ _ . __ __ __ _ . _ _ __ __ _ _ __ __ __ _ _ _ __ __ _ _ __ _ - -1 Deleted: . 12- Failure to adhere to City policy as prescribed by the Special Event Permit Requirements and Guidelines, or other applicable laws where the health, safety and welfare of the community were directly affected~. _ _ _ _ . _ _ _ _ _ _ _ _ .. _ _ _ _ _ - -1 Deleted: . No permit shall be denied nor shall the applicant for a permit be given less favorable treatment as to time, manner and place on account of any message which may be conveyed at an event, or on account of the identity or associational relationships of the applicant. No permit shall be denied nor shall the applicant for a permit be given less favorable treatment as to time, manner, or place on account of any assumptions or predictions as to the amount of hostility which may be aroused in the public by the content of speech or message conveyed by the event, provided that reasonable accommodation as to time, manner and place may be required in order for the City to provide the resources necessary for ,protection of health. safety and welfare. _ _ _ _ - -1 Deleted: police No event applicant or permittee, shall be required to provide for, or pay for the cost of, public safety personnel necessary to provide for the protection of an event and its attendees from hostile members of the public or counter-demonstrators, orfor traffic control outside the event .area or for general law enforcement in the vicinity of the _ _ - -1 Deleted: area or event. !!!:.....-Natural DisasterlWeather. The declaration of an emergency, threat or a natural disaster, including extreme weather or the existence of a national threat" shall be just cause for the denial or revocation of a Special Events Permit. ~ _ _ _ _ . . _ _ _ _ _ _ . . . _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ _ _ _ . . _ _ _ _ _ . . _ _ _ _ . _ _ _ _ . _ _ _ _ _ - ~ Deleted: ~~ Under extreme weather conditions, including lightning storiTls, thE! _Gity_ iTl.ay _ _ .. Deleted: e temporarily suspend all operations or cancel an event. !y....- Criteria for Approval of Permit. After all required elements are completed and City Departments and impacted neighborhoods have reviewed and submitted their comments regarding an application, the City Manager;.ehall do the followinq~_ _ _ _ _ _ -- . Approve the permit " "', . .a'pP!~ve the permit with CQl}dJtions _ _ . . __ _ _ _ . . __ _ _ _ _ __ __ . . _ __ _ _ . _ _ . .d.eny the permit UIlOn conditions as set forth in these guidelineli, , . . ------------------------ ----------------~- If the application is approved, the City Manager in consultation with the heads of the affected departments, shall also impose any necessary restrictions or conditions as to the time, manner and place to be observed in accordance with the public safety, environmental and administrative considerations .b.aseg _ uJ:)()n !h_e_ appllcati()l},_ _ - -1 Deleted: wllich appear provided that such considerations shall not include any consideration of the content of any speech or message Jhat may' be _ convey.ed. t:>y. suct! .event, !lor by _any _ _ - -1 Deleted: which considerations conceming the identity or associational relationships of the applicant, nor to any assumptions or predictions as to the responseJhat maybe.arouse9 in the. _ - -1 Deleted: wllich public by the content of speech or message conveyed by the event. Deleted: , Deleted: or Designee, Deleted: Deleted: , Deleted: , Deleted: , a perm~. Deleted: , Deleted: , or the Manage(s Designee. 9 After ~ City ~.anage~aYJl~I'Cl'(e,!l ~tIJ~ lS~\!~nC~ ~o! i'l Jl~rf!1Lt~~ 1112p'liPlll)tef!1~~ ql:!,tlli!,~,:' such permit by agreeing to accept the "Terms and Conditions" imposed in Special Events Permit Requirements and Guidelines accordance with these guidelines. If the City Manager;..deterrninesthat 13 Jl_ermitwill be -'!e_nied_ or_ revokedJ Ae_ wUI_ _ - - i Deleted: . or the manage(s provide t he a pplicanVpermit holder with written notification and reasons for the designee. denial/revocation of the permit, which~hall be consistenhviththe criteria_and factors _ _ - -1 Deleted: reasons listed above and with an applicant's constitutional rights. C. STEP 3: Extemal Review Procedure ~ NIiIGHIiIORHOOl) ^SSOCIJITION& (TO BE REVISED-SEE ATTACHED MEMO) Events planned in the City of Miami Beach are subject to review and recommendation by the corresponding neighborhood association(s). Applicants will be required to present their plans to the appropriate neighborhood association. Recommendations from the respective associations or the Planning Board stating its position on the proposed event should be submitted to the Special Events Office at least 30 days prior to the event. In the case where there is no legally constituted/recognized association and the expected attendance exceeds 1,000, the matter will be referred to the City of Miami Beach Planning Board for review and recommendation. The City Manager's Office will identify the appropriate neighborhood associations for the review of applications. The City Manager shall consider recommendations from neighborhood associationlli} in determining whether to grant a Special Events Permit or what conditions to impose upon granting of the permit. Notwithstanding the foregoing, the City of Miami Beach, through the City Manager or Designee, reserves the right to approve, approve with conditions, deny and/or revoke any Special Events Permit. Permits may not be transferred, assigned or sublet, without prior written approval of the City of Miami Beach. The final decision for authorization of a City of Miami Beach Special Events Permit remains with the City Manager, or Designee, subject to an appeal as follows. In the event of a lack of consensus between the neighborhood associationlli} or Planning Board and the City Manager regarding a decision on a permit, the associationlli} or Planning Board may appeal the Manager's decision to the Mayor and City Commission for consideration a t their next available meeting. The appeal must indicate in writing the association's reasons for disagreement with the Manager's decision in issuing or denying the permit being appealed, including the manner in which the Manager abused his discretion in the matter, if any. Such appeal also must be accompanied by a written resolution of a majority of the board of the association, or the Planning Board,~ndicating the decision of the board to file the appeal. The Mayor and City Commission may affirm, modify or reverse the decision of the City Manager. If the date scheduled for the proposed event arrives before the next available Commission meeting, the decision of the Manager will be final. If approval of the proposed event is delayed such that the event cannot be held on the date(s) and time(s) specified in the permit application, or if the event is not approved at all, the City of Miami Beach will not be held liable for any expense(s), losses, or liabilities or other inconveniences incurred by the applicant as a result of same. I L______________________________ ----------- ----------------------- D. STEP 4: Coordination of City Services Special events often require the supplementino or hiring of City services. The Special Events Office will review comments received during the internal and extemal review processes and will determine minimum staffing levels, with recommendations from the relevant Department Directors. The City of Miami Beach assumes no liability arising or resulting from the determinations of minimum staffing levels or the requirements for any events. ~ - - - - - - - - - - - - -- - - - -- - - - - - - - - - - - - -- - - - - - - - - - - - - - - - 110 Special Events Permit Requirements and Guidelines - Deleted: ~ Upon written request, names can be added to the distribution list for meeting notices_ , _ _ - 1 Deleted: , A list of frequently required services is provided herein. Fully paid receipts/invoices for required supplemental or City services and equipment rental must be submitted to the Special Events Office no less than two (2) weeks prior to an event. Any additional services rendered by the City for the event will be charged to the applicant and may be deducted from the security deposit. When City personnel are employed, there will be a four (4) hour minimum charge rendered by the appropriate Department to compensate each employee engaged by the applicant. II. ADHERENCE TO REGULATIONS AND OTHER POLICIES The City of Miami Beach reserves the right to provide services that it believes are necessary and sufficient to safeguard and ensure the health, safety and welfare for all participants, visitors, businesses, staff and general citizenry. All arrangements for services or facilities shall be staffed a nd paid f or at least two (2) weeks prior to the event. An applicant's budgetary constraints cannot dictate staffing levels required for public safety. In addition to compliance with all applicable Federal, State and County regulations, the applicant shall comply with all City Ordinances. Any other permits as may be required by the City of Miami Beach, Miami-Dade County, the State of Florida, or the Federal Govemment, must be obtained and adhered to. It is the sole responsibility of the applicant to obtain all permits and comply with all requirements, including but not limited to those described herein. The City of Miami Beach, under no circumstances, guarantees, warrants or represents that the issuance of a Special Events Permit by the City exempts the event from obtaining....Q[ ensure the obtaininq of. .any permits or comfllying V{jth _ anyreguirementli which m?y be _ _ _ - -( Deleted: required currently or in the future by any Federal, State or local authorities. includinq other _ - - -( Deleted: . permits tht mav be required bv the City. The City Manager .bas the_ ~ut~ority t~ alter oJ _end _an e,,-e.!1t at an~ til11El itis dElte!JTlined _ _ _ - -( Deleted: or desig.- necessary to assure the continued safety, health and welfare of the City's residents and visitors. Lack of compliance with the City Manager's directives, including. but not limited to, audio volume and adherence to site plan, shall be sufficient cause to warrant an event's closing or other remedies provided in the City Code or herein. Issuance of a required Federal, State, or local permit does not authorize permission to hold an event. A City of Miami Beach Special Events Permit must be issued and will constitute authorization from the City to hold the activity. All pre-payment schedules for City services are due, as indicated, except the City reserves the right to waive this requirement for events which have an exemplary prompt payment history with the City established over the course of at least five (5) years. I L_____________________________________________________---------------- ~Beach Vehicle Access Policy - Whenever possible. ATVs. all terrain qators and/or oolf carts should be utilized bv event producers for events takino place on the beach. Notwithstandinq the above. certain events taking place on the beach may require vehicular access to the beach for the purposes of loadino-in and out of equipment for the event. and must be removed from the beach immediatelv thereafter. There is a vehicle access fee of $150.00, per vehicle, per event. Event producers may purchase a maximum of ten (10) Vehicle Beach Access Permits per event. A Vehicle Beach Access Permit will be issued by the Special Events Office and must be displayed on the windshield of any vehicle on the beach. All such vehicles must be escorted on/off the beach by either City of Miami Beach Off-Duty Polic~ orB_each Patrol, All vehicles will be restricted to the location(s) listed on the _ _ - -( Deleted: 1 permit. er sl,lst::! ett::!er llerSeRRel eRlllleyeB BY the sllesial eveRt fjreBI,lSer aRB assBlllallle Ie Special Events Permit Requirements and Guidelines Deleted: ~ Revisions - Revisions to the Special Event Regulations and Guidelines proposed by the Administration may be approved by the City Manager. The Manager may determine that the nature of a revision(s) is such that Mayor and Commission approval will be needed in the form of a resolution. ~ I II tI:le City. The event producer will be reauired to orovide to the Soecial Events Office a Manaaement of Transoortation (MOT) clan for all vehicular traffic on the beach. The MOT clan must be aooroved bv the Off-duty Police coordinatlna officer. All ooeratina vehicles on the beach shall follow ihe procedures listed herein ~ _ _ _ .. _ _ _ _ _ c _ - -( Deleted: the below listed o Due care and caution will be utilized at all times while drivina anv vehicle on the - - i Deleted: at all times. beach. o All vehicles on the beach shall enter and deoart the beach at the nearest access ooint to the call. o Prior to enterina the beach area. vehicle headliahts and overhead f1ashina Iiahts (if eauiooed) or flashers will be turned on. o Drivers must turn off radios and shall roll down both the oassenaer and driver's side front windows of their vehicle while ooeratina a vehicle on the beach. o Maximum soeed allowed on the beach is 5 MPH. o Vehicles. SUVs. and trucks are orohibited from drivina on the soft sand where hard pack sand exists. o Vehicles. SUVs. and trucks shall stav west of the aarbaae cans on the hard oackat all times. o Do not drive over hills or berms (dunes) or nearobiects that mav obstruct vourview. o If vou stoo and exit vour vehicle. walk comoletelv around the vehicle prior to enterina vour vehicle and movina it. o Traffic cones (oranae. 18" hiah) must be olaced at the front and rear of vehicles _ - - -( Deleted: m when parked on the beach. o Use of a cellular ohone or walkie talkies while the vehicle is in motion is Drohibited. o Personal vehicles are prohibited on the beach at anytime. These procedures are to be comolied with at all times bv anyone ooeratina a vehicle on the Beach. Failure to comolv with these orocedures mav result in the immediate termination of the event. B. Booklna Poilcv. Public locations are usually booked on a first-come, first-served basis, but a first oriority will be given to pre-established, annual events, defined as one which has a minimum of five (5) consecutive vears of existence in the City under the same ownershio. is in aood standina. which includes beina current on all prior debts. and has paid all contractual obliaations in a timelv fashion to the City and further has demonstrated a oositive economic imoact on the City of Miami Beach. The economicjmoact will be evaluated bv the Internal Soecial Events Committee on a scorina svstem usina a list of six (6) criteria with an assianed weiaht of 10-25 for each item relative to each other. Please refer to the attached Criteria (Aooendix E) for a more detailed list. The City does not offer multi-year permits. A special event shall not be booked if it interferes with a previously scheduled activity, event or repair work scheduled for the proposed site. The City Manager;.J11ay ta_ke_into_acCOllnt_ _ _ - Deleted:. simultaneously occurring events in the region or other factors that would impact the City's - - - Deleted: or the Manage(s Oeslgnee. capability to host an event before approving an event. c==~::~~ L_____________________________________________________--------------- L-Consecutive-Day Clause .In no case shall a permit be issued to an aoolicant and. venue. or to substantiallv similar events. for more than four (4) consecutive days or \ five (5) non-consecutive days during the course of a calendar year. A separate \ Special Events Permit shall be required for each individual venue of a multi-venue " event. Certain oublic locations are aoorooriate for soecial events. but do not have certificates of use and occuoancv definina their use. Such locations shall not be limited to the five non-consecutive davs oer vear limitation. - Deleted: ~ In cases where an Boolicant reauests an event date chance a $150.00 fee will BOolv. These reauests must be made in writina to the Soecial Events ~~ Deleted: !!II. I 12 The Ci\)' Manager will have, at his/her discretion, the ability to approve a Special _ _ - -( Deleted: , Events Permlnor -events-wfiicfi -exceed tne- consecutive <lay crause.-Tfie -City-- Special Events Permit Requirements and Guidelines Manager has at hislher discretion, the authority to amend. modify or temporarily suspend the permits for such events. II. Minimum Eliaibilitv Criteria for Recurrinq Events - The Internal Special Events Committee requires that Events R111St R1eet the followinQ minimum eliQibility criteria are met to be considered for Special Event Permit and be considered an annual recurrinQ event: . Economic Impact - The City will consider the event's 10nQ-term. short-term and indirect effects on profiUcosts to local economic industries. includinQ but not limited to hotels. restaurants. entertainment establishments. retail. and the Citv. The City will also consider events undertaken bv not-for-profit orQanizations that demonstrate directlv helpinQ a charitable cause. An Economic Impact Survev is required to determine if an event has demonstrated a positive economic impact on the City of Miami Beach. Please refer to the attached Criteria (Appendix E) for a detailed list of required information. . StrateQic MissionNision - The City will consider if the event directlv or indirectlv supports the strateQic vision to enrich the economic and cultural fabric of Miami Beach throuqh the support of production. entertainment and arts communities. . Qualitv of Life - The City will consider whether the event is compatible with the surroundinQ neiQhborhoods and complements the ambience and aesthetics of the area in which it is presented. In addition the City will consider if the event is compatible with its "commitment to orovide excellent oublic service to all who live. work and olav in our vibrant. trooical. historic community. " . Public Safetv - The City will consider if the event poses a public threat to residents. businesses. and visitors. not considerinQ content of speech. messaQe or reaction to the messaQe. . Availabilitv of Resources - The City will consider the availability of needed resources includinQ time. people. monev and equipment. In addition. the City will consider the urQencv of the event. the realistic time frame and other events takinQ place in the City and South Florida area at the same time. C. Concession Aareements - All events which include retail sales or vendinQ will be required to enter into a written concession aQreement with the City of Miami Beach. Beachfront and non-beachfront events shall provide 15% and 10% respective Iv of all Qross revenues derived from admissions and the sale of food. beveraQe and merchandise. In the case where a producer rents booths for the sale of food. beveraQe and merchandise. the Qross rate shall be calculated on the rental and/or concession revenues received bv the applicant or the Qross revenue Qenerated bv the concessions reQardless of whether the applicant derives direct or indirect financial Qain from such revenue. Copies of concession aQreements and full disclosure of all principals must be provided to the Special Events Office two (2) weeks prior to said event. P. eeFlified alldit. seAdllcted by a CeFlified Pllblie ^esellRlanl. A notarized statement certified bv a Certified Public Accountant (CPA). of the above referenced revenue alonQ with pavment of the aforementioned percentaQe. must be provided to the Citv no later than thirty davs followinQ the event. The Security Deposit on file will not be released until said statement and pavment have been submitted to and accepted bv the City. NotwithstandinQ the foreQoinQ. the Citv recoQnizes the intrinsic historical. social. and cultural siQnificance and importance of certain 10nQstandinQ special events held continuouslv. on an annual basis. within the City. In recoQnition of such traditionallonQstandinQ events. special 1 . events in contiftuousallnual oper:atioll since 1985 (MiamLBeachFestival oUbe Arts and Art~ _ - - Deleted. ~ I 13 Special Events Permit Requirements and Guidelines Deco Weekend) are herein deemed "qrandfathered in" solelv for purposes of this user fee and shall not be subiect to this user fee. Under the terms of an aqreement between the Citv of Miami Beach and beachfront concessionaires there exists exclusivity for rental of beach equipment. water and recreational equipment. food and beveraqe service on the beachfront East of the coral rock wall at Pier Park (Biscavne Street to First Street) OceaA Front Park (Secons to Thir.e Streot) and East of the sand dune in Lummus Park (from Fifth Street to Fourteenth ~Lane). Ocean Terrace (73 Street to 75 Street) and North Shore Open Space Park (79 Street to 87 Street). Additionallv. the City mav enter into additional aqreements in the future with beachfront concessionaires for other beachfront locations seaward of Citv-owned property and/or seaward of street-ends at public-riqhts-of-wav. Anv proposed special event to be held on the beach within the concessionaire's iurisdiction is subiect to review bv the concessionaire. whieR may cResso to oElomte tho eonce~siens. Notification to the concessionaire bv the applicant must be in writinq at least 60 davs prior to the event. A copv of the applicant's aqreement with the concessionaire or a letter of release from the concessionaire must be submitted to the City Special Events Office at least thirtv (30) davs prior to the event. Up-land Concession Areas. Licenses to operate beachfront concessions for up-land property owners (areas located behind private property) have been issued. or mav be issued. to certain upland property owners from Govemment Cut to 87 Terrace 15lR to !l:lrs !l!lth Streets. A written release from beachfront concessionaires is required for events proposed behind private propertv that mav interfere with these up-land concession areas and must be submitted to the Special Events Office at least thirtv (30) davs prior to the event. . . '. " " ~ Use of Public Property - Permit holders will be charged a net square footage rate of $.25 // per square foot for public property occupied by the event for stages, booths, displays or // areas restricted for exclusive use by the event. The Manager may, in his/her discretion, :: waive this fee for events by nol.-for-profit corpprations,_ora parti~ular event_when_sucl1~': waiver is found to be in the best interest of the City.. _ _ __ _ . _ . __ . . _ __ . . . . __ _ . . _ ~' In the case that the permit holder is operating under a concession agreement with the City of Miami Beach, the net square footage rate may not be applicable. L-.l=vent_ Sfgni!f1e - SJ)Ons9rship_ ban.ners. andsjgnage are. all()we<l within th_eAesig!1ated eye nt_ site only and may be displayed only during the event. Banners must be immediately removed from the site following the event. Inflatable signage is not permitted. L-Special Event Billboard Signs - Up to five (5) banners or billboard signs with a maximum size of 4'x8' may be approved for placement in designated public locations in the City of Miami Beach. .These signs are re<1llired to have Design Review approval from the Planning De-partmenC f <> obtain a' permit,' an . application' is ~, submitted to the Planning Department, no later than 60 days prior to the event. A " Building permit is also required prior to installation. " ~ Street Banners -- Event advertising banners hung across the street are not allowed. I 14 !!L..-Lightpost Banners -- Lightpost banners are permitted in the Citv of Miami Beach when approved by the Planning Department and tf:1a Mayer aAs City CeFl'lA1issieA the City Manaqer. or his/her desiqnee. for special events takinq place in the City of Miami Beach. and bvthe City Commission for special events held outside of the City of Miaf'Qi Beach. The application process begins at the Planning Department for Design ~eview approval- no ress -tnan 90' d-ays in aavance' onne 'speCiar event.. - Special Events Permit Requirements and Guidelines Deleted: n Deleted: Nolwnhstanding the foregoing, the City recognizes the intrinsic historical, soclal, and cultural significance and importance of certain longstanding special events held continuously, on an annual basis. within the City. In recognition of such traditional longstanding events, special events in continuous annual operation since 1985 (Miami Beach Festival of the Arts and Art Deco WeekendXMiami Beach Festival of the Arts and Art Deco Weekend) are herein deemed .grandfathered in" solely for purposes of this user fee and shall not be subject to this user fee. , , , , Deleted: Permns may only be requested for events that are sanctioned by the City of Miami Beach through funding support from the Miami Beach Visitor and Convention Authority or the Miami Beach Cultural Arts Council that are to be held on public property. - Deleted: ~ Aooroved liahtoost banner desian with the banner locations are then forwarded to the Soecial Events Office. A $50.00 orocessina fee and a $25.00 disolav fee oer liahtoost will aoolv. Lightpost banners on State roads (i.e. 5th Street, Collins Avenue, 41 st Street, etc.) require an additional pennit from the Florida Department of Transportation. F. Grandfather Clause Notwithstandina the reauirements described herein. the City recoanizes the intrinsic historical. social. and cultural sianificance and imoortance of certain lonastandina soecial events held continuouslv. on an annual basis. within the Citv. In recoanition of such traditionallonastandina events. soecial events in continuous annual ooeration since 1985 (Miami Beach Festival of the Arts and Art Deco Weekend) are herein deemed "arandfathered in" solelv for ourposes of the followina items and shall not be subiect to these conditions: . Sauare footaae fee . Lummus Park user fee . Street closure sian-off reauirement ,_ _ _ __ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - -( Deleted: I III. ENFORCEMENT AND PENALTIES Persons engaged in a special event without a pennit, or otherwise in violation of a pennit, this section or the Special Events Requirements and Guidelines provided for herein, shall be subject to enforcement by City police or code compliance officers, through the issuance of immediate cease and desist orders, the violation of which may subject the offender to the followinQ immediate fines: for the first offense a fine of $1.000: for the second offense a fine of $3.000: and for the third offense and subseauent offenses a fine of $5.000 or arrest for violation of Section 12-5 of the City Code. and/or enforcement as provided for in section 1- 14 of this Code, and/or notices of violation referred to Special Masters. who have authority to issue fines or enforce compliance, as provided for in Chapter 30 of ihe City Code. P9lice_ or _ _ _ - -( Deleted: this code compliance officers will coordinate enforcement with the Deoartment of Tourism and Cultural Develooment OOiGB af .'\Fls, CIollllolFEl Ii. entaFlaiRRl9nl. As an altemate and supplemental remedy, the City may enforceihese auidelines and reauirements b~ injullctive _ _ _ - -( Deleted: this ordinance relief in any court of competent jurisdiction, and in such circumstance the City shall be entitled to recover its reasonable attomeys: fees and costs. For repeat offenders, the Manager or designee may decline to issue permits to such person or entity for one year, or such other period as the Manager deems appropriate. I ,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ __ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - - - -( Deleted: I IV. CITY OF MIAMI BEACH AGENCIES A. Beach Patrol Deoendina uoon the location and tvoe of event. estimated attendance. and hours of ooeration. off-dutv Iifeauards mav be reauired. The Captain of the City's Beach Patrol will detennine the minimum number of lifeauards. J3. _ _ _ BuildinQ Department _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - - -( Deleted:. Buildino and Electrical Permits - Pursuant to the South Florida Buildina Code. the City of Miami Beach Buildina Department. for all special events involvina temoorarv construction or the use of temoorarv electrical power. must issue a buildina permit Examoles of temoorarv construction include. but are not limited to: freestandina tents. staaes. fences. bleachers. and electrical. The aoplicant must present a coov of the Buildina Permit to the City's Soecial Events Office at least two (2) weeks orior to the event 1:- ______ ______.______ _ _ - -( Deleted: , I 15 Special Events Permit Requirements and Guidelines Americans with Disabilities Act - All special events must be desianed and operated in a manner to be in Compliance with Chapter 553. Florida Statutes (The Florida Accessibility Code). The followina checklist is provided for auidance as to how compliance must be achieved: For portable bathroom facilities. a minimum of one of the facilities must be wheelchair accessible and meet applicable codes. The proper accessible portable toilet to use is the "Dade Countv ADA" model. All accessible pedestrian routes f rom accessible p arkina tot he e vent must be eauipped with curb cuts or tempOrary ramps. All ramps must meet applicable codes. Additional disabled parkina must be provided and staffed. A disabled parkina area must be desianated and located near to the main entrance and accessible to pedestrian routes. Necessary sians must be provided to indicate this parkina area. An accessible shuttle mav be used for remote parkina areas. All displays and exhibits must be located on accessible routes with no physical encroachments that are 44 inches in width to allow clearance for wheelchair attendees. All display items should be located no hiaher than 48 inches to allow a parallel approach bY a person in a wheelchair; for forward approaches. the maximum heiaht must be 48 inches. Vendors who cannot meet these standards must be willina and available to accommodate patrons who are disabled by comina out from the booth when assistance is reauired. Displavs. events and concessions should be set UP on existina hard surfaces where possible. and areas with tree roots and rouah terrain are to be avoided when only arassv areas are available. All flyers and written promotional materials for the event should be made accessible to people with disabilities. includina those with hearina and visual impairments. It is recommended that the followina statement be included on promotional materials: "Call [vour number followed bY word "voice'1 to reauest material in accessible format; sian lanauaae interpreter (5 days in advance). or information on access for persons with disabilities". Sian lanauaae interpretive seryices must be provided when properly reauested five days in advance of the event. For performers who are disabled all staaes. show mobiles and dressina areas must be accessible. All ADA considerations must be identified and detailed on the site plan. The site plan will be submitted to the Buildina Department Accessibility Plan Reviewer for approval. C. Code Compliance Field InsDector - Dependina upon the scope and nature of an event. the City may reauire site inspections by a Code Officer to ensure compliance with the City Code. the Special Events Reauirements and Guidelines as approved bY the City of Miami Beach. and the conditions imposed with the issuance of a Special Event Permit. Enforcement of auidelines includes all activities leadina UP to. includina. and followina the conclusion of permitted endeavors. as well as reaulation and! or closure of unpermitted endeavors that reauire such City coordination. Sians (Fivers! & Hand Bills - The City of Miami Beach reaulates the distribution of flyers. handbills or stickers. Specificall'{. distribution of handbillsupon premises of another when _ _ - { Deleted: ~ reauested not to do so is prohibited as per Code Section 46-117 and placina or distributina I 16 Special Events Permit Requirements and Guidelines any handbills on vehicles is prohibited as per Code Section 46-118. Violations will be issued by Code Compliance for violations on public property and for handbills placed on automobile windshields carryina a fine of $50 for each sian (flyer) or handbill and a $23 removal charae per sian. Noise Ordinance - The City of Miami Beach prohibits unreasonable and disruptive noise that is clearly incompatible with the normal activities of certain locations at certain times. The Miami-Dade County Noise Ordinance is applicable and enforceable to both public and private property within the City. The Ordinance makes it unlawful for any person to make. continue or cause to be made any loud. excessive or unusual noise. If the excessive noise occurs between the hours of 11 :OOPM and 7:00AM in such manner to be plainly audible at a distance of 100 It from the buildina. structure or vehicle in which it is located. this shall be prima facie evidence of a violation of the Ordinance. If a noise violation occurs. the enforcina Code Compliance Officer will reauire that the noise be lowered to an acceptable level. Failure to do so. or a second confirmed violation within one 24 hour period. will result in the Police Department beina notified. Failure to comply with a reauest from the Department of Code Compliance or the Police Department concernina violation of the Ordinance may result in the immediate revocation of a Special Events Permit and/or arrest. D. Fire Department Off Dutv Fire & Paramedic Services - Dependina upOn the type of event and estimated attendance. off-duty or private fire rescue personnel may be reauired at the expense of the applicant. As a aeneral rule. a minimum of one paramedic for UP to 5.000 people and two paramedics for UP to 10.000 people. and a rescue unit for over 10.000 people. which consists of 2 paramedics and a team leader. are reauired. The City of Miami Beach assumes no liability arisina or resultina from the determinations of minimum staffina levels or the reauirements for any events. The final decision for the minimum number of Fire Rescue/Prevention personnel reauired will be determined by the Fire Chief or desianee. (IS IT POSSIBLE TO PREDETERMINE STAFFING STANDARDS BASED ON EVENT SIZE?) Enclosed Events Site Plan And OccuDant Load - Site plans for enclosed events reauirina fencina or tentina must be submitted for review and approval to the City of Miami Beach Fire Department. Buildina Department permits cannot be issued until the Fire Department approves the event site plan. Non-substantial on-site adiustments to site plans may be made in consultation with and approval of the City of Miami Beach Fire Marshal. or Ili6 desianee. Enclosed events are reauired to adhere to an occupancy number. as well as comply with the reauirements determined by the City of Miami Beach Fire Department. once site plan is approved. A walk-throuah to verify that the actual setup meets with the approved plan will be conducted prior to the event openina. Event promoters are responsible for adherina to the determined occupancy number and any violation of the occupancv number can result in penalties and lor fines. Fireworks Permit - All events. public or private. featurina a fireworks displav or pyrotechnics must obtain a fireworks permit from the City of Miami Beach Fire Department. A written reauest for the permit must be submitted to the Fire Department at least 30 days prior to the event and approved no later than 11 days prior to the event. ~ __ __ __ __ __ __ __ __ __ _ ._ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _ _ __ { Deleted: ~ Followina approval of the permit. the Fire Prevention Bureau will make a site inspection. A 17 Special Events Permit Requirements and Guidelines minimum of two (2) fire fiahters will be reauired to be on-site from the time the fireworks are delivered at the site. until termination of the display and the removal of all fireworks and debris from the site. Payment for reauired fire personnel will be the sole responsibility of the applicant and must be made two (2) weeks prior to the event. The firm or individual responsible for settina UP and settina off the fireworks must obtain a Comprehensive General Liability or Fireworks Displav Liability Insurance policy. See insurance section for lanauaae and ratina reauirements. ODen Pit And Bonfire Permit - Separate permits are reauired for open pit and bonfires. Applications for a permit may be obtained from the Fire Department. and must be approved and paid to the City of Miami Beach at least two (2) weeks prior to the event. These activities will reauire hirina off-dutv fire personnel. E. Miami Beach Convention Center Events. meetinas and/or conventions takina place at the Miami Beach Convention Center (MBCC) 0 n occasion desire e xtendina their production 0 nto Convention C enter Drive. between Dade Boulevard and 17 Street. and into the City's Preferred Parkina Lot. In such event. the Citv considers this use an extension of the MBCC premises. As such. all City reauirements includina. but not limited to insurance. indemnity aareement. site plan. security plan. and sanitation plan will be incorporated into the respective event's aareement with the MBCC and will be coordinated bY the MBCC. The MBCC will complete a special event auestionnaire (please refer to attached Appendix C) and provide the Department of Tourism and Cultural Development a COpy of all reauired documentation pertainina to the event for the department file. If street closures are reauested. the Department of Tourism and Cultural Development will assist in coordinatina this reauest. as well as all other items as may be reauired. F. Parking Department Overall Parkina Plan - A comprehensive Parkina Plan which identifies where parkina is to be provided for event staff. eauipment vehicles. and event participants must be developed. in writina. and approved bv the Citv of Miami Beach Parkina Director. Public parkina resources may be supplemented with privately owned parkina areas to accomplish this plan. All fees incurred throuah use of Parkina Department resources. which may includina meter rentals. off-duty enforcement officers or rental of lots must be pre-paid in full no later than two (2) weeks prior to the event. .& Parks and Recreation Department __ __ -- { Deleted: F Facilities and Personnel- Manv City of Miami Beach recreation facilities. amphitheaters, and parks are available for rent durina non proarammed hours for special events. and have specific fees. based upon hours of usaae. includina setup and breakdown times. Reauest for usaae must be at least one month prior to the event. Rental payments for such facilities must be made two weeks prior to the event. Proof of payment must be submitted to the Special Events Office. Applicable user criteria will be available for park venues throuah the Parks & Recreation Department. Dependina upon the venue. nature and scope of the event. the hirina of City of Miami Beach Parks and Recreation personnel may be reauired. A Citv facility (e.a.. a buildina) used for a special event must be staffed by a City employee. Dependina on usaae. additional facility __ { Deleted. 1 staff. ianitorial"SeFVic-B- and electrical staff -{;-har<leS--mav -be--appljsable.--Pavment -fer-the-- -- - . I 18 Special Events Permit Requirements and Guidelines staffina is the sole responsibility of the applicant. and must be received no later than two (2) weeks in advance of the event. Lummus Park and Lincoln Road User Fee - For events east of Ocean Drive. in Lummus Park and the beachfront between 5th and 14th Street. a Special Events Impact Fee will be imposed. This supplementary user fee will be calculated at the rate of twenty-five /25%) percent of the total cost of City services for the event. These funds will be used exclusively for landscape enhancement of Lummus Park. Due to the fraaility of underaround sprinkler svstems in Lummus Park. Parks Department personnel will be reauired to escort any vehicles in and out of this area. For events takina place on Lincoln Road or Lincoln Lane. a Special Events Impact Fee will be imposed. This supplementary user fee will be calculated at the rate of twenty-five /25%) percent of the total cost of City services for the event. These funds will be used to enhance Lincoln Road. Due to the fraaile and pedestrian nature of Lincoln Road. no motor vehicles are allowed between Washinaton and Lenox Avenues. ,t!. _ _ Police Department __ -- { Deleted: G Securitv Plan and Services -- Dependina upon the type of special event and estimated attendance security personnel. such a s off-duty police personnel and private security personnel, may be reauired. No applicant for a special event shall be reauired to provide for. or pav for the cost of public safetv personnel necessary to provide for the protection of a special event and its attendees from possible hostile members of the public or counter- demonstrators for aenerallaw enforcement in the vicinity of the special event. The Security Plan shall be prepared by the event producer in consultation with the Office of Special Events and the City of Miami Beach Police Department's Off-duty Office. The plan shall specifv the number of off-duty officers or private security auards. if applicable. hired by or expected to be hired bY the Permit holder. At the option of the Permit holder the entire security personnel may be comprised of off-duty police personnel. Cost of off-dutv police personnel is dependent on the number and rank reauired. As a aeneral rule. if four or more officers are reauired one must be a superyisor (seraeant or above). Laraer continaents of officers mav reauire additional police supervisors. Payment for off-duty police services. based on the estimate. is reauired to be paid in full no less than two (2) weeks in advance of the event. Pavment adiustments for off-duty police services. based on a final invoice. is reauired to be paid in full no more than two (2) weeks alter the event. The Chief of Police or his desianee will make the final determination of minimum levels of Police securitv. Any private security personnel contracted for by the Permit holder must be licensed bv the State of Florida. If security personnel is to be hired. a list of names and license information must be provided to the Miami Beach Police Department no less than two (2) weeks in advance of the event. The City of Miami Beach Police Department may reauire additional security or off-duty police personnel for crowd control. traffic control and aeneral security d urina t he event. The minimum number of police personnel is dictated bY the Off-duty Police Coordinator and is dependent upon the type of event. date of event. time of event. location of event. the site plan for the event. the type of entertainment durina the event. whether alcohol is consumed at the event. and the estimated attendance at the event. _ __ -- { Deleted: 1 In evaluatina th'e--securltY plan~ the CItY ma\"nof take Into accc)untthe messacle onlle eve-nf: I 19 Special Events Permit Requirements and Guidelines nor the content of speech. nor the identity or associational relationships of the applicant. nor any assumptions or predictions as to the amount of possible hostility which may be aroused in the public by the content of speech or messaae conveyed bv the event. Overnioht & Backstaoe Securitv -- Applicants may contract. at their own expense. for off- duty police services or with private security auards for overniaht and backstaae security concerns. On-staae security will be handled bY private security at the applicant's expense. Marine Patrol- All water-based special events. or those activities likelv to attract crowds to or near the water. must provide prior written notice to the Miami Beach Police Marine Patrol and Beach Patrol. Certain events may reauire prior written authorization from the United States Coast Guard and may also reauire off-duty services and eauipment from either the City of Miami Beach Marine Patrol. Florida Marine Patrol. or United States Coast Guard. at the expense of the applicant. In such cases. written authorization is reauired no later than thirty (30) davs prior to the event. Police Escorts for Entertainment - If so reauested. the City of Miami Beach may supply police motorcycles or car escorts for entertainers. This service must be arranaed in advance of the event and must be listed in the proposal for the event. The cost for this service is determined by the Miami Beach Police Department and will be at the applicant's expense. Street Closures - Certain streets within the City of Miami Beach mav be temporarily closed to limit or exclude vehicular and/or pedestrian traffic prior to. durina and alter anv special event. Dependina upon the location. additional approval may be reauired from Miami-Dade County or the State of Florida. The City. in its discretion. may also reauire applicants to provide "sian-offs" showina approval from a maiority of landlords and/or residents or their aroup representatives whose direct vehicular access to buildinas will be affected bv the proposed closure. Reaardless of the jurisdiction. the Chief of Police and the Public Works Director must first approve street closures and final authority is retained by the City Manaaer. Reauests for street closures must be made at least fortv-five (45) days in advance of the event. In closina a State street (Le.. 5 Street. Collins Avenue. 41 Street. Alton Road. 71 Street. and Hardina Avenue) prior approval is reauired by the City of Miami Beach Chief of Police. Public Works Director and City Manaaer. The application must be processed at least 30 davs prior to the event. The applicant must then forward the completed application to the Florida Department of Transportation (FDOT) to receive its permit. DOT must receive application at least 30 days prior to the event to be considered for approval. In order to close a County street (I.e. Venetian Causeway/17th Street) the application will be forwarded to the Dade County Public Works Department bY the Miami Beach Police Department at least 30 davs in advance. Barricades & Electronic Sions - Barricades and electronic directional s ians m av be reauired. dependina upon the location a nd/or site plan of the event. to cordon off the surroundina areas or to close streets to vehicular traffic. The City of Miami Beach Police Department. alona with the Parkina Department. will determine the number and location of barricades. The rental cost of barricades and electronic directional sians will be incurred directly by the event producer. Payment is the sole responsibility of the applicant. as is actual set-up and removal of barricades on the event date(s). Parade ReauiJll.ments -The Citv Code __ defines ~'Parade'~ <:Is any _march or procession __ __ -- { Deleted: ~ consistina of persons. animals. vehicles or anv combination thereof. travelina upOn any I 20 Special Events Permit Requirements and Guidelines Riaht-of-Wav Permit-- A Riaht-of-Way permit must be obtained when there is anchorina to or excavation of any riaht-of-wav or City property. The method of anchorina or location of any excavation may be denied or altered by the City based on potential hazards to existina utilities. The cost for said permit will be based upon City ordinances concernina work on the riaht-of-wavs and may include a cash bond based on estimated potential damaae to City property. Proof of financial ability to cover estimated damaaes must be submitted to the Special Events Office. For events occurrina on City streets or sidewalks. an inspector from the Public Works Department will inspect the area in auestion prior to the event for any hazards. potholes or damaaed fixtures. Any problems will be repaired or noted. A visual inspection will take place followina the event to identify anv damaae to City property caused by the event. Any identified damaaes in the City riaht-of-way. on termination of the permit. will have to be repaired bY the event producer within a time specified by Public Works. If the producer fails to complete these repairs in a timelv manner or wishes the Citv to complete such restoration work. then costs incurred bv the City. includina reasonable overhead expenses. will be deducted from the Security Deposit and the event producer will be charaed for anv. such costs not covered bv the deposit as per Section A Step 1. ~ __ __ __ _ _ _ _ _ __ _ _ _ _ _ __ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ __ __ _ _ _ __ __ _ _ _ _ __ _ _ __ __ - { Deleted: 1 public way. within the territorial jurisdiction of the City. All parades must abide bY Section 106-346 of the City Code. Pursuant to this Code Section. a separate permit to hold a parade must be obtained from the Chief of Police. The permit application must be filed not less than 15 days nor more than 90 days prior to the day on which it is proposed to be held. and simultaneously copied to the Special Events Office. The Chief of Police may revoke a parade permit at anv time he determines the parade is to be conducted or is beina conducted in violation of the terms of issuance. Any applicant aaarieved bv the Chiefs decision mav appeal it to the Citv Manaaer. Demonstrations. Pickets and Free SDeech Activities - The First Amendment of the United States Constitution affords demonstrators Rave the constitutional riaht to assemble and speak in a peaceful and orderly manner. Therefore. the City shall not reauire or issue permits for such activity. Demonstrations and pickets consist of are th060 activities which are aenerally performed in public in support of or aaainst a person or cause or acti"ily and which may have the potential for impedina movement alona a public riaht-of- way or other disruption. Oraanizers of such events are asked to submit a auestionnaire. site plan. and to notify t he City 0 f Miami Beach Police Department Patrol Division Commander 0 f their intentions. and to provide details of the planned activity in order to insure safety the health safety and welfare for all concerned. If reauested bv the Special Events Office. a copv of an approved Police plan should be provided. There may be instances where the nature of the demonstration and/or t he number of 80FAOm:tr3teFE 0 r pickelerE: participants (includina counter-demonstrators) will reauire restrictions in order to protect the health safety and welfare of every citizen bv means of providina crowd control. traffic control and aeneral security to the public. Such restrictions will be communicated to the individual or aroup prior to the activitv. The Special Event Permit Reauirements do not apply to such activities. Demonstrations. Pickets and Rallies must abide by Section 106-346 of the City Code. J.. _ _ _ Property Manaaement _ .. _ _ _ _ _ _ .. _ _ _ _ _ _ _ __ _ _ _ _ _ _ __ __ _ _ _ _ _ _ _ _ _ _ _ _ __ - - - - - __ - -- -- Based on the electrical, engineering and~r IJllJmbin9_ impact of <;jspecial_ e,vent on _c.ity _ __ - - properly, the applicant may be required to hire City electricians, engineers or plumbers.... _ __ _ - J._ _ _ _ Public Works Department _ _ _ _ _ .. __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ ~ I 21 Special Events Permit Requirements and Guidelines Deleted: H Deleted: Deleted: An applicant may be required to hire attendants to faciljtate public restroom maintenance and supplies during an event. These services may be contracted through the Property Management Department. Proof of payment must be submitted to the Special Events Office at least two (2) weeks prior to the event. , Deleted: I , , , , , , , , &. _ _ _ Sanitation Department _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ -- - { Deleted: J Special event producers are solelv respOnsible for c1eanina the area durina and after the event. Should the applicant choose. the City of Miami Beach will provide personnel for this function. The cost of the cleanup will be calculated by the City. and will include dumpina fees and eauipment rental. Should an alternate c1eanina service be contracted, the applicant shall be responsible for obtainina all necessary dumpsters. All arranaements and removal of aarbaae. trash. and other debris are the sole responsibility of the applicant. A City permit authorizina placement of dumpsters must be obtained throuah the Sanitation Department. and submitted to the Special Events Office no less than two (2) weeks prior to the event. Applicants are reauired to meet sanitation standards to assure an adeauate number of litter containers are on-site. and must encouraae auests to comply with the City of Miami Beach's anti-litter efforts. Glass containers and plastic straws are prohibited. Recyclina efforts are encouraaed. Applicants shall ensure that the site is returned to its oriainal condition within twenty-four hours. Failure to clean UP alter the event will result in a fine. as per Section III herein issued to the event producer. as well as additional charaes for City Services. Applicant seekina use of public restroom facilities outside of standard operatina hours may also be reauired to hire attendants to facilitate public restroom maintenance and supplies durina the event. These services may be contracted throuah the Sanitation Division of the Public Works Department. Proof of payment must be submitted to the Special Events Office at least two (2) weeks prior to the event. V. OTHER AGENCIES A. The Miami Beach Visitors and Convention Authority and Cultural Arts Council The City of Miami Beach does not directly fund special and cultural events. The Miami Beach Visitor and Convention Authority (VCA) and the Miami Beach Cultural Arts Council (CAC) utilize City funds for the purpose of special and cultural eve. ntfunding. Approval of .an _ _ - ~ Deleted: A application for funding ./li. either_the _ VCA _and/or_the _ CAC _ sh_all_ not _ co_nstitu!e.. either _ _ - - Deleted: to expressed or implied approval for an event permit from the City of Miami Beach. Should the VCA or CAC fund an event, the appropriate logo shall be incorporated in all event print advertising or promotional materials as per the fundina terms and conditions of the VCA and / or the CAC. B. Miami-Dade County Permit for Temporary Food Sales - The Miami-Dade County Department of Business and Professional Regulations, Division of Hotels & Restaurants sets forth rules and regulations for safe 0 peration 0 f temporary food seryice establishments. To 0 btain t he necessary permits, sponsors.Q!.Ppplicants must notify' the _Departm_ent ()f Business an9 _Profe!,sional_ _ _ - { Deleted: . Regulations no later than three (3) business days before scheduled events. A License fee for 1-3 day event is $40.00 per vendor. Beach Cleaning - Applicants desiring use of the public beach~arral1geJor th.e ..c!eafling _ _ - - of the beach, prior, as well as alter. the event, as necessary. Beach c1eanina mav be - - - arranaed with the Miami-Dade County Parks Department or a private sanitation company approved bv the Miami-Dade County Parks Department. Proofthatclean:up_ arrangem,ents _ - - - have been made must be submitted in writing to the Special Events Office at least two (2) weeks prior to the event. Deleted: may Deleted: with the Miami-Dade County Parks Department Deleted: A cost estimate will be provided by Miami-Dade County, and a deposit may be required. C. State of Florida _ _ -- { Deleted: , 22 Special Events Permit Requirements and Guidelines Department of Environmental Protection, Division of Beaches and Shores --If an event is to be held on the beach, a State Field Permit is also necessary for all temporary non- portable.-:;tructures on the__ beach, east ofthe Coastal Construction Control Lille. This would __ _ _ - { Deleted: temporary include, but not be limited to, the following types of temporary structures: stages, fences, tents, lighting and sound systems. A detailed site plan and written narrative description of all installations must be submitted to the Special Events Office no later than 60 days prior to the event. As conditions of the State Field Permit. the State also calls for the protection of marine turtles durina the marine turtle nestina season beainnina May 1. and endina .october 31 in ~: = { DeDelletedeted:: ~ Miami-Dade County. Conditions include: structures to be constructed and lelt overniaht, i -"" includina tempOrary fencina. shall have 3 feet of vertical clearance and shall be located as far landward as possible: No liahtina associated with the event is authorized alter 9:00 pm without approval from the State of Florida: and permit holders must hire turtle monitors from sundown to sunrise. Other conditions. as prescribed by the State mav apply. Events reauirina exemptions from any of the above marine turtle nestina conditions will need to provide the City with written approval from the State of Florida Wildlife Commission. Florida Statutes, Chapter 161, calls for the protection of beach dune systems and impose fines for damage caused to the natural dune systems along the Beach. It is the responsibility of the applicant to provide adequate security measures to ensure protection of the dune area from damage that may be caused by an event. Division of State Lands -- Depending on the type and nature of the event(s), the Division of State Lands has the right to negotiate a separate use agreement with the special event prOducer and will charge for the use of the land. This fee may include a contribution to the State Lands Trust Fund, as well as a use fee, and would require State of Florida Cabinet approval. If applicable, proof of the Division of State Lands approval shall be submitted to Office of Arts, Culture & Entertainment before a permit is issued. Florida Marine Patrol- Any type of water activity held within the City of Miami Beach must give notice to the Florida Marine Patrol. Notice must be in the form of a letter with a copy to the City of Miami Beach provided no less than two (2) weeks in advance of the event. Division of Alcoholic Beverages and Tobacco -- If the event is being produced by a not- for-profit organization and it desires to sell or serve alcohol, the organization must apply for a temporary liquor license from the State of Florida, Division of Alcoholic Beverages and Tobacco under Florida Statute 561.42. In order to obtain the license from the State, a letter of authorization must be obtained from the City of Miami Beach. Prior to the issuance of this letter the following must be submitted: * Certificates of all applicable insurance including, general liability and liquor liability. A completed Indemnity Agreement. * A signed letter on letterhead from the non-profit organization agreeing to have the temporary liquor license in the organization's name. Florida Department of Transportation Lightpost Banners -- Banners proposed to be placed on state road Iightposts require"mSldditiooalpfl!'l1litfromtne.EloddaDepartmentofTransporlatioo following__ _ - - { Deleted: ~ I 23 Special Events Permit Requirements and Guidelines Design Review approval from the City's Planning and Zoning Department and approval from the Miami Beach City Commission. Depending upon the scope and nature of the event(s), additional State permits may be required. D. Federal Government Federal Aviation Administration - Any type of unusual air activity above the City of Miami Beach planned in conjunction with a special event which has the potential to disrupt commercial air traffic must be approved by the Federal Aviation Administration. Approval will be requested through the City of Miami Beach Administration on the applicant's behalf. Coast Guard - Any individual or organization planning to hold a regatta or marine parade which, by nature, circumstances or location, will introduce extra or unusual hazards to the safety of lives on the navigable waters under the jurisdiction of the U.S. Coast Guard shall submit an application to the Coast Guard District Commander having jurisdiction of the area where it is intended to hold such regatta or marine parade. Examples of conditions which are deemed to introduce extra or unusual hazards to the safety of life include, but are not limited to: an inherently hazardous competition, possible effect on the customary pesElnlEl of commercial or pleasure cralt in the area, any obstruction of navigable channel which may reasonably be expected to result, and the expected accumulation of spectato~ cralts. __ .. __ __ _ - -- { Deleted: 's Where such events are to be held regularly or repeatedly in a single area by an individual or organization, the Commander or the District Commander may, subject to conditions set from time to time by him/her, grant a permit for such series of events for a fixed period of time, not to exceed one (1) year. The application shall be submitted to the Coast Guard no less than 30 days prior to the start of the proposed event. The application shall include the following details: 1) Name and address of sponsoring organization. 2) Name, address, and telephone of person or persons in charge of the event. 3) Nature and purpose of the event. 4) Information as to general public interest. 5) Estimated number and types of watercralt participating in the event. 6) Estimated number and types of spectator watercralt. 7) Number of boats being furnished by sponsoring organizations to patrol event. 8) A time schedule and description of events. 9) A section of a chart or scale drawing showing the boundaries of the event, various water courses or areas to be utilized by participants, officials, and spectator cralt. __ __ -- { Deleted: 1 ~--------------------------------------------------- 24 Special Events Permit Requirements and Guidelines ,,- - - - - - - - - - - - - - - - - - - - - - - -. - - - - - - , , , , , , , , -----------------------~ ~ - - - - - - - - - - - - - - - - - - - - - - - - - - .- - - - - - - - - - - - - - - - - - - - - - - - - I 25 Special Events Permit Requirements and Guidelines Deleted: ~ i <sp>CITY OF MIAMI SEA CH1I 1700 Convention Center Drive, Miami Beach. FL 33139~ WW'N.miamibeachfl.go~ <sp><sp><sp>~ <sp><sp><sp>~ ~ <sp>Tourism and Cultural Development _ . .. . Telephone 305-1113-1577 ~ SPECIAL EVENTS DMSION. . . _ . _ ._ Facsimile 305-1173-7063'\ ~ 2002l2003~ Dear Applicant:1j ~ Thank you for your interest in choosing the City of Miami Beach as the location for your event The attached nine (9) pages 'Special Events Application- will provide the City with information pertinent to permit processing. For detailed information on the penTlit guidelines. we strongly encourage you to become familiar with the .Special Events Requirements and Guidelines. available at the Special Events Office or on the City's website at WW'N.miamibeachfl.aov.lI ~ Applications are processed on a first come, first serve basis. No exceptions will be made for the following deadlines.~ 11 SIXTY (60) days notice Is required for processing non-beachfront event appllcatlon..~ NINETY (90) days notice Is required for processing for all beachfront events.~ ~ PLEASE NOTE THA T THE SPECIAL EVENTS OFFICE WILL NOT ACCEPT YOUR APPLfCA nON WITH OUT THE FOLLOWING MIMIMUN REQUREMENTS:, ~ <#>Applicatlon and Questionnaire Form'll <#>$250 Application Fee (non- refundable) and $250 Permit Fee ~ <#>$2.500 Security Pepos" by separate check (refundableJ1l <#>Site plan (with a detailed narrative and exact dimensions of temporary stfUctures)1J <#>Detailed load-in and load-out schedule~ <#>indemnity Agreement (the orlo/nal ~ signed and notarized - 3 pages)~ <#>Certificate of Insurance (please follow the insurance requirements on page 5 of the appl/caUonJ1l <#>Detailed Sanitation and Parking plans'll ~ CT2l Deleted: , APPENDIX A APPLICATION TITLE OF EVENT: BRIEF DESCRIPTION: EVENT DATE(S): RAIN DATE (S): EVENT LOCATION (S) Dlease include address: Specify: 0 Beach 0 Park 0 Street Closure ESTIMATED ATTENDANCE: EVENT HOURS: SET UP DATE/HOURS: BREAKDOWN DATE/HOURS: (You will need to provide the City with a complete set-up and breakdown schedu/e.) (Attach Site Plan) o Sidewalk 0 Other /PERDAY EVENT SPONSORS: PRODUCING ORGANIZATION/ENTITY: CONTACT PERSON: TITLE: MAILING ADDRESS: CITY: STATE: PHONE: PAGER: WEB-SITE ADDRESS: E-MAIL: COMPANY: ZIP: FAX: CELL: I 26 Special Events Permit Requirements and Guidelines QUESTIONNAIRE GENERAL INFORMATION 1. Please describe the purpose/description of proposed event and the program Involved (attachments accepted): 2. Is this a first time event: If not, datel!l of previous event!!!.: 3. Describe organization's capability to accomplish this event and past experience (include references): 4. Specify type of event (Check more than one box If applicable): o Community 0 Concert/performance o Festival 0 Filming o Parade 0 Political o Religious 0 Sports/recreational o Fairlcarnival o Fund raiser o Private party o Other 5. Applicant's Status: o Charitable o For profit organization o Other 6. Is this event open to the public? Please state admission/entry fee(s): o Individual o Not-for-profit organization -tax exempt no. 7. Expected attendance: Specify basis for projection: 8. Will the event require the renting of a City facility? If yes, which facility: PUBLIC SAFETY/SECURITY (You may be required to hire off-duty Police and Fire Rescue.) 1. Will the event require closing a street (s)? If yes, which street Is): _During what days/hours? 2. Will the eventJnvolve mu__s!c__or !Irnplifle__ds~!Jncl? If yes, what type of music? Recorded or Live? 3. List ali names of performers and times of performances: 4. ~lil alcoh.oli~ \)eve"'~9.ell be ~soJclI!Ill__mpled? _What type (beer, wine, liquor, etc.)? _Describe your sales/distribution plan: Soecial Events Permit Reauirements and Guidelines +- -- - { Formatted: Right: 0.24" .-' .-' -{ Deleted: require __ __ { Deleted: <.p> sales will require a Temporary Liquor License from the State of Florida. Please call 305-470-6787.) (Alcohol 5. Describe your Internal security plan /include attachment): J,.!S! ~.urlty.com~I1Y__lnllme,C9nta~__p__ers__o.n A c,ell phone): _ _ - { Deleted: __ __ { Deleted: , Is the security comDanv licensed in the State of Florida? 6. Will the event Include pyrotechnics, open fire or gas for cooking? List company (name, contact person & cell phone): PARKING PLAN 1. Describe your Parking Plan: 2. Will you require meter rentals and why? ~ ~ Deleted: fEB!!1Il! ( SITE PLAN - BUILDING PERMITS (Th__e__Site plan may need to __beapfJroved by' the Fire Marsh;y.) __ __ __/ - Deleted: I 1. Describe specific electrical needs: Will a generator be used for your event: List Electrician (name, contact person & cell phone): 2. Describe your tenting needs: List tenting company (name, contact person & cell phone): 3. Descrlbe your fencing needs: List fencing company (name, contact person & cell phone): 4. Describe your staging needs: List stage company (name, contact person & cell phone): 5. Describe other structural needs (trussing, bleachers, etc.): List company (name, contact person & cell phone): FOOD/BEVERAGE/MERCHANDISE CONCESSIONS (You may need to acquire are/ease from the beach front concessionaire.) 1. Will the event require food/beverage service? (Please note no bottle containers or cans; beverages must be dispensed In soft containers.) _If yes, describe In detail type of service: 2. Describe type and number of vendors that will be involved (I.e. street vendors, merchandise, rentals)? _ ; Special Events Permit ReQuirements and Guidelines 3. Will local businesses be Invited to participate as vendors? 4. Will the event Include open fire or gas for cooking? SANITATION PLAN 1. List methods on which you Intend to remove garbage? 2. Will vou Dlace additional dumDsters? How manv and where? 3. Describe sanitation plan, including the staffing plan with time, date and number of personnel: 4. List Drivate sanitation comDanv (name. contact oerson & cell Dhonel: 5. Number of additional trash receptacles, if any? 6. List number of portalets placed in event: Number placed for disabled: Will you require water and electricity for porta lets? List portalet company (name, contact person & cell phone: PUBLICITY PLAN 1. List methods by which you Intend to promote this event: 2. Types of advertising (check all that apply): ClLocal Radio Cl National Radio ClLocal TV Cl National TV Clcable TV ClLocal Newspaper ClNational Newspaper ClDirect Mail/Flyers Cllntemet ClE-mail Cl Billboards 3. What is your general target age of your advertisement? 4. List any event slgnage. Including light pole banners and/or directional slgnage: ECONOMIC IMPACT 1. Number of confirmed plus anticipated hotel room nights: 2. Expected tourist attendance: Expected local attendance: 3. Collaboration with Miami Beach Economic Industries (nightlife, hotels, restaurants, City): 4. Estimated total budget: 5. Event Beneflclary(ies): SDecial Events Permit Reaulrements and Guidelines Please fill out the application completelv. All Applications are considered new and "same as last vear" is not an appropriate answer. Please note that applications will be returned unprocessed if not filled out complete Iv. A complete application includes the reouired site map. Site maps may be drawn in anv size format as lono as the reviewina staff can clearlv understand the placement of all elements and fixtures within the area. Site maps should be as descriptive as possible with boundaries and landmarks drawn to scale and event amenities located as accuratelv as possible. When returnina the application please include pavment for application fee permit fee and securitv deposit. All pavments must be in the form of a cashier's check monev order or corporate check pavable to the CilV of Miami Beach. NO PERSONAL CHECK WILL BE ACCEPTED. Applicant has read the Citv of Miami Beach's Special Event Guidelines and aarees to faithfullvobserve and complvwith the conditions reoulations. and provisions prescribed herein and bv ordinances of the Citv of Miami Beach. the Laws of the State of Florida and the Unlled States of America. Applicants shall ensure that all auests vendors. concessionaires and exhibitors complv with the conditions reoulations and provisions prescribed herein and bv the ordinances of the City of Miami Beach the Laws of the State of Florida and the United States of America. Sianature Date Soecial Events Permit Reauirements and Guidelines INSURANCE REQUIREMENTS The following is required by City of Miami Beach Risk Management Department: Commercial General liability limits $1,000.000. * Proof of Worker's Compensation (for companies employing more than 3 people). * Liquor Liability limits $1,000.000 (if alcohol is seryed). All policies must be issued by companies authorized to do business in Florida with a Best Key rating of B+VI or better. * Certificate of Insurance must be current. Certificate must show the City of Miami Beach's address: City of Miami Beach 1700 Convention Center Drive Miami Beach, FL 33139 * The City of Miami Beach must be a CERTIFICATE HOLDER. The City of Miami Beach must be named as an ADDITIONAL INSURED. * Description of operations/locations/vehicles/special items to be listed accordingly for each event. * Other Original copy of certificate is required for final approval of special event. If you have any questions, please feel free to contact the City of Miami Beach Risk Management Department at 305-673-7014. ._ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ -1 Deleted: <sp> --.-J Special Events Permit Reauirements and Guidelines CITY OF MIAMI BEACH INDEMNITY AGREEMENT This Indemnity Agreement made this ("City") and day of , 20_, by and between the City of Miami Beach (Name of Entity), whose address , ("Indemnitor"). WITNESSETH: 1. City hereby permits Indemnitor to use the following described property in the City of Miami Beach ("Premises") on the following days(s) commencing at Use: Indemnitor shall use the a.m.lp.m., and at premised solely for the purpose of: ,20 , a.m.lp.m. 2. 3. Exculpation and Indemnification Clause: Indemnitor agrees that it will indemnify, hold and save the City of Miami Beach ("City") their officers, agents. contractors and employees whole and harmless and at City's option defend same, from and against all claims, demands, actions, damages, loss, cost, liabilities. expenses and judgments of any nature recovered from or asserted against City on account of injury or damage to person or property to the extent that any such damage or injury may be incident to, arise out of, or be caused, either proximately or remotely. wholly or in part, by an act, omission, negligence or misconduct on the part of Indemnitor or any of its agents, servants, employees, contractors, patrons, guests. licensees or invitees or of any other person entering upon the Premises used hereunder with the express or implied invitation or permission of Indemnitor, or when any such injury or damage is the resuit, proximate or remote, of the violation by Indemnitor or any of its agents. servants, employees, contractors, patrons, guests, licensees or invitees of any law, ordinance or governmental order of any kind, or when any such injury or damage may in any other way arise from or out of the use by Indemnitor, its agents, servants, employees, contractors, patrons, guests, licensees or invitees of the Premises used hereunder. Indemnitor covenants and agrees that in case the City shall be made party to any litigation against Indemnitor, or in any litigation commenced by a party against any party other than Indemnitor relating to this Agreement or to the Premises u sed hereunder, t hen Indemnitor s hall a nd will pay a II costs a nd expenses, induding reasonable attorney's fees and court costs, incurred by or imposed upon City by virtue or any such litigation. These terms of indemnification shall be effective unless such damage or injury may result from the sole negligence, gross negligence or willful misconduct of City. 4. Ordinances and Regulations: Indemnitor shall comply with all applicable laws, statutes and ordinances and all rules and requirements of the City of Miami Beach. Indemnitor shall not admit to the premises a larger number of persons than the total number designated by the appropriate City Department the number that can safely and freely move about. 5. Responsibility for Damage: If the used Premises or any portion thereof, or any structure attached thereto, or any equipment, fixture. or other i1em contained shall be destroyed. damaged, marred, altered, or physically changed during the term in any manner whatsoever, then Indemnitor shall be responsible. Indemnitor is to properly care for all equipment entrusted to Indemnitor during the term of this Agreement and all such equipment so entrusted which is lost, stolen, or disappeared shall be the sole responsibility of Indemnitor and Indemnitor shall pay the full replacement cost thereof to City. 6. Insurance: As a condition precedent to being permitted to use the Premises, Indemnitor shall. at its own expense. comply with all of the following insurance requirements of the City. It is agreed by the parties that the Indemnitor shall provide proof of the following insurance coverage to the City on or before_ ,20_ (a) Commercial general liability insurance, on an occurrence form, in the amount of One Million ($1,000,000.00) Dollar per occurrence for bodily injury, death, property damage, and personal injury. The policy must in dude coverage for contractual liability. If the use~s activities involve the sale of alcohol, then liquor liability in the same amount is also required. These policies must name the City of Miami Beach as additional insured. (b) It is understood and agreed that all coverage provided by the Indemnitor are primary to any insurance or SDecial Events Permit Reauirements and Guidelines . self-insurance program the City has for these Premises and the Indemnitor and their insurance shall have no right of recovery or subrogation against the City. (c) All policies must be issued by companies authorized to do business in the State of Florida and assigned a rating of B+VI or better, per Best's Key Rating Guide, latest edition. A1temate coverage to satisfy these requirements is subject to prior approval of the City's Risk Manager. Additional insurance coverage, as determined by the City's Risk Manager, may be required for this Agreement. Other Terms and Condnions: The Indemnitor shall provide, at Indemnnor's sole cost and expense, off-<luty City of Miami Beach Police Officers and off-<luty City of Miami Beach Miami Beach Firefighters and/or City of Miami Beach Rescue Service, as required by the cny of Miami Beach Police and Fire Departments. (d) 7. __ __ __ __ __ _ __ __ __ __ __ _ _ _ - { DeIetIld: ~ day of . - - -- -- IN WiTNESS\i\1HEREOF, the --Irldemnitor has-- executed --this Agreement this ,20_. INDEMNITOR: (print name of Entityllndividual) BY: (signature of Corporate Officer) (print name and title of person signing) ATTEST: (signature of Corporate Secretary or Witness) Please check one of the following: Corporate Acknowledgement Partnership Acknowledgement Individual/Sole Proprietor Acknowledgement On this the day of . 20 _ . before me, the undersigned Notary Public of the State of . the foregoing instrument was acknowledged by .of (print name and title of corporate officer) State of County of (print name of corporation and state or place of Incorporation) on behalf of the corporation. WITNESS my hand and official seal. NOTARY SEAL (signature of Notary Public) (afllxhere) NOTARY PUBLIC. STATE OF (name of Notary Public: print, starJl), or type as corrmissioned.) _ Personally known to me. or _ Produced identification: (l)!>a of idenlification produced) _ DID take an oath. or _ DID NOT take an oath. Form Approved Legal Department By: CORPORATE SEAL (affix he",) Special Events Permit Reauirements and Guidelines APPENDIX B - Deleted: DlIIISION Deleted: , - -- -- -- -- -- -- -- .. -- -- -- -- -- -- -- - .. -- -- -- -- -- -- -- .. SPECI.lt,t~ EVENT~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ __ __ -- { Deleted: S Questionnaire for Beachfront Ceremonies/Events DeDartment of Tourism and Cultural DeveloDment SPECIAL EVENTS OfFICE. __ __ Deleted: OffICe of Arts. Culture & Entertainment TITLE OF EVENT.: EVENT DATE (S): EVENT LOCATION(S) elease iAslllele aelelress:_ (Attach Site Plan) EVENT DESCRIPTION: ESTIMATED ATTENDANCE: / PER DAY EVENT HOURS: SET UP: BREAKDOWN; EVENT SPONSORS: PRODUCING ORGANIZATION/ENTITY: CONTACT PERSOn APPLICANT'S SIGNATURE: MAILING ADDRESS: PHONE: FAX: PAGER/CELL.,; WEB-SITE ADDRESS: E-MAIL.,: Please fill out the application completelv. All Applications are considered new and "same as last vear" is not an appropriate answer. Please note that applications will be returned unprocessed if not filled out completelv. A complete application includes the reauired site map. Site maps mav be drawn in anv size format as lona as the reviewina staff can clearlv understand the placement of all elements and fixtures within the area. Site maps should be as descriptive as possible with boundaries and landmarks drawn to scale and event amenities located as accuratelv as possible. When returnina the application please include pavrnent for application fee permit fee and security deposit. All pavrnents Soecial Events Permit Reauirements and Guidelines must be in the form of a cashier's check monev order or comorate check pavable to the Citv of Miami Beach. NO PERSONAL CHECK WILL BE ACCEPTED. Applicant has read the Citv of Miami Beach's Soecial Event Guidelines and aQrees to faithfullv observe and complv with the conditions. reQulations. and provisions prescribed herein and bv ordinances of the Citv of Miami Beach. the Laws of the State of Florida and the United States of America. Applicants shall ensure that all Quests vendors. concessionaires and exhibitors complv with the conditions. reQulations and provisions prescribed herein and bv the ordinances of the City of Miami Beach. the Laws of the State of Florida and the United States of America. Sianature Date L __ __ __ _ _ __ __ __ __ __ __ __ __ _ _ __ __ __ __ __ _ _ _ __ __ __ __ __ _ _ _ __ __ __ ___ - - { Deleted: ~ Special Events Permit Requirements and Guidelines APPENDIX C m Department of Tourism and Cultural Development SPECIAL EVENTS OFFICE SPECIAL EVENT Questionnaire for Miami Beach Convention Center Events TITLE OF EVENT: EVENT DATE (S): EVENT LOCATION(S) Blease iRsl\,lee aeeress: (Attach Site Plan) EVENT DESCRIPTION: ESTIMATED ATTENDANCE: / PER DAY EVENT HOURS: SET UP: BREAKDOWN: EVENT SPONSORS: PRODUCING ORGANIZATION/ENTITY: CONTACT PERSmJ: APPLICANT'S SIGNATURE: MAILING ADDRESS: PHONE: FAX: PAGER/CELl.,: WEB-SITE ADDRESS: E-MAIl.,: Soecial Events Permit Reauirements and Guidelines OTHER GENERAL INFORMATION PUBLIC SAFETY/SECURITY (You may be reQuired to hire off-duty Police and Fire Rescue.) 7. Will the event reauire closina a street (s)? If ves, which street (s): Durino what davs/hours? 8. Will the event reauire music or amplified sound? If ves, what tvpe of music? Recorded or Live? 9. List all names of performers and times of performances: 10. Will alcoholic beveraaes be served/sold/sampled? What type (beer, wine, Iiauor. etc.)? Describe your sales/distribution plan: (Alcohol sales or service if admission is charaed will reauire a TemDorarv Liauor License from the State of Florida. Please call 305-470-6787.1 11. Describe your internal security plan: List security company (name, contact person & cell phone): 12. Will the event include pvrotechnics. open fire or aas for cookina? List company (name. contact person & cell phone): SANITATION PLAN 7. List methods on which vou intend to remove oarbaoe? 8. Will you place additional dumpsters? How many and where? 9. Describe sanitation plan. includina the staffino plan with time. date and number of personnel: 10. List private sanitation company (name. contact person & cell phone): 11. Number of additional trash receptacles. if any? 12. List number of porta lets placed in event: Number placed for disabled: Will you reauire water and electricity for portalets? List portalet companv (name. contact person & cell phone: Please fill out the application completelv. All Applications are considered new and "same as last vear" is not an appropriate Special Events Permit Reauirements and Guidelines answer. Please note that applications will be returned unprocessed if not filled out completelv. A complete application includes the required site map. Site maps mav be drawn in anv size format as lona as the reviewinQ staff can c1earlv understand the placement of all elements and fixtures within the area. Site maps should be as descriptive as possible. with boundaries and landmarks drawn to scale and event amenities located as accuratelv as possible. When returninQ the application. please include payment for application fee. permit fee and securitv deposit. All payments must be in the form of a cashier's check. monev order or corporate check pavable to the Citv of Miami Beach. NO PERSONAL CHECK WILL BE ACCEPTED. Aoplicant has read the Citv of Miami Beach's Special Event Guidelines and aarees to faithfullv observe and complvwith the conditions. reaulations. and provisions prescribed herein and bv ordinances of the Citv of Miami Beach. the Laws of the State of Florida and the United States of America. Applicants shall ensure that all Quests. vendors concessionaires and exhibitors complv with the conditions. reaulations and provisions prescribed herein and bv the ordinances of the City of Miami Beach. the Laws of the State of Florida and the United States of America. Sianature Date ._ _ __ __ __ __ _ _ _ __ __ __ __ __ _ _ __ __ __ __ __ _ _ __ __ _ __ _ _ _ __ __ __ __ _ - { Deleted:, Soecial Events Permit Requirements and Guidelines APPENDIX D SPECIAL EVENTS FEE SCHEDULE '\ppliGatiGn FeG $250 00 PeFmit Fee $250 00 .... ~ru" ^^ . Event Class - For Profits Application/Processing Fee Penn it Fee Security DeDosit (Public Prooertv) {non-refundablel {refundablel {refundablel Class A un to 99 attendees $250.00 $250.00 $2,500.00 Class B-1 00 to 999 attendees $250.00 400.00 $2,500.00 Class C - 1 000 to 4 999 attendees $250.00 550.00 5 000.00 Class D 5 000 to 9 990 attendees $250.00 750.00 7 50n.00 Class E 10 000 or more attendees $250.00 s 1 000.00 ~10 000.00 Event Class - Non Profits Application/Processing Fee Pennlt Fee Security DeDosit (Public Prooertvl (non-refundable) (refundablel (refundablel Class A un to 99 attendees WAIVED WAIVED $2,500.00 Class B 100 to 999 attendees WAIVED WAIVED $2,500.00 Class C 1 000 to 4 999 attendees WAIVED 275.00 5 000.00 Class D - 5 000 to 9 999 attendees WAIVED 375.00 ~7 500.00 Class E 10 000 or more attendees WAIVED 500.00 10 000.00 Event Class - For Profit & Application/Processing Fee Permit Fee Securitv DeDosit Non Profits (non-refundablel (refundablel (refundablel (Private Prooertv\ Class A un to 99 attendees WAIVED WAIVED WAIVED Class B-1 00 to 999 attendees WAIVED WAIVED WAIVED Class C 1 000 to 4 999 attendees WAIVED 275.00 2 500.00 Class D - 5 000 to 9 999 attendees WAIVED 375.00 5 000.00 Class E 10 Don or mnre ~ttenc1e"s WAIVED 500.00 10 oon.oo nTL.II::CI:II:'I:'Q cec Aunllt.JT ,...nl I CI"TCn av Event Date Chanae Fee $150.00 ,VehicleJ!.e.ac:h Ac.ceSl!.I'..s~ __ __ __ __ __ _ _ __ __ __ __ __$.1 !?OAO__llElr ~a_s~ __ __ __ __ __ _ . Lummus Park User Fee 25% of City Services Lincoln Road User Fee 25% of City Services Concessions Agreement Beach Events Soecial Events Office _ __ Sjl~cial_EYtlnts Qlfic:e__ __ __ _ __ ___ - - Special Events Office Special Events Office Non-Beach Events 15% of food, beverage, ticket sales and merchandise + 7% Sales Tax 10% of food, beverage, ticket sales and merchandise + 7% Sales Tax Special Events Office Special Events Office Square Footage Fee Light Pale Banners Processing Fee Pole Disolav Fee $.25 per square foot+ 7% Sales Tax (N/A with Concessions Agreement) Special Events Office $50.00 $25.00 oer Lioht Pole Special Events Office Soecial Events Office Parking Meter Rentals Building Department Permit Fees Tent Permit $10.00 per meter/per day Parking Department $130.00 Building Department SDecial Events Permit Reauirements and Guidelines Deleted: Beachfront CeremonY Processlna Fee 5150.00. SDecial Events Q!fG' Fence Permit Bleachers Permit Stage Permit Electrical Permit Plumbing Permit Police Administrative Fee Police Hourly Rate (Average) $130.00 $130.00 $130.00 $250.00 $40.00 $4.00 per hourlper officer $25.00 per houri 4 hour minimum Fire Administrative Fee Fire Rescue Hourly Rate (Average) $20.00 per shift $25.00 per houri 4 hour minimum Miami Beach Park Rental Fees Please call 305-673-7730 for Rental Policy Soecial Events Permit Reauirements and Guidelines Building Department Building Department Building Department Building Department Building Department Off-duty Police Office Off-duty Fire Office APPENDIX E Citv of Miami Beach Special Event Economic Impact and Prioritv Criteria 1. Type of Event( 1 0 Points) a. Public or Private Attendance b. Attendee Demoaraphics c. One-time or Recurrina 2. Economic Impact to the City (25 Points) a. LocalJobs b. Event Contractors c. Parkina Income d. Hotels i. Attendees e. Restaurants I Niahtlife f. Local Transportation i. Shuttle Seryices iL Taxi Seryices iiL Rental Cars g. Tax Generation I. Convention Development Tax ii. Resort Tax iiL Sales Tax 3. Ancillary Events (10 Points) a. Related Events and Conferences b. Hospitality Functions I Attractions 4. Infrastructure / Resource Demands (15 Points) a. Quality of Life Effects b. Security Reauirements c. Other City Seryices Effects 5. References 110 Points) a. Miami Beach I Miami-Dade County History b. Other venue History c. Other Destination History 6. Promotional Value (20 Points) a. Extent of Mass Media Coveraae b. Tourism Promotional Value c. Commerce Promotional Value SDeclal Events Permit Reauirements and Guidelines City of Miami Beach Special Event Economic Impact and Priority Criteria - continued Tvpe of Event 110 Points) - The Tvpe of Event covers aspects of the event that relate to what demands the City is likelv to experience and what kinds of attendees can be expected. Other benefits or detractors may stem from the hostina of one show versus another. Community profile. reoccurrence and nature of the venue all are components to be evaluated in the Type of Event cateaory. Economic Impact to the City 125 Points) - To a larae deareethe City must also consider the overall economicjmpact the event will have.on the City at larae. Tax aeneration and City fees. _ _ - ~ Deleted: ~ inclusive of the additional sales tax revenue form visitors and increased local consumption - - - Deleted: ~ patterns can provide a sianificant amount of revenue to the City and the local businesses. The propensity of the various attendees and exhibitors to spend monev in local business. hotels, shops. restaurants. etc. and freauent local tourist attractions, use local public transportation, taxis rental cars and entertainment establishments needs to be weiahed and included in the _ _ - { Deleted: overall assessment of the event as a net revenue contributor to the local economv. Ancillary Events 110 Points) - Another important aspect of some shows is the value of ancillary events and conferences that may surround the event other smaller shows I events. These mayor may not be side events directly manaaed or a part of the event under review, or maybe. shows and conferences from other sponsors that take advantaae of the attendee . _ - { Deleted: ~ population resident at the main show. The venues for these other ancillary shows could be local hotels, arenas and parks and support the larae event. Side events of this type may be considered a positive. from the additional economic impact they may provide. or they may be considered a detriment dependina on the nature and history of these side events. Infrastructure Demands 115 Points) - The stress that a show may place on the various City seryices is considered in the evaluation process. Expenses associated with additional crowd control, policina. security. parkina and traffic are considered in this section. More intanaible aspects of the effects that an event may have relate to the auality of life aspects that may positively or neaatively impact the local flavor of the City and the lives of the resident population. References 110 Points) - The candidate event.should provide references from other locations _ - - { Deleted: ill2!lI that it has used. The evaluation should consider not only the references themselves but the auality of the references and the sources from which they come. AJist of references that cover . _ - { Deleted: ~ not only the previous venue, but also the references from that City, its police and perhaps any civic oraanization that the past venue impacted showina the aood citizenship and positive economic impact the event has had in other places where it has been held. Promotional Value 120 Points) - Is the event under consideration a hiah profile event with aood name recoanition and a aood reputation? The evaluation must try to assess the importance of havina the City and the event linked in the Press. All positive results that may be derived from the association should be considered. It may be that the value of havina the event lies in the other hiah profile events that traditionally follow this one. Also, positive publicity surroundina a hiah profile eyent may have had the effect of Ion a term increases in local tourism SDecial Events Permit Reauirements and Guidelines and free positive publicitv for the area as a whole increasina aeneral business activity. Conclusion - With these elements we have souaht to provide a framework and auidelinelhat _ _ - { Deleted: 1M the City can use to fairly assess the merits of an event seekina priority status. The total point value for all six elements is one hundred (100). By assianina one or more evaluators and allowina them to rate or arade each potential event on lhe basis of the criteria provided. this _' - { Deleted: 'h. becomes a process whereby results can be tabulated to arrive at an overall score our of a total possible 100 points. The City then utilized this score alona with other criteria to determine whether an event is aiven priority status. Special Events Permit Reauirements and Guidelines CITY OF MIAMI BEACH DEPARTMENT OF TOURISM AND CULTURAL DEVELOPMENT SPECIAL EVENTS OFFICE IMPORTANT TELEPHONE NUMBERS CONTACT DIRECTORY City of Miami Beach 1700 Convention Center Dr. Evie Sanchez Buildina Deoartment Miami Beach FL 33139 (305) 673.7610 oh (305) 673.7657 fax City of Miami Beach 1700 Convention Center Dr. AI Childre.. Code Comoliance Division Miami Beach FL 33139 (305) 673-7555 oh (305) 673.7543 fax City of Miami Beach 2300 Pine Tree Drive Stan Berlinskv Fire Deoartment Miami Beach FL 33140 Fire Prevention Bureau (786) 276-2620 (786) 276-2644 fax City of Miami Beach 1130 Washinaton Avenue Asha Parkina Decartment Miami Beach FL 33139 (305) 673-7505 oh (305) 673-7853 fax City of Miami Beach Plannina & 1700 Convention Center Dr Mercv Lamazares Zenina Deoartment Miami Beach FL 33139 (305) 673-7550 oh (305) 673-7559 fax City of Miami Beach 1100 Washinaton Avenue Lisa Newland Police Deoartment (Off-Dutv) Miami Beach FL 33139 (305) 673-7776 ex! 5206 (305) 673-7854 fax City of Miami Beach 1245 Michiaan Avenue Brad Judd Prooertv Manaaement Miami Beach FL 33139 (3051 673-7630 oh (3051673-7963 fax City of Miami Beach 1700 Convention Center Or. Fred Beckmann Public Works Deoartment Miami Beach FL 33139 (305) 673-7620 oh (305l673-7647 fax Dade County Deoartmenf of Solid 8675 N.W. 53 Streef Suife 201 Leo Oi Beniano Waste Manaaement Miami Florida 33166 (305) 594-1646 oh (305) 594-1585 fax Miami Dade County 7929 Atlantic Way Joe Kellv Parks Deoartment Miami Beach FL 33141 Beach Qoeration (305) 868-7075 oh (305) 865-4649 fax Soeclal Events Permit Reaulrements and Guidelines State of Florida 7955 N.w. 12th Street Rav ThorDe Deoartment of Business and Room 123 Professional Reaulation Miami FL 33166 Division of Hotels & Restaurants (305) 470-5680 Dh (305)470-6746 fax Florida State Deoartment of 1000 NW 111 Avenue Jeannie Cann T ransoortation Miami FL 33172 (305) 470.5349 Dh (305) 470-5369 fax Uncoln Road Marketina Inc. 1700 Convention Center Drive Elvse Sitomer Miami Beach FI33139 305-672-1270 305-538-4336 fax North Beach Develooment Coro. 210 71" Street Jennie Tiddv Suite 310 Miami Beach FL 33141 (305\ 865-4147 Dh (305\ 865-4175 fax Ocean Drive Imorovement Association 760 Ocean Drive AI Feola & Marlo Courtney Miami Beach. FL 33139 (305) 531-9478 Dh (305) 531-6749 fax Washinaton Avenue/Esoanola Way Esoanola Way Association Laura Jamieson Association South Beach Public Relations 831 10'" Street Ste 11 Miami Beach FL 33139 TEL: 305-534-0514 CELL: 305-439-5995 Liamieson(ii)aol.com State of Florida Division of Alcohol 8685 N.w. 53rd Terrace Daisy Teiera Beveraae & Tobacco Room 100 Miami FL 33166 (305)470-6783 Dh (305) 470-5074 fax httD://www.state. fl. usldbDrlabUformslin dex.shtml Collins Park Neiahborhood Garv Kniaht Association (305 \ 335-8686 Dh (305 \ 538-3598 fax GarvKnicht((j)aol.com SDecial Events Permit Reauirements and Guidelines 4-- - - i Formatted: Une spacing: single