LTC 268-2021 Fiscal Year 2021 Second Quarter AnalysisMIAMI BEACH
OFFICE OF THE CITY MANAGER
LTC NO. 268-2021
TO:
FROM:
DATE:
SUBJECT:
LETTER TO COMMISSION
Honorable Mayor Dan Gelber and Members of the City Commission
Alina T. Hudak, City Mana�
June 29, 2021
Fiscal Year 2021 Second Quarter Analysis
The purpose of this Letter to Commission (L TC) is to provide the Mayor and members of the City
Commission with the status of the Fiscal Year (FY) 2021 operating budget to actual revenues and
expenses incurred for the second quarter ending March 31, 2021 with projections through fiscal
year-end September 30, 2021, as set forth in the City's Charter which specifies that "the City
Manager shall make public a quarterly report showing the actual expenditures during the quarter
just ended against one quarter of the proposed annual expenditures set forth in the budget."
It is important to note that certain assumptions for both revenues and expenditures have been
made in these projections, including the projected ongoing impact of COVID-19 on the City's
operations that will continue to be refined and adjusted as additional information becomes
available.
SUMMARY
Since the FY 2021 budget was adopted, the planned use of reserves has changed due to the
slower than anticipated recovery in General Fund revenues and resort taxes from the ongoing
impact of COVID-19. The second quarter projections anticipate that an additional $22.7 million,
which is a decrease of $5.1 million from the $27.8 million shortfall projected as of the first quarter
of FY 2021, will be needed from General Fund reserves to re-balance the FY 2021 budget and
$10 million is recommended to be added to the Resort Tax reserve due to second quarter revenue
projections coming in higher than projected in the first quarter.
To help offset this shortfall, the Administration recommends applying funds recently received from
the Coronavirus Relief Fund under the CARES Act, through Miami-Dade County. To date, the
City has received $41.1 million, of which $38.1 million is reimbursable to the General Fund. The
Administration also recommends applying $2.6 million of funds received in FY 2021 from the
Federal Emergency Management Agency (FEMA) for costs incurred related to Hurricane Irma.
Should this be approved as recommended, the General Fund reserve would total approximately
$79.0 million, or 22.6%. If these projections are realized at year-end, this balance would still
exceed the minimum 17.0% General Fund unrestricted budgetary fund balance recommended by
the Government Finance Officers Association (GFOA).
Letter to Commission – Fiscal Year 2021 Second Quarter Analysis
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USE OF RESERVES
General Fund Resort Tax
Reserve Amount Reserve Amount
Pre COVID-19 Reserve as of 09/30/2019 $80.6 million $15.2 million
Actual Use of Reserve in FY 2020 ($0.3 million) ($5.0 million)
Adopted Use of Reserve in FY 2021 ($9.6 million)
Remaining Reserve $70.7 million $10.2 million
Projected FY 2021 Surplus/(Shortfall) as of Q2 ($22.7 million) $10.0 million
CARES Act Funds to date $38.1 million
Enhanced Police Initiatives
(Staffing, Cameras, RTCC) ($7.5 million)
No furlough days for FOP & IAFF;
1 less furlough day for all other employees ($1.2 million)
FEMA Reimbursement to date for Hurricane Irma $2.6 million
Arts & Cultural programming ($1.0 million)
Projected Revised Reserve $79.0 million $20.2 million
The General Fund use of fund balance increased from $9.6 million as adopted in the FY 2021
budget to a projected use of $32.3 million as of the end of the second quarter of FY 2021 as a
result of the following:
1. An additional $12.2 million reduction in the FY 2021 Resort Tax contribution to the General
Fund for tourism-eligible expenditures in the General Fund due to slower than anticipated
growth in Resort Tax revenues projected for FY 2021 due to COVID-19
2. Additional reductions in General Fund revenues of $7.6 million from, among other sources,
Intergovernmental and Other Taxes, Licenses and Permits, Charges for Services, and
Rents and Leases due to slower than anticipated economic growth from the ongoing
impact of COVID-19 and proactive measures taken by the Mayor and City Commission to
promote business operations and economic recovery in the City adversely impacted by
the COVID-19 pandemic
3. Additional General Fund expenditures of $2.8 million for public safety-related operations
attributed to COVID-19, a contractually required pension buyback window for all eligible
sworn Police and Fire personnel to purchase up to two years of service in accordance with
the City’s current collective bargaining agreements, and expenditures related to education
initiatives that will need to be transferred from the Education Compact Fund to the General
Fund due to a projected loss in garage advertisement revenues that were earmarked for
education initiatives in FY 2021
The FY 2021 Resort Tax and Parking Fund projected use of fund balance as of the second quarter
remain unchanged from the adopted FY 2021 budgets and do not propose any use of reserves
and/or fund balance to ensure compliance with debt service coverage requirements.
All General Fund, Enterprise Funds, Internal Service Funds, and Special Revenue Funds budgets
are projected to be at or below their current FY 2021 amended budgets as of year-end with
revenues projected to be equivalent to or in excess of expenditures, except for specific General
Fund departments, the Convention Center Enterprise Fund, and Red Light Camera Special
Revenue Fund which have been detailed further in the forthcoming second quarter analysis.
Letter to Commission – Fiscal Year 2021 Second Quarter Analysis
Page 3 of 19
CORONA VIRUS RELIEF FUND
Miami-Dade County has received an allocation from the Coronavirus Relief Fund (CRF) under
the Coronavirus Aid, Relief, and Economic Security (CARES) Act. $100 million of that funding is
being allocated for an award program for local municipalities. Of the $100 million, $75 million is
for operational costs and $25 million for new municipal programs.
Funds from this program may only be used to (1) cover costs that are necessary expenditures
incurred due to the public health emergency with respect to COVID-19, (2) were not accounted
for in the budget most recently approved as of March 27, 2020, and (3) were incurred during the
period of March 1, 2020 through December 30, 2020. The County will consider reimbursement
for COVID-19 related and incurred operating expenses, as well as certain new programs
proposed by municipalities.
The following are not eligible under the program: (1) equipment and capital expenses; (2) loss of
revenue; (3) utility payment forgiveness.
Examples of eligible costs for the $75 million program include:
• Costs to enable remote work
• FEMA cost share (the 12.5% local cost component of FEMA PA)
• Personnel costs for hours dedicated to mitigating or responding to COVID-19
• Contact tracing
• Public health
• Expenses to facilitate compliance with public health precautions
Examples of eligible costs for the $25 million program include:
• Rental and mortgage assistance programs
• Job training
• Childcare
• Small business grants for business interruption
To date, $41.1 million in reimbursements have been received from Miami-Dade County for
unbudgeted expenditures incurred due to COVID-19 from March 1, 2020 through December 30,
2020 and certain new programs initiated by the City. Of the $41.1 million in reimbursements
received, approximately 92.6%, or $38.1 million, is for General Fund expenditures that have been
incurred.
The funds received from this program are one-time in nature and the Administration’s
recommendation is to use these funds to cover budget shortfalls from the economic impact of
COVID-19. Any funds over and above that amount are recommended to be put towards the
General Fund reserve goal of 3 months, or 25.0% of total revenue, and/or the Resort Tax reserve
goal of 6 months, or 50.0%.
Letter to Commission – Fiscal Year 2021 Second Quarter Analysis
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AMERICAN RESCUE PLAN ACT FUNDS
The American Rescue Plan Act of 2021 (ARPA) was an emergency legislative package intended
to “fund vaccinations, provide direct relief to families bearing the brunt of the COVID-19 crisis,
and support struggling communities.” The bill provided a total of $1.9 trillion to governments and
other entities such as hospitals, public schools, and universities to promote recovery from the
COVID-19 pandemic.
Signed into law by President Biden on March 11, 2021, the bill allocated $350 billion in fiscal
recovery funds to State, Local, Tribal, and Territorial (SLTT) Governments, of which $45.6 billion
was allocated for metropolitan cities, such as the City of Miami Beach, to:
• Respond to the COVID-19 public health emergency or its negative economic impacts
including (but not limited to): assistance to households, small businesses, and nonprofits,
or aid to impacted industries such as tourism, travel, and hospitality
• Provide premium pay to eligible State workers, or grants to eligible employers with
employees that perform essential work during the COVID-19 public health emergency
• Provide government services to compensate for the reduction in revenue in the community
due to the pandemic (budget shortfalls)
• Make necessary investments in water, sewer, or broadband infrastructure
The City is projected to receive an allocation in excess of $20 million in one-time federal dollars
from the American Rescue Plan Act to address the projected revenue shortfalls attributed to
COVID-19, of which $11.8 million has been received to date, that the Administration is
recommending be used to balance the shortfall attributed to COVID-19 in the FY 2022 budget.
ANALYSIS
As a result of the COVID-19 pandemic, the City is continuing to experience dramatic impacts to
its Resort Tax, Convention Center, General Fund revenues, and to some extent, the Parking Fund
as the City is highly dependent on the tourism and hospitality industries. Similar to the balancing
plans that the City Administration presented to the Finance and Economic Resiliency Committee
(FERC) at the April 17, 2020 and April 24, 2020 meetings to balance the FY 2020 budgets, the
FY 2021 budgets included assumptions based on the expectation of low economic activity for the
first several months of the fiscal year with gradual growth in economic activity thereafter.
The key to balancing the FY 2021 budgets was to (1) reduce costs as much as possible to mitigate
the projected ongoing revenue loss, and (2) judiciously use the City’s reserves to make up the
difference. Among other things, the adopted FY 2021 budgets included the projected savings
from the following cost reduction initiatives:
• Citywide hiring freeze on vacant positions included in the budget, allowing for the flexibility
to fill critical positions on an as-needed basis
• Citywide freeze on budgeted non-essential expenditures requiring an additional layer of
review by an oversight committee reporting to the City Manager while the uncertainty of
revenues persists
• Citywide freeze on non-essential tuition reimbursements
• Citywide freeze on 80% of budgeted expenditures for training and travel
• All employees in all bargaining units taking a specified number of furlough days using a
tiered approach based on employees’ salaries as follows: 5 days for employees earning
Letter to Commission – Fiscal Year 2021 Second Quarter Analysis
Page 5 of 19
greater than $80,000; 4 days for employees earning between $70,001 and $80,000; 3
days for employees earning between $60,001 and $70,000; 2 days for employees earning
between $50,001 and $60,000; and 1 day for employees earning $50,000 and less
• Refinancing of outstanding debt
• Additional savings identified by departments tasked with reducing expenditures as much
as possible
GENERAL FUND
General Fund Second Quarter Status
An analysis of the actual six-month operating revenues and expenses for the period October 1,
2020 through March 31, 2021 reveals an operating budget surplus of $81.1 million. While the
actual surplus as of March 31, 2021 may seem unusual when compared to the projection for the
current fiscal year ending September 30, 2021, it should be noted that the City receives a large
percentage of its ad valorem property taxes during the first six months of the fiscal year. For FY
2021, ad valorem property tax revenues represent approximately 59.8% of total budgeted
revenues adopted and 73.1% of actual revenues collected during the first six months of the fiscal
year.
As of March 31, 2021, total revenues collected were approximately 67.5% of the current FY 2021
amended budget, or $228.9 million. Conversely, expenditures were approximately 43.6% of the
current FY 2021 amended budget, or $147.8 million. It is important to note that there are often
delays in expenditures until the close-out of the fiscal year.
General Fund Year-End Projections
Year-end operating revenues and expenditures projected through September 30, 2021 provide a
more realistic indication of any estimated year-end surpluses or shortfalls as of this point in time.
While actual revenues and expenses reflected in this analysis are as of March 31, 2021, these
projections have incorporated more current information, including the impact of COVID-19 on the
City’s projected revenues, as well as the actions that the City Administration is proactively
continuing to take to mitigate the losses in revenues outlined in a Letter to Commission (LTC)
dated March 26, 2020 (LTC# 143-2020).
A summary of the preliminary General Fund revenues and expenditures as of March 31, 2021
with projections through September 30, 2021 reflects a projected year-end shortfall of $22.7
million, which is a decrease of $5.1 million from the $27.8 million shortfall projected as of the first
quarter of FY 2021.
It is important to note that this analysis is a preliminary projection based on not only the experience
during the first six months of the fiscal year, but also the projected impact of COVID-19 on the
City’s operations for the remainder of the fiscal year. In addition, these projections do not assume
any Coronavirus Relief Funds received under the CARES Act through Miami-Dade County for
General Fund Adopted Budget Amended Budget 1/2 of Amended
Budget
Actuals as of
03/31/21
Variance from 1/2
Amended Budget
Over / (Under)
Revenues 329,023,000$ 339,219,000$ 169,609,500$ 228,926,049$ 59,316,549$
Expenditures 329,023,000$ 339,219,000$ 169,609,500$ 147,780,707$ (21,828,793)$
81,145,343$
FY 2021 Budget
Excess of Revenues Over/(Under) Expenditures
Letter to Commission – Fiscal Year 2021 Second Quarter Analysis
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unbudgeted expenditures related to COVID-19, funds received from the Federal government
under the American Rescue Plan Act of 2021, or any potential costs from additional vaccination
efforts that may be approved by the City Commission during FY 2021. As more information
becomes available, these projections will continue to be refined over time.
General Fund Operating Revenues
For FY 2021, property tax collections are being projected at 95.0% of total property taxes
assessed, which is consistent with the original adopted budget thus allowing for discounts and a
level of adjustment for appeals that is consistent with historical levels. The impact of these appeals
and adjustments realized for the FY 2021 budget will be provided by the Miami-Dade County
Property Appraiser in July 2021 when the City’s certified property values are received.
As of March 31, 2021, actual operating revenues collected were approximately 67.5% of the
current amended budget, or $228.9 million, with operating revenues through fiscal year-end
September 30, 2021 projected at $319.4 million, which is approximately 5.8%, or $19.8 million,
below the current amended budget, primarily due to the ongoing impact of COVID-19 on the City’s
revenues.
Revenue categories projected to exceed budget or with significant variances to budget in excess
of 10.0%, or $300,000, are further explained below:
Other Taxes – This category of revenues includes franchise and utility taxes on electricity,
gas, fuel, cable-television, and telephones. Collections are projected to be 5.0%, or $1.2
million, below the current amended budget due to franchise and utility taxes on electricity
and gas trending lower than budget due to a slower than originally anticipated recovery in
the City’s economic activity from COVID-19.
Licenses and Permits – This category includes business tax receipts, licenses/special use
permits, and sidewalk café fee revenues and is projected to be below the current amended
budget by 14.2%, or $2.0 million, primarily due to a decrease in revenues for business tax
receipts and sidewalk café fee revenues resulting from the City’s overall response to the
COVID-19 pandemic. On January 13, 2021, the Mayor and City Commission adopted
Resolution 2021-31559 prorating portions of the FY 2021 business tax receipts fees relating
to fee categories involving the sale and service of alcoholic beverages after midnight to
provide that fees for the after midnight business tax receipt categories would not apply for
FY 2021. In addition, on March 17, 2021, the Mayor and City Commission adopted Resolution
2021-31631 extending the suspension and/or proration of annual sidewalk café permit fees
through September 30, 2021 to continue to promote business operations and economic
recovery in the City.
Intergovernmental – This category of revenues includes local option gas tax, motor fuel tax,
sales proceeds, local option sales tax proceeds, and alcoholic beverage license proceeds
and is projected to be 9.6%, or $1.1 million, below the current amended budget primarily due
General Fund Adopted Budget Amended Budget Projected Difference % Over / (Under)
Revenues 329,023,000$ 339,219,000$ 319,377,000$ (19,842,000)$ -5.8%
Expenditures 329,023,000$ 339,219,000$ 342,029,000$ 2,810,000$ 0.8%
(22,652,000)$ -6.7%
FY 2021 Budget
Excess of Revenues Over/(Under) Expenditures
Letter to Commission – Fiscal Year 2021 Second Quarter Analysis
Page 7 of 19
to local option sales tax, gas tax, and motor fuel tax collections trending lower than budget
due to a slower than originally anticipated recovery in the City’s economic activity from
COVID-19.
Charges for Services – This category includes revenues from activities and programs
offered by the Parks and Recreation Department such as after school and summer classes,
as well as the operations of the Miami Beach and Normandy Shores golf courses, public
safety, passport, and lot clearing services, and is projected to be below the current amended
budget by 7.7%, or $1.0 million, primarily due to slower than originally anticipated recovery
in demand for City services and lower parks and recreation revenue collections, as a result
of more participants qualifying for scholarships due to COVID-19.
Fines and Forfeits – This category, among other things, includes traffic fines, parking fines,
and code enforcement violations, and is projected to be above the current amended budget
by 15.7%, or $168,000, primarily due to code enforcement and fire code fines and violations
trending higher than budget.
Rents and Leases – This category includes revenues from various rentals and leases of
City owned properties. Projected FY 2021 collections are 7.1%, or $425,000, below the
current amended budget primarily due to a credit in the amount of $900,000 provided to Live
Nation, the operator of the Jackie Gleason Theater, to account for significant adverse
operational impacts associated with COVID-19, which was approved by the City Commission
through Resolution No. 2021-31546, as well as additional rent relief provided to qualified
tenants in FY 2021 as approved by the Mayor and City Commission on January 13, 2021 to
continue to promote business operations and economic recovery in the City.
Miscellaneous – This category includes revenues from various categories such as
concessions, reimbursements, and miscellaneous revenue categories including beach
access fees, advertising, and sale of city property. Projected FY 2021 collections are 5.3%,
or $798,000, below the current amended budget primarily due to a projected decrease of
$750,000 in beachfront concession revenues, which are trending lower than budgeted,
attributed to the slower than originally anticipated recovery in the City’s economic activity
from COVID-19.
Resort Tax Contribution – This category is based on the annual contribution from the
Resort Tax Fund to the General Fund for tourism-eligible expenditures that are funded in the
General Fund that include, among other things, expenditures associated with police officers
serving entertainment areas; a portion of fire rescue services from Fire Stations 1 & 2; and
ocean rescue services. Due to the projected impact of COVID-19 on the City’s Resort Tax
revenues for FY 2021, the total Resort Tax Fund transfer to the General Fund budgeted for
FY 2021 was $18.6 million; however, as a result of the slower than originally anticipated
recovery in Resort Tax revenues, the contribution is projected to be 65.6%, or $12.2 million,
below the current amended budget at $6.4 million.
Fund Balance/Retained Earnings – This category is comprised of prior year General Fund
reserves and fund balance appropriated for one-time purposes specified in the current year
budget. As part of the funding appropriated for FY 2021, $1.2 million was to be transferred
to the Parking Enterprise Fund to enable the Parking Department to phase-in the “right-
sizing” reductions originally recommended by the City Administration, and approved by the
Mayor and City Commission, as part of the FY 2021 budget process to minimize the impact
to a number of employees in the Parking Department, especially Parking enforcement. Due
Letter to Commission – Fiscal Year 2021 Second Quarter Analysis
Page 8 of 19
to FY 2021 Parking revenues trending above budget, as well as a delay in the reinstatement
of service levels that were reduced due to COVID-19 (landscaping, security, janitorial, etc.)
and continued vacancy of budgeted positions due to COVID-19, new vacancies, and hiring
challenges, it is projected that the $1.2 million will no longer need to be transferred to the
Parking Enterprise Fund as presented at the Commission Budget Workshop on June 4, 2021.
For a detail of General Fund revenues by category, refer to the attached Exhibit A.
General Fund Operating Expenditures
As of March 31, 2021, actual expenses were approximately 43.6% of the current FY 2021
amended budget, or $147.8 million, with operating expenditures through fiscal year-end
September 30, 2021 projected at $342.0 million, which is approximately 0.8%, or $2.8 million,
above the current FY 2021 amended budget. As previously mentioned, these projections are not
only based on experience during the first six months of the fiscal year, but also more current
information available including the ongoing impact of COVID-19 on the City’s operations.
General Fund expenditures by department projected to exceed budget or with significant
variances to budget in excess of 10.0%, or $300,000, are further explained below:
Organizational Development Performance Initiatives (ODPI) – The department is
projected to be 15.1%, or $169,000, above the current amended budget primarily due to costs
related to existing education initiatives that were originally budgeted in the Education Compact
Fund for FY 2021 that may need to be transferred to and funded by the General Fund for FY
2021 at year-end. Education initiatives in the Education Compact Fund are primarily funded
by revenues collected for advertising in the City’s garages. The City has not collected any
advertisement revenues during FY 2021 and the timing of collections remains uncertain. As a
result, in order to ensure that these education initiatives are funded, these expenditures may
need to be transferred to and funded by the General Fund in FY 2021.
Housing and Community Services – The department is projected to be below the current
amended budget by 7.8%, or $302,000, primarily due to projected savings in personnel
services expenditures resulting from full-time and part-time budgeted positions that have been
and/or remain vacant in the current fiscal year. A significant portion of the department’s
vacancies are in the Homeless division and have been difficult to fill due to the nature of the
work involved.
FY 2021
Amended Budget
FY 2021
Projected
Projected vs
Amended
Budget Variance
% Over / (Under)
Expenditures 1,119,000$ 1,288,000$ 169,000$ 15.1%
Organizational Development Performance Initiatives
FY 2021
Amended Budget
FY 2021
Projected
Projected vs
Amended
Budget Variance
% Over / (Under)
Expenditures 3,887,000$ 3,585,000$ (302,000)$ -7.8%
Housing and Community Services
Letter to Commission – Fiscal Year 2021 Second Quarter Analysis
Page 9 of 19
Parks and Recreation – The department is projected to be 1.2%, or $421,000, below the
current amended budget primarily due to projected savings in personnel services
expenditures resulting from numerous full-time and part-time budgeted positions that have
been and/or remain vacant in the current fiscal year. These vacancies are primarily attributed
to the department’s proactive efforts in reducing its costs for operations as much as possible
to mitigate the projected revenue loss from COVID-19.
Public Works – The department is projected to be below the current amended budget by
2.6%, or $358,000, resulting from projected savings in personnel services expenditures due
to numerous budgeted full-time vacancies within the department’s Engineering, Streets and
Street Lighting, and Greenspace Management divisions. The department has been in the
process of filling these budgeted positions; however, the volume of candidates who are
interested and qualified for some of these positions has been very limited.
Capital Improvement Projects (CIP) – The department is projected to be 7.1%, or
$393,000, below the current amended budget primarily due to projected savings in personnel
services expenditures resulting from several budgeted full-time position vacancies that the
department has been unable to fill or is in the process of filling based on the current needs
of the department.
Police – The department is projected to be 0.1%, or $175,000, below the current amended
budget primarily due to projected savings in personnel services expenditures budgeted for the
additional 15 sworn Police Officer positions and 2 sworn Sergeant positions that were
approved to be created as part of the Second Amendment to the FY 2021 Operating Budget
on March 17, 2021, through Resolution 2021-31646. The recruitment and training of sworn
positions in the City is an extensive process that can take several months. As a result, savings
are being projected for these additional positions that were added in the current fiscal year to
account for the time that potential recruits will have to go through the recruitment and training
process before being deployed. A portion of these projected savings will be used to fund
$180,000 of projected costs of the additional measures being taken by the Department in the
Art Deco Cultural District (ADCD) to enhance visibility and deter criminal activity detailed
further in a Letter to Commission dated June 21, 2021 (LTC# 254-2021). Had this new
initiative not been implemented, the department would have a projected saving of $355,000
at year-end.
FY 2021
Amended Budget
FY 2021
Projected
Projected vs
Amended
Budget Variance
% Over / (Under)
Expenditures 34,283,000$ 33,862,000$ (421,000)$ -1.2%
Parks and Recreation
FY 2021
Amended Budget
FY 2021
Projected
Projected vs
Amended
Budget Variance
% Over / (Under)
Expenditures 13,577,000$ 13,219,000$ (358,000)$ -2.6%
Public Works
FY 2021
Amended Budget
FY 2021
Projected
Projected vs
Amended
Budget Variance
% Over / (Under)
Expenditures 5,551,000$ 5,158,000$ (393,000)$ -7.1%
Capital Improvement Projects
Letter to Commission – Fiscal Year 2021 Second Quarter Analysis
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Fire – The department is projected to be 2.4%, or $2.2 million, above the current amended
budget primarily due to increased usage of unbudgeted overtime totaling approximately $2.7
million, which is attributed to several factors. Firstly, during the six months of FY 2021, there
were numerous firefighters out for extended periods of time due to testing positive for COVID-
19 which, as a result, required the usage of unbudgeted overtime to fill these slots to maintain
minimum shift staffing requirements. Secondly, the department has, and is projected to
continue to utilize additional unbudgeted overtime for COVID-19 related functions such as the
Miami Beach Convention Center COVID-19 drive thru testing and homebound testing.
Citywide Accounts – Citywide Accounts are a category of budgeted expenditures related to
the City’s overall operations that are not readily identifiable to any specific department. These
accounts are projected to be 20.4%, or $3.7 million, above the current amended budget
primarily due to the projected impact of the pension buyback window provided for all eligible
sworn Police and Fire personnel, regardless of pension service time, to purchase up to two
years of service from July 1, 2021 through September 30, 2021 in accordance with the City’s
current collective bargaining agreements. Since the final confirmed volume of participation in
the program is still unknown at this time, the projected impact of the pension buyback window
is a conservative projection that assumes that all eligible sworn Police and Fire personnel will
use their accumulated vacation and sick leave and elect to participate in the program. As
additional information becomes available, these projections will continue to be further refined.
While the above-listed General Fund departments comprise those projected to exceed their
current amended budgets or with significant variances to budget in excess of 10.0%, or $300,000,
all other General Fund departments are projected to have savings at year-end that may be
realigned within the General Fund to address any department overages should these projections
be realized at year-end.
For a detail of General Fund expenditures by department, refer to the attached Exhibit A.
FY 2021
Amended Budget
FY 2021
Projected
Projected vs
Amended
Budget Variance
% Over / (Under)
Expenditures 119,514,000$ 119,339,000$ (175,000)$ -0.1%
Police
FY 2021
Amended Budget
FY 2021
Projected
Projected vs
Amended
Budget Variance
% Over / (Under)
Expenditures 91,890,000$ 94,064,000$ 2,174,000$ 2.4%
Fire
FY 2021
Amended Budget
FY 2021
Projected
Projected vs
Amended
Budget Variance
% Over / (Under)
Expenditures 18,057,000$ 21,733,000$ 3,676,000$ 20.4%
Citywide Accounts
Letter to Commission – Fiscal Year 2021 Second Quarter Analysis
Page 11 of 19
ENTERPRISE FUNDS
The City accounts for those goods and services provided by a particular department to external
users for which a fee is charged as Enterprise Funds. The City’s Sanitation, Water, Storm Water,
Sewer, Parking, Convention Center, and Building operations comprise this category of proprietary
funds.
An analysis of the actual six-month operating expenses for the period October 1, 2020 through
March 31, 2021, reveals that all Enterprise Funds have expenses less than one half of their
current FY 2021 amended budget. It is important to note that this is not representative of typical
trends for a full fiscal year, as there is often a lag in processing of expenditures, particularly those
billed by outside entities for services provided.
Year-end operating revenue and expenditure projections through September 30, 2021 provide a
more realistic indication of any anticipated year-end surpluses or shortfalls as of this point in time.
While the actual revenues and expenses presented above are as of March 31, 2021, the year-
end projections incorporate more current information, including the ongoing projected impact of
COVID-19 on the City’s operations, as well as the actions that continue to be taken by the City
Administration to reduce costs as much as possible to mitigate the ongoing revenue impact.
All Enterprise Funds are projected to be under budget in excess of 10.0%, or $300,000, and
revenues for all Enterprise Funds are projected to be equivalent to or in excess of expenditures
as of year-end, unless otherwise detailed further below.
Parking – Based on the Parking Enterprise Fund’s FY 2021 second quarter projections,
revenues are projected to exceed expenditures resulting in a projected surplus of
approximately $5.2 million that would be available to be set aside in FY 2021 for renewal and
replacement of existing Parking assets or future operating expenditures, after eliminating the
budgeted $1.2 million contribution from the General Fund, should these projections be
realized at year-end. The surplus projected as of the second quarter is attributed to a
combination of factors which include FY 2021 Parking revenues trending above budget, a
delay in the reinstatement of service levels that were reduced due to COVID-19 (landscaping,
security, janitorial, etc.) and the continued vacancy of budgeted positions due to COVID-19,
new vacancies, and hiring challenges as presented at the Commission Budget Workshop on
June 4, 2021. It is important to note, however, that due to the uncertainty of Parking’s
revenues, the surplus projected as of the second quarter may be less as of year-end;
therefore, trends will continue to be monitored over the coming months.
ENTERPRISE FUNDS
Sanitation Sewer Storm Water Water Parking Building Convention
Center
FY 2021 Adopted Budget 22,124,000 49,226,000 31,159,000 35,497,000 37,558,000 16,596,000 26,318,000
Budget Amendment - 11/18/20 456,000 1,171,000 1,671,000 2,561,000 88,000 160,000 4,389,000
Budget Amendment - 03/17/21 0 0 0 0 0 0 0
Budget Amendment - 04/21/21 0 0 0 0 0 0 2,000,000
FY 2021 Amended Budget 22,580,000 50,397,000 32,830,000 38,058,000 37,646,000 16,756,000 32,707,000
1/2 Adopted Budget 11,062,000 24,613,000 15,579,500 17,748,500 18,779,000 8,298,000 13,159,000
1/2 Amended Budget 11,290,000 25,198,500 16,415,000 19,029,000 18,823,000 8,378,000 16,353,500
Revenues as of 03/31/21 12,419,879 24,128,381 15,254,693 15,850,074 16,577,015 6,361,664 7,594,148
Expenditures as of 03/31/21 8,929,431 21,500,944 12,294,330 13,540,746 12,376,566 7,556,472 4,855,887
Expenditures Above/(Below) 1/2 Amended Budget (2,360,569)(3,697,556)(4,120,670)(5,488,254)(6,446,434)(821,528)(11,497,613)
% Variance -10.5%-7.3%-12.6%-14.4%-17.1%-4.9%-35.2%
Letter to Commission – Fiscal Year 2021 Second Quarter Analysis
Page 12 of 19
Convention Center – Due to the ongoing impact of COVID-19 on Convention Center
operations, it is projected that the Convention Center Fund will require the use of
approximately $6.8 million of prior year fund balance. This is an increase of approximately
$1.6 million over the use of fund balance budgeted for FY 2021 of $5.2 million and is primarily
attributed to significant changes in the event calendar from what was originally anticipated for
FY 2021, which was 51 events (compromised of definite, firm, and tentative), and the events
that are currently being anticipated for FY 2021, which is now 13.
If realized at year-end, the additional projected use of $1.6 million of fund balance, which is in
addition to the $5.2 million budgeted to be used for FY 2021, will be funded from the
Convention Center fund balance, which totals approximately $8.2 million resulting in a
projected remaining fund balance of approximately $1.4 million.
The Convention Center Fund currently has a 17.0% reserve of $4.9 million. Therefore, should
events continue to be canceled at the Convention Center, the Administration would
recommend using 6.0% of this reserve, or $1.7 million, if necessary, to further support
operations in FY 2021 and maintaining the minimum 11.0% reserve requirement of $3.2
million. Any further shortfall beyond this point may need to be supported by the General Fund.
Due to the variability of event cancellations as a result of COVID-19, Convention Center
operations will continue to be monitored over the coming months.
Sanitation – Based on the Sanitation Enterprise Fund’s FY 2021 second quarter projections,
revenues are projected to exceed expenditures resulting in a projected surplus of
approximately $1.5 million. This projected surplus is primarily attributed to a reimbursement
of approximately $1.5 million received from the Federal Emergency Management Agency
(FEMA) for costs incurred by the City in the Sanitation Fund related to Hurricane Irma. Since
the costs incurred by the Sanitation Fund related to Hurricane Irma were funded from the
Sanitation Fund’s reserves, it is recommended that the projected surplus be used to replenish
Sanitation’s reserves should these projections be realized at year-end.
As additional information becomes available these projections will continue to be further refined.
Sanitation Sewer Storm Water Water Parking Building Convention
Center
FY 2021 Adopted Budget 22,124,000 49,226,000 31,159,000 35,497,000 37,558,000 16,596,000 26,318,000
Budget Amendment - 11/18/20 456,000 1,171,000 1,671,000 2,561,000 88,000 160,000 4,389,000
Budget Amendment - 03/17/21 0 0 0 0 0 0 0
Budget Amendment - 04/21/21 0 0 0 0 0 0 2,000,000
FY 2021 Amended Budget 22,580,000 50,397,000 32,830,000 38,058,000 37,646,000 16,756,000 32,707,000
FY 2021 Projections:
Charges for Services 21,422,000 45,245,000 32,059,000 31,596,000 32,013,000 15,263,000 3,137,000
Other 2,210,000 4,839,000 91,000 4,101,000 4,762,000 941,000 14,415,000
FY 2021 Revenue Projections 23,632,000 50,084,000 32,150,000 35,697,000 36,775,000 16,204,000 17,552,000
$ Over/(Under) Amended Budget 1,052,000 (313,000)(680,000)(2,361,000)(871,000)(552,000)(15,155,000)
% Over/(Under) Amended Budget 4.7%-0.6%-2.1%-6.2%-2.3%-3.3%-46.3%
FY 2021 Expenditure Projections 22,102,000 50,084,000 32,150,000 35,697,000 31,563,000 16,204,000 24,379,000
$ Over/(Under) Amended Budget (478,000)(313,000)(680,000)(2,361,000)(6,083,000)(552,000)(8,328,000)
% Over/(Under) Amended Budget -2.1%-0.6%-2.1%-6.2%-16.2%-3.3%-25.5%
Revenues Over/(Under) Expenditures 1,530,000 0 0 0 5,212,000 0 (6,827,000)
ENTERPRISE FUNDS
Letter to Commission – Fiscal Year 2021 Second Quarter Analysis
Page 13 of 19
INTERNAL SERVICE FUNDS
The City accounts for goods and services provided by one department to other departments
citywide on a cost reimbursement basis as Internal Service Funds. Central Services, Fleet
Management, Information Technology, Property Management, Risk Management (Self
Insurance), Medical and Dental, and the Office of the Inspector General comprise this category
of proprietary funds.
An analysis of the actual six-month operating revenues and expenses for the period October 1,
2020 through March 31, 2021, reveals that all Internal Service Funds have expenses less than
one half of their current FY 2021 amended budgets. It is important to note that this is not
representative of typical trends for a full fiscal year, as there is often a lag in processing of
expenditures, particularly those billed by outside entities for services provided.
Year-end operating revenue and expenditure projections through September 30, 2021 provide a
more realistic indication of any anticipated year-end surpluses or shortfalls as of this point in time.
While the actual revenues and expenses presented above are as of March 31, 2021, the year-
end projections incorporate more current information, including the ongoing projected impact of
COVID-19 on the City’s operations, as well as the actions that continue to be taken by the City
Administration to reduce costs as much as possible to mitigate the ongoing revenue impact.
Revenues for all Internal Service Funds are projected to be equivalent to or in excess of
expenditures as of year-end. Internal Service Fund budgets projected to exceed budget or with
significant variances to budget in excess of 10.0%, or $300,000, are further detailed below.
Information Technology – This fund is projected to be 3.2%, or $594,000, below the current
amended budget primarily due to projected savings of $336,000 in contract maintenance and
telephone expenditures identified by the department, as well as some delays in the
recruitment process for several position vacancies.
Property Management – This fund is projected to be 3.6%, or $423,000, below the current
amended budget primarily due to projected savings in personnel services expenditures of
$293,000 resulting from several full-time budgeted positions that have been and/or remain
vacant in the current fiscal year as a result of delays in the recruitment process, as well as an
additional $130,000 in savings projected for maintenance and utilities expenditures.
Risk Management – This fund is projected to be 2.2%, or $499,000, below the current
amended budget, primarily due to lower than originally projected increases in policy renewals
across most lines of insurance, including, but not limited to property, workers’ compensation,
Central
Services
Fleet
Management
Information
Technology
Office of
Inspector
General
Property
Management
Risk
Management
Medical & Dental
Insurance
FY 2021 Adopted Budget 1,042,000 13,216,000 17,652,000 1,459,000 10,956,000 22,455,000 40,258,000
Budget Amendment - 11/18/20 10,000 1,872,000 634,000 568,000 759,000 80,000 0
Budget Amendment - 03/17/21 0 0 0 0 0 0 0
Budget Amendment - 04/21/21 0 0 0 0 0 0 0
FY 2021 Amended Budget 1,052,000 15,088,000 18,286,000 2,027,000 11,715,000 22,535,000 40,258,000
1/2 Adopted Budget 521,000 6,608,000 8,826,000 729,500 5,478,000 11,227,500 20,129,000
1/2 Amended Budget 526,000 7,544,000 9,143,000 1,013,500 5,857,500 11,267,500 20,129,000
Revenues as of 03/31/21 505,148 7,134,886 7,831,073 1,023 5,193,306 10,880,237 19,310,385
Expenditures as of 03/31/21 427,652 4,571,229 7,624,615 698,657 4,576,836 6,958,955 16,957,159
Expenditures Above/(Below) 1/2 Amended Budget (98,348)(2,972,771)(1,518,385)(314,843)(1,280,664)(4,308,545)(3,171,841)
% Variance -9.3%-19.7%-8.3%-15.5%-10.9%-19.1%-7.9%
INTERNAL SERVICE FUNDS
Letter to Commission – Fiscal Year 2021 Second Quarter Analysis
Page 14 of 19
and cyber liability totaling $276,000, as well as projected savings of $223,000 in general,
police, workers compensation, and public official liability claims and case reserves based on
actuarial forecasts as of the end of the second quarter of FY 2021. Since claims can fluctuate,
these trends will continue to be monitored over the coming months and future projections
adjusted accordingly.
Medical and Dental – This fund is projected to be 4.8%, or $1.9 million, below the current
amended budget due to medical claims trending lower than originally budgeted for FY 2021
based on current claims experience and adjusted actuarial forecasts as of the end of the
second quarter of FY 2021. It is important to note that despite the better than anticipated
claims experience realized during the first six months of the fiscal year, claims can fluctuate
significantly throughout the year; therefore, these trends will continue to be monitored in the
coming months and future projections adjusted accordingly.
These projections will continue to be refined as additional information becomes available.
SPECIAL REVENUE FUNDS
Special Revenue Funds consist of revenues and expenditures which are legally restricted or
committed for specific purposes, other than debt service and/or capital projects. Special Revenue
Funds include Resort Tax, as well as Transportation and People’s Transportation Plan (PTP)
Fund operations, 7th Street Garage operations, 5th & Alton Garage operations, the Tourism and
Hospitality Scholarship Program, Information and Communications Technology Fund, Education
Compact Fund, Franchise Waste Haulers and Sustainability Contributions, the Residential
Housing Program, Red Light Camera Program operations, Emergency 911 Fund, Miami Beach
Cultural Arts Council, Normandy Shores and the City’s three Security Guard Special Taxing
Districts (Biscayne Point, Biscayne Beach, and Allison Island), Miami City Ballet, Art in Public
Places (AIPP) operations, Tree Preservation and Commemorative Tree Trust Fund, Beachfront
Concession Initiatives Program, the Beach Renourishment Fund, Police Unclaimed Property and
Crash Report Sales Funds, Police Confiscation Trust Funds (Federal and State), Police Training
and School Resources Fund, the Adopt-a-Bench Program, and the Off-Duty Services Fund.
An analysis of the actual six-month operating revenues and expenses for the period October 1,
2020 through March 31, 2021, reveals that all Special Revenue Funds have expenses less than
half of their current FY 2021 amended budgets primarily due to expenditures that are typically
incurred in the latter part of the fiscal year with the exception of the 5th & Alton Garage Fund which
Central
Services
Fleet
Management
Information
Technology
Office of
Inspector
General
Property
Management
Risk
Management
Medical & Dental
Insurance
FY 2021 Adopted Budget 1,042,000 13,216,000 17,652,000 1,459,000 10,956,000 22,455,000 40,258,000
Budget Amendment - 11/18/20 10,000 1,872,000 634,000 568,000 759,000 80,000 0
Budget Amendment - 03/17/21 0 0 0 0 0 0 0
Budget Amendment - 04/21/21 0 0 0 0 0 0 0
FY 2021 Amended Budget 1,052,000 15,088,000 18,286,000 2,027,000 11,715,000 22,535,000 40,258,000
FY 2021 Projections:
Charges for Services 1,008,000 12,577,000 15,675,000 2,025,000 10,104,000 20,475,000 0
Other 38,000 2,367,000 2,017,000 1,000 1,188,000 1,561,000 38,331,000
FY 2021 Revenue Projections 1,046,000 14,944,000 17,692,000 2,026,000 11,292,000 22,036,000 38,331,000
$ Over/(Under) Amended Budget (6,000)(144,000)(594,000)(1,000)(423,000)(499,000)(1,927,000)
% Over/(Under) Amended Budget -0.6%-1.0%-3.2%0.0%-3.6%-2.2%-4.8%
FY 2021 Expenditure Projections 1,046,000 14,944,000 17,692,000 2,026,000 11,292,000 22,036,000 38,331,000
$ Over/(Under) Amended Budget (6,000)(144,000)(594,000)(1,000)(423,000)(499,000)(1,927,000)
% Over/(Under) Amended Budget -0.6%-1.0%-3.2%0.0%-3.6%-2.2%-4.8%
Revenues Over/(Under) Expenditures 0 0 0 0 0 0 0
INTERNAL SERVICE FUNDS
Letter to Commission – Fiscal Year 2021 Second Quarter Analysis
Page 15 of 19
incurred some one-time expenses earlier in the fiscal year. It is, however, important to note that
the actuals incurred for these funds through March 31, 2021 are not representative of typical
trends for a full fiscal year.
Year-end operating revenue and expenditure projections through September 30, 2021 provide a
more realistic indication of any anticipated year-end surpluses or shortfalls as of this point in time.
While the actual revenues and expenses presented are as of March 31, 2021, the year-end
projections incorporate more current information available.
Revenues for all Special Revenue Funds are projected to be equivalent to or in excess of
expenditures as of year-end unless subsequently detailed below. In addition, while no Special
Revenue Funds are projected to exceed budget, many are projected to have significant variances
to budget in excess of 10.0%, or $300,000, due to the projected impact of COVID-19 on the City’s
revenues, as well as the actions that continue to be taken by the City Administration to reduce
costs as much as possible to mitigate the projected revenue loss.
The only significant variances in the Special Revenue Funds to note are the following:
Education Compact Fund – This fund is projected to be 25.9%, or $166,000, below the
current amended budget due to costs related to existing education initiatives that were
originally budgeted in the Education Compact Fund for FY 2021 that are anticipated to be
transferred to and funded by the General Fund instead for FY 2021 should these projections
be realized at year-end. Education initiatives in the Education Compact Fund are primarily
funded by revenues collected for advertising in the City’s garages. The City has not collected
any advertisement revenues during FY 2021 and the timing of collections remains uncertain.
As a result, in order to fund certain education initiatives, these expenditures may need to be
funded by the General Fund in FY 2021.
Red Light Camera Fund – This fund is projected to be 45.0%, or $633,000, below the current
amended budget due to delays in the installation of an additional five red light cameras, as
well as revenues generated from the existing cameras that are trending lower than budgeted
resulting from existing cameras that are or anticipated to be temporary offline for repairs or
replacement. Overall, expenditures are projected to exceed revenues by $454,000. Therefore,
should this projected shortfall be realized at year-end, it will be offset using available fund
balance in the Red Light Camera Fund which is approximately $791,000.
FY 2021
Amended Budget
FY 2021
Projected
Projected vs
Amended
Budget Variance
% Over / (Under)
Expenditures 641,000$ 475,000$ (166,000)$ -25.9%
Education Compact
FY 2021
Amended Budget
FY 2021
Projected
Projected vs
Amended
Budget Variance
% Over / (Under)
Expenditures 1,407,000$ 774,000$ (633,000)$ -45.0%
Red Light Camera
Letter to Commission – Fiscal Year 2021 Second Quarter Analysis
Page 16 of 19
RESORT TAX FUND
The City’s Resort Tax Fund is primarily supported by taxes collected pursuant to Chapter 67-930
(Section 6) of the Laws of Florida, as amended, and Section 5.03 of the City of Miami Beach
Charter, as amended. This legislation authorizes the use of Resort Taxes for the promotion of the
tourism industry, which includes, but is not restricted to the following: Publicity, advertising, news
bureau, promotional events, convention bureau activities, capital improvements and the
maintenance of all physical assets in connection therewith; and for the payment of the reasonable
and necessary expenses of collecting, handling and processing of said tax.
Typically, the City has considered the following services as “Services Related to the Promotion of
Tourism:”
• Police Officers serving entertainment areas
• A portion of Fire Rescue services from Fire Stations 1 & 2
• Ocean Rescue services
• Sidewalk pressure cleaning in South, Middle and North Beach visitor areas
• South Beach sanitation
• Enhanced Code Compliance/Enforcement provided to respond to evening entertainment
area violations and staffing of special events
• Other Code Compliance/Enforcement activities in tourism and visitor related
facilities/areas
• Tourism and Cultural Development Department and the Cultural Arts Council
• Museums and Theatres (Garden Center, Bass Museum, Colony and Byron Carlyle
Theatres)
• Golf courses (net of revenues)
• Memorial Day and other special event costs
• Homeless services
• July 4th, Visitor Center funding, Holiday Lights, Festival of the Arts, Jewish Museum,
MDPL, Orange Bowl, Monuments, etc.
These allowable uses have led to increased tourism-related activities, such as special events
including Art Basel and the Air and Sea Show.
The City is highly dependent on the tourism and hospitality industry. As a result, due to COVID-
19, the City is continuing to experience adverse impacts to its Resort Tax revenues.
Total two percent Resort Tax revenues for FY 2021 are projected to be 6.0%, or $2.8 million,
below the current amended budget as of year-end, which was adopted assuming a gradual
recovery in Resort Tax revenues impacted by COVID-19 during FY 2021.
Total FY 2021 two percent Resort Tax expenditures are projected to be 27.5%, or $12.8 million,
below the current amended budget as of year-end, primarily due to the slower than anticipated
recovery in Resort Tax revenues resulting in a $12.2 million decrease in the FY 2021 Resort Tax
contribution to the General Fund for tourism-eligible expenditures in the General Fund; a
$191,000 decrease in the contributions to the Miami Beach Visitor and Convention Authority
(VCA) and Greater Miami Convention & Visitors Bureau (GMCVB) that are based on a percentage
of two percent Resort Tax collections; and savings in other miscellaneous two percent Resort Tax
operating expenditures totaling $387,000.
Letter to Commission – Fiscal Year 2021 Second Quarter Analysis
Page 17 of 19
The proceeds of the one percent bed tax, as adopted through Resolution No. 2018-30512, and
continuing in FY 2021, unless amended by the City Commission, are to be utilized as follows:
60% allocated for Transportation initiatives in tourist-related areas; 10% allocated equally among
North Beach, Middle Beach and South Beach for capital projects that enhance Miami Beach’s
tourist related areas; and 10% allocated to various arts and cultural programs.
One percent bed tax revenues for FY 2021 are projected to be 7.7%, or $824,000, below the
current amended budget as of year-end. Concurrently, since transfers for Transportation
initiatives in tourism-related areas, North, Middle, and South Beach quality of life projects, and
various arts and cultural programs that are funded by the Cultural Arts Council are directly based
on the proceeds of the one percent bed tax, one percent Resort Tax expenditures are equally
projected to be 7.7%, or $824,000, below the current amended budget as of year-end, of which
$496,000 impacts Transportation initiatives in tourism-related areas, $246,000 impacts North,
Middle, and South Beach quality of life projects equally, and $82,000 impacts various arts and
cultural programs that are funded by the Cultural Arts Council.
Lastly, the proceeds of the additional one percent bed tax levied solely for the purposes of
expanding, enlarging, renovating, and/or improving the Miami Beach Convention Center,
including debt service related thereto, as well as providing Capital Renewal and Replacement
funding for the Miami Beach Convention Center, are projected to be 7.7%, or $824,000, below
the current amended budget as of year-end. Since the proceeds of the additional one percent bed
tax must first provide for the payment of debt service and any excess, based on proceeds, be set-
aside for Capital Renewal and Replacement funding for the Miami Beach Convention Center,
additional one percent bed tax expenditures are also projected to be 7.7%, or $824,000, below
the current amended budget as of year-end. It is important to note that due to the impact of
COVID-19 on the City’s FY 2021 Resort Tax revenues and second quarter projections,
approximately $2.5 million will need to be transferred from the total two percent Resort Tax
revenues for FY 2021 to provide debt service coverage should these projections be realized at
fiscal year-end.
Overall, due to the ongoing impact of COVID-19 on the City Resort Tax revenues, combined
Resort Tax revenues are projected to be 5.2%, or $3.6 million, below the current amended budget
as of year-end, while expenditures are projected to be 19.5%, or $13.6 million, below the current
amended budget due to the necessary expenditure adjustments made that were previously
mentioned to ensure compliance with debt service coverage and reserve requirements resulting
in $10.0 million available to be set aside to the reserves.
Should these projections be realized at year-end, the Administration recommends that the year-
end Resort Tax surplus be utilized to address and enhance public safety, enforcement, and
programming in the tourism areas throughout the City, including the Art Deco Cultural District
(ADCD), as discussed at the Commission Budget Workshop on June 4, 2021 and set aside funds
to achieve the City’s additional Resort Tax reserve targets as amended by the City Commission
through Resolution 2019-30664 on January 16, 2019.
Letter to Commission – Fiscal Year 2021 Second Quarter Analysis
Page 18 of 19
CONCLUSION
All General Fund, Enterprise Funds, Internal Service Funds, and Special Revenue Funds budgets
are projected to be at or below their current FY 2021 amended budgets as of year-end with
revenues projected to be equivalent to or in excess of expenditures, except for specific General
Fund Departments, the Convention Center Enterprise Fund, and the Red Light Camera Special
Revenue Fund. These projected overages and shortfalls, if realized at year-end, will be closed
using a mix of sweeping savings from other funds and the use of available fund balance.
The assumptions in the second quarter projections will continue to be refined as additional data
and information becomes available between now and the development of the third quarter
projections, as well as during the development of the FY 2022 budget. Any material variances will
be disclosed and discussed at upcoming Finance and Economic Resiliency Committee (FERC)
meetings.
ATH/JW/TOS
FY 2021
Adopted
Budget
FY 2021
Amended
Budget
Actuals as of
03/31/21
% Actual of
Amended
Budget
FY 2021
Year End
Projections
Over/(Under)
Amended
Budget
% Over/(Under)
Amended
Budget
Revenues
2% Resort Tax 45,045,000 45,045,000 17,166,183 38.1%43,352,000 (1,693,000)-3.8%
Miscellaneous Revenues 1,057,000 1,057,000 105,061 9.9%451,000 (606,000)-57.3%
Resort Tax Fund Balance 0 503,000 0 0.0%0 (503,000)-100.0%
1% Resort Tax (QOL)10,771,000 10,771,000 3,794,786 35.2%9,947,000 (824,000)-7.7%
Additional 1% for Convention Center 12,457,000 12,457,000 3,794,786 30.5%12,457,000 0 0.0%
Total Revenues 69,330,000 69,833,000 24,860,816 35.6%66,207,000 (3,626,000)-5.2%
Expenditures
General Fund Contribution 18,639,000 18,639,000 9,319,500 50.0%6,415,000 (12,224,000)-65.6%
Sanitation Fund Contribution 5,780,000 5,780,000 2,890,000 50.0%5,780,000 0 0.0%
Contribution to GMCVB 4,527,000 4,527,000 3,250,000 71.8%4,370,000 (157,000)-3.5%
Contribution to VCA 1,075,000 1,075,000 281,566 26.2%1,041,000 (34,000)-3.2%
Contribution to Mt. Sinai 1,000,000 1,000,000 0 0.0%1,000,000 0 0.0%
Other Operating/Other Uses 14,881,000 15,384,000 4,128,825 26.8%15,072,000 (312,000)-2.0%
Marketing 200,000 200,000 37,263 18.6%125,000 (75,000)-37.5%
Transfer to NB, MB, SB Capital, Transp, and Arts (QOL)10,771,000 10,771,000 3,794,786 35.2%9,947,000 (824,000)-7.7%
Addt'l 1% Conv. Center Debt Service & Cap. Ren & Repl 12,457,000 12,457,000 0 0.0%12,457,000 0 0.0%
Total Expenditures 69,330,000 69,833,000 23,701,940 33.9%56,207,000 (13,626,000)-19.5%
Excess of Revenues Over/(Under) Expenditures 0 0 1,158,875 10,000,000
RESORT TAX FUND
Letter to Commission – Fiscal Year 2021 Second Quarter Analysis
Page 19 of 19
EXHIBIT A
CITY OF MIAMI BEACH
FY 2021 GENERAL FUND
2ND QUARTER
FY 2021
Adopted
Budget
FY 2021
Amended
Budget
Actuals as of
03/31/21
% Actual of
Amended
Budget
FY 2021
Year End
Projections
Over/(Under)
Amended
Budget
% Over/(Under)
Amended
Budget
REVENUES
Ad Valorem Taxes 193,218,000 193,218,000 163,949,285 84.9%193,218,000 0 0.0%
Ad Valorem Taxes - Pay-As-You-Go Capital 2,592,000 2,592,000 2,592,000 100.0%2,592,000 0 0.0%
Ad Valorem Taxes - Capital Renewal & Replacement 807,000 807,000 807,000 100.0%807,000 0 0.0%
Ad Valorem Taxes - Normandy Shores 18,000 18,000 18,000 100.0%18,000 0 0.0%
Other Taxes 24,083,000 24,083,000 9,630,699 40.0%22,888,000 (1,195,000)-5.0%
Licenses and Permits 13,925,000 13,925,000 7,891,580 56.7%11,952,000 (1,973,000)-14.2%
Intergovernmental 11,254,000 11,254,000 4,625,568 41.1%10,168,000 (1,086,000)-9.6%
Charges for Services 13,061,000 13,061,000 7,439,131 57.0%12,061,000 (1,000,000)-7.7%
Fines and Forfeitures 1,069,000 1,069,000 747,756 69.9%1,237,000 168,000 15.7%
Interest 2,769,000 2,769,000 3,764,218 135.9%2,671,000 (98,000)-3.5%
Rents and Leases 5,954,000 5,954,000 3,124,908 1.0%5,529,000 (425,000)-7.1%
Miscellaneous 15,125,000 15,125,000 6,561,406 43.4%14,327,000 (798,000)-5.3%
Other-Resort Tax Contribution 18,639,000 18,639,000 9,319,500 50.0%6,415,000 (12,224,000)-65.6%
Other-Non-Operating Revenues 16,910,000 16,910,000 8,455,000 50.0%16,910,000 0 0.0%
Fund Balance/Retained Earnings 9,599,000 19,795,000 0 0.0%18,584,000 (1,211,000)-6.1%
TOTAL REVENUES 329,023,000 339,219,000 228,926,049 67.5%319,377,000 (19,842,000)-5.8%
EXPENDITURES
Mayor & Commission 2,517,000 2,517,000 1,114,362 44.3%2,453,000 (64,000)-2.5%
City Manager 4,798,000 4,798,000 2,210,950 46.1%4,645,000 (153,000)-3.2%
Marketing and Communications 2,180,000 2,221,000 954,287 43.0%2,153,000 (68,000)-3.1%
Office of Management and Budget (prev. OBPI)1,466,000 1,466,000 659,577 45.0%1,396,000 (70,000)-4.8%
Org. Dev Peformance Initiatives 1,018,000 1,119,000 233,317 20.9%1,288,000 169,000 15.1%
Finance 6,294,000 6,358,000 2,927,819 46.0%6,270,000 (88,000)-1.4%
Procurement 2,699,000 2,705,000 1,195,504 44.2%2,527,000 (178,000)-6.6%
Human Resources/Labor Relations 2,794,000 2,794,000 1,162,164 41.6%2,650,000 (144,000)-5.2%
City Clerk 1,829,000 1,844,000 814,274 44.2%1,736,000 (108,000)-5.9%
City Attorney 5,743,000 6,150,000 2,682,768 43.6%5,976,000 (174,000)-2.8%
Housing & Community Services 3,489,000 3,887,000 1,310,777 33.7%3,585,000 (302,000)-7.8%
Property Management General Fund 2,001,000 2,054,000 831,756 40.5%1,949,000 (105,000)-5.1%
Planning 5,192,000 6,095,000 2,040,738 33.5%5,972,000 (123,000)-2.0%
Environment & Sustainability 1,152,000 1,248,000 491,014 39.3%1,231,000 (17,000)-1.4%
Tourism & Culture 3,162,000 3,242,000 1,574,315 48.6%3,229,000 (13,000)-0.4%
Economic Development 1,108,000 1,372,000 575,456 41.9%1,252,000 (120,000)-8.7%
Code Compliance 6,456,000 6,477,000 2,841,205 43.9%6,342,000 (135,000)-2.1%
Parks & Recreation (including Golf courses)34,016,000 34,283,000 13,205,732 38.5%33,862,000 (421,000)-1.2%
Public Works 13,567,000 13,577,000 4,788,899 35.3%13,219,000 (358,000)-2.6%
Capital Improvement Projects 5,544,000 5,551,000 2,282,208 41.1%5,158,000 (393,000)-7.1%
Police 115,167,000 119,514,000 54,715,927 45.8%119,339,000 (175,000)-0.1%
Fire 91,171,000 91,890,000 44,807,441 48.8%94,064,000 2,174,000 2.4%
Citywide (Net of Individual Items Below):13,743,000 16,140,000 4,352,565 27.0%21,027,000 4,887,000 30.3%
Normandy Shores 111,000 111,000 0 0.0%111,000 0 0.0%
Pay-As-You-Go Capital 252,000 252,000 0 0.0%252,000 0 0.0%
Info & Comm. Tech Fund 300,000 300,000 0 0.0%300,000 0 0.0%
Capital Renewal and Replacement Fund 43,000 43,000 0 0.0%43,000 0 0.0%
Parking Contribution 1,211,000 1,211,000 0 0.0%0 (1,211,000)-100.0%
TOTAL EXPENDITURES 329,023,000 339,219,000 147,780,707 43.6%342,029,000 2,810,000 0.8%
EXCESS OF REVENUES OVER/(UNDER) EXPENDITUR 0 0 81,145,343 23.9%(22,652,000)(22,652,000)