Resolution 2021-31765 RESOLUTION NO. 2021-31765
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
ADMINISTRATION TO VIDEO-RECORD AND AIR ON MBTV
THE MAYOR AND GROUPS I, II, AND III COMMISSION
CANDIDATE VIDEO PRESENTATIONS FOR THE NOVEMBER
2, 2021 GENERAL ELECTION AND AFFIRMING AS ITS
POLICY STATEMENT THE PUBLIC PURPOSE OF EDUCATING
THE CITY'S VOTERS AS TO CANDIDATES SEEKING
ELECTION IN THE CITY'S NOVEMBER 2, 2021 GENERAL
ELECTION.
WHEREAS, immediately preceding the City's 2001 General Election, the City Commission
authorized the Administration to video-record and replay on the City's Government Channel, now
MBTV, a candidate forum sponsored by a local organization; and
WHEREAS, the 2001 City Commission also referred to the Community Affairs Committee, now
the Neighborhood and Quality of Life Committee, the issue of selecting two additional forums to be
recorded and aired; and
WHEREAS, on September 25, 2001, at the Community Affairs Committee meeting, the issue
concerning candidate forums was discussed and the Committee was not comfortable in selecting only
two additional forums to air and instead recommended that each candidate be provided up to five
minutes to make a presentation of his/her platform; and
WHEREAS, pursuant to Resolution No. 2001-24626, the City Commission adopted the
recommendation of the Community Affairs Committee to arrange a presentation whereby each
candidate for City of Miami Beach elected office be given up to five minutes of airtime on the City's
Government Channel, now MBTV, in order to allow each candidate to present himself/herself and
his/her platform, with the presentation to be publicly advertised, recorded, and aired on MBTV; and
WHEREAS, expenditures related to such video presentations concerning the City's November
2, 2021 General Election have been budgeted inasmuch as such expenditures will serve the public
purpose by educating the voters as to each candidate's position, thereby resulting in a more informed
electorate vote, benefiting the public good; and
WHEREAS, the following are the 2021 City of Miami Beach Candidate Presentation Guidelines:
1. To offer Miami Beach viewers an informative and organized presentation, the Candidate Video
Presentation will be recorded live and replayed multiple times on MBTV. Once the recording of
a candidate begins, the camera will not be turned off until the earlier of when the candidate
indicates he or she is finished or the five-minute time limit has been reached; each candidate
shall have two opportunities for live recording, with the second recording to occur immediately
following the first recording. After the recordings, candidates will be e-mailed a link where they
must choose within the stated time period established therein, which recording they would like
aired. In the event a candidate fails to timely select his/her preferred recording, the second
recording will be chosen to air by default. NOTE: The individual candidate recorded
presentations are public records pursuant to Chapter 119, Florida Statutes, and as such may
not be edited for any reason.
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2. Candidates will be offered the use of the City's teleprompter and a one-hour rehearsal session
prior to the date of the recording. Candidates that wish to use the City's teleprompter must
provide their script at time of each session (rehearsal and recording) as a Microsoft Word
document saved in "Rich Text Format" saved on a USB flash drive. The Office of Marketing and
Communications will not retain speech copies. Candidates are highly encouraged to bring a
person to assist them with the teleprompter and any personal needs (makeup, hair, etc.) they
may have.
3. In order to have an organized presentation of candidates and issues, it is important that a strict
timetable be developed and adhered to. Each candidate, will be given a scheduled time slot for
his or her rehearsal and final video recording schedule. It is the sole responsibility of the
candidate to make sure he or she is available when it is his or her time to speak. Any candidate
who misses his/her assigned time slot will forfeit his/her opportunity to present. The City Clerk is
authorized to take any action not otherwise inconsistent with this Resolution, including but not
limited to altering the days and times of the rehearsal and/or final video recording if necessary
due to an unforeseen event, with the City Clerk immediately reporting the change to the Mayor
and Commissioners via a Letter to Commission (LTC).
4. The Candidate Video Presentations will be shown multiple times on MBTV. The scheduled air
times will be published in The Miami Herald Neighbors Section, El Nuevo Herald, local Spanish
language newspapers (depending on publishing dates), and on MBTV.
5. Candidates must arrive at the Office of the City Clerk at least 10 minutes before their assigned
time slot. This will ensure an orderly transition from candidate to candidate.
6. The time slots will be assigned in the order of ballot presentation: Mayor and the three
Commission Groups, and within each corresponding Group alphabetically by candidates (as
their name will appear on the ballot). It is the sole responsibility of the candidate to be available
at his/her designated time.
7. Before the candidates begin speaking, the moderator will give an introduction stating the
purpose and explaining the format of the Candidate Presentation.
8. Each candidate will be allocated a maximum of five minutes of airtime on MBTV. In order to
maintain equitable time for each candidate who elects to participate in the Candidate Video
Presentation, when the candidate's five minutes have elapsed (or earlier if the candidate makes
clear that he/she has completed the presentation), the candidate will be cut off, even if in mid-
sentence. As the recordings are public records, the candidates' recorded presentations shall not
be edited.
9. The moderator will introduce each candidate. The introduction will be limited to the Mayor or
Commission Group Number and the corresponding name of the candidate (example: "Mayoral
candidate; candidate's name" or "Commission Group I, II, or III candidate; candidate's name.")
The candidate will be introduced by his/her name, as it will appear on the ballot.
10. Only the candidate may speak on his/her behalf, not a representative.
11. No pre-recorded videos will be used.
12. No background music, special backgrounds, or special effects will be allowed.
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13. The Administration will be given a time slot at the end of the Candidate Video Presentations to
provide any Voter's Guide information pertaining to Special Election question(s), along with
explanations in both English and Spanish, if needed.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby affirm the public
purpose of educating the City's voters as to candidates seeking election in the City's November 2,
2021 General Election, and thus approve the expenditure of related budgeted funds for this public
purpose, and thus further authorize, subject to the guidelines stated in this Resolution, the
Administration to video-record and air on MBTV the Mayor and Groups I, II, and III Commission
Candidate Video Presentations for the City of Miami Beach's November 2, 2021 General Election.
PASSED AND ADOPTED this 22 day of July, 2021.
DAN GELBER, MAYOR
ATTEST:
AJ 6�sr 2., Tza I
F:AFAELGRANADO, CITY CLERK
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Resolutions -C7 E
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rafael E. Granada, City Clerk
DATE: July 28, 2021
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO
VIDEO-RECORD AND AIR ON MBTV THE MAYOR AND GROUPS I, II,AND
III COMMISSION CANDIDATE VIDEO PRESENTATIONS FOR THE
NOVEMBER 2, 2021 GENERAL ELECTION AND AFFIRMING AS ITS
POLICY STATEMENT THE PUBLIC PURPOSE OF EDUCATING THE
CITY'S VOTERS AS TO CANDIDATES SEEKING ELECTION IN THE
CITY'S NOVEMBER 2, 2021 GENERAL ELECTION.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Immediately preceding the City's 2001 General Election, the City Commission authorized the
Administration to video-record and replay on the City's Government Channel, now MBTV, a
candidate forum sponsored by a local organization. The 2001 City Commission also referred to the
Community Affairs Committee, now the Neighborhood and Quality of Life Committee, the issue of
selecting two additional forums to be recorded and aired. On September 25, 2001, the Community
Affairs Committee considered the issue of candidate forums. The Committee was not comfortable in
selecting only two additional forums to air. It was believed that selecting only two would be unfair
because other organizations may be left out. After much discussion, the Committee recommended
arranging a Candidate Presentation where each candidate is given up to five minutes of airtime on
the City's Government Channel to present themselves and his/her platform. Pursuant to Resolution
No. 2001-24626, the City Commission approved the recommendation of the Community Affairs
Committee. Subsequently, in 2003, 2005, 2006, 2007, 2009, 2011, 2013, 2015, 2017, and 2019 the
City Commission authorized the Administration to video-record and replay on the City's Cable
Channel the five-minute Candidate Presentations.
The Office of the City Clerk and the Office of Marketing and Communications, using the Candidate
Presentation Guidelines, attached hereto as Exhibit"A," will coordinate the Candidate Presentations
for those candidates who have qualified to run for election in the City's upcoming November 2, 2021
General Election. The rehearsal dates will be on September 13, 2021 and September 14, 2021. The
final video recording will be on September 23, 2021, and if necessary, due to the number of
candidates, on September 24, 2021. Upon approval of this Resolution by the City Commission, and
Page 352 of 2012
after receipt of the qualifying documents during the Qualifying Period, each qualified candidate will
be asked to confirm his/her attendance, and will receive a copy of the Presentation Guidelines and
his/her designated timeslots. A sample Rehearsal/Final Video Recoding Schedule is attached as
Exhibit "B." The City Clerk will finalize the Rehearsal/Final Video Recording Schedule after the
conclusion of the Qualifying Period.
Upon adoption of this Resolution, a "Save the Dates" memorandum will be sent to the candidates. A
sample of the Save the Dates memorandum is attached hereto as Exhibit"C."
SUPPORTING SURVEY DATA
N/A
FINANCIAL INFORMATION
No additional funding is required to video-record and air on MBTV the Mayor and Groups I, II,
and III Commission Candidate Video Presentations, as the Administration will use funds
budgeted and appropriated in FY 20/21 for MBTV.
CONCLUSION
It is recommended that the City Commission authorize the video recording and airing on MBTV
of the Mayor and Groups I, II, and III Commission Candidate Presentations for the November
2, 2021 General Election.
Applicable Area
Citywide
Is this a "Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
No Yes
Legislative Tracking
Office of the City Clerk/Marketing and Communications
ATTACHMENTS:
Description
❑ Exhibit A-Candidate Presentation Guidelines
❑ Exhibit B- Sample Schedule
❑ Exhibit C -Save the Dates
❑ Resolution
Page 353 of 2012
B C
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2021 —City of Miami Beach Candidate Presentation Guidelines
1. To offer Miami Beach viewers an informative and organized presentation, the Candidate Video
Presentation will be recorded live and replayed multiple times on MBTV. Once the recording
of a candidate begins, the camera will not be turned off until the earlier of when the candidate
indicates he or she is finished or the five-minute time limit has been reached; each candidate
shall have two opportunities for live recording, with the second recording to occur immediately
following the first recording. After the recordinas, candidates will be e-mailed a link where they
must choose within the stated time period established therein, which recording they would like
aired. In the event a candidate fails to timely select his/her preferred recording, the second
recording will be chosen to air by default. NOTE: The individual candidate recorded
presentations are public records pursuant to Chapter 119, Florida Statutes, and as such may
not be edited for any reason.
2. Candidates will be offered the use of the City's teleprompter and a one-hour rehearsal session
prior to the date of the recording. Candidates that wish to use the City's teleprompter must
provide their script at time of each session (rehearsal and recording) as a Microsoft Word
document saved in "Rich Text Format" saved on a USB flash drive. The Office of Marketing
and Communications will not retain speech copies. Candidates are highly encouraged to bring
a person to assist them with the teleprompter and any personal needs(makeup, hair, etc.)they
may have.
3. In order to have an organized presentation of candidates and issues, it is important that a strict
timetable be developed and adhered to. Each candidate will be given a scheduled time slot for
his or her rehearsal and final video recording schedule. It is the sole responsibility of the
candidate to make sure he or she is available when it is his or her time to speak.Anv candidate
who misses his/her assigned time slot will forfeit his/her opportunity to present. The City Clerk
is authorized to take any action not otherwise inconsistent with this Resolution, including but
not limited to altering the days and times of the rehearsal and/or final video recording if
necessary due to an unforeseen event, with the City Clerk immediately reporting the change
to the Mayor and Commissioners via a Letter to Commission (LTC).
4. The Candidate Video Presentations will be shown multiple times on MBTV. The scheduled air
times will be published in The Miami Herald Neighbors Section, El Nuevo Herald, local Spanish
language newspapers(depending on publishing dates), and on MBTV.
5. Candidates must arrive at the Office of the City Clerk at least 10 minutes before their assigned
time slot. This will ensure an orderly transition from candidate to candidate.
6. The time slots will be assigned in the order of ballot presentation: Mayor and the three
Commission Groups, and within each corresponding Group alphabetically by candidates (as
their name will appear on the ballot). It is the sole responsibility of the candidate to be available
at his/her designated time.
7. Before the candidates begin speaking, the moderator will give an introduction stating the
purpose and explaining the format of the Candidate Presentation.
1
Page 354 of 2012
8. Each candidate will be allocated a maximum of five minutes of airtime on MOW. In order to
maintain equitable time for each candidate who elects to participate in the Candidate Video
Presentation, when the candidate's five minutes have elapsed (or earlier if the candidate
makes clear that he/she has completed the presentation), the candidate will be cut off, even if
in mid-sentence. As the recordings are public records, the candidates' recorded presentations
shall not be edited.
9. The moderator will introduce each candidate. The introduction will be limited to the Mayor or
Commission Group Number and the corresponding name of the candidate(example: "Mayoral
candidate; candidate's name"or"Commission.Group I, II, or Ill candidate; candidate's name.")
The candidate will be introduced by his/her name, as it will appear on the ballot.
10. Only the candidate may speak on his/her behalf, not a representative.
11. No pre-recorded videos will be used.
12. No background music, special backgrounds, or special effects will be allowed.
13. The Administration will be given a time slot at the end of the Candidate Video Presentations to
provide any Voter's Guide information pertaining to Special Election question(s), along with
explanations in both English and Spanish, if needed.
F:\CLER\CLER\000 ELECTION\0000000 2021 GENERAL ELECTION\RESOLUTIONS\Exhibit A-Guidelines.docx
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Page 355 of 2012
Exhibit"B"
SAMPLE SCHEDULE
Schedule tobe adjusted after,'uaiifying.
REHEARSAL
Monday, Se'tember 13, 2021
Seat Arrival * Start End
8:30 AM 8:45 AM 9:45 AM
9:45 AM 10:00 AM 11:00 AM
11:00 AM 11:15 AM 12:15 PM
1:15 PM 1:30 PM 2:30 PM
2:30 PM 2:45 PM 3:45 PM
3:45 PM 4:00 PM 5:00 PM
5:00 PM 5:15 PM 6:15 PM
Tuesday, September 14, 2021
Continued Arrival * Start End
8:30 AM 8:45 AM 9:45 AM
9:45 AM 10:00 AM 11:00 AM
11:00 AM 11:15 AM 12:15 PM
1:15 PM 1:30 PM 2:30 PM
2:30 PM 2:45 PM 3:45 PM
3:45 PM 4:00 PM 5:00 PM
RECORDING
Thursda , September 23, 2021
Expected Must Leave
Seat Arrival * Record time Studio by
magrimry
t• Aib1_1 mkki I
9:15 AM 9:30 AM 9:55 AM
9:45 AM 10:00 AM 10:25 AM
10:15 AM 10:30 AM 10:55 AM
10:45 AM 11:00 AM 11:25 AM
11:15 AM 11:30 AM 11:55 AM
11:45 AM 12:00 PM 12:25 PM
,
12:15 PM 12:30 PM 12:55 PM
F:\CLER\CLER\000_ELECTION\0000000 2021 GENERAL ELECTION\RESOLUTIONS\Exhibit B-Copy of 2021 Scheduled MBTV reg
Page 356 of 2012
12:45 PM 1:00 PM 1:25 PM
1:15 PM 1:30 PM 1:55 PM
1:45 PM 2:00 PM 2:25 PM
2:15 PM 2:30 PM 2:55 PM
2:45 PM 3:00 PM 3:25 PM
Friday, September 24, 2021
Expected Must Leave
Seat Arrival * _ Record time Studio by
Rserved for Recording
F:\CLER\CLER\000_ELECTION\0000000 2021 GENERAL ELECTION\RESOLUTIONS\Exhibit B-Copy of 2021 Scheduled MBTV reg
Page 357 of 2012
Al A �1
t' `'1
' t t Exhibit"C"
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139
OFFICE OF THE CITY CLERK
Rafael E. Granado, City Clerk
Telephone: 305.673.7411
Email: RafaelGranado@miamibeachfl.gov
TO: Prospective Candidates for Mayor or Commissioner
FROM: Rafael E. Granado, City Clerk
DATE: July 29, 2021
SUBJECT: SAVE THE DATES—MBTV CANDIDATE PRESENTATION REHEARSAL AND
LIVE VIDEO RECORDING SCHEDULES
On July 28, 2021, the Miami Beach City Commission authorized the Administration to video-
record and air on MBTV the Mayor and Groups I, II, and Ili Commission Candidate Video
Presentations for the November 2, 2021 General Election. (A copy of the materials provided to
the City Commission is attached hereto.)
SAVE THE DATES
Candidate Video Presentation Rehearsal Schedule — A one-hour rehearsal session will be
offered to each candidate on September 13, 2021 or September 14, 2021.
Candidate Video Presentation Live Video recording Schedule —The live video recording of
the candidate's five-minute presentation will occur on September 23, 2021 or September 24,
2021.
Finalization of Schedule—The rehearsal and video recording schedules will be finalized after
the conclusion of the City's Qualifying Period. Each qualified candidate will be sent an email
requesting confirmation of his/her attendance to the Candidate Video Presentation rehearsal and
live video recording session, along with a copy of the Presentation Guidelines and his/her
RehearsalNideo recording designated time slots.
It is the sole responsibility of the candidate to make sure he or she is available when it is their
time to rehearse and/or live video-record. The assigned date and time cannot be changed, and
as such, any candidate who misses his/her assigned time slot will forfeit his/her opportunity.
Teleprompter Use — A candidate that wishes to use the City's teleprompter must provide their
script at the time of each recording session as a Microsoft Word document saved on a USB flash
drive in "Rich Text Format."The Office of Marketing and Communications will not retain speech
copies.
Candidates may practice delivering their speeches using the teleprompter application by
downloading a free 10-day trial version at:
https://i kancorp.com/shop/teleprompters/teleprompter-software-apps/ika n-pro moterpro-4-
prom pterpro-4-teleprom pti nq-software-for-pc-mac/
Assistance - Candidates are highly encouraged to bring a person to assist them with the
teleprompter and any personal needs (makeup, hair, etc.)they may have.
If you have any questions, please feel free to contact me at 305.673.7411.
Page 358 of 2012
F:ICLER\CLER\000 ELECTION10000000 2021 GENERAL ELECTIONIRESOLUTIONS\Exhibit C-SAVE THE DATE-REHEARSALLRECORDING.docx
1