2004-25482 ResoRESOLUTION NO. 2004-25482
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AMENDMENT NO. 12, IN THE AMOUNT
OF $287,507, TO AN EXISTING AGREEMENT BETWEEN THE CITY
OF MIAMI BEACH AND CAMP, DRESSER & MCKEE, INC. (CDM),
DATED JULY 21, 1992, TO NOW PROVIDE ARCHITECTURAL,
ENGINEERING AND CONSTRUCTION ADMINISTRATION SERVICES
FOR THE PROJECT IDENTIFIED AS THE MACARTHUR CAUSEWAY
20-INCH WATER MAIN AND TERMINAL ISLAND WATER BOOSTER
PUMP STATION; SETTING AN EFFECTIVE DATE.
WHEREAS, funding for the Project in the amount of $4,003,870, is available
from the $59 Million Water and Sewer Bond Fund 423,424,426, and 351; and
WHEREAS, on July 8, 1992, the Mayor and City Commission adopted
Resolution 92-20540, authorizing the Mayor and City Clerk to execute an
Agreement with the firm of Camp, Dresser and McKee, Inc. (CDM), to provide
architectural, engineering services for the upgrade of the sewer and water pumping
stations, and to design a new Water Booster Pump Station on the Mac Arthur
Causeway; and
WHEREAS, the proposed Pump Station, was designed to increase the
pressure to the mainland, remedy the less than optimum pressure condition that
existed, and meet the increasing demands for water in the City's South District; and
WHEREAS, on April 6, 1994, upon completion of the Preliminary Design
Phase, the City Commission authorized CDM to provide Final Design Services for
the Pump Station; and
WHEREAS, the Final Design Documents were to be completed in
accordance with the recommendations stated in the Terminal Island Water Booster
Station Preliminary Design Phase Report dated 1994; and
WHEREAS, in 2000, the City removed the Terminal Island Pump Station
from the Water and Wastewater Pump Stations Upgrades Contract with CDM with
the intent that it be combined with the associated MacArthur Causeway 20-inch
Water Main, repackaged, and bid as one project (the "Project"); and
WHEREAS, CDM's revised Scope of Work, for the Construction Documents,
was to reflect the relocation of the Pump Station to the land granted to the City by
FDOT in October 1999, and the associated 20-inch Water Main; and
WHEREAS, on October 3, 2003, Invitation to Bid No. 50-02/03 was issued by
the City for the construction of the MacAdhur Causeway 20-inch Water Main and
Terminal Island Water Booster Pump Station; an~i
WHEREAS, on January 6, 2004, the City received eight responsive bids,
have reviewed and evaluated the responses, and determined that Widell Inc., is
lowest and best bidder; and
WHEREAS, the City has negotiated with CDM for the Construction
Administration Services for the Project; and
WHEREAS, CDM's Construction Administration Services shall be provided
concurrently with the construction schedule, for up to twenty months, including an
estimated 16 month construction duration; and
WHEREAS, said Amendment No. 12, a true copy being attached and made
a part hereof, is contingent upon the execution of the construction contract with
Widell.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA:
Section One. The Mayor and City Clerk, are authorized to execute
Amendment No. 12, (attached hereto), in the amount of $28?,507, to that existing
Agreement between the City Of Miami Beach and Camp, Dresser & Mckee, inc.
(CDM), dated July 21, 1992, to now provide Architectural, Engineering and
Construction Administration Services for the Project identified as the Macadhur
Causeway 20-Inch Water Main and Terminal Island Water Booster Pump Station.
.Section Two. This Resolution shall become effective upon adoption.
PASSED AND ADOPTED this 4th dayofFebruar~'2004.
ATTEST:
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, to: a) award a contract
to Widell, Inc., as the lowest and best bidder, pursuant to Invitation to the Bid No. 50-02/03, for the
construction of the MacArthur Causeway 20-inch Water Main and Terminal Island Water Booster Pump
Station (the Project), in the amount of $2,602,500; b) execute amendment No. 12, in the amount of 287,507,
to an existing Agreement between the City and Camp, Dresser and McKee, Inc. (CDM), dated July 21,1992,
to now provide Architectural, Engineering and Construction Administration Services for the Project; and
further affirming the Development Regulations, pursuant to Section 142-425(a) of the Land Development
Re~lulations applicable to the Terminal Island Water Booster Pump Station Project site.
Issue:
Shall the Commission approve the award of a construction contract to Widell, Inc., for the Project;
authorize the execution of Amendment No. 12 to an existing Agreement between the City and CDM; and,
affirm the Development Regulations for the Pump Station site?
Item Summary/Recommendation:
On October 3, 2003, the City issued the Invitation to Bid No. 50-02/03, and on January 6, 2004, received
eight (8) responsive Bids. The ClP Office, with the Procurement Division, and CDM, the City's Consultant for
the Project, have evaluated the responses to the Invitation to Bid, and determined that Widell, Inc., is the
lowest and best bidder.
Concurrent with the recommendation to award the construction contract to Widell, Inc., the Administration
recommends the approval of Amendment No. 12 to an existing Agreement between the City and CDM dated
July 21, 1992, to provide the necessary Architectural, Engineering and Construction Administration (CA)
Services for the Project. Said Agreement with CDM shall commence with the award and execution of the
construction contract for the Project, and CA Services will be provided concurrentlywith the construction, for
a period of up to twenty (20) months.
Pursuant to Section 142-425(a) of the Land Development Regulations, the Planning Department staff made
its recommendation, to the DRB, for the development of the Terminal Island Water Booster Pump Station
Project site. On March 18, 2003, the Project was approved by the DRB.
Advisory Board Recommendation:
Financial Information:
Source of Amount ~C°unt ~proved
Funds: 1
2 !
3 !
Finance Dept. TOtal
City Clerk's Office Legislative Tracking:
Carla Dixon, Ext 6264.
Sign'Offs: AssiStan~ Ci~ Manager CitY Manager
I ~' Dal~artment Direct°r
DATE
COMMISSION MEMORANDUM
To:
From:
Subject:
Mayor David Dermer and Date: February4, 2004
Members of the City Commission
Uorge U. Gonzalez
City Manager
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY
CLERK TO AWARD A CONTRACT TO WIDELL, INC., AS THE LOWEST
AND BEST BIDDER, PURSUANT TO THE INVITATION TO BID NO. 50-
02103, FOR THE CONSTRUCTION OF THE MACARTHUR CAUSEWAY 20-
INCH WATERMAIN AND TERMINAL ISLAND WATER BOOSTER PUMP
STATION (THE PROJECT), IN THE AMOUNT OF $2,602,500; AND,
FURTHER AFFIRMING THE DEVELOPMENT REGULATIONS,
PURSUANT TO SECTION 142-425(a) OF THE LAND DEVELOPMENT
REGULATIONS APPLICABLE TO THE TERMINAL ISLAND WATER
BOOSTER PUMP STATION PROJECT SITE; CONVEYED BY FDOT TO
THE CITY OF MIAMI BEACH FOR THE CONSTRUCTION OF A PUMP
STATION AND CONVERTED TO GOVERNMENT USE (GU) DISTRICT,
PURSUANT TO SECTION 142-425(a) OF THE CODE OF THE CITY OF
MIAMI BEACH.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AMENDMENT NO. 12 IN THE AMOUNT OF
$287,507, TO AN EXISTING AGREEMENT BETWEEN THE CITY OF
MIAMI BEACH AND CAMP, DRESSER & MCKEE, INC. (CDM), DATED
JULY 21, 1992, TO NOW PROVIDE ARCHITECTURAL, ENGINEERING
AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE
PROJECT.
ADMINISTRATION RECOMMENDATION:
To Adopt the Resolution.
FUNDING:
Funding for this Project in the amount of $4,003,870 is available from the $59 Million
Water and Sewer Bond-Fund 423,424,426, and 351 as follows:
Commission Memorandum - 20-Inch Water Main on the MacArthur Causeway and Terminal Island Water Booster Pump Station Award
February 4, 2004
Page 2
Estimated Total Proiect Cost
Description Fund Amount
NE Planning, Design & Add'ti Services, & Permitting Fees 426 $ 316,293
CIP Project Management Fee 426 $ 190,281'
Construction Cost (Widell Bid) 244, 426 $2,602,500
Project Contingency 244, 426 $ 260,250
Construction Administration Services (CDM) 244, 426 $ 287,507
Special Inspections Testing, Permitting & Other 244, 426 $ 42,900
Project Costs
Additional Allowance for Project Expenses (incl. 426 $ 304,139
parking, and site constraints)
Total $4,003,870
From the above stated funding, a total of $323,328 has been committed and paid to
date as follows:
· $316,293, for NE planning, design, Additional Services, and permitting
· $7,035 for CIP Project Management Fee *
In addition, in order to complete the Project, the following has been budgeted:
· $183,246 for the balance of the CIP Management Fee *
· $2,602,500 for the Construction Contract with Widell
· $260,250 for the Project Contingency
· $287,507 for the Construction Administration Services (CDM Amend. No. 12)
· $304,139 for Special Inspections, Testing & Other Project Expenses (incl. site
constraints)
ANALYSIS:
On July 8, 1992, the Mayor and City Commission adopted Resolution 92-20540,
authorizing the Mayor and City Clerk to execute an Agreement with the firm of Camp,
Dresser and McKee, Inc. (CDM), to provide architectural and engineering services for the
upgrade of the sewer and water pumping stations, and to design a new Water Booster
Pump Station, to be located south of the MacArthur Causeway. The Agreement provided
for the work to be performed in three Phases: 1- Preliminary Design, 2 - Final Design, and
3 - Services during Construction.
The proposed Pump Station, to be located at Terminal Island, South of the MacArthur
Causeway is designed to increase the water pressure to Miami Beach, remedy the less
than optimum pressure condition that exists, and meet the increasing demands for water in
the City's South District.
In September 1993, CDM essentially completed the Preliminary Design Phase for the new
Pump Station. However, due to spatial constraints, the building footprint was relocated
eastward of the existing site. This relocation resulted in changes to the piping configuration
and Additional Services to CDM to perform the additional work.
Commission Memorandum - 20-Inch Water Main on the MacArthur Causeway and Terminal Island Water Booster Pump Station Award
Februa~ 4, 2004
Page 3
On April 6, 1994, upon completion of the Preliminary Design Phase of the Project, the City
Commission authorized CDM to provide Final Design Services for the Pump Station, in
accordance with the recommendations stated in the Terminal Island Water Booster Station
Preliminary Design Phase Report dated 1994.
On June 6, 1995, the Pump Station Design, prepared by Zyscovich, Inc., was presented to,
and approved by the Design Review Board (DRB). The proposed facility consisted of the
installation of three (3) pumps within a structure, comprised of three (3) glass walls and one
(1) poured concrete wall. Following the approval by the DRB, CDM proceeded with the
Design Development of the proposed Pump Station, which was essentially completed in
1996. However, the one (1) year term of the DRB approval expired on June 6, 1996. The
Pump Station construction was delayed for two reasons. First, the City's negotiations to
obtain the land rights from the Florida Department of Transportation (FDOT), the land
Owner, took longer than anticipated; and was finally granted in October 1999. Second, the
City decided not to design the extension of the 20-inch Water Main on the MacArthur
Causeway with in-house staff, which also contributed to the delays. The Pump Station
portion was bid as Alternate No. 3 in the Bid awarded to Felix Equities, in February 1999,
for the Water and Wastewater Pump Stations Upgrades Project. However, the alternate
was not awarded to Felix Equities Inc., because of the land ownership issue and due to the
decision to combine the Pump Station with the associated 20-inch Water Main, (the
Project).
In 2000, the City formally re-packaged the Pump-Station into a new stand alone project
with the inclusion of approximately 2,600 linear feet of 20-inch water main from the Booster
Station to the mainland, and east to Alton Road. The revised Scope of Work for the
construction documents included the relocation of the Pump Station to the land granted to
the City by FDOT; the Civil, Mechanical, HVAC, Electrical, Structural, and Architectural
components of the Project; design the 20-inch water main on the north side of the
MacArthur Causeway from the Terminal Island stub-out to the 20-inch water main on West
Avenue; and had to include Geotechnical investigations and Survey. From 2000 to 2003
the project was in the design process which included several modifications as well as
adjustments to the relocation of the building and re-submittals to the DRB.
Bid Analysis:
On July 11, 2003, the Project permits and pre-approvals were obtained. On October 3,
2003, Invitation to Bid No. 50-02/03 was issued by the City, via BidNet, for the construction
of the 20-inch Water Main on the MacArthur Causeway and Terminal Island Water Booster
Pump Station Project. A Pre-Bid Conference was held on October 21,2003. Subsequently,
four Addenda were issued to address the numerous questions from prospective bidders.
One of the Addenda also postponed the Bid-opening date to January 6, 2004. Notices
were sent to prospective bidders, resulting in the City's receipt of eight (8) responsive bids,
on January 6, 2004, as follows:
Commission Memorandum. 20-Inch Water Main on the MacArthur Causeway and Terminal Island Water Booster Pump Station Award
Februan/ 4, 2004
Page 4
BID TABULATION
Company Lump Sum I Lump Sum 2 Lump Sum 3 Grand Total
(Terminal (20-inch Water (Site
Island Pump Main) Landscaping)
Station)
Widell, Inc. $2,013,200.00 $564,800.00 $24,500.00 **$2,602,500.00
MCM $2,070,000.00 $634,000.00 $20,200.00 $2,733,200.00
Metro Equipment $1,516,500.00 $1,245,000.00 $5,000.00 $2,766,500.00
Service, Inc.
Intrastate $2,093,232.00 $788,883.00 $7,585.00 $2,889,700.00
Construction Corp.
The Tower Group $2,071,000.00 $812,650.00 $9,600.00 $2,893,250.00
Globetec Construction $2,216,000.00 $82O,OOO.O0 $15,000.00 $3,051,000.00
Gilbert Southern Corp. $2,216,000.00 $820,000.00 $15,000.00 $3,051,000.00
Danella Companies, $3,189,662.00 $1,603.894.00 $53,148.00 $4,846,704.00
Inc.
** Bid Amount may be reduced (by $104,000) to $2,498,500 if Widell, Inc., is issued the
two Notices-to-Proceed simultaneously on both the MacArthur Causeway 20-inch Water
Main Project, and the Waste Water Pump Stations Upgrade Project (awarded on January
14, 2004).
The CIP Office, with the Procurement Division, and CDM, the City's Consultant, have
evaluated the responses to the Invitation to Bid No. 50-02/03 (Attachment "A"), and
determined that Widell, Inc., is the lowest and best bidder.
Widell is also the Contractor selected to complete the Water and Waste Water Pump
Station Upgrades Project, previously undertaken and defaulted on by Felix Equities, Inc.
(FEI). Widell's ability to provide the City with a more competitive Bid price for the MacArthur
Causeway 20-inch Water Main and Terminal Island Water Booster Pump Station Project,
is evidenced in their letter submitted to the Procurement Division prior to the opening of Bid
No. 50-02/03 for the MacArthur Causeway 20-inch Water Main and Terminal Island Water
Booster Pump Station Project (Attachment "B"). The letter offers a credit of $104,000, to
be applied to Bid No. 50-02/03, if said bid is awarded at the same time as Bid No. 10-
02/03, for the Water and Wastewater Pump Station Upgrade (replacement of FEI
Contract).
The acceptance of Widell's offer is in the City's best interest, and the credit applies
Commission Memorandum - 20-Inch Water Main on the MacArthur Causeway and Terminal Island Water Booster Pump Station Award
February 4, 2004
Page 5
provided that the Notices-to-Proceed for both Projects are issued simultaneously. In letting
the Projects together, Widell has the potential to provide more competitive prices on items
such as mobilization, material storage, and off site parking for the already limited Terminal
Island Water Booster Pump Station site. Since Widell is the lowest and best bidder
regardless of their $104,000 credit offer, the deduct is allowable pursuant to bid terms and
provisions, Item No. 33 of the General Conditions, labeled "Value Engineering".
The Scope of Work includes the furnishing of all materials, labor, equipment, supervision,
mobilization, overhead & profit required to construct a new water booster pump station with
two (2) 250-HP vertical turbine pumps, squirrel cage induction motors, variable frequency
drives and all related fittings and appurtenances. Electrical controls with 400 KVA 3-Phase
emergency generator connections, control panels, all housed in a two-story structure with
an aluminum framed storefront window system, related HVAC system, and remote
connections through SCADA circuits to the Central Office Control Room at the Public
Works Operations Yard, located at 450 Dade Blvd. The Project also includes installation of
the associated yard piping, which consists of approximately 325 linear feet of 30-inch pipe;
the site landscaping; and the station's associated 20-inch diameter water main, to be
suspended along the north side of the MacArthur Causeway for an approximate distance of
2,600 linear feet, where it will connect to the City's existing water distribution system at the
intersection of West Avenue.
Construction Administration Services:
The City has negotiated with CDM, the fees for the Construction Administration Services.
Concurrent with the recommendation to award the construction contract to Widell, Inc., the
Administration recommends the approval of Amendment No. 12 to the existing Agreement
between the City of Miami Beach and CDM dated July 21, 1992 for Professional Services
for the Upgrade of Sewer & Water Pumping Stations and a new Water Pumping Station at
the MacArthur Causeway, to now provide the necessary Architectural, Engineering and
Construction Administration Services for the MacArthur Causeway 20-inch Water Main and
Terminal Island Water Booster Pump Station (the Project).
CDM's responsibilities under the Amendment No 12, (Attachment "C") for Construction
Administration Services will include, but are not limited to, the preparation and delivery of
As-Bid Contract Documents, attending pre-construction conferences; attending weekly
construction meetings; attending on site meetings; preparing status reports; reviewing and
making recommendations regarding the contractor's request for changes to the
construction cost and/or schedule; reviewing shop drawings, samples and submittals;
performing field observation and reporting services by the design engineer; performing
project quality control/management; monitoring of the construction activities by a Resident
Project Representative; reviewing quantities installed, payment applications and schedule;
coordinating equipment start-up and providing assistance; performing project close out
activities, warranty administration; and preparing record drawings.
The Contract Documents specify that the work shall be substantially completed within four
hundred and twenty (420) calendar days ( approximately 14 months) from the issuance of
Commission I~emorandum o 20-Inch Water I~ain on the MacArthur Causeway and Terminal Island Water Booster Pump Station Award
Februa~3~ 4, 2004
Page 6
the second Notice to Proceed, and finally completed within sixty (60) calendar days
thereafter, for a total of approximately sixteen (16) months. CDM's Construction
Administration Services Agreement with the City shall be provided concurrently with this
schedule, for up to twenty (20) months, (allowing two (2) months for the Notices to
Proceed, and an additional two (2) months contingency for potential changes to the
construction schedule). If additional services are required due to delays in the construction
they will be addressed at that time. CDM's Notice to Proceed shall be contingent upon the
execution of the construction contract for the Project.
The Contractor will be required to provide a Maintenance of Traffic (MOT) Plan for the
installation of the water main, and to maintain access to the Coast Guard facility during the
construction of the pump station. The City's Fleet, Sanitation, Parking, and CIP
Departments have coordinated the use of the site during the construction. The Parking
Department will implement a decal parking program for City employees throughout the
duration of the construction.
CIP staff has held several meetings both on, and off-site, with several entities, including
Bernuth Agencies, Inc., (shipping company), Sun Terminal (shipping company), Fisher
Island Community Association, Miami Beach Transportation Management Association
(BTMA), The Bentley Group, and the US Coast Guard. These meetings were held to
develop a coordinated plan with all entities that may be affected by the construction, and to
organize the use of the site construction "work zone" and parking areas.
Affirmation of the Land Development Requlations:
The Planning Department staff reviewed the criteria for the development of the site and
made a recommendation to the DRB. Pursuant to Section 142-425(a) of the Land
Development Regulations applicable to the Terminal Island Water Booster Pump Station
Project site, as set forth in the Planning Department Memo dated March 17, 2003
(Attachment "D"), the Project was found to be in compliance with those regulations of the I-
1, Light Industrial District, as they pertain to:
· Setback Requirements
· Floor Area Ratio (FAR)
· Maximum Permitted Height
· Minimum Lot Area and Width Requirements
· Parking Requirements
Since the site was conveyed by FDOT to the City of Miami Beach for the construction of
the pumping station, it was converted from the "Light Industrial District" to Government
Use (GU) District, pursuant to Section 142-425(a) of the City Code. On March 18, 2003,
since the previous DRB approval had expired, the Project was presented for a second time
and approved by the DRB.
Based upon the abovementioned criteria, the Administration recommends the award of the
construction contract to Widell, Inc., for the construction of the MacArthur Causeway 20-
Commission Memorandum - 20-Inch Water Main on the MacArthur Causeway and Terminal Island Water Booster Pump Station Award
Februao' 4, 2004
Page 7
inch Water Main and Terminal Island Water Booster Pump Station, in the amount of
$2,602,500; the execution of Amendment No. 12, in the amount of $287,507, to the
Agreement between the City of Miami Beach and Camp Dresser McKee, Inc. dated July
21, 1992, to now provide Architectural, Engineering and Construction Administration
Services for the Project; and the affirmation of the Development Regulations applicable to
the site.
JMGIRCMITHIGLI JGGI JCl ARICDIcd
Attachments
T:~AGENDA~004~Feb0404\Consent',TERMINAL ISLAND AWARD MEMO.doc