Resolution 2021-31764 2021-31764
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING EARLY VOTING
FOR THE NOVEMBER 2, 2021 CITY OF MIAMI BEACH GENERAL
ELECTION, SPECIAL ELECTION, AND, IF REQUIRED, A NOVEMBER
16, 2021 RUN-OFF ELECTION AND DIRECTING THE MIAMI-DADE
COUNTY SUPERVISOR OF ELECTIONS OR HER DESIGNEE TO
PROVIDE DRIVE-THROUGH DROP-OFF LOCATIONS AT ALL EARLY
VOTING SITES DURING EARLY VOTING TO ALLOW VOTERS TO
SECURELY AND TIMELY RETURN VOTE-BY-MAIL BALLOTS FOR
THE NOVEMBER 2, 2021 CITY OF MIAMI BEACH GENERAL AND
SPECIAL ELECTIONS,AND, IF REQUIRED, THE NOVEMBER 16, 2021
RUN-OFF ELECTION.
WHEREAS, Florida's Election Code states that municipalities may provide early
voting in municipal elections that are not held in conjunction with County or State elections
and, pursuant thereto, the City may designate as many early voting sites as necessary
and to conduct its activities in accordance with the provisions of Sections §101.657(1)(a)-
(c) of the Florida Statutes; and
WHEREAS, the City of Miami Beach has scheduled a General Election to be held
on Tuesday, November 2, 2021 for the purpose of electing a Mayor and City Commission
members in Groups I, II, and Ill, and has scheduled a Runoff Election (if necessary) for
Tuesday, November 16, 2021; and
WHEREAS, in conjunction with the November 2, 2021 General Election, the City
will hold a Special Election for the purpose of presenting ballot question(s) to the City's
electorate; and
WHEREAS, the City Commission hereby authorizes early voting for the November
2, 2021 City of Miami Beach General and Special Elections, and, if required,the November
16, 2021 Run-Off Election; and
WHEREAS, pursuant to Section 38-6(b)(1) of the Miami Beach City Code, the City
Commission has designated Miami Beach City Hall, First Floor Conference Room, 1700
Convention Center Drive, and the North Shore Branch Library, 7501 Collins Avenue, as
the early voting locations within the City of Miami Beach and authorizes the following early
voting schedule for the November 2, 2021 City of Miami Beach General and Special
Elections:
FIRST WEEK
DATE TIME
Monday, October 18, 2021 7:00 a.m. - 3:00 p.m.
Tuesday, October 19, 2021 7:00 a.m. - 3:00 p.m.
Wednesday, October 20, 2021 7:00 a.m. - 3:00 p.m.
Thursday, October 21, 2021 7:00 a.m. - 3:00 p.m.
Friday, October 22, 2021 7:00 a.m. - 3:00 p.m.
Saturday, October 23, 2021 8:00 a.m. -4:00 p.m.
Sunday, October 24, 2021 8:00 a.m. - 4:00 p.m.
SECOND WEEK
DATE TIME
Monday, October 25, 2021 11:00 a.m. - 7:00 p.m.
Tuesday, October 26, 2021 . 11:00 a.m. - 7:00 p.m.
Wednesday, October 27, 2021 11:00 a.m. - 7:00 p.m.
Thursday, October 28, 2021 11:00 a.m. - 7:00 p.m.
Friday, October 29, 2021 11:00 a.m. - 7:00 p.m.
Saturday, October 30, 2021 8:00 a.m. -4:00 p.m.
Sunday, October 31, 2021 8:00 a.m. -4:00 p.m.
WHEREAS, pursuant to Section 38-6(b)(2) of the Miami Beach City Code, the City
Commission has designated Miami Beach City Hall, First Floor Conference Room, 1700
Convention Center Drive, and the North Shore Branch Library, 7501 Collins Avenue, as
the early voting locations within the City of Miami Beach in the event of a November 16,
2021 Run-Off Election and authorizes the following early voting schedule:
DATE TIME
Friday, November 12, 2021 8:00 a.m. -4:00 p.m.
Saturday, November 13, 2021 8:00 a.m. - 4:00 p.m.
Sunday, November 14, 2021 8:00 a.m. -4:00 p.m.
WHEREAS, voters in the State of Florida are eligible to vote-by-mail, or in person
either at an early voting location during the early voting period or at their designated polling
place on election day; and
WHEREAS, Florida law permits voters to return their vote-by-mail ballots by mail
or at other locations; and
WHEREAS, providing secure, drive-through drop-off locations for voters to return
their vote-by-mail ballots will allow voters to securely and timely cast their votes in the
November 2, 2021 City of Miami Beach General and Special Elections, and, if required,
the November 16, 2021 Run-Off Election; and
WHEREAS, the City Commission believes that providing secure, drive-through
vote-by-mail drop-off locations at the Miami Beach early voting sites will encourage more
voter participation in the November 2, 2021 City of Miami Beach General and Special
Elections, and, if required, the November 16, 2021 Run-Off Election; and
WHEREAS, the Miami-Dade County Elections Department has provided the City
Clerk with an estimate of $348,803.86 for the City's November 2, 2021 General and
Special Elections, which includes the costs of 14 early voting days at two early voting sites
(See Exhibit A, Estimate— General and Special Elections); and
WHEREAS, the Miami-Dade County Elections Department has provided the City
Clerk with an estimate of$211,194.34 for the City's November 16, 2021 Run-Off Election,
if required, which includes the costs of three early voting days at two early voting sites
(See Exhibit B, Estimate— Run-Off Election).
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission:
Section 1.
Authorize early voting for the November 2, 2021 City of Miami Beach General and
Special Elections, and, if required, a November 16, 2021 Run-Off Election, with early
voting to be conducted in accordance with the provisions of this Resolution. It is further
resolved that if necessary or expedient to implement early voting in accordance with
Code section 38-6, the City Clerk is authorized to take any action not otherwise
inconsistent with state or county law, including but not limited to altering the days and
locations of the Early Voting schedule set forth herein if necessary due to an unforeseen
event, with the City Clerk immediately reporting the change to the Mayor and
Commissioners via a Letter to Commission (LTC).
,
Section 2.
Direct the Miami-Dade County Supervisor of Elections or her designee to provide
drive-through vote-by-mail ballot drop-off locations at all early voting sites in Miami Beach
to allow voters to securely and timely deliver their vote-by-mail ballots to the Supervisor of
Elections for the November 2, 2021 City of Miami Beach General and Special Elections,
and, if required, a November 16, 2021 Run-Off Election. The vote-by-mail ballot drop-off
locations at early voting sites shall be available to voters during the same days and hours
of operation as the early voting sites.All drive-through vote-by-mail drop-off locations shall
be staffed by a designee of the Miami-Dade County Elections Department who shall take
possession of all returned vote-by-mail ballots. The designee of the Miami-Dade County
Elections Department shall keep such ballots in a secure, sealed container and transport
them to the Miami-Dade County Elections Department at the end of every early voting
day. The option to deliver vote-by-mail ballots to the drive-through vote-by-mail drop-off
locations shall be in addition to all other legal methods of delivery of vote-by-mail ballots.
PASSED and ADOPTED this _ day of July 2021.
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Resolutions -C7 D
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rafael E. Granado, City Clerk
DATE: July 28, 2021
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING EARLY VOTING FOR THE
NOVEMBER 2, 2021 CITY OF MIAMI BEACH GENERAL ELECTION,
. SPECIAL ELECTION, AND, IF REQUIRED, A NOVEMBER 16, 2021 RUN-
OFF ELECTION AND DIRECTING THE MIAMI-DADE COUNTY
SUPERVISOR OF ELECTIONS OR HER DESIGNEE TO PROVIDE DRIVE-
THROUGH DROP-OFF LOCATIONS AT ALL EARLY VOTING SITES
DURING EARLY VOTING TO ALLOW VOTERS TO SECURELY AND
TIMELY RETURN VOTE-BY-MAIL BALLOTS FOR THE NOVEMBER 2, 2021
CITY OF MIAMI BEACH GENERAL AND SPECIAL ELECTIONS, AND, IF
REQUIRED, THE NOVEMBER 16, 2021 RUN-OFF ELECTION.
ANALYSIS
The City of Miami Beach General Election for the election of the Mayor, Commission Groups I,
II, and III, and the City's Special Election for the presentation of ballot question(s) is scheduled
to be held on Tuesday, November 2, 2021. A City of Miami Beach Run-Off Election, if
necessary, is scheduled for Tuesday, November 16, 2021.
As authorized by Section 101.657 of the Florida Statutes, and pursuant to Miami Beach City
Code Section 38-6 entitled "Early Voting," the City is authorized to provide for early voting in
those City elections that are not held in conjunction with County or State elections, and shall
conduct its Early Voting activities in accordance with the provisions of Sections 101.657(1)(a)-
(c)of the Florida Statutes.
Since the November 2, 2021 General and Special Elections and the November 16, 2021 Run-
Off Election (if required), are not being held in conjunction with a County or State election, the
attached Resolution sets forth the Miami Beach City Commission's formal declaration
authorizing and providing for Early Voting relative to said Elections. Consistent with City Code
Section 38-6(b), such Early Voting shall occur at Miami Beach City Hall and the North Shore
Branch Library, in accordance with the below schedule.
November 2. 2021 General Election and Special Election. Early Voting to occur Monday,
October 18, 2021 through Sunday, October 31, 2021, pursuant to the attached schedule.
Page 342 of 2012
November 16, 2021 Run-Off Election (if required). Early Voting to occur Friday, November
12, 2021 through Sunday, November 14, 2021, pursuant to the attached schedule.
If necessary or expedient to implement early voting in accordance with Code Section 38-6, the
City Clerk is authorized to alter the days and locations of the Early Voting schedule due to an
unforeseen event, and will immediately report the change to the Mayor and Commissioners via a
Letter to the Commission (LTC). Further, the City Clerk will notice the dates, hours, and
locations of Early Voting in a newspaper(s)of general circulation within the City of Miami Beach.
The Resolution further directs the Miami-Dade County Supervisor of Elections or her designee
to provide drive-through vote-by-mail ballot drop-off locations at all early voting sites in Miami
Beach to allow voters to securely and timely deliver their vote-by-mail ballots to the Supervisor
of Elections for the November 2, 2021 City of Miami Beach General and Special Elections,
and, if required, a November 16, 2021 Run-Off Election. The vote-by-mail ballot drop-off
locations at early voting sites shall be available to voters during the same days and hours of
operation as the early voting sites. All drive-through vote-by-mail drop-off locations shall be
staffed by a designee of the Miami-Dade County Elections Department who shall take
possession of all returned vote-by-mail ballots. The designee of.the Miami-Dade County
Elections Department shall keep such ballots in a secure, sealed container and transport them
to the Miami-Dade County Elections Department at the end of every early voting day. The option
to deliver vote-by-mail ballots to the drive-through vote-by-mail drop-off locations shall be in
addition to all other legal methods of delivery of vote-by-mail ballots.
SUPPORTING SURVEY DATA
N/A
FINANCIAL INFORMATION
The Miami-Dade County Elections Department has provided the City Clerk with an estimate of
$348,803.86* for the City's November 2, 2021 General Election and Special Election, which
includes the costs of 14 Early Voting days at two Early Voting sites (See Estimate — General
Election.)
The Miami-Dade County Elections Department has provided the City Clerk with an estimate of
$211,194.34* for the City's November 16, 2021 Run-Off Election, if required, which includes
the costs of three Early Voting days at two Early Voting sites (See Estimate — Run-Off
Election.)
*Subject to adoption of funding in the FY 21/22 Budget.
Amount(s)/Account(s):
011-9322-000312-90-400-592-00-00-00 (FY 21/22): $348,803.86
011-9322-000312-90-400-592-00-00-00 (FY 21/22): $211,194.34
•
Applicable Area
Citywide
Is this a"Residents Right Does this item utilize G.O.
to Know" item, pursuant to Bond Funds?
Page 343 of 2012
City Code Section 2-14?
No No
Legislative Tracking
Office of the City Clerk/Office of the City Attorney
ATTACHMENTS:
Description
❑ Exhibit A- Estimate- General and Special Election
D Exhibit B - Estimate- Run-Off Election
❑ Early Voting Schedule
❑ Resolution
Page 344 of 2012
ESTIMATE
City of Miami Beach General Election -14 EV Days, 2 Sites
Rafael E.Granado,City Clerk
City of Miami Beach Estimate N°: MB-GE-03052021
1700 Convention Center Dr.,#200 Estimate Date: March 5,2021
Miami Beach,FL 33139
Registered Voters: 53,000 Early Voting Days: 14
Precincts: 25 Early Voting Sites: 2
Polling Places: 24
Permanent Absentee Ballots: 16,000
Personnel $ 229,090.92
Salaries 8 Fringe Benefits,Overtime,Poll Workers
Polling Places 6,674.00
Security,Polling Place Rentals
Supplies and Services 13,406.00
Election Supplies,Communication Charges,Vote by Mail Ballots Set Up
Trucks and Vehicles 18,547.00
Delivery/Pickup of Voting Equipment,ISD Fleet Vehicles Rental
Printing and Advertising 30,827.00
Vote by Mail,Early Voting&Precinct Ballots,Consumables,Temporary Polling Place Change Notices
Postage 14,164.50
Vote by Mall Sent and Business Reply,Temporary Polling Place Change Notices,Letters
Ballot Creation 4,385.00
In-Nouse 6 Outside Contractual Services,Translations-Based on one question
Administrative Overhead 31,709.44
Indirect Costs,Logic&Accuracy,Post-Election Audits
*TOTAL S 348.803.86
•Please note these costs are estimates and are subject to change. This estimate
does include the cost of ballot printing; however, if your question(s)/race(s)
creates an additional ballot paae, the cost will be adjusted accordingly.
•
•
Page 345 of 2012
ESTIMATE
City of Miami Beach Run Off Election -3 EV Days. 2 Sites
Rafael E.Granado,City Clerk
City of Miami Beach Estimate N°: MB-RO-03052021
1700 Convention Center Dr.,#200 Estimate Date: March 5,2021
Miami Beach,FL 33139
Registered Voters: 53,000 Early Voting Days: 3
Precincts: 25 Early Voting Sites: 2
Polling Places: 24
Permanent Absentee Ballots: 16,000
Personnel $ 110,893.36
Salaries&Fringe Benefits,Overtime,Poll Workers
Polling Places 5,450.00
Security,Polling Place Rentals
Supplies and Services 7,728.00
Election Supplies,Communication Charges,Vote by Mail Ballots Set Up
Trucks and Vehicles 18,547.00
Delivery/Pickup of Voting Equipment,ISO Fleet Vehicles Rental
Printing and Advertising 30,827.00
Vote by Mail,Early Voting&Precinct Ballots,Consumables,Temporary Polling Place Change Notices
Postage 14,164.50
Vote by Mail Sent and Business Reply,Temporary Polling Place Change Notices,Letters
Ballot Creation 4,385.00
In-House&Outside Contractual Services,Translations-Based on one question
Administrative Overhead 19,199.49
Indirect Costs,Logic&Accuracy,Post-Election Audits
*TOTAL $ 211.194.34
Please note these costs are estimates and are subject to change. This estimate
does include the cost of ballot printing; however, if your question(s)/race(s)
creates an additional ballot page,the cost will be adjusted accordingly.
•
Page 346 of 2012
EARLY VOTING SCHEDULE
NOVEMBER 2, 2021
GENERAL ELECTION AND SPECIAL ELECTION
Miami Beach City Hall
1700 Convention Center Drive
First Floor Conference Room
Miami Beach, FL 33139
North Shore Branch Library
7501 Collins Avenue
Miami Beach, FL 33141
FIRST WEEK
DATE TIME
Monday, October 18, 2021 7:00 a.m. -3:00 p.m.
Tuesday, October 19, 2021 7:00 a.m. -3:00 p.m.
Wednesday, October 20, 2021 7:00 a.m. - 3:00 p.m.
Thursday, October 21, 2021 7:00 a.m. - 3:00 p.m.
Friday, October 22, 2021 7:00 a.m. - 3:00 p.m.
Saturday. October 23, 2021 8:00 a.m. -4:00 p.m.
Sunday, October 24, 2021 8:00 a.m. -4:00 p.m.
SECOND WEEK
DATE TIME
Monday, October 25, 2021 11:00 a.m. -7:00 p.m.
Tuesday, October 26, 2021 11:00 a.m. -7:00 p.m.
Wednesday, October 27, 2021 11:00 a.m. -7:00 p.m.
Thursday, October 28, 2021 11:00 a.m. -7:00 p.m.
Friday, October 29, 2021 11:00 a.m. -7:00 p.m.
Saturday, October 30, 2021 8:00 a.m. -4:00 p.m.
Sunday, October 31, 2021 8:00 a.m. -4:00 p.m.
Page 347 of 2012
EARLY VOTING SCHEDULE
NOVEMBER 16, 2021
RUN-OFF ELECTION (IF REQUIRED)
Miami Beach City Hall
1700 Convention Center Drive
First Floor Conference Room
Miami Beach, FL 33139
North Shore Branch Library
7501 Collins Avenue
Miami Beach, FL 33141
DATE TIME
Friday, November 12, 2021 8:00 a.m. -4:00 p.m.
Saturday, November 13, 2021 8:00 a.m. -4:00 p.m.
Sunday, November 14, 2021 8:00 a.m. -4:00 p.m.
Page 348 of 2012