Resolution 2021-31766 RESOLUTION NO. 2021-31766
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, AFFIRMING AS
ITS POLICY STATEMENT THE PUBLIC PURPOSE SERVED
BY INFORMING AND EDUCATING THE CITY'S VOTERS ON
THE CITY'S SPECIAL ELECTION BALLOT QUESTIONS
THAT WILL APPEAR ON THE CITY'S NOVEMBER 2, 2021
SPECIAL ELECTION BALLOT, THROUGH VARIOUS
METHODS, INCLUDING A PRINTED VOTER'S GUIDE AND
A VOTER EDUCATION VIDEO; AND APPROVING THE
EXPENDITURE OF AN ADDITIONAL $6,800 OF BUDGETED
FUNDS, TO ADD UP TO 12 EXTRA PAGES TO THE FALL
2021 ISSUE OF MB MAGAZINE IN ORDER TO INCLUDE
THE VOTER'S GUIDE IN SAID PUBLICATION.
WHEREAS, the City of Miami Beach's next General Election will be held on November 2,
2021, at which time the City's Special Election will also be held for the purpose of presenting
various ballot questions to the City's voters; and
WHEREAS, the Miami Beach City Commission believes that educating the voters on
these matters is in the public interest and serves a public purpose; and
WHEREAS, the Administration plans to include a Voter's Guide in the Fall 2021 issue of
MB Magazine to inform and educate the voters on the City's Special Election ballot questions; ,
and
WHEREAS, each issue of the MB Magazine customarily contains 64 pages (plus 4 cover
pages) and costs $31,833 for printing of 63,000 copies; and
WHEREAS, the cost of printing each issue of MB Magazine is allocated pursuant to the
City's annual budget process; and
WHEREAS, in order to provide the City's voters with brief explanation of the ballot
questions on the November 2, 2021 Special Election ballot,the Administration is seeking to spend
an additional amount not to exceed $6,800 of budgeted funds to add said ballot measures'
explanations to the Fall 2021 edition of MB Magazine, and translate same into Spanish, taking up
to 12 extra pages of the Magazine (for a projected total of 76 pages and 4 cover pages); and
WHEREAS, in an effort to inform and educate the City's voters on each of these questions
through various methods that may include video presentation on the City's cable channel, a
Voter's Guide, and other means, the Administration is thus requesting approval to spend up to
$6,800 more than the customary cost of the Fall issue of MB Magazine, for printing, graphics,
translation services, layout, mailing, advertising, postage, video production, and other
miscellaneous costs as needed; and
WHEREAS, these expenditures will further serve the public purpose given the City's
reasonable expectation that these efforts at explaining the ballot questions and educating the
voters thereon will result in a more informed electorate vote, benefiting the public good.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein state and reaffirm their policy acknowledging the public purpose of informing
and educating the City's voters on the ballot questions that will appear on the City's November 2,
2021 Special Election ballot, and thus approve the expenditure of an additional $6,800 of
budgeted funds, in furtherance of the aforementioned public policy, which is intended to benefit
the public good and serve a public purpose.
PASSED and ADOPTED this aY day of July 2021.
DAN GELBER
MAYOR
ATTEST:
pv 6 2 201.1
RAFAEL E. GRANADO
CITY CLERK
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Resolutions -C7 F
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rafael E. Granado, City Clerk
DATE: July 28, 2021
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AFFIRMING AS ITS POLICY STATEMENT
THE PUBLIC PURPOSE SERVED BY INFORMING AND EDUCATING THE
CITY'S VOTERS ON THE CITY'S SPECIAL ELECTION BALLOT
QUESTIONS THAT WILL APPEAR ON THE CITY'S NOVEMBER 2, 2021
SPECIAL ELECTION BALLOT, THROUGH VARIOUS METHODS,
INCLUDING A PRINTED VOTER'S GUIDE AND A VOTER EDUCATION
VIDEO; AND APPROVING THE EXPENDITURE OF AN ADDITIONAL
$6,800 OF BUDGETED FUNDS, TO ADD UP TO 12 EXTRA PAGES TO THE
FALL 2021 ISSUE OF MB MAGAZINE IN ORDER TO INCLUDE THE
VOTER'S GUIDE IN SAID PUBLICATION.
ANALYSIS
The City of Miami Beach's next General Election will be held on November 2, 2021, at which time
the City will also hold a Special Election for the purpose of presenting ballot question(s)to the City's
voters. Educating the voters on these matters is in the public interest and serves a public purpose.
In order to provide the City's voters with brief explanation of the ballot question(s), the Office of the
City Attorney and the Office of the City Clerk will be preparing a Voter's Guide. The Voter's Guide
will be included in the Fall 2021 issue of MB Magazine. Each issue of the MB Magazine customarily
contains 64 pages (plus 4 cover pages) and costs $31,833 for printing of 63,000 copies. Due to
the ballot question(s) on the November 2, 2021 Special Election, we are seeking to spend an
additional amount, not to exceed $6,800 of budgeted funds, to add said ballot measurers'explanation
to the Fail 2021 edition of MB Magazine, and translate same into Spanish, taking up to 12 extra
pages of the Magazine (for a projected total of 76 pages and 4 cover pages).
In addition to the MB Magazine, which prints in both English and Spanish, the City will produce voter
education videos in English and Spanish that will be broadcast on MBTV. The program will be
transmitted via Atlantic Broadband Cable channel 77, channel 107.3 (Digital Tuner), channel 90
(Digital Box),AT&T U-verse channel 99, and ROKU device on PEG.TV channel.
This expenditure will serve the public purpose given the City's reasonable expectation that these
efforts at explaining the ballot questions and educating the voters will result in a more informed
electorate vote, benefiting the public good.
Page 362 of 2012
SUPPORTING SURVEY DATA
N/A
FINANCIAL INFORMATION
Estimate for 12 additional pages to the MB Magazine:
Printing 63,000 copies of a 64-page (plus 4 cover $31,833.00
pages)MB Magazine
Printing 63,000 copies of a 76-page (plus 4 cover $38,079.00
pages) MB Magazine _ _ _ _ _ _ _ _ _ _ _ _
Difference for Additional 12 pages $6,246.00 '
Translation to Spanish of Additional 12 pages $500.00
Total Additional Cost $6,746.00
Total Additional Costs Rounded to Nearest $6,800.00
$100.
Amount(s)/Account(s):
011-9322-000312-90-400-592-00-00-00 (FY 21/22): $6,800
CONCLUSION
It is recommended that the Mayor and City Commission adopt the Resolution stating and reaffirming
their policy acknowledging the public purpose of informing and educating the City's voters on the
ballot question(s)that will appear on the City's November 2, 2021 Special Election, and approve the
expenditure of an additional $6,800 of budgeted funds, in furtherance of the aforementioned public
policy,which is intended to benefit the public good and serve a public purpose.
Applicable Area
Citywide
Is this a "Residents Right Does this item utilize G.O.
to Know" item, pursuant to Bond Funds?
City Code Section 2-14?
No No
Legislative Tracking
Office of the City Clerk/Office of the City Attorney/Marketing and Communications
ATTACHMENTS:
Description
D Solisco Estimate
o Resolution
Page 363 of 2012
S0LISCa
•
Quote n° S-12920 L20
Scott,July 19,2021
City of Miami Beach
1755 Meridian Avenue 3rd Floor Miami,Florida,33139,USA
PROJECT MB Magazine(4x/year)
NUMBER OF PAGES 64-76 pages Text+4 pages Cover(1 version)
SIZE Opened:16.75"x 10.875"Finished:8.375"x 10.875"
PRINTING Text:4/4(Process)
Cover:4/4(Process)
PAPER Text:70#Coated Matte#3 text FSC
Cover:100#Coated Matte#3 text FSC
"The cost and availability of paper are subject to revision at the time of printing
BINDERY Perfect binding with PUR glue
PACKAGING Bulk on pallets
OVERS&UNDERS +/-2%
QUANTITY U.S.Funds
64 pages +4 pages Cover(1 version) 63 000
$31833
76 pages +4 pages Cover(1 version) , 63 000
$38 079
o All extras cost for freight,mailing prep,boxes will be added and reflected in our invoice and will be
covered by the City of Miami Beach Communication Department.
DELIVERY Factory
MATERIAL SUPPLIED PDF/X-la files supplied as per our specifications.Please refer to our prepress zone on our website for more
informations:http://www.solisco.com/language/en/client-area/
We process PDF files for CTP system and provide 1 complete digital blueline and colour proofs for approval
• If high resolution color proofs(Epson)are required,extra charges may apply.Please contact your Account Executive or
Project Coordinator.
• All modifications to files after processing,may Incur additional charges(Author Alteration).
TERMS To be determined
Plus taxes if applicable.Prices are subject to change upon raw material and freight cost fluctuation.
••Any change to these specifications may cause extra charges
='
print releaf. You print?We plant...one print job at a time.We proudly partnered with PrintReleaf,an organization
promoting reforestation around the globe.
We thank you for your interest in Solisco and hope to have the pleasure of working with you on this project. •
Michel Tessier,Account executive
michel.tessierPsolisco.com Cell.514-424-5368
SIGNATURE: DATE:
We accept your quote,for which all conditions are indicated above.And we ask you to please do the work requested by following the specifications
clearly indicated.We have read and understand the present document and agree to fully respect all the conditions written in it.
Solisco Printing inc 12pe164cpft2( 0S 3G0 Tel.:418-387-8908-Fax:418-387-8940 1/3
Quote n°S-12920 L20 CONDITIONS OF THE QUOTATION
1. ACCEPTANCE OF THE QUOTATION 10. SPECIAL PAPER ORDER
The quotation must be received by SOLISCO duly accepted and signed by For all orders requiring a special making of paper either weight,roll size
the Client within twenty(20)days of the date of the quotation. After such or sheet size, all left over paper due to a reduction in quantity or page
delay, SOLISCO may, at its entire discretion, withdraw its quotation or count after having received a purchase order is the customer's
revise the amount of the quotation. responsibility.In the case of an increase in quantity or page count after a
purchase order has been received,additional costs may be charged to the
2. CLIENT'S CREDIT client depending on paper availability.
The execution of this quotation is subject to the approval of the Client's
credit by SOLISCO's credit department. 11.ORDER CANCELLATION
For all orders requiring a special making of paper, all left over paper
3. ADDITIONAL WORK resulting from cancellation after the purchase order has been received is
Any work which is not specifically described in this quotation is not the customer's responsibility.
included in the price of the quotation. The Client obliges itself to pay the
standard price for any additional work done by SOLISCO upon receipt of 12. PAPER SUPPLIED
Solisco's invoice. Any paper supplied by the Client must be well packed, free from dust,
foreign bodies,torn sheets,bad glue,etc.and must be of suitable printing
4. CHANGES quality.The Client agrees to pay to SOLISCO any additional costs due to
The Client acknowledges that the quotation has been prepared according the delay or the defects in the work resulting from such insufficient
to the Client's specifications.If there is a mistake in such specifications,or packaging or quality of paper. The Client also agrees to pay for the costs
if the Client calls for changes or brings modifications to the specifications, of handling and preservation of the paper it supplies.
the Client obliges itself to pay all additional costs required by reason of
the modified, redone or additional work. When the specifications or 13. DELIVERED QUANTITY
instructions of the Client are insufficient or imprecise, and the Client is Due to variations in the production process,the Client agrees that there
not available or cannot be reached in due time,while the work is being may be a difference of 10% over or under the quantity delivered by
performed,SOLISCO may supply such to the best of its knowledge and the SOLISCO,and that the price be adjusted accordingly.
Client agrees that it may not hold SOLISCO responsible or take action
against SOLISCO for any reason in such circumstances. 14. CLIENT'S GOODS
The Client remains owner of the materials entrusted to SOLISCO and as
5. OWNERSHIP such assumes the risk of loss or damage to the materials by fire,water,
Any sketch,copy, model,artwork, drawing, photograph,vignette,plate, theft of other accidents.
character,etc.,and any material bought or produced by SOLISCO and any
preparatory work done or supplied by SOLISCO remains the sole property 15. DELIVERY
of SOLISCO unless there is a specific written agreement to the contrary. Unless otherwise specified,the price submitted in this quotation covers
only one delivery made EX WORKS(ex:workshop)Incoterms.The Client
6. FINAL FILMS bears all charges and risks of the finished products form the time when
In the case that the Client supplies his final films, SOLISCO may not be they have been so placed at his disposal.
held responsible for flaws or defects in the quality of the work related to
the quality of the final films supplied. 16. CLAIMS
Any claim must be made within five (5) days following delivery. In the
7. PROOFS absence of a claim made within such delay,the Client recognizes that the
SOLISCO will submit to the Client a proof with the original copy. Any finished products have been received in good condition and are in
changes shall be made by the Client on this proof and returned to conformity with all specifications provided in the quotation. At the
SOLISCO along with a duly signed final proof for approval or a final expiration of such delay, the Client acknowledges that it has no claim
corrected proof for approval.The Client recognizes that SOLISCO may not against SOLISCO regarding the finished products delivered.
be held responsible for any errors if the work done by SOLISCO is
according to the final corrected and signed proof. The final corrected 17. INTERIM INVOICES
proof for approval shall be returned to SOLISCO within ten (10)days of If the order requires more than one month of work,SOLISCO may send
the proof date;if not,SOLISCO may refuse to execute the work or call for interim monthly invoices which take into account the work performed at
an additional amount on the initial price agreed to If the Client requests the date of the interim invoice;the Client obliges itself to pay such interim
revised proofs,he must so request when he returns the initial proofs to Invoice upon receipt.
SOLISCO.
18.TERMS OF PAYMENT
8. COLOR PROOFS Any payment must be made within 30 days(Net 30 days)of the date of
Due to the difference in equipment and in working conditions existing the invoice unless a written agreement exists to the contrary. Interest
between the final corrected color proofs and the work done on the press, charged on all passed due accounts are at a rate of eighteen per cent
the client agrees to take delivery and to accept the final product even if (18%)per year,calculated monthly.The quotation price does not include
there is a color variation,that is reasonable,between the final corrected the applicable taxes.Such taxes shall be payable by the Client.
color proof and the final work.
9. PROOFS UNDER PRINTING 19. CHANGES IN PRICE
The quotation price has been quoted for a continuous and uninterrupted The quotation price has been calculated by using the costs of manpower
printing. The Client agrees to pay any additional costs due to the and materials at SOLISCO at the date of the quotation.The Client agrees
interruption or the slowdown of the printing process or the work,or for that SOLISCO may change the quotation price according to the fluctuation
loss of time by reason of the Client's acts or omissions, including the of the market price for materials and manpower at the time of the
Client's lateness in providing the final corrected proof. execution of the work.
2/3
Page 365 of 2012
Quote n°S-12920 L20
20. PRODUCTION OF THE WORK 28. JURISDICTION
Solisco shall have the right to have part or all of the work described in this For the purpose of this contract, the parties elect domicile in Scott,
quotation done by any other person unless there is a specific agreement judicial district of Beauce, Province of Quebec,and acknowledge that all
to the contrary with the client. legal actions must be instituted before the competent court situated in
that district; SOLISCO may however also proceed before any other
21. LIABILITY competent jurisdiction.
SOLISCO WILL NOT BE LIABLE FOR ANY DAMAGES WHATSOEVER ARISING
OUT OF ERRORS BEYOND INVOICED VALUE OF THE JOB OR IF LESSER,THE
PORTION THEREOF WHERE THE ERROR OCCURRED, WHETHER SUCH
ERROR IS DUE TO NEGLIGENCE OF SOLISCO'S SERVANTS, AGENTS OR
EMPLOYEES OR OTHERWISE AND THERE SHALL BE NO LIABILITY FOR
FAILURE TO COMPLETE THE JOB OR ANY PORTION THEROF BY ANY
SPECIFIED TIME UNLESS OTHERWISE SPECIFICALLY AGREED IN WRITING.
IN NO EVENT SHALL SOLISCO EVER BE LIABLE FOR ANY LOSS OF USE,
REVENUE OR ANTICIPATED PROFITS OR FOR ADDITIONAL COSTS OR
DIRECT,INDIRECT,SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES
ARISING OUT OF OR RELATING TO ANY ERROR BY SOLISCO OR SOLISCO'S
SERVANTS,AGENTS, EMPLOYEES,ANY PARTY FOR WHICH IT IS IN LAW
RESPONSIBLE OR OTHERWISE.
22. RESPONSABILITY
The Client bears the responsibility of the content of all texts, printed
materials, sketches, photographs, or other materials entrusted to
SOLISCO for the execution of the contract.In the event that an action or
suit be instituted against SOLISCO,the Client binds and obliges itself to
assume the defense of SOLISCO and to hold it harmless and indemnify
valid third party claims. The Client agrees to pay to SOLISCO all loss,
damages,cost or fees incurred by SOLISCO by reason of such materials.
The client obliges itself to remit to SOLISCO all releases,discharges or out-
of-court settlement documentation of such action or suit.SOLISCO may
stop or suspend the execution of the work covered by this quotation for
as long as the Client has not given sufficient guarantees that SOLISCO will
be held harmless.
23. OWNERSHIP OF GOODS
SOLISCO shall remain the sole owner of the finished products completed
under the terms of the present contract until all amounts due have been
paid in full whether or not the products have been delivered to the Client.
Solisco shall have the right to dispose of the finished products as it
wishes,or to proceed with new printings in order to sell the new work to
third parties and keep the proceeds of such sale, up to a limit of the
amount due by the Client;the Client shall,expressly to this end,assign to
SOLISCO all his privileges as holder of the royalties of the works covered
by this quotation including the rights to the title of the works.
24. CONTRACT
All terms and conditions appearing on the face of this document are part
of this quotation. Once quotation conditions are accepted,all terms and
conditions contained on both sides of this document constitute the
contract between the parties.
25. AVOIDANCE OF CERTAIN CLAUSES
All clauses of this contract are distinct. In the event that a clause is null,
without effect,or deemed unwritten,as declared by a court of competent
jurisdiction,this contract remains valid in all other respects.
26. DESIGNATION
The term "SOLISCO" means IMPRIMERIE SOLISCO INCORPOREE and the
term "Client" means the person,partnership or corporation that orders
the execution of the work provided for in this quotation.
27. APPLICABLE LAW
This quotation shall be governed by and construed in accordance with
the laws of the Province of Quebec.
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Page 366 of 2012