2004-25463 ResoRESOLUTION NO. 2004-25463
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE A GUARANTEED MAXIMUM PRICE CONTRACT
WITH RIC-MAN INTERNATIONAL, INC., AS THE LOWEST AND BEST
BIDDER PURSUANT TO INVITATION TO BID NO. 22-02103, FOR DESIGN
BUILD SERVICES TO DESIGN AND CONSTRUCT THE WASHINGTON
AVENUE IMPROVEMENTS - PHASES 2, 4, AND 5 (THE PROJECT), IN
AN AMOUNT NOT TO EXCEED $12,104,429; AND APPROPRIATING
$2,168,274.08 FROM CITY CENTER REDEVELOPMENT AREA TAX
INCREMENT FUNDS; $686,211.17 FROM SOUTH POINTE
REDEVELOPMENT AREA TAX INCREMENT FUNDS; $1,141,570.62
FROM STORMWATER REVENUE BONDS- SERIES 2000; $37,246.29
FROM WATER & SEWER BONDS - SERIES 2000 INTEREST; AND
$179,985.15 FROM PARKING ENTERPRISE FUNDS, TO BE USED FOR
THE CONSTRUCTION COSTS, PROJECT CONTINGENCY RELATING TO
OWNER REQUESTED CHANGES, AND ClP OFFICE PROJECT
MANAGEMENT FEES.
WHEREAS, the City has been pursuing the improvement of Washington Avenue in
recognition of its status as one of the City's significant pedestrian and vehicular
thoroughfares; and
WHEREAS, a Master Plan consisting of five phases of improvements was
previously developed and partially implemented; and
WHEREAS, Phases 1 (sidewalk, roadway, and drainage improvements, and the
planting of coconut trees from 6th to 11th Streets) and 3 (reconstruction of the medians
and the installation of shade trees, landscaping, irrigation, and pavers from 6th to 16th
Streets) have been completed; and
WHEREAS, planning for the remaining Phases 2, 4, and 5 have been underway for
some time; and
WHEREAS, the scope consists of the following: Phase 2 - curb, gutter and
sidewalk replacement, drainage and paving improvements, new street lighting and the
planting of coconut trees from 11th to 16th Streets; Phase 4 - roadway and drainage
improvements and new street lighting from 6th to 11th Streets; and Phase 5 - curb, gutter
and sidewalk replacement, roadway and drainage improvements, street lighting, planting of
coconut trees and median landscaping from 5th to 6th Streets, and median landscaping
from 16th Street to Lincoln Road; and
WHEREAS, the City determined that a design-build approach (one project
consultant team with both design and construction expertise and qualifications prepares
construction documents and constructs the project) would be the best method for
expediting the completion of these remaining phases of the Project; and
WHEREAS, a Design Criteria Package (DCP), required by State Statute in a design
/ build process, for the Project was prepared by the City's right-of-way Improvements
Program Manager, Hazen & Sawyer, and includes conceptual construction drawings and
technical specifications for the civil, electrical, and landscaping disciplines; and
WHEREAS, the City has obtained a number of required project permits from the
Miami-Dade Department of Health for water main construction; the Miami-Dade
Department of Environmental Resources Management for storm water collection and
disposal; and the State of Florida Department of Transportation for construction within the
State right-of-way; and
WHEREAS, remaining construction design tasks include the revision /incorporation
of the City's master Division 1 technical specifications; sanitary sewer gravity collector
replacement at 6th and 8th Street; revision / modifications at the intersection of
Washington Avenue and Espa~ola Way to incorporate "bump-outs"; landscaping plan
revisions to the Washington Avenue median between 5th and 6th Streets and between
16th Street and Lincoln Road; and plan revisions to accommodate the City's construction
sequence restrictions; and
WHEREAS, for the Washington Avenue Improvement Project, the Design Build Firm
(DBF) will be responsible for the design, construction and construction management of
Phases 2, 4, and 5; and
WHEREAS, Invitation to Bid No. 22-02/03 (the Bid) was issued on April 23, 2003,
and a pre-proposal conference was held on May 8, 2003 to provide information to firms
submitting a response; and
WHEREAS, the City received responses to the Bid on September 16, 2003, and a
Selection / Evaluation Committee reviewed the qualifications of the respondents and
ranked the three top firms; and
WHEREAS, the City Commission authorized the Administration, on October 15,
2003, to initiate negotiations with the DBF of Ric-Man International, Inc. (RMI) since the
submitted price by RMI was approximately 26% over the City's available funding to perform
the Project; and
WHEREAS, several meetings were subsequently held between representatives from
the City and RMI to review the scope of work and of services to be provided; and
WHEREAS, the base bid of the Project generally consists of the design, permitting
and construction of the following improvements: water main distribution; sanitary sewer
collection; storm water collection / disposal; street lighting; electrical, curb / gutter;
sidewalk; and asphalt milling / resurfacing of the Washington Avenue corridor, from 5th
Street to 16th Street; and
WHEREAS, the total base bid of the Project is $11,900,025, consisting of
$11,800,000 for Base Bid; $100,000 for Permit Allowance; and $25 as consideration of
Indemnification; and
WHEREAS, the Bid also requested bidders to provide pdces for Alternate Bid Items;
and
WHEREAS, the Administration recommends awarding the alternate bid items #7:
Washington Avenue & 16th Street storm water pump station planning, design and
permitting, in the amount of $134,554, to resolve the flooding experienced in the area
during rainfall events, and #8: Lincoln Road median, from Washington Avenue to Collins
Avenue, for the planning, design and permitting in the amount of $69,850; and
WHEREAS, award of the Bid to RMI, in the amount of $12,104,429, will yield an
agreement with a qualified contractor for the Project with a guaranteed maximum price;
and
WHEREAS, the Total Award Price is $12,104,429, consisting of: $11,900,025 for
Total Base Bid, $134,554 for the Storm Water Pump Station at 16th Street; and $69,850
for the Lincoln Road median; and
WHEREAS, in addition, $605,221.45 is requested to be appropriated for Project
Contingency relating to Owner-Requested Changes, and $419,418.46 for ClP Office
Project Management Fees; and
WHEREAS, construction of the Project will be implemented over a period of
eighteen (18) months, with an initial construction start date projected to be 150 days from
the issuance of a Notice to Proceed from the City; and
WHEREAS, the contract imposes substantial restriction on the Contractor that are
designed to preserve access to businesses during the construction period and to limit to
the extent possible detrimental impacts to proximate businesses as well; and
WHEREAS, although RMI's bid exceeds the City's estimate by 26%, staff does not
believe that there is a likelihood of receiving a significantly better price if bids are rejected
and the Project is re-bid; and
WHEREAS, the time required to re-bid the Project is estimated to be a minimum of
six months; combined with the required engineering work that is needed to construct the
Project and the stated desire by the businesses within the corridor to have the construction
project span only one "season", a re-bidding of the Project would delay the Project by a
minimum of 1 year; and
WHEREAS, as the Project planning and design began in the early to mid- nineties,
with a then anticipated construction completion date prior to 2000, the Administration's
recommendation is to proceed with the Project's lowest and best bidder, Ric-Man
International, Inc..
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve and authorize the Mayor and the City Clerk to execute a Guaranteed
Maximum Price Contract with RIC-MAN International, Inc., as the lowest and best bidder
pursuant to Invitation to Bid No. 22-02/03, for Design-Build Services to design and
construct the Washington Avenue Improvements- Phases 2, 4 and 5 (the Project), in the
amount not-to-exceed $12,104,429; and appropriate $2,168,274.08 from the City Center
Redevelopment Area Tax Increment Fund; $686,211.17 from South Pointe Redevelopment
Area Tax Increment Fund; $1,141,570.62 from Storm Water Revenue Bonds - Series
2000. $37,246.29 from Water & Sewer Bond- Series 2000 Interest; and $179,985.15 from
Parking Enterprise Funds to be used for Project construction costs, Contingency relating to
Owner-Requested Changes, and ClP Office Project Management Fees.
PASSED and ADOPTED this 14thday of January, 2004.
ATTEST:
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Date
Condensed Title:
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
A Resolution authorizing the Mayor and City Clerk to execute a Guaranteed Maximum Price Contract with RIC-MAN
Intemational, Inc. for Design-Build Services to design and construct the Washington Avenue Improvements- Phases 2,
4, and 5 in the amount not-to-exceed $12,104,429; and appropriating $2,168,274.08 from the City Center TIF;
$686,211.1 7 from South Pointe TIF; $1,141,570.62 from Storm Water Revenue Bonds - Series 2000. $37,246.29 from
Water and Sewer Bond - Series 2000 Interest; and $179,985.15 from Parking Enterprise Funds to be used for Project
construction costs, Contingency relating to Owner-Requested Changes, and CIP Office ProJect Management Fees.
Issue:
The City has been pursuing the improvement of Washington Avenue in recognition of its status as one of the City's
significant pedestrian and vehicular thoroughfares. A Master Plan consisting of five phases of improvements was
previously developed and partially implemented. Phases I (sidewalk, roadway, and drainage improvements, and the
planting of coconut trees from 6th to 11th Streets) and 3 (reconstruction of the medians and the installation of shade
trees, landscaping, irrigation, and pavers from 6th to 16th Streets) have been completed. Planning for the remaining
phases 2, 4, and 5 have been underway for some time. The scope consists of the following: Phase 2 - curb, gutter and
sidewalk replacement, drainage and paving improvements, new street lighting and the planting of coconut trees from
11th to 16th Streets; Phase 4 - roadway and drainage improvements and new street lighting from 6th to 11th Streets;
Phase 5 - curb, gutter and sidewalk replacement, roadway and drainage improvements, str,eet lighting, planting of
coconut trees and median landscaping from 5th to 6th Streets, and median landscaping from 16u' Street to Lincoln Road.
The City determined that a design-build approach would be the best method for expediting the completion of these
remaining phases of the project. A Design Criteria Package (DCP), required by State Statute in a design / build process,
was prepared by the City's ROW Improvements Program Manager, Hazen & Sawyer, and includes conceptual
construction drawings and technical specifications. The City has obtained a number of required project permits. The
Design Build Firm (DBF) will be responsible for the design, construction, and construction management of phases 2, 4,
and 5. In addition, a new median on Lincoln Road, from Washington Avenue to James Avenue, has been identified in
the DCP to obtain a price to plan, design, and permit. Once the appropriate permit(s) have been obtained, the City will
negotiate a change order to implement the improvements as anticipated at both locations. However, funding for these
prospective change orders is not included in this pricing.
Invitation to Bid No. 22-02/03 was issued on April 23, 2003. The City Commission authorized the Administration on
October 15, 2003 to initiate negotiations with the DBF of Ric-Man International, Inc. (RMI) since the submitted price by
RMI was approximately 26% over the City's available funding to perform the project. The scope of services associated
with the base bid provides for the design, permitting, and construction of the referenced improvements. The Total Award
Price is $12,104,429 consisting of: $11,800,000 for Base Bid, $100,000 for Permit Allowance, $25 for Consideration of
Indemnification, $134,554 for the Storm Water Pump Station at 16th Street, and $69,850 for the Lincoln Road median. In
addition $605,221.45 is appropriated for Project Contingency relating to Owner-Requested Changes and $419,418.46 for
ClP Office Project Management Fees. The Total Estimated Project Cost is $13,129,068.91. While the contractor was
unwilling to reduce the price in negotiations, it was agreed that the contract would be a guaranteed maximum price. This
3rovision has significant value for the proJect.
Item Summary/Recommendation:
IThe Administration recommends approval of the resolution.
Advisory Board Recommendation:
NA
=inancial Information:
iiiiiiiii!iiiiiiiiiiiiiiiii!i!iiii!iiii!ii~iii!i!i!ili $2,168,274.08 CityCenterTIF
: iiiiiiiiiiiiiiiiiiiiiiiiiii!ii!iiiiiiiii~ililili!i $686,211.17 South PointeTIF
' i !ii!ii!iiiii!i!ii!ii!!!!iiiiiiiiiiii!!~iiiiilill $1,141,570.62 StormWater Bonds-Series2000
$37,246.29 Water&SewerBonds-Series20001nterest
i:i:!:i~i:i:i:i?:ii~i!~i:!~ii~i:!~!:i:i~:iiiiiiiiiSiiiiii! $179,985.15 Parking Enterprise Funds
Finance Dept. !!ilili!i!ilil.i!~0taiii!ii!i $4,213,287.31
City Clerk's Office Legislative Tracking'
I M. Alexandra Rolandelli
n-Offs:
AGENDA ITEM
DATE
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 ~' ~
www.miamibeachfl.gov
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and Date: January 14, 2004
Members of the City Commission
Jorge M. Gonzalez ~
City Manager
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE A GUARANTEED MAXIMUM PRICE CONTRACT
WITH RIC-MAN INTERNATIONAL, INC., AS LOWEST AND BEST BIDDER
PURSUANT TO INVITATION TO BID NO. 22-02/03, FOR DESIGN BUILD
SERVICES TO DESIGN AND CONSTRUCT THE WASHINGTON AVENUE
IMPROVEMENTS - PHASES 2, 4, AND $ (THE PROJECT), IN AN
AMOUNT NOT TO EXCEED $12,104,429; AND APPROPRIATING
$2,168,274.08 FROM CITY CENTER REDEVELOPMENT AREA TAX
INCREMENT FUNDS; $686,211.17 FROM SOUTH POINTE
REDEVELOPMENT AREA TAX INCREMENT FUNDS; $1,141,570.62
FROM STORMWATER REVENUE BONDS - SERIES 2000; $37,246.29
FROM WATER AND SEWER BOND - SERIES 2000 INTEREST; AND
$179,985.15 FROM PARKING ENTERPRISE FUNDS, TO BE USED FOR
THE CONSTRUCTION COSTS, PROJECT CONTINGENCY RELATING TO
OWNER REQUESTED CHANGES, AND ClP OFFICE PROJECT
MANAGEMENT FEES.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
The construction contract is valued at $12,104,429.00. An additional $605,221.45 is
needed for a project contingency, and an additional $419,418.46 is needed for CIP Office
project management fees. The total amount of funding needed for the construction of the
project, the project contingency, and the project management fees is $13,129,068.91.
Following is a breakdown of the funding currently available in the project budget for the
above costs, and the funding to be appropriated through this agenda item, to completely
fund the project.
City Commission Memorandum
Washington Avenue Improvements Phases 2, 4 and 5
January 14, 2004
Page 2 of 9
Funding Source
City Center RDA
South Pointe RDA
Stormwater Bonds-Series 2000
Water & Sewer Bonds-Series 2000
Fund 301
Resort Tax
Transit Tax
Water & Sewer Bonds - Series 2000
Interest
Parking Enterprise Funds
Totals
Amount Total Per
Already Amount to be Funding
Appropriated Appropriated Source
$218,133.80 $2,168,274.08 $2,386,407.88
$629,991.00 $686,211.17 $1,316,202.17
$4,135,685.49 $1,141,570.62 $5,277,256.11
$1,704,497.91 - $1,704,497.91
$332,031.00 - $332,031.00
$283,887.40 - $283,887.40
$1,611,555.00 - $1,611,555.00
- $37,246.29 $37,246.29
: $179,985.15 $179,985.15
$8,915,781.60 $4,213,287.31 $13,129,068.91
With regard to the stormwater funding, it is important to note that funds in the amount of
$4,135,685.49 have been appropriated and are available for use from the Stormwater
Revenue Bonds - Series 2000. Additional stormwater funds totaling approximately $2.4
million have been allocated to the West Avenue Neighborhood Right-of-Way Infrastructure
Improvement project. This project is currently approximately $4.5 million short in funding
for stormwater improvements, and no stormwater improvements can be constructed until
additional funding is found. The Administration recommends reallocating $1,141,570.62 of
the stormwater funding that has been allocated to the West Avenue Neighborhood project
to the Washington Avenue project to complete fund the stormwater improvements included
in the Washington Avenue project. This will leave the West Avenue project approximately
$5.6 million short in funding for stormwater improvements.
ANALYSIS
The City has been pursuing the improvement of Washington Avenue in recognition of its
status as one of the City's significant pedestrian and vehicular thoroughfares. A Master
Plan consisting of five phases of improvements was previously developed and partially
implemented. The phases are as follows:
Phase 1- The area from 6th to 11th Streets which consisted of sidewalk, roadway
and drainage improvements, and the planting of coconut trees. This construction
was completed several years ago.
Phase 2 - The area from 11th to 16th Streets which includes curb, gutter and
sidewalk replacement, drainage and paving improvements, new street lighting and
the planting of coconut trees.
Phase 3- The area from 6th to 16th Streets which consisted of the reconstruction of
the medians and the installation of shade trees, landscaping, irrigation, and pavers.
This work was completed.
City Commission Memorandum
Washington Avenue Improvements Phases 2, 4 and 5
January 14, 2004
Page 3 of 9
Phase 4 - The area from 6th to 11th Streets which includes roadway and drainage
improvements, and new street lighting.
Phase 5 - The area from 5th to 6th Streets which includes curb, gutter and sidewalk
replacement, roadway and drainage improvements, street lighting, planting of
coconut trees and median landscaping.
Planning for the remaining phases 2, 4 and 5 has been underway for some time. The City
determined that a design-build approach would be the best method for expediting the
completion of these remaining phases of the project. The City's typical process begins with
the City hiring an NE firm to plan and design a project and then a construction firm to build
the project. Under the design-build approach, one project consultant team with both design
and construction expertise and qualifications prepares construction documents and
constructs the project.
A Design Criteria Package (DCP), required by State Statute in a design / build process, for
the Project was prepared by the City's ROW Improvements Program Manager, Hazen &
Sawyer. The DCP includes conceptual construction drawings and technical specifications
for the civil, electrical, and landscaping disciplines. The City has obtained a number of
required project permits from the Miami-Dade Department of Health for water main
construction, from the Miami-Dade Department of Environmental Resources Management
for storm water collection and disposal, and from the State of Florida Department of
Transportation for construction within the state right-of-way. Remaining construction
design tasks include the revision / incorporation of the City's master Division 1 technical
specifications; sanitary sewer gravity collector replacement at 6th and 8th Street; revision /
modifications at the intersection of Washington Avenue and Espa~ola Way to incorporate
"bump-outs"; landscaping plan revisions to the Washington Avenue median between 5th
and 6th Streets and between 16th Street and Lincoln Road; and plan revisions to
accommodate the City's construction sequence restrictions.
For the Washington Avenue Improvement Project, the Design Build Firm (DBF) will be
responsible for the design, construction and construction management of the above noted
improvements for Phases 2, 4 and 5 of the Washington Avenue Master Plan.
Invitation to Bid (ITB) No. 22-02/03 was issued on April 23, 2003. A pre-proposal
conference was held on May 8, 2003 to provide information to firms interested in
submitting a response. The City received responses to its Invitation to Bid No. 22-02/03 on
September 16, 2003. A Selection / Evaluation Committee reviewed the qualifications of
the respondents and ranked the three top firms. The City Commission authorized the
Administration on October 15, 2003 to initiate negotiations with the DBF of Ric-Man
International, Inc. (RMI) since the submitted price by RMI was approximately 26% over the
City's available funding to perform the project.
Several meetings were subsequently held between representatives from the City of Miami
Beach and RMI to review the scope of work. A summary of meetings held and topics
discussed is provided below:
City Commission Memorandum
Washington Avenue Improvements Phases 2, 4 and 5
January 14, 2004
Page 4 of 9
Date Meeting Topic
October 15, 2003
October 20, 2003
October 27, 2003
October 30, 2003
November 4, 2003
November 6, 2003
November 10, 2003
November 12, 2003
November 18, 2003
November 19, 2003
November 20, 2003
December 2, 2003
December 23, 2003
City Commission Authorization to initiate negotiations
Scoping / Negotiation Session
Scoping / Negotiation Session
Scoping / Negotiation Session
Internal City meeting to discuss scope of work
Meeting w. City Manager to discuss status
Scoping / Negotiation Session
Meeting w. M-DDERM to review drainage permit status /
requirements
Internal City meeting to discuss scope reductions / scope
additions
Internal City meeting to discuss HPB requirements
Internal City meeting to discuss scope of work
Scoping / Negotiation Session
Scoping / Negotiation Session
In general, the primary focus of the negotiations focused upon the scope of services to be
provided by RMI. The base bid of the project generally consists of the design, permitting
and construction of the following improvements:
· water main distribution
· sanitary sewer collection
· storm water collection / disposal
· street lighting
· electrical
· curb/gutter
· sidewalk
· asp, halt milling / resurfacing of the Washington Avenue corridor from 5th Street to
16u' Street.
The scope of services associated with the base bid provides for the design, permitting and
construction of the referenced improvements. The total base bid of the project is
$11,900,025 as presented below:
City Commission Memorandum
Washington Avenue Improvements Phases 2, 4 and 5
January 14, 2004
Page 5 of 9
Item
Amount
RMI Base Bid
Permit Allowance
Consideration for Indemnification
$11,800,000
100,000
25
Total Base Bid $11,900,025
It is important to note that the base bid also includes the necessary effort to plan, design
and permit signature landscape improvements within the medians between 5th and 6th
Streets and between 16th Street and Lincoln Road, the latter of which was not originally
included in the Master Plan for the project. The base bid does not include the cost to
construct the proposed improvements. The DBF will obtain an Order from the Historic
Preservation Board for the signature median improvements. Once the Order has been
obtained, the City will negotiate a change order for the implementation of the signature
landscape median improvements with the DBF. Approximately $125,000 in signature
median improvements is anticipated at both locations. Therefore, a change order in the
approximate amount of $250,000 is anticipated at this time if the designed landscape
improvements are to be implemented. However, funding for these prospective change
orders is not included in this pricing.
An additional appropriation to construct this work will be presented to the City Commission
for approval once a final, recommended, solution and price is formalized.
The ITB also requested bidders to provide prices for alternate bid items. The alternate bid
items recommended for award are as follows:
Bid Item 7: Washington Avenue & 16~ Street storm water pump station plannin(~, desiqn
and permittin_cl
The area along 16th Street and Washington Avenue experiences flooding during rainfall
events. The base bid for the project does not address storm water collection and disposal
facilities north of 16th Street. Properties along the Washington Avenue and 16th Street
corridors are impacted due to storm water runoff ponding. A price was requested from all
bidders to evaluate the area in question and provide a design to alleviate the flooding
situation in the area of Washington Avenue and 16th Street. The price submitted by RMI
for alternate bid item was $134,554, and includes the necessary effort to plan, design and
permit the proposed improvements. Once the appropriate permit(s) have been obtained by
the RMI, the City can elect to implement the improvements with RMI after a change order
has been successfully negotiated.
Bid Item 8: Lincoln Road median planning, design and permitting
An alternate bid item to obtain a price to plan, design and permit a median along Lincoln
Road from Washington Avenue to Collins Avenue was identified in the DCP. This scope of
work was not originally included in the Master Plan. RMI submitted a price of $69,850 for
this work. Once the appropriate permit(s) have been obtained by RMI, the City can elect to
City Commission Memorandum
Washington Avenue Improvements Phases 2, 4 and 5
January 14, 2004
Page 6 of 9
implement the improvements with RMI after a change order has been successfully
negotiated.
The Administration recommends awarding the following alternate bid items:
Item Amount
Total Base Bid
Bid Item 7: Washington Avenue & 16~ Street storm water pump station
planning, design and permitting
Bid Item 8: Lincoln Road median planning, design and permitting
$11,9OO,O25
134,554
69,850
Total Award Price $12,104,429
Future Work Activity Assignment
It has been discussed that future work activities may be assigned to RMI during the
implementation of the Project. These activities include underground utility relocation to
support future construction of Baylink and additional storm water collection facilities to
complement the proposed storm water collections system within the future Bid Package
10A: Flamingo- Lummus South Streetscape and 10B: Lummus Streetscape projects.
Sanitary sewer laterals and sanitary sewer collectors between 5th and 6th Streets and
between Espa~ola Way and Lincoln Road need to be relocated so that future Baylink
construction does not interfere with the existing utilities. The Flamingo - Lummus projects
propose to remove existing concrete box culverts and install large diameter storm water
conveyance piping throughout the Flamingo - Lummus neighborhood. It is appropriate to
address these additional work activities during the implementation of the Washington
Avenue Improvements Project so that the future projects are coordinated and disruptions
to the community are minimized.
If the City and RMI are able to arrive at mutually agreeable Costs to implement these future
projects and these costs exceed the available appropriated project contingency, then the
Administration will place these items on an appropriate future Commission Meeting agenda
for consideration and supplemental appropriation.
Agreement Format / Schedule
Although RMI has not agreed to alter its pricing from that submitted in its formal Bid, in
recent negotiations, RMI has indicated that it is amenable to enter into a Guaranteed
Maximum Price Agreement with the City of Miami Beach. Award of the bid to RMI in the
amount of $12,104,429 will yield an agreement with a qualified contractor for the
Washington Avenue Improvements Phases 2, 4 and 5 project with a guaranteed price.
Construction of the project will be implemented over a period of eighteen (18) months with
an initial construction start date projected to be 150 days from the issuance of a Notice to
Proceed from the City. The construction initiation date is also dependent upon the receipt
of a Historical Preservation Board Order, State of Florida Department of Environmental
City Commission Memorandum
Washington Avenue Improvements Phases 2, 4 and 5
January 14, 2004
Page 7 of 9
Protection Well Construction permit, Miami-Dade Department of Environmental Resources
Management permit and Department of Health water main construction permit. RMI is of
the opinion that these permits can be obtained within ninety (90) to one hundred and fifty
(150) calendar days from the Notice to Proceed date. Upon receipt of the required permits,
construction will be initiated and will be completed within eighteen (18) calendar months.
In considering whether to approve the award of this contract, it should be noted that this
price was secured through an open, competitive bid with pricing ranging from Ric-Man
International's pricing of $11,900,025 to upwards of $21 million with other bidders. Staff
believes that given the significant sequencing restrictions and the difficulties that will be
encountered in this highly urban corridor, that the Guaranteed Maximum Price contract is a
significant benefit to the City. The contract imposes substantial restrictions on the
Contractor that are designed to preserve access to businesses during the construction
period and to limit, to the extent possible, detrimental impacts to these businesses as well.
Additionally, based on the corridor's age, the Contractor's acceptance of responsibility for
all unforeseen underground conditions is also a significant benefit, as unforeseen
underground conditions is a primary source of project price increases for this construction
type. The original bid contemplated the City being responsible for paying for change
orders related to unforeseen underground conditions.
Although RMI's bid exceeds the City's estimate by 26%, staff does not believe that there is
a likelihood of receiving a significantly better price if bids are rejected and the project is re-
bid. Additionally, the time required to re-bid the project is estimated to be a minimum of six
months. Combined with the required engineering work that is needed to construct the
project and the stated desire by the businesses within the corridor to have the construction
project span only one "season", a re-bidding of the project would delay the project by a
minimum of 1 year. As the project planning and design began in the eady to mid-1990s
with a then anticipated construction completion date prior to 2000, our recommendation is
to proceed with the project's lowest and best bidder.
Recommended Project Team Qualifications And Experience Summary
Ric-Man International, Inc.
Ric-Man International, Inc. is a general contractor that specializes in roadway and
underground construction. They have accumulated approximately 20 years of experience
working on various projects in South Florida. Founded in the Pompano Beach area in
1983, Ric-Man International, Inc. employs 90 people. The staff includes experienced
graduate engineers and building construction managers with local design-build experience.
Each project is staffed with an experienced project manager with a proven history of
performance for the company.
PBS&J
Post, Buckley, Schuh, and Jennigan, Inc. (PBS&J) is Ric-Man's proposed engineered and
design sub-consultant. PBS&J is ranked by Engineering News-Record among the nation's
five largest design firms and is ranked 15t~ in the transportation category. The company
was founded in the Miami area in 1960 and since has established presence throughout
Florida. Having 25 Florida offices and encompassing 1,200 qualified professional
City Commission Memorandum
Washington Avenue Improvements Phases 2, 4 and 5
January 14, 2004
Page 8 of 9
personnel, PBS&J brings strong resources that can be utilized to provide a successful
design-build project for the City of Miami Beach.
Team Personnel (Summary)
David Mancini: Mr. Mancini will provide oversight management for the Washington Avenue
Project. Mr. Mancini is the President of Ric-Man International, Inc. and has more than 27
years of experience in streetscape and underground utility projects.
Ronald Bell: As Project Manager, Mr. Bell will provide day-to-day management of the
project. He will also serve as the primary point of contact with the City personnel. Mr. Bell
is the Director of Operations for Ric-Man International, Inc. He is a certified General
Contractor with more than 30 years of experience and expertise in estimating, scheduling,
project supervision, cost analysis, and damage evaluation.
Remo Lafrate: Remo Lafrate will serve as the designated underground utility
superintendent. Currently, Mr. Lafrate coordinates and supervises construction operations
for Ric-Man's sanitary sewer, water mains, storm sewers, and pump stations, among other
things. Mr. Lafrate's experience encompasses more than 38 years.
Patficia Camey, P.E. (PBS&J): Ms. Carney is the designated design manager. She will
provide hands-on direction to the design group for this design-build project. Ms. Carney
has more than 13 years experience in the design and management of major water,
wastewater, and storm sewer facility projects.
Sample Projects
Hagan Ranch Road Utility and Storm Sewer Installation. (Palm Beach County) This
undertaking was a $12.8 million dollar roadway construction project involving widening of
Hagen Ranch Road from West Atlantic Avenue to Boynton Beach Boulevard to a four lane
road. This work also includes replacement and improvement of various utilities such as
water mains, force mains, and storm sewers.
CCNIP Washington Park Bid Package No. 5 Watermain Replacement and Stormwater
Sewer. (Broward County) This project was an $8.9 million dollar neighborhood
improvement project consisting of replacement of all existing water main, storm drainage,
and roadway infrastructure. Additionally, the project included beautification of right-of-way
areas such as sidewalk, curb and gutter, and landscaping.
NIP North Andrews Gardens Storm Drainage, Water, Sewer, Paving Improvements.
(Broward County) This project was a $5.8 million dollar neighborhood improvement
consisting of replacement of all existing water mains, sanitary sewers, storm drains,
swales, roadways, and sidewalks. This work was completed throughout a residential area,
which required Ric-Man to maintain access to homes and streets at all times.
City Commission Memorandum
Washington Avenue Improvements Phases 2, 4 and 5
January 14, 2004
Page 9 of 9
References
Additionally, the Procurement staff secured the following references for Ric-Man
International, Inc.
City of Deerfield Beach
"Outstanding attention to quality"
Larry R. Deetjan, City Manager
Broward County Office of Environmental Services
"Very good public relations skills, the residents like them"
Pat MacGregor, Project Manager
Palm Beach County BOCC
"Very good! Job went very well"
Joe Tenecredi, Project Manager
Arcadia Reese Macon & Associates, Inc.
"Excellent performance and resources available to get the job done right"
Thomas C. Jensen, Project Manager
CONCLUSION:
The Administration recommends that the Mayor and City Commission adopt the attached
resolution which authorizes the Administration to execute an Agreement with Ric-Man
International, Inc. lowest and best Bidder; pursuant to Invitation to Bid (ITB) No. 22-02/03,
for Design/Build Services for Washington Avenue Improvements Phases 2, 4, and 5.
JMG:PDW:RCM:TH
T:~GENDA~2004~Jan1404\Regular~Washington Avenue\Washington Avenue Commision Memo.doc
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and
Members of the City Commission
Date: January 14, 2004
Jorge M. Gonzalez
City Manager
SUPPLEMENTAL MATERIAL TO ITEM R:71 - AWARD OF CONTRACT TO
RIC-MAN INTERNATIONAL FOR WASHINGTON AVENUE
IMPROVEMENTS
This material is provided to the Mayor and City Commission as additional information
regarding the scope of work for the Washington Avenue Improvements.
Restricted Work Sequence
In order to mitigate the impact of construction to the community, the Washington Avenue
Project documents include a "Restricted Work Sequence" that limits the extent of
construction. Essentially, construction is limited to two (2) areas of no more than three (3)
blocks, on one (1) side of the street, separated by a minimum of two (2) blocks of either no
construction or limited disruption construction that would leave the two (2) blocks passable
to vehicular and pedestrian traffic.
Within the proposed three (3) block work areas, the Contractor is expected to provide
limited access through the work zone for necessary local traffic, deliveries of goods and
services, and potentially bus service. Also within this work zone, the Contractor would be
permitted to locate minimal storage, i.e., no more than that sufficient for approximately ten
(10) days of work. The duration of construction within this work zone is expected to last
between 100 and 140 calendar days.
The Contractor is required to reach substantial completion for a block within each work
zone before proceeding to the next block, thereby maintaining the three (3) block work
zone throughout the duration of construction.
Exhibits 1 and 2 illustrate the work zone and the progression through the project.
Pedestrian Friendly Barrier and Temporary Waiting Areas
The Contractor is required to provide a specific type of barrier that would promote clear
delineation between the work zone and pedestrian access to each of the businesses along
the corridor. These solid barriers, approximately 42" in height, are linked together and
provide an attractive separation from the work zone. In addition, signs will be mounted to
the barriers to promote different activities, or businesses, depending upon the City's
discretion.
Agenda Item
Date
Commission Memorandum
Supplemental Material to Item R71 - Award of Contract to Ric-Man International for Washington Avenue
Improvements
January 14, 2004
Page 2 of 2
Additionally, since the sidewalk in many places will be reconstructed, it is anticipated that
"waiting" areas will need to be provided in order to accommodate our nightlife and the
visitors that come with it. The barriers are anticipated to be configured to direct
pedestrians to these areas, to ensure continual passage on the sidewalk, and will have
either temporary asphalt or wood platform to serve as the walking/standing surface.
Exhibits 3 and 4 illustrate the barriers and the proposed "waiting areas". The location of
the "waiting areas" will be determined with the blocks experiencing construction during the
course of construction.
Community Outreach and Site Cleanliness
Due to the number of Miami Beach businesses that will be directly affected by this project,
the Contractor is required to have a well developed Community Outreach Program. This
program will include a professional contract with a company that is qualified to perform
communication and public relations services. For the proposed contractor, this firm is
anticipated to be Communikatz, which has extensive experience in Miami Beach having
served in a similar capacity on the Collins Avenue project. The Contractor's liaison will be
available 24 hours a day and will be working with merchants to make sure that their needs
are met to the extent possible. This will include signage identifying businesses as open,
and will also provide limited signage and guides to direct pedestrian and vehicular traffic to
parking areas and to businesses. Additionally, the Contractor will have a well developed
process to include impacted business needs addressed quickly and efficiently.
The project also includes specific requirements for weekly cleaning of storefront windows
by the Contractor, restrictions on the amount and type of materials that can be stored on-
site, and requirements that the site be kept in a clean and orderly fashion throughout the
project's duration.
Project Renderin_~s
In order to give a better overview for what the proposed improvements will look like,
Exhibits 5 through 9 provide artist renderings prepared by the previous consultant on the
project, Savino Miller Design Studios, and also photographs of previously completed
phases. In addition to the above ground improvement of new sidewalks, street trees, and
street lighting, the project will also include underground work related to stormwater and
water line improvements.
Attachmen~
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