Resolution 2020-31159 RESOLUTION NO. 2020-31159
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO.
2019-093-JC, FOR RED LIGHT VIOLATION CAMERA ENFORCEMENT
SYSTEM AND RELATED SUPPORT SERVICES, AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH CONDUENT
STATE & LOCAL SOLUTIONS, INC., THE FIRST RANKED PROPOSER;
FURTHER, SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN
NEGOTIATING AN AGREEMENT WITH CONDUENT STATE & LOCAL
SOLUTIONS, INC., AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH AMERICAN TRAFFIC SOLUTIONS, INC., DBA VERRA
MOBILITY, THE SECOND RANKED PROPOSER; AND FURTHER,
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY
THE ADMINISTRATION AND THE CITY ATTORNEY'S OFFICE.
WHEREAS, a red-light camera ("RLC") is a photographic device which captures a still
image and/or video recording of a vehicle that is entering an intersection which is controlled by
a traffic control device (illuminated traffic signals); and
WHEREAS, the Miami Beach Police Department ("MBPD") has utilized a red-light
camera program ("'RLCP"), which has monitored for traffic infractions at various intersections
within the City of Miami Beach since 2010; and
WHEREAS, the City has successfully utilized Conduent State & Local Solutions, Inc.
("Conduent"), as its RLCP third-party vendor, pursuant to a competitive bid that was awarded in
2010; and
WHEREAS, the third-party vendor would screen these image(s) and make an initial
determination of whether a red traffic light infraction has occurred at the intersection; and the
recorded image(s) are then remitted to MBPD for further review to determine if a traffic violation
has occurred; and
WHEREAS, the Mayor and City Commission approved the issuance of Request for
Proposals (RFP) No. 2019-093-JC, for Red Light Violation Camera Enforcement System and
Related Support Services on April 10, 2019; and
WHEREAS, on September 11, 2019, the Administration presented to the City
Commission their results of the RFP process; and, by way of Resolution 2019-30985, the City
Commission authorized the Administration to enter into simultaneous negotiations with
Conduent State & Local Solutions, Inc. (the top-ranked proposer), and American Traffic
Solutions, In., dba Verra Mobility("Verra Mobility") (the second-ranked proposer); and
WHEREAS, the Administration conducted simultaneous negotiations in order to identify
a final vendor for the City's RLCP; and
WHEREAS, the Administration initiated contact with Conduent and Verra Mobility in
order to allow for user interface demonstrations of each proposer's RLC system, pursuant to the
request of MBPD; and
WHEREAS, the demonstrations provided the City with a general system overview,
administrative controls, software functionality, query and reporting capabilities, docket
preparation, and mobile applications; and, on November 14, 2019, the Administration conducted
the demonstration meeting with Conduent; and, on November 15, 2019, the Administration
conducted the demonstration meeting with Verra Mobility; and
WHEREAS, on November 22, 2019, the Administration issued a Best and Final Offer
("BAFO") to both firms in order to facilitate the submission of their BAFO cost proposals (the
"proposal") for the City's final consideration in achieving the required scope of services and
requirements pursuant to the RFP; and
WHEREAS, a BAFO deadline of December 13, 2019 was established and the City
received BAFO proposals from both Conduent and Verra Mobility, which were reviewed by the
Procurement Department for compliance with the BAFO requirements; and
WHEREAS, MBPD has determined that while both firms provide similar services in
terms of capturing violations, Conduent provides the City with the overall best combination of
service, pricing, and other operational benefits; and
WHEREAS, Conduent has proposed new "Gen 3 DriveSafe" and new "Citeweb"
processing systems, which will permit quicker court processing and preparation of violations,
and will significantly streamline MBPD's operational efficiencies; and
WHEREAS, Conduent has new software that identifies multi-lane vehicle and pedestrian
tracking at or before the intersection in order to establish greater visibility and data analysis, and
Conduent also has the capability to capture up to six (6) lanes of traffic simultaneously (while
Verra Mobility appears to capture 4 lanes) with 4K UHD resolution based upon Conduent's
camera system which contains high quality"imagers"with infrared illumination; and
WHEREAS, the equipment to be utilized by Conduent is more compact and lightweight
than the equipment proposed by Verra Mobility, and Conduent's equipment appears to be more
discrete and less obtrusive in the public right of way; and
WHEREAS, regarding the backend software system, MBPD officers who were
evaluating both RLC systems were more impressed with Conduent's simplified process for
processing the necessary court documents when an infraction is challenged, as opposed to the
system proposed by Verra Mobility; and
WHEREAS, Conduent also has an advanced data storage and file retrieval system
which expedites those processing times required for reporting, legal issues, administrative
purposes and statistical analysis; and
WHEREAS, the RLC system proposed by Conduent includes an automatic license plate
reader that easily interfaces with the City's current license plate reader system, which is of great
benefit to MBPD and public safety personnel during investigations and pursuit of vehicles; and
WHEREAS, the RLC system proposed by Verra Mobility can offer the City a license
plate reader, it appears to be a separate system which is not as compatible with the City's
license plate reader system as is the RLC system proposed by Conduent; and
WHEREAS, the Administration has determined that Conduent provided the City with the
most competitive BAFO pricing proposal, and that the BAFO pricing provided by Conduent
would yield approximately $55,000 in cost savings for the City over the initial three (3) year
contract term; and
WHEREAS, the Administration will negotiate with Conduent and, if unsuccessful, with
Verra Mobility, for ten (10) RLCs at existing locations within the City, and up to an additional five
(5) RLCs (at yet to be determined locations)within the City; and
WHEREAS, upon conclusion of successful negotiations with Conduent or, alternatively
with Verra Mobility, and execution of an Agreement memorializing same, the MBPD shall
provide the City Commission with an update, by way of a Letter to Commission, as to the
location of all RLCs within the City, and shall further inform the public of the new RLC locations
prior to issuing any notices of violation or citations for RLC infractions at such new locations.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the written recommendation of the City Manager, pursuant to
Request for Proposals (RFP) No. 2019-093-JC, for Red Light Violation Camera Enforcement
System and Related Support Services, authorizing the Administration to enter into negotiations
with Conduent State & Local Solutions, Inc., the first ranked proposer; further, should the
Administration not be successful in negotiating an agreement with Conduent State & Local
Solutions, Inc., authorizing the Administration to enter into negotiations with American Traffic
Solutions, Inc., dba Verra Mobility, the second ranked proposer; and further, authorizing the
Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations by
the Administration and the City Attorney's office.
PASSED AND ADOPTED this 1.2 day of Pebrk4ry 2020.
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ATTEST:
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City Attorney M at
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MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: February 12, 2020
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP)
NO. 2019-093-JC, FOR RED LIGHT VIOLATION CAMERA ENFORCEMENT
SYSTEM AND RELATED SUPPORT SERVICES.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida approve the resolution accepting City Manager's recommendation pertaining to
proposals received, pursuant to RFP 2019-093-JC, for a red light camera system.
BACKGROUND/HISTORY
In the interest of public safety, the Miami Beach Police Department ("MBPD") utilizes a red light
enforcement camera monitoring ("red light camera") system at various intersections within the
City of Miami Beach. A red light camera systems combine vehicle detection technology and
digital/video imaging technology for the purposes of capturing red light traffic violations, as well
as the back-end software needed to process violations. The City's red light camera system has
been operational since April 15, 2010.
The locations where the City has already installed red light cameras include:
Washington Ave and 17th Street
o 1 eastbound on 17th
o 1 southbound on Washington (currently missing due to Convention Center
construction)
Washington Ave and Dade Blvd (1 camera)
o 1 eastbound on Dade, relocate to 15th St and Alton Rd (southbound)
" 17th Street and Alton Rd (1 camera)
o 1 westbound on 17th and Alton
23rd Street and Dade Blvd (1 camera)
o 1 southbound at Pinetree and 23rd
" 41St Street and Prairie Ave (1 camera)
o 1 northbound on 41st, relocate to 41 St and Alton Rd (eastbound)
" 63rd Street and Indian Creek Dr(1 camera)
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o 1 southbound on 63rd, relocate to 41st Street and Pinetree Dr(westbound)
Chase Ave and Alton Rd (1 camera)
o 1 northbound on Alton
• Abbott Ave and Indian Creek Dr (1 camera)
o 1 southbound on Indian Creek
7• 1st Street and Indian Creek Dr(1 camera)
o 1 northbound on Indian Creek
All locations under the new agreement shall be subject to City approval. Additionally, the City
may add cameras at its discretion.
ANALYSIS
Pursuant to a competitive award in 2010, the City has successfully utilized Conduent, Inc. ("City
Vendor"), as its third-party service provider, since the red light camera system inception. On
April 10, 2019, the City Commission approved the issuance of the RFP No. 2019-093-JC, Red
Light Violation Camera Enforcement System and Related Support Services, which was issued
on April 10, 2019. On September 11, 2019, pursuant to Resolution 2019-30985, the City
Commission approved the Administration to enter into simultaneous negotiations with Conduent
State & Local Solutions, Inc. ("Conduent"), the top-ranked proposer, and American Traffic
Solutions, In., dba Verra Mobility("Verra Mobility"), the second-ranked proposer.
Conduent is the City's current red light camera system operator and is a leading provider of
photo enforcement systems across North America. Conduent is the largest producer of public
safety, parking, and moving violation notices in the country. Conduent provides similar services
to many major jurisdictions using including Los Angeles, CA, Garland, TX, City of Chicago, I L,
Delaware Department of Transportation, and Montgomery County, MD. Conduent maintains
over 1,500 individual photo enforcement systems under contract in North America.
Verra Mobility is a provider of red light camera solutions for numerous large-city programs
across the United States, including, Tampa, FL, Orlando, FL, New York City, NY, Memphis, TN,
Washington, D.C., and Seattle, WA. Additionally, Verra maintains over 30 programs within the
state of Florida, and 10 programs within Miami-Dade County.
Following commission approval of negotiations, in early October 2019 the Administration began
negotiations with both as to final scope offering and pricing. However, following some initial
discussions on scope, especially software functionality, the Police Department determined that
it was necessary to allow each firm to conduct demonstrations of the proposed systems. Time
was allotted for each firm to prepare its presentation, including equipment operations,
administrative controls, software functionality, query and reporting capabilities, docket
preparation, and mobile applications.
In mid-November 2019, both firms completed full system demonstrations to the Police
Department. Following the demonstrations, on November 22, 2019, the Administration issued a
Best and Final Offer ("BAFO") to both firms as the means to submit final scope offering and
costs for the City's consideration. On December 13, 2019, the City received BAFO proposals
from both firms.
On January 14, 2020, The Police Department completed its review of the BAFO proposals.
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While both firms are well qualified, with extensive public sector experience, the department
found the red light camera system proposed by Conduent to be slightly more advantageous for
the reasons articulated below.
FINANCIAL INFORMATION
It is not anticipated that grant funding will not be utilized for this project.
CONCLUSION
As noted by Police Department staff, both firms appear to be well qualified to perform the
requirements of the RFP with regard to a red light camera system. Both firms have extensive
public sector experience with these types of systems. However, in having to recommend one
firm over the other, I recommend Conduent for the following reasons.
With regard to equipment, staff has determined that the equipment proposed by Conduent is
more compact and lightweight than the equipment proposed by Verra. Conduent's equipment
appears to be more discrete and less obtrusive in the right of way. Conduent's cameras appear
to have a higher resolution than the cameras proposed by Verra. Conduent's cameras are also
able to capture six (6) lanes of traffic, whereas Verra's system appears to capture up to four(4)
lanes. Further, Conduent's system includes an automatic license plate reader that easily
interfaces with the City's current license plate reader system. This is extremely beneficial to
public safety personnel during investigations or pursuit of vehicles. While Verra can offer a
license plate reader, it appears to be a separate system and not as compatible with the City's
current license plate reader system.
With regard to software, Conduent also seems to have an edge over Verra with regard to its
backend software system. Officers from the Police Department evaluating both systems were
very impressed with Conduent's simplified process for processing the court documents
necessary when infractions are challenged. The system proposed by Verra was determined to
be less user-friendly and require longer processing times for court documents. Further,
Conduent appears to have an advanced data storage and file retrieval system that expedites
processing times required for reporting, legal issues, administrative purposes and statistical
analysis.
With regard to value-added services, in addition to the automatic license plate reader enhanced
functionality, Conduent has offered to relocate any camera at no cost to the City when it is
mutually determined that doing so would offer greater safety benefits. While Verra will also
relocate cameras when mutually agreed upon, it has not offered to do so at no cost to the City.
Finally, Conduent has proposed a slightly more cost-effective solution yielding approximately
$55,000 in cost savings over the initial three (3)year contract term as indicated in Attachment A.
Pricing includes a turnkey red light violation enforcement camera system and related equipment,
monitoring, service, maintenance, violation processing and mailing expenses, community
awareness, collections activities, and all other costs related to the scope of work as required by
the RFP. Conduent's cost also includes the aforementioned automatic license plate reader
system. Despite the stated financial benefits, it is important to note that any decision for a red
light camera system is not driven by financial considerations because, ultimately, these systems
are about maximizing safety to resident and visitors. However, when cost is considered,
Conduent here again seems to have an edge over Verra.
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In conclusion, while I find both proposers well qualified, Conduent does seem to offer the City a
more advanced system in terms of equipment and software at lower costs. Therefore, I
recommend that the Mayor and City Commission approve the Resolution authorizing the
Administration to enter into negotiations with Conduent State & Local Solutions, Inc. to finalize
contract terms; further, should the Administration not be successful in negotiating an agreement
with Conduent State & Local Solutions, Inc., authorizing the Administration to enter into
negotiations with American Traffic Solutions, Inc., dba Verra Mobility; and further, authorize the
Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations by
the Administration and the City Attorney's Office.
Applicable Area
Citywide
Is this a Resident Right to Does this item utilize G.O.
Know item? Bond Funds?
No No
Strategic Connection
Neighborhoods -Work with partners to address regional safety issues.
Legislative Tracking
Police/Procurement
ATTACHMENTS:
Description
❑ Attachment A
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Attachment A
Financial Terms
(over initial 36 months)
No. of Total
Bidder Monthly Fee Cameras Term (Months) Term Costs
Conduent $3,195.00 10 36 $1,150,200.00
Verra $3,350.00 10 36 $1,206,000.00
Net Difference: $55,800.00
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