Resolution 2021-31820 RESOLUTION NO. 2021-31820
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE PHASE 1B, THE DESIGN DEVELOPMENT PHASE,
OF THE CONTRACT AGREEMENT BETWEEN THE CITY OF MIAMI BEACH
AND JOHNSON CONTROLS, INC. PURSUANT TO REQUEST FOR
QUALIFICATIONS (RFQ) NO. 2017-119-KB FOR A SMART CITY STREET
LIGHTING SYSTEM - DESIGN, BUILD, OPERATE, AND MAINTAIN
AGREEMENT, IN AN AMOUNT NOT TO EXCEED $1,303,885.
WHEREAS, in 2016 the City's Public Works Department conducted a citywide photometric
analysis to assess the space of the City's lighting infrastructure; and
WHEREAS, results from the analysis determined that large areas of the City were either
over lit or under lit and that only about 18.2% of the City's roadways fall within the acceptable
range for illuminance and uniformity when compared to City standards; and
WHEREAS, in addition, the analysis recommended that the City should work with the
industry to develop a Lighting Master Plan that would define the City's lighting goals, improve
uniformity, and upgrade existing lighting to light-emitting diode ("LED") and to improve operations
and maintenance with the implementation of a Computerized Maintenance Management System
("CMMS"); and
WHEREAS, at its June 7, 2017 meeting, the City Commission approved the issuance of
a Request for Qualifications (RFQ) No. 2017-119-KB for a Smart City Street Lighting System -
Design, Build, Operate, and Maintain, following the Administration's recommendation to address
the analysis' findings, as well as preparation and implementation of a Citywide Street Lighting
Master Plan; and
WHEREAS, at its October 31, 2017 meeting, the City Commission accepted the
recommendation of the City Manager, pursuant to the RFQ 2017-119-KB, authorizing the
Administration to enter into negotiations with Johnson Controls, Inc. for the Smart City Street
Lighting System - Design, Build, Operate, and Maintain agreement, as the top ranked proposer,
via Resolution No. 2017-30077; and
WHEREAS, Johnson Controls, Inc. had originally proposed an estimated $3,600,000 for
Phase I Design; however, the City did not have a dedicated funding source for the proposed cost
at the time, and the City Commission recommended that the contract be referred back to the
Finance and Citywide Projects Committee ("FCWPC") in order to provide more information on the
"Smart City" concept; and
WHEREAS, at the direction of the FCWPC, the Smart City project was placed on the April
5, 2018 General Obligation Bond (G.O.) Workshop committee agenda, in order to be further
evaluated for budget and funding purposes; and
WHEREAS, during the April 20, 2018 FCWPC meeting, the FCWPC made a motion to
proceed with reviewing the scope of services of the proposed agreement with Johnson Controls,
Inc., and the possibility of dividing the scope of services in two phases: Phase 1A: A Master Plan
Concept Design Phase, and Phase 1B: Design Development Phase; and
1
WHEREAS, at the June 29, 2018 FCWPC meeting, the Committee discussed the
Johnson Controls, Inc. agreement in further detail and concurred with the motion on April 20,
2018; and
WHEREAS, at its November 14, 2018 meeting, the City Commission approved Resolution
2018-30612, approving and authorizing the execution of Phase 1A with Johnson Controls, Inc.,
pursuant to RFQ No. 2017-119-KB, relating to developing a Citywide Lighting Master Plan
Concept Design, for a not to exceed amount of$1,863,895; and
WHEREAS, it was further directed by the Mayor and City Commission that upon
completion of Phase 1A, and should the City elect to move forward with Phase 1B, the Public
Works Department would be required to bring the item back to the full City Commission for
approval; and
WHEREAS, deliverables for Phase 1A included: a citywide lighting inventory, Smart City
Lighting Standards, Urban Lighting design Report, and Preliminary Order of Magnitude Public
Benefit Use Case Analysis & Data Strategy from Smart City features; and
WHEREAS, Phase 1A has been completed with all deliverables approved and adopted
by City Commission at its May 13, 2020 Commission Meeting; and
WHEREAS, during Phase 1A, the consultant provided a deductive change order in the
amount of $129,433 for work which was determined to be implemented as part of Phase 1B,
revising the contract amount for Phase 1A to $1,734,462; and
WHEREAS, at its May 13, 2020 meeting, City Commission decided to halt Phase 1B of
the Smart City Street Lighting System Project due to the COVID-19 pandemic, and in compliance
with the Administration's directive to reduce spending; and
WHEREAS, Phase 1B, which was originally estimated at $1,174,452, is funded from
Capital Improvement Project Numbers 27800 (Street Lighting Improvements) and 64918 (Street
Lighting Masterplan), and the $129,433 amount deducted from Phase 1A has been added to
Phase 1B for an updated total of$1,303,885; and
WHEREAS, Public Works is ready to proceed with Phase 1B as originally proposed by
Johnson Controls.
NOW, THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Manager
hereby approve and authorize the City Manager to execute Phase 1 b, the Design Development
Phase, of the contract agreement between the City of Miami Beach and Johnson Controls, Inc.
pursuant to Request for Qualifications (RFQ) No. 2017-119-KB for a Smart City Street Lighting
System - Design, Build, Operate, and Maintain Agreement, in an amount not to exceed
$1,303,885.
PASSED and ADOPTED this 28th day of July, 2021.
ATTEST.
G Dan Gelber, Mayor
0 l31 r �•. APPROVED AS TO
P `''C
Rafael E. Granado, City Clerk "` FORM& LANGUAGE
y
8 FOR EXECUTION
IH ORP ORATED..'
2 .7.1!b —11 -
Resolutions - R7 U
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: July 28, 2021
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE PHASE 1B, THE DESIGN DEVELOPMENT
PHASE, OF THE CONTRACT AGREEMENT BETWEEN THE CITY OF
MIAMI BEACH AND JOHNSON CONTROLS, INC. PURSUANT TO
REQUEST FOR QUALIFICATIONS (RFQ) NO. 2017-119-KB FOR A SMART
CITY STREET LIGHTING SYSTEM - DESIGN, BUILD, OPERATE, AND
MAI NTAI N AGREEMENT, IN AN AMOUNT NOT TO EXCEED $1,303,885.
RECOMMENDATION
The Administration recommends approving the Resolution.
BACKGROUND/HISTORY
In 2016 the City's Public Works Department conducted a Citywide photometric analysis to
assess the state of the City's lighting infrastructure. Results from the analysis determined that
large areas of the City were either over illuminated or under illuminated, and that only about
18.2% of the City's roadways fall within the acceptable range for illuminance and uniformity when
compared to City standards.
In addition, the analysis recommended that the City should work with the lighting industry to
develop a Lighting Master Plan that would define the City's lighting goals, improve uniformity,
and upgrade existing lighting to light-emitting diode (LED,) and to improve operations and
maintenance with the implementation of a Computerized Maintenance Management System
(CMMS).
At its June 7, 2017 meeting, the City Commission approved the issuance of a Request for
Qualifications (RFQ) No. 2017-119-KB fora Smart City Street Lighting System - Design, Build,
Operate, and Maintain, following the Administration's recommendation to address the analysis'
findings, as well as preparation and implementation of a Citywide Street Lighting Master Plan.
At its October 31, 2017 meeting, the City Commission accepted the recommendation of the
City Manager, pursuant to the RFQ 2017-119-KB, authorizing the Administration to enter into
negotiations with Johnson Controls, Inc., as the top ranked proposer, via Resolution No. 2017-
30077.
Page 1666 of 2012
Johnson Controls, Inc. had originally proposed an estimated $3,600,000 for Phase I Design.
Since the City did not have a dedicated funding source for the proposed cost at the time, and
since the RFQ award was approved prior to the impending appointment of new Commissioners,
the City Commission recommended that the contract be referred back to the Finance and
Citywide Projects Committee (FCWPC) in order to provide more information on the "Smart
City' concept.
At the direction of the FCWPC, the Smart City project was placed on the April 5, 2018 General
Obligation Bond (G.O.) Workshop committee agenda, in order to be further evaluated for
budget and funding purposes.
During the April 20, 2018 FCWPC meeting, the Committee made a motion to proceed with
reviewing the scope of services of the proposed agreement with Johnson Controls, Inc., and
the possibility of dividing the scope of services into two phases: Phase 1A: A Master Plan
Concept Design Phase, and Phase 1B: Design Development Phase.
At the June 29, 2018 FCWPC meeting, the Committee discussed the Johnson Controls, Inc.
agreement in further detail, and concurred with the prior motion made on April 20, 2018.
At its November 14, 2018 meeting, the City Commission approved Resolution 2018-30612,
approving and authorizing the execution of Phase 1A with Johnson Controls, Inc, pursuant to
RFQ No. 2017-119-KB, relating to the development of a Citywide Lighting Master Plan
Concept Design,for a not to exceed amount of$1,863,895.
It was further directed that upon completion of Phase 1A, and should the City elect to move
forward with Phase 1 B, the Public Works Department would be required to bring the item back
to the full City Commission for approval.
Phase 1A has been completed with all deliverables approved and adopted by City Commission
at its May 13, 2020 Commission Meeting. Deliverables for Phase 1A included: a Citywide
Lighting Inventory, development of Smart City Lighting Standards, an Urban Lighting Design
Report, and a Preliminary Order of Magnitude Public Benefit Use Case Analysis & Data
Strategy from Smart City.
During Phase 1A, the consultant provided a cost-reducing change order in the amount of
$129,433 for work it determined would be later implemented as part of Phase 1B instead,
making $1,734,462 the total cost for completion of Phase 1A.
At its May 13, 2020 meeting, the City Commission decided to halt Phase 1B of the Smart City
Street Lighting System Project due to the COVID-19 pandemic, and in compliance with the
Administration's directive to reduce expenditures.
Phase 1B which was originally estimated at $1,174,452 is funded from Capital Improvement
Project Numbers 27800 (Street Lighting Improvements) and 64918 (Street Lighting
Masterplan). The $129,433 amount deducted from Phase 1A has been added to Phase 1B, for
a new total of$1,303,885.
ANALYSIS
Phase 1B encompasses the tasks below.
Page 1667 of 2012
1. Development criteria for the lighting system Computerized Maintenance Management
System (CMMS)for urban lighting assets.
2. Preliminary Upgrade Plan and Construction Plans for Architectural and Street Lighting
Design Upgrades
3. Smart City Roadmap
4. Connectivity Scope
5. Financial Scope
6. Records, Data, and Assistance
7. Preparation of Implementation Contract
Additional funding in the amount of $10,000,000 was approved for the implementation of Phase
II, as part of the approved G.O. Bond, on the November 6, 2018 ballot.
SUPPORTING SURVEY DATA
Results from the 2019 Resident Survey show that 64% of residents rated street lighting as
excellent/good. In order to continue maintaining excellent standards in this area, the
Administration recommends executing Phase 1B of the Contract Agreement with Johnson
Controls, Inc.
CONCLUSION
The Administration recommends approving the Resolution.
Applicable Area
Citywide
Is this a "Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Strategic Connection
Prosperity - Market and promote Miami Beach as a world class arts, culture, and quality
entertainment destination.
Legislative Trackinca
Public Works
ATTACHMENTS:
Description
• CitemetrixAnalysis_MiamiBeach_2016
o PS - JohnsonControls - City of Miami Beach Phase 1A Fully Executed Contract
o Resolution
Page 1668 of 2012
I A fiti
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atelum
14
// CITEMETRIXT ANALYSIS GROUPE eDF
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I. Executive Summary II. Measurement Procedure III. Importation and Evaluation Data
Citemetrix Analysis The Photometric Patrol Car&Muse® Import/Quality Assurance
Software Description
Number of Roadway Segments
Accessibility Issues
Miles of Roadway Measured
Distance Breakdown
Evaluation Standards
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IV. General Findings Overall Summary V. Specific Examples VI. Summary/General
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Low Uniformity
Overall Summary Central
Variance From Standard Biscayne Bay
North
Uniformity
Compliance Uniformity Overall Assessment
Uniformity Overview
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EXECUTIVIESUMMARY . ! . . . ,
CITEMETRIXTm ANALYSIS . . -
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In m I'c ,
F201 5 Citelum apprbaohed the City of Miami Beach to propose .i - „,,.1.., ,. .
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the preparation of a Lighting Master Plan. The goal of such a plan is to '.,-,41v.-;.,,,.: . ..,,,,..;:.,. .
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ensure that the City has appropriate and desired lighting levels and lighting 1,'"v-.1 i'$1,1,-.ripe!.:-,,,,:',''.,,,
uniformity in accortlance,with its goals for to rism and public safety, among ,
other things. Essentially,the right light at the right place and the right time.
Generally,such a process begins withl assessing the City's current lighting by conducting a comprehensive. 1 , I
/ . -;
inventory and analysis of lighting leveis,I.e.,a Citernetrix-Analysis.Since the city has an existing,albeit z i.,:,,i,, -, -
somewhat dated GIS database of its street lights,It was decided that this database could be Utilized for an,.. .';'..,;-,,,,z,4!:.:',,,,,,,, ,,'.
initial analysis.
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Citelum sent a team of technicians to perform a city-wide photorretric analysis for Miami Beach. over ,-..-,,..
the course of multiple wee ks,the team drove and measured pert' rmance of all accessible roadways-- ,Li si.),,i.v , -14
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SECTION II 6
MEASUREMENT
PROCEDURE
THE PHOTOMETRIC
PATROL CAR & MUSE®
Citelum's Citemetrix`" Analysis is performed using our proprietary
Computerized Maintenance Management System, MUSE', and
tailor-made smart lighting vehicle, the Photometric Patrol Car.
MUSE- provides all software from route design to data integration,
and from cross analysis to automatic reports. 1�
F. M1
The Photometric Patrol Car is equipped with an Illuminance meter(Konica Minolta T10-A),a
��"
h Q �ROlr
GPS radio(BU-353)and a Control PC/Laptop.Through a CAN bus interface,the equipmentQP
r r
also collects the location and odometer readings directly from the vehicle that are then
11°4
11
factored in and recorded to the Control PC running the Photometric Module. LUX meter reading
is recorded for every wheel rotation,in this case every 80 cm.
Equipment calibration is performed by external certified laboratories periodically.Additional
information on the measurement tools may be found in Appendix C.
SOFTWARE DESCRIPTION ACCESSIBILITY ISSUES 7
During the data collection of the Citemetrix'"Analysis in Miami Beach,specific street
Citelum worked with the City of Miami Beach to gather as much existing data as possible segments were not measured due to accessibility restrictions.
to ensure a successful measurement.This included the GIS layer for street light locations
as well as the street centerlines.This data was then imported into the MUSE GIS platform List of Inaccessible Streets:
as the basis for the creation of measurement routes,known as"itineraries" The itineraries
are generated as a method to systematically measure all roadway segments in an Espanola Drexel Ave. Meridian Ave.
optimized manner. Lincoln Ave. Lincoln Ln. W. 63rd St.
Lincoln Rd. N. Bay Rd. 34th St.
After the itinerary segments have been created,patrols are scheduled and they are
Lincoln Ct. 14th&Bay Rd. 87th Terrace
downloaded to the Control PC.The patrol team consists of a Driver and a Control PC
Technician.The Technician acts as a navigator,providing required direction to the Driver Euclid Ave. Alton Ct. Atlantic Way&80th St.
to record measurements for each itinerary.The Control PC automatically indicates when
the data has been acquired successfully.Also,itineraries are color coded so that roads to
be patrolled are easily distinguishable from roads already patrolled.At the end of each
patrol,data is reviewed and uploaded to the main database for additional quality control.
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THE PURPOSE OF A CITEMETRIXTM
i �.M ANALYSIS IS TO TAKE THE FIRST
` , , .q r - -- STEP TOWARDS A FULLY DESIGNED
4 _ LIGHTING MASTER PLAN.
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. 4"' f. . fiiii.i :t4 -` 1, 'tr." ,i 4'. �� _ HOW MUCH LIGHT IS THERE?
" � �_ - ''• HOW MUCH LIGHT DOES THERE
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NEED TO BE .
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Page 1677 of 2012
SECTION III 10
NUMBER OF ROADWAY SEGMENTS(3a)
lvi P O RTAT 1ON & Roadway Types Sections
EVALUATION COLLECTOR 10
DATA IMPORT / EXPRESSWAY 12
QUALITY ASSURANCE
LOCAL 1,775
After an itinerary has been completed, all
measurements from that route are sent to the MAJOR 379
main database for quality assurance and control
purposes. After all routes have been completed and TOTAL 2176
quality-checked, reporting can be performed, as
described in this report
For Miami Beach, we broke down the roadway
segments by roadway type (accompanying chart
3c). The total numbers of segments, and their related DISTANCE BREAKDOWN (MILES) (3c)
distance are reflected in the accompanying chart:
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r � kh r hk r �'' rrt't i�'� `� �M1rry�;� x� •� t rh,� '�S ST� r �, �R,� �N"
1.
11
MILES OF ROADWAY MEASURED (3b)
Roadway Types Distance(Miles) Distance Percentage
For reporting purposes,all results are segregated by roadway
COLLECTOR 1 .46 1% type,and in expressed distance instead of by number of street
segments.This provides a better base of measurement,as
EXPRESSWAY 10.05 6% roadway segments may vary in length.
LOCAL 124.40 73%
MAJOR 33.59 20%
TOTAL 169.49 100%
MAJOR(20%)
LOCAL(73%) COLLECTOR(1%)
EXPRESSWAY(6%)
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SECTION III IMPORTATION&EVALUATION(Continued) 12
EVALUATION STANDARDS
After reviewing and providing quality control of the collected data,Citelum was able to begin the evaluation
process.Our goal was to evaluate the measurements against accepted lighting standards,identify over lit and
under lit areas,and calculate the uniformity of each roadway segment.
In order to evaluate the data collected and compare lighting levels to known standards,
Citelum made specific assumptions.
1) Citelum used the IESNA RP-8 Roadway Lighting standards to set the
acceptable lighting level requirements
2) Within the RP-8 standard,lighting levels are outlined by roadway type,
pavement classification,and pedestrian conflict level.
a. Citelum assumed that the roadways measured all have a pavement classification of R2 or R3.
b. The roadway types defined in the RP-8 vary slightly from the City's roadway type definitions,and
therefore,we made the following assumptions:
Page 1680 of 2012
Miami Beach Roadway RP-8 Equivalent Pedestrian Conflict RP-8 Recommended Illuminance RP-8 Recommended Uniformity 13
Classification Nomenclature Nomenclature(Assumed) Area(Assumed) Level(f.c./LUX) Ratio(E„,/E00
INTERSTATE EXPRESSWAY LOW 0.9/9.0 3.0
ARTERIAL MAJOR MEDIUM 1.3/13.0 3.0
RAMP COLLECTOR MEDIUM 0.9/9.0 4.0
RESIDENTIAL LOCAL MEDIUM 0.7/7.0 6.0
ALLEY LOCAL LOW 0.4/4.0 6.0
BEACH LOCAL HIGH 0.9/9.0 6.0
The photometric measurements taken were measured with a greater number of significant figures than normally factored into the RP-8 prescribed standards.Also,based on Citelum's
previous experience,it would be highly unlikely to find any roadway segments adhering exactly to the strict standard. Therefore,Citelum included a safety factor to expand the standard
values to be a range of values. For Illuminance,we factored in a±25%allowable variance from standard and for uniformity,we factored in a±20%allowable variance from standard.
Page 1681 of 2012
717.1. ;4'.
SECTION IV 7, v a
'hl 1 it ,i " ',.
Y lk I'
1i,it
` '7 LIGHTING LEVELS rFulr RESULTS rrvAr>r�frvr�ixni
1
GENERAL FIND IN
'•1.RA L L S� �� /IR' For each roadway segment,the average Illuminance has been calculated based on all measured
values for this segment.The full results are available in Appendix A.
The following values have been analyzed for Then for each roadway type,the average Illuminance has been calculated and compared to
photothetric results: the RP-8 standard values.Results below are displayed in foot-candles(fc),following the
IESNA recommendations.
• Average lighting levels
• Lighting level compliance with standards Roadway Average Standard
. • Average uniformity Types Illuminance(fc) llurninance(fc)
• Uniformity compliance with standards
EXPRESSWAY 0.92 0.9
All results are broken down by roadway types,following the
IESNA recommendations, MAJOR 1.07 1.3
y ,':.:',.!*14 '� .,,k,,,,,'.,"1..4' �; � ° , , . , a `" 4 COLLECTOR 0.68 0.9
.,,',:e.
.� ' art{„ � 1 fit} Y,
['C,s a
r1 . "' fMfk .,µE.I, ywy ay'.byVp' * �1- -A`f;
}....,,...,11...,,,.--7 . • �' ^1ER { vA ,,a�kti. ,i. a �$ ; Jd Z•, r +* k i x, .,:,
F "1^ qv-e-.'4. ^ . '2 ,-i r rw 'fid �,y� t {. ,y„S,, t,
r
Itsi , t ,A,144'4'f::. ' t4 . LOCAL 1.11 0.63*
4
;rt..; -. 1 m kti u�' p,}ij • 1 *Standard Illuminance for local roadways can either be 0.4,0.7 or 0.9 fc
1 h t
, ''' "'4 g�I�'IyJ, based on pedestrian conflict area factor.
! { ',!:•!...1, �1gi'; r,, II
'.':;!,•$••4:',.•:',;2...'3„;;;,!.'r.'
f , .,
lrplll •0 Y 1 ry
44 Average Illuminance(fc) Standard Illuminance(fc) _ .'
— Y'"
,1u
MEASURED LUX .`."
----- Meets Standardsira�'
I ' x1101"zi w I r : ' L LI N,,,
ICY Ir i11"1 10 ^t "1�h�"'r.iS ' QVerllt T r,
EXPRESSWAY Underllt ; A 'VIII
II
AIN
RIGHT ./:
r.
.-04-0-,4-3 ,.••••sem. -fi=r-_ _ •..,...„,..........---4111
j 16
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� t � �'^;7., +�til-; (i(,-.......,-..-I4-t.� ! t • r}. t;1.,.:.,,..,—;- 4
,'y r ti ,','-`,*1.-1.4-,-. .. ,-tt,..",! 1,I f .*-- g..1 l 1.3 'S i.-
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•
SECTION IV GENERAL FINDINGS&OVERALL SUMMARY(Continued) .11."1:7...-•:k.
i
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(4,,,i, .,
4 p
M
0
OVERALL SUMMARY s.
The following map provides a graphic representation of measured t VARIANCE FROM STANDARD
Illuminance compared to the applicable standard. Red +1.0 (Over Standard)
Orange +0.5
Note specific areas of the city are consistently overlit while other sections E Yellow 0.0 (Equal to Standard)
are lit below standard- Further detail on measurements can be found in °— Grey -0.5
subsequent pages of this section. Black -1.0 (Below Standard)
Page 1684 of 2012
• 1 li 17
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•
SECTION IV GENERAL FINDINGS&OVERALL SUMMARY(Continued) 1 8
OVERALL SUMMARY
On average,expressway,major and collector roadways are lit below standards. When comparing results to recommended standards,the average Illuminance by street
Local roadways,however,are highly above standards on average. segment can be deemed:
•
When we break down the results in terms of compliance with standards,a roadway type Compliant with standard(if included in a+1-25%range)
•
can appear close to standards,but individual street results are typically overlit or underlit, Underlit
giving the incorrect impression of averaging near the recommended standards. • Overlit
The results below are shown in percentage of the total distance in miles
for each one of the four roadway types:
Roadway Type Underlit Compliant Overlit Grand Total
EXPRESSWAY 59.1% 8.1% 32.8% 100.0%
MAJOR 46.3% 33.1% 20.5% 100.0%
COLLECTOR 67.6% 12.4% 20.0% 100.0%
LOCAL 33.3% 16.2% 50.5% 100.0%
GRAND TOTAL 37.7% '..',). 43.2% 100.0%
Paye te88 uf2et2
• Underlit ' Compliant • Overlit 19
EXPRESSWAY =I
MAJOR
COLLECTOR
LOCAL
0 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Page 1687 of 2012
i .. 6ti '�dbdt, h t
SECTtt 1W,GENERAL`F`IWINCES,O1 ERALLSUMMAR"k*'I '� ,' ,.. , ,..;,..:i,-
, , 20
I lri I rli IJ; w f A r '
I k yleml ',10,r 1, rhe�d
rF h `° Then for each roadway type,the average uniformity has been
-;, t _ ,,,,c.9..4.
calculated and compared to the standard values, following the
., r. ..:1P,1,...
IESNA recommendations. The results are below:
Jryy�'1
CAL. LAT4N0 UNIFORMITY
ULL RESULTS 1NAPPENtD#X B.
Road y types Average Unrforrnity SY<JndardUr.rforrnrty
f ei wa
roadwa► t+i the average ufor�1 ,�„
f
t as a o> d bad o 1 measured.v l es EXPRESSWAY 4 3
4-s segrn nt,:using fie following forrnul�: ,
' MAJOR 8 3
�# ' ' ' J � 1 ; ANCE - COLLECTOR 4 4
1 �
'T.,. .. rl 40 B -1 r 4a� w r'T;im"? rti°r
> Sie 't
, 1 • �' LOCAL 7 6
w I,
-,,,„..,..,,,..-411 r
.,',,,,,•.,'i, I i,}
JIw r
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.:
I "I.,,i t r' € 'JE d .�F r A� a I. r , 'f:',"II' r? � , a N., x1''r7,.1P5i1A;i4o s `s
, . .
21
Average Uniformity Standard Uniformity _ /
COMPLIANCE UNIFORMITY _ !!-_41!
•
y -` .•.''11
Uniform formit � "1
High Uniformity �/
EXPRESSWAY •
ABOVE
This map shows the uniformity
of road segments in Miami
Beach.Black lines represent
S }w^* 4r ; l ;5 I road segments with low
, ° ` ? ,�';�' '...4.10: . { ;i uniformity.Green lines
MAJOR ..
represent road segments with
adequate to high uniformity. w
1.:. 1
; 4111T)09''a' 1
3
COLLECTOR
i
ITS • .
4 .11
II 111
:j ] .ma -a ., r J' 1111111111111
LOCALin
aY. l• tf�t x 1 f,� q
IV Zf',•
_h Ah t�1 it
11
0.0 2.0 4.0 6.0 8.0 10.0 ':""�•,4:,
Page 1689 of 2012
SECTION IV GENERAL FINDINGS&OVERALL SUMMARY(Continued) 22
UNIFORMITY OVERVIEW
When comparing results to recommended standards,the average uniformity by
Uniformity is expressed as a ratio of Average Illuminance divided by the Minimum street segment can be deemed:
Illuminance,meaning a calculated value of 1 is"perfectly uniform"lighting.
•
Roadways that are not uniform will exhibit bright and dark areas,meaning the ratio Compliant with standard(if included in a+/-20%range)
between the average and minimum lighting levels will be a larger number. •
High Uniformity(if uniformity is lower than 80%of the standard)
• Low Uniformity(if uniformity is higher than 120%of the standard)
On average,expressways and major roadways exhibit low levels of uniformity
(calculated value greater than standard). Both collectors and local roadways are The results below are showed in percentage of the total distance in miles for each
generally uniform or exhibit greater uniformity than required,meaning the ratio is one of the four roadway types:
closer to"perfect uniformity"than required.
Roadway Type Low Uniformity Adequate Uniformity Highly Uniformity Grand Total
EXPRESSWAY 86% 14% 0% 100%
MAJOR 85% 10% 6% 100%
COLLECTOR 32% 5% 63% 100%
LOCAL 33% 14% 53% 100%
GRAND TOTAL 47% 41% 100%
Page 1890 of 2012
Adequate Uniformity • Poorly Uniform 23
• Highly Uniform
EXPRESSWAY
MAJOR
COLLECTOR
IIIII �" , M.'Y
r
LOCAL
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Page 1691 of 2012
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25
SOUTH
NEIGHBORHOODS INCLUDED ILLUMINATION TRENDS
South Point The South of Miami Beach is world renowned
Flamingo/Lummus tourist destination. Currently, most of the area
West Avenue is brightly lit. While this may be more light
Star Island than standards require, it could be a strategic
choice to over light this area.
Palm Island
Hibiscus Island One exception is the area west of
Venetian Islands Flamingo Park, which is considerably darker
and lit below standard.
LEGEND
f
2.0+ 1 .5 1.0 0.5 0
(fc)
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27
CENTRAL
NEIGHBORHOODS INCLUDED ILLUMINATION TRENDS
Bayshore Central Miami Beach begins the transition from tourist
City Center mecca to residential area. With this known, lower
Ocean Front lighting levels are seen and accepted. These local
• roadways are lit slightly below standards.
Nautilus
Major roadways, such as Alton Road or the Julia
Tuttle Causeway, while lit to the same level of these
residential neighborhoods, require greater levels of
lighting and improvements may be required.
LEGEND
2.0+ 1.5 1.0 0.5 0
(fc)
•• �.. « m a,.•. FF
L +.
• •
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I'+i, •'r V. 1 t
iii ',-- 1~. 1
29
BISCAYNE BAY
NEIGHBORHOODS INCLUDED ILLUMINATION TRENDS
Ocean Front Similar to the trends exhibited in central
Nautilus Miami Beach,the area surrounding La Gorce
are lit to a lower level, with major streets
La Gorce
(Alton Road, W 63rd Street) lit below standards.
LEGEND
2.0+ 1.5 1.0 0.5 0
(fc)
3.4."1. • ra fF i •- • •_-1- i.. Y t '1
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NORTH 31
NEIGHBORHOODS INCLUDED ILLUMINATION TRENDS
North Shore As the Miami Beach becomes more heavily trafficked
Normandy Isle in the North, lighting levels increase to those seen
Normandy Shores in the South portion. Again,this may be a strategic
decision by the City.
La Gorce
Biscayne Point The major difference is the existence of dark spots
within the roadway network. On Collins Ave, poor
uniformity leads to dark corners lit below standard.
Also, Normandy Drive / 71st Street stand out from
the surrounding streets with considerably lower
lighting levels.
LEGEND
I
2.0+ 1.5 1.0 0.5 0
(fc)
SECTION IV GENERAL FINDINGS&OVERALL SUMMARY(Continued) 32
OVERALL ASSESSMENT
In order to assess the overall compliance with standards,Citelum The portions of the data in grey represent the amount of roadway
cross referenced the data collected for Illuminance and Uniformity. that is underlit,overlit,and/or not uniform.
The following table shows(in miles of roadway)how much of This information is for all roadway types.The data can be parsed i' I ° 9l,M
the overall system falls within the assumed acceptable range for by roadway type,as described further in Section 6,General
of roadways meet both Illuminance
Illuminance and Uniformity when compared to standards. Recommendations. and Uniformity standards
Uniformity Underlit Compliant Overlit Grand Total
POORLY UNIFORM 17.8 14.0 47.1 79.0
UNIFORM 2.79.r:+ 9.2 21.5
HIGHLY UNIFORM 43.4 7 16.9 69.0
GRAND TOTAL 63.9 32.3 73.3 169.5
Page 1700 of 2012
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SECTION V 34
SPECIFIC EXAMPLES - UNDERLIT
This is an example of a very dark/underlit intersection in an area of the city that is mostly underlit.Available street lighting is either
not working or obstructed by overgrown trees.Additional maintenance may provide better service in this area. If the City elects to
install new LED street lights,properly designed lighting can alleviate these issues.
ILLUMINANCE OVERLIT- UNDERLIT
Oka !+M „ IP.7.', ; 2. r
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LEGEND LEGEND
r
Overlit Meets Standards Underlit
2.0+ 110 0.5 0
1.5
35
• -x
UNDERLIT INTERSECTION
13TH & LENNOX
SECTION IV SPECIFIC EXAMPLES(Continued) 36
SPECIFIC EXAMPLES — OVERLIT
This shows an example of a technically overlit street.Given the location,land use,and pedestrian movement in the area,
the City may elect to keep the lighting of the roadway at an elevated level for safety.
ILLUMINANCE OVERLIT- UNDERLIT
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SECTION IV SPECIFIC EXAMPLES(Continued) 38
SPECIFIC EXAMPLES - POORLY UNIFORM
This major roadway provides a good example of the importance of uniformity and properly designed lighting.While the lighting level is close to standard,the lighting mid-block
is measurably lower(approximately 1.0 fc)than the lighting at the intersections.This is most likely caused by the fixture type(Post Top)and location(offset from roadway)along
Ocean Drive as compared to the cobra head fixtures used to illuminate the intersections. This poor uniformity can lead to drivers having issues adjusting their eyes to higher
levels of glare when entering brighter spaces.On a roadway with heavy pedestrian traffic,like Ocean Drive,this can lead to safety issues.
ILLUMINANCEpp�� OVERLIT— UNDERLIT
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SECTION VI 40
SUMMARY
After a thorough review of the lighting conditions in Miami Beach, Citelum has reached a few general conclusions:
1) Only approximately 18.2% of the roadways (by mileage) fall within the assumed acceptable range
for Illuminance and Uniformity when compared to standards
2) Expressways are either underlit or overlit, but in most cases display low uniformity
3) Major roadways can be underlit, compliant or overlit but in most cases the uniformity is low
4) The majority of surveyed collectors are underlit, however the uniformity is acceptable
5) A variety of issues can be observed on local roadways, with entire sections of the City that are
overlit as well as specific underlit streets
Page 1708 of 2012
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SECTION VI 42
GENERAL RECOMMENDATIONS
Based on these findings, Citelum suggests the following:
1) The City should update their existing inventory of street lights to account for any information that is more than 5 years out of date
2) The City should work with industry to develop a Lighting Master Plan. This plan will define the lighting goals of the City, as
performing only to standard may not best the best option for specific regions. For example:
a. The City may choose to continue to over light the main tourist and commercial centers of the city
b. The City should define a desirable lighting level for residential neighborhoods
c. Working with Police Department and the Emergency Services,the City should identify areas within
the city that should be over lit with the goals of crime prevention and increased safety
Page 1710 of 2012
43
3) The City should improve the operation and maintenance services to address street light outages in proactive
or preventative manner. This can be accomplished through a robust Computerized Maintenance Management
System (CMMS), higher standards for O&M performance through Key Performance Indicators (KPIs), or the
introduction of an advanced street light monitoring and control system
4) The City could include a remote control system on LED lights, setting a schedule for lighting levels. Specific
areas can be kept bright when needed and adjusted during off-peak hours
5) The uniformity of street lighting within the City should be improved. This can be accomplished multiple ways:
a. The city can investigate the possibility of adding additional street lights where needed and removing
extraneous luminaires
b. The city can investigate upgrading the existing street lights to LED. LED fixtures provide directed light and
with proper design (distribution types, low back-light and glare, etc.) uniformity issues can be corrected
' f
COR citelum
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GROUPE eDF
Page 1711 of 2012
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02018— 3o , /2_
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE AN OF MIAMI BEACH
JOHNSON CONTROLS, INC.
PHAE 1A SERVICES FOR
SMART CITY STREET LIGHTING SYSTEM, PURSUANT TO
REQUEST FOR QUALIFICATIONS NO. 2017-119KB
This Professional Services Agreement(Agreement) is entered into this )-f day of ber,
2018, between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and
existing under the laws of the State of Florida, having its principal offices at 1700 Convention
Center Drive, Miami Beach, Florida, 33139 (the City), and JOHNSON CONTROLS, INC., a
Wisconsin corporation, with an office at 15901 SW 29th Street #801 Miramar, Florida 33027
(Consultant).
SECTION 1
DEFINITIONS
Agreement: This Agreement between the City and Consultant, including any exhibits
and amendments thereto.
City Manager: The chief administrative officer of the City.
City Manager's
Designee: The City staff member who is designated by the City Manager to
administer this Agreement on behalf of the City. The City Manager's
designee shall be the Public Works Department Director.
Consultant: For the purposes of this Agreement, Consultant shall be deemed to be an
independent contractor, and not an agent or employee of the City.
Services: All services, work and actions by the Consultant performed or undertaken
pursuant to the Agreement.
Fee: Amount paid to the Consultant as compensation for Services.
Proposal Documents: Proposal Documents shall mean City of Miami Beach Request for
Qualifications No. 2017-119KB for Smart City Street Lighting System,
together with all amendments thereto, issued by the City in contemplation
of this Agreement (the. RFP), and the Consultant's proposal in response
thereto (Proposal), all of which are hereby incorporated and made a part
hereof; provided, however, that In the event of an express conflict
between the Proposal Documents and this Agreement, the following order
of precedent shall prevail: this Agreement;the RFP; and the Proposal,
Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center
Drive, Third Floor, Miami Beach, Florida 33139; telephone number (305)
673-7000, Ext. 6435; and fax number(305) 673-7023.
1
Page 1713 of 2012
SECTION 2
SCOPE OF SERVICES
2.1 In consideration of the Fee to be paid to Consultant by the City, Consultant shall provide
the work and services described under the heading Phase 1A in Exhibit "A" hereto (the
Services).
Although Consultant may be provided with a schedule of the available hours to provide its
services, the City shall not control nor have the right to control the hours of the services
performed by the Consultant; where the services are performed (although the City will provide
Consultant with the appropriate location to perform the services); when the services are
performed, including how many days a week the services are performed; how the services are
performed, or any other aspect of the actual manner and means of accomplishing the services
provided. Notwithstanding the foregoing, all services provided by the Consultant shall be
performed in accordance with the terms and conditions set forth in Exhibit "A" and to the •
reasonable satisfaction of the City Manager. If there are any questions regarding the services
to be performed, Consultant should contact the following person:
Roy Coley, Public Works Director
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Fl 33139
2.2 Consultant's Services, and any deliverables incident thereto, shall be completed in
accordance with the timeline and/or schedule related to Phase IA in Exhibit"A" hereto.
2.3 The following are exclusions, assumptions, exceptions and/or City responsibilities:
• Pricing estimate for inventory assumes 9,000 lights. Price will be adjusted if actual
• inventory exceeds this amount.
• Current pricing excludes design of emergency and egress lighting systems,
• Pricing assumes that other than meter upgrades, no design modifications will be
required except replacement as necessary for the lighting circuits.
• The City will provide the Consultant's team with maps of the City owned, operated, and
maintained properties in scaled parcel maps or as-built drawings, either in PDF or CAD
form. This scope does not include work on lands owned, operated, and maintained by
private owners, nor does this scope include properties or public rights-of-way owned,
operated, and/or maintained by other local, county, and state jurisdictions outside of the
City of Miami Beach. It is also assumed this scope does not include the City leased-
spaces, building, or lands where the City is not the owner, operator, or maintainer.
• • Assumes lighting for analysis is all City-owned light fixtures, and excludes utility-owned
lights and any other lights owned by other entities like state/county lights. Consultant
!-
assumes that all lighting falling under the jurisdiction of the City is included in this effort.
This includes not only corridors, but all City-owned properties.
2.4 Execution of this Agreement only serves as notice to proceed with the scope of work
associated with Phase 1A, as referenced in Exhibit "A' attached hereto. The Phase 1B and ••
Phase 2 forms of contract will be negotiated between the parties utilizing Exhibit "A" attached
2
Page 1714 of 2012
hereto. Notwithstanding the foregoing or any other term of this Agreement, the City shall be
under no obligation to proceed with any work or services beyond those services contemplated in
Phase 1A of Exhibit "A", to this Agreement. Approval of any other work or services In Exhibit
"A," including without limitation Phase 1B and Phase 2, shall be subject to the prior approval of
the City Commission, which approval, if given at all, shall be at the City Commission's sole
discretion. 4
SECTION 3 •
TERM •
The term of this Agreement (Term) shall commence upon execution of this Agreement by all
parties hereto, and shall have an initial term of twelve(12) months. •
Notwithstanding the Term provided herein, Consultant shall adhere to any specific timelines,
schedules, dates, and/or performance milestones for completion and delivery of the Services,
as same is/are set forth in the timeline and/or schedule referenced for Phase 1A in Exhibit "A"
hereto.
SECTION 4
FEE
4.1 In consideration of the Services to be provided, Consultant shall be compensated
according to the price and payment terms referenced for Phase 1A in Exhibit "A" attached
hereto.
4.2 INVOICING
Upon receipt of an invoice, payment(s) shall be made within forty-five (45) days for that portion
(or those portions) of The Services satisfactorily rendered (and referenced in the particular
invoice).
Invoices shall include a detailed description of the Services (or portions thereof) provided, and
• shall be submitted to the City at the following address:
City of Miami Beach
Public Works Department
1700 Convention Center Drive
Miami Beach, FL 33139 •
Attn: Roy Coley, Public Works Director
•
3
Page 1715 of 2012
SECTION 5
TERMINATION
6.1 TERMINATION FOR CAUSE
If the Consultant shall fail to fulfill in a timely manner, or otherwise violates, any of the
covenants, agreements, or stipulations material to this Agreement, the City, through its City
Manager, shall thereupon have the right to terminate this Agreement for cause. Prior to
exercising its option to terminate for cause, the City shall notify the Consultant of its violation of
the particular term(s) of this Agreement, and shall grant Consultant thirty (30) days to cure such
default. If such default remains uncured after thirty (30) days, the City may terminate this
Agreement without further notice to Consultant. Upon termination, the City shall be fully
discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this
Agreement, provided that Consultant shall be paid only for those Services satisfactorily
performed and accepted by the City prior to the effective date of such termination.
Notwithstanding the above, the Consultant shall not be relieved of liability to the City for
damages sustained by the City by any breach of the Agreement by the Consultant. The City, at
its sole option and discretion, shall be entitled to bring any and all legal/equitable actions that it
deems to be in its best Interest in order to enforce the City's rights and remedies against
Consultant. The City shall be entitled to recover all costs of such actions, including reasonable
attorneys'fees.
6.2 TERMINATION FOR CONVENIENCE OF THE CITY
THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS
CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY
TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONSULTANT OF
• SUCH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30)
DAYS FOLLOWING RECEIPT BY THE CONSULTANT OF SUCH NOTICE.
ADDITIONALLY, IN THE EVENT OF A PUBLIC HEALTH, WELFARE OR SAFETY
CONCERN, AS DETERMINED BY THE CITY MANAGER, IN THE CITY MANAGER'S
SOLE DISCRETION, THE CITY MANAGER, PURSUANT TO A VERBAL OR
•
• WRITTEN NOTIFICATION TO CONTRACTOR, MAY IMMEDIATELY SUSPEND THE
•
SERVICES UNDER THIS AGREEMENT FOR A TIME CERTAIN (IN WHICH CASE
• TIME FOR PERFORMANCE SHALL BE EXTENDED TO ACCOUNT FOR THE DELAY
CAUSED BY SUCH SUSPENSION), OR IN THE ALTERNATIVE, TERMINATE THIS
AGREEMENT ON A GIVEN DATE. IF THE AGREEMENT IS TERMINATED FOR
CONVENIENCE BY THE CITY, CONSULTANT SHALL BE PAID FOR ANY
SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF TERMINATION;
FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL
LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS
AGREEMENT.
5.3 TERMINATION FOR INSOLVENCY
The City also reserves the right to terminate the Agreement in the event the Consultant is •
placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of
creditors. In such event, the right and obligations for the parties shall be the same as provided •
for in Section 5.2.
4
Page 1716 of 2012
SECTION 6
INDEMNIFICATION AND INSURANCE REQUIREMENTS
6.1 INDEMNIFICATION
Consultant agrees to indemnify and hold harmless the City of Miami Beach and its officers,
employees, agents, and contractors,from and against any and all third party actions (whether at
law or in equity), claims, liabilities, losses, and expenses, including, but not limited to,
reasonable attorneys' fees and costs, for personal, economic or bodily injury, wrongful death,
loss of or damage to property, arising from the negligent acts, errors, omissions or other
wrongful conduct arising from the negligent acts, errors, omissions or other wrongful conduct of
the Consultant, its officers, employees, agents, contractors, or any other person or entity acting
under Consultant's control or supervision, in connection with, related to, or as a result of the
Consultant's performance of the Services pursuant to this Agreement. To that extent, the
Consultant shall pay all such third party claims and losses and shall pay all such costs and
judgments which may issue from any lawsuit arising from such claims and losses, and shall pay
all costs and reasonable attorneys'fees expended by the City in the defense of such claims and
losses, including appeals. The Consultant expressly understands and agrees that any insurance
protection required by this Agreement or otherwise provided by the Consultant shall in no way
limit the Consultant's responsibility to indemnify, keep and save harmless and defend the City or
its officers, employees, agents and instrumentalities as herein provided. Notwithstanding
anything to the contrary contained herein, neither Consultant nor the City of Miami Beach will be
responsible to the other for any special, indirect, or consequential damages, including but not
limited to loss of use of lost profits.
The parties agree that one percent (1%) of the total compensation to Consultant for
performance of the Services under this Agreement is the specific consideration from the City to
the Consultant for the Consultant's indemnity agreement. The provisions of this Section 6.1 and
of this indemnification shall survive termination or expiration of this Agreement.
6.2 INSURANCE REQUIREMENTS
The Consultant shall maintain and carry in full force during the Term, the following insurance:
1. Consultant General Liability, in the amount of$1,000,000;
2. Consultant Professional Liability, in the amount of$200,000; and
3. Workers Compensation & Employers Liability, as required pursuant to Florida Statutes.
The insurance must be furnished by insurance companies authorized to do business in the
State of Florida. All insurance policies must be issued by companies rated no less than "B+" as
to management and not less than "Class Vi" as to strength by the latest edition of Best's
Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent.
All of Consultant's certificates shall contain endorsements providing that written notice shall be
given to the City at least thirty (30) days prior to termination, cancellation or reduction in
coverage in the policy. The insurance certificates for General Liability shall include the City as
an additional insured and shall contain a waiver of subrogation endorsement.
Original certificates of insurance must be submitted to the City's Risk Manager for approval
(prior to any work and/or services commencing) and will be kept on file in the Office of the Risk
Manager. The City shall have the right to obtain from the Consultant specimen copies of the
5
Page 1717 of 2012
insurance policies In the event that submitted certificates of insurance are inadequate to
ascertain compliance with required coverage.
The Consultant is also solely responsible for obtaining and submitting all insurance certificates
for any sub-consultants.
Compliance with the foregoing requirements shall not relieve the Consultant of the liabilities and
obligations under this Section or under any other portion of this Agreement.
The Consultant shall not commence any work and or services pursuant to this Agreement until
all insurance required under this Section has been obtained and such insurance has been
approved by the City's Risk Manager.
SECTION 7 •
LITIGATION JURISDICTIONNENUE/JURY TRIAL WAIVER
This Agreement shall be construed in accordance with the laws of the State of Florida. This
Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary
by either party with respect to the enforcement of any or all of the terms or conditions herein,
exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By
entering into this Agreement, Consultant and the City expressly waive any rights either party
may have to a trial by jury of any civil litigation related to or arising out of this Agreement.
SECTION 8
LIMITATION OF CITY'S LIABILITY
The City desires to enter into this Agreement only if in so doing the City can place a limit on the
City's liability for any cause of action, for money damages due to an alleged breach by the City
of this Agreement, so that its liability for any such breach never exceeds the sum of $10,000.
Consultant hereby expresses its willingness to enter into this Agreement with Consultant's
recovery from the City for any damage action for breach of contract to be limited to a maximum
amount of$10,000.
Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant
hereby agrees that the City shall not be liable to the Consultant for damages in an amount in
excess of$10,000 for any action or claim for breach of contract arising out of the performance
or non-performance of any obligations imposed upon the City by this Agreement.
Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a
waiver of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida
Statutes.
•
6
Page 1718 of 2012
. i
SECTION 9
DUTY OF CARE/COMPLIANCE WITH APPLICABLE LAWS/PATENT RIGHTS; COPYRIGHT;
AND CONFIDENTIAL FINDINGS
9.1 DUTY OF CARE
With respect to the performance of the work and/or service contemplated herein, Consultant
shall exercise that degree of skill, care, efficiency and diligence normally exercised by
reasonable persons and/or recognized professionals with respect to the performance of
comparable work and/or services.
9.2 COMPLIANCE WITH APPLICABLE LAWS
In its performance of the work and/or services, Consultant shall comply with all applicable laws,
ordinances, and regulations of the City, Miami-Daae County, the State of Florida, and the
federal government, as applicable.
9.3 PATENT RIGHTS; COPYRIGHT; CONFIDENTIAL FINDINGS
Any work product arising out of this Agreement, as well as all Information specifications,
processes, data and findings, are intended to be the property of the City and shall not otherwise
be made public and/or disseminated by Consultant, without the prior written consent of the City
Manager, excepting any information, records etc. which are required to be disclosed pursuant to
Court Order and/or Florida Public Records Law.
All reports, documents, articles, devices, and/or work produced in whole or in part under this
Agreement are intended to be the sole and exclusive property of the City, and shall not be
subject to any application for copyright or patent by or on behalf of the Consultant or its
employees or sub-consultants,without the prior written consent of the City Manager.
SECTION 10
GENERAL PROVISIONS
10.1 AUDIT AND INSPECTIONS
Upon reasonable verbal or written notice to Consultant, and at any time during normal
business hours (i.e. 9AM — 5PM, Monday through Fridays, excluding nationally recognized
holidays), and as often as the City Manager may, in his/her reasonable discretion and
judgment, deem necessary, there shall be made available to the City Manager, and/or such
representatives as the City Manager may deem to act on the City's behalf, to audit, examine,
and/ or inspect, any and all other documents and/or records relating to all matters covered by
this Agreement. Consultant shall maintain any and all such records at its place of business at
the address set forth in the "Notices" section of this Agreement. ;
10.2 INTENTIONALLY DELETED
7
{
Page 1719 of 2012
1
10.3 ASSIGNMENT, TRANSFER OR SUBCONSULTING
Consultant shall not subcontract, assign, or transfer all or any portion of any work and/or
service under this Agreement without the prior written consent of the City Manager, which
consent, if given at all, shall be in the Manager's sole judgment and discretion.
Notwithstanding the foregoing, the parties agree that Jacobs Engineering, infinite Source
Communications, Hotwire Communications, Virginia Tech Transportation Institute, Levatas
and Evari Consulting are approved subcontractors. Neither this Agreement, nor any term or
provision hereof, or right hereunder, shall be assignable unless as approved pursuant to this
Section, and any attempt to make such assignment(unless approved) shall be void.
10.4 PUBLIC ENTITY CRIMES
Prior to commencement of the Services, the Consultant shall file a State of Florida Form PUR
7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes
with the City's Procurement Division.
10.5 NO DISCRIMINATION
In connection with the performance of the Services, the Consultant shall not exclude from
participation in, deny the benefits of, or subject to discrimination anyone on the grounds of
race., color, national origin, sex, age, disability, religion, income or family status.
Additionally, Consultant shall comply fully with the City of Miami Beach Human Rights
Ordinance, codified in Chapter 62 of the City Code, as may be amended from time to time,
prohibiting discrimination in employment, housing, public accommodations, and public
services on account of actual or perceived race, color, national origin, religion, sex,
Intersexuality, gender identity, sexual orientation, marital and familial status, age, disability,
ancestry, height, weight, domestic partner status, labor organization membership, familial
situation, or political affiliation.
10.6 CONFLICT OF INTEREST
Consultant herein agrees to adhere to and be governed by all applicable Miami-Dade County
Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade County
Code, as may be amended from time to time; and by the City of Miami Beach Charter and
Code, as may be amended from time to time; both of which are incorporated by reference as if
fully set forth herein.
Consultant covenants that it presently has no interest and shall not acquire any interest,
directly or indirectly, which could conflict in any manner or degree with the performance of the
Services. Consultant further covenants that in the performance of this Agreement, Consultant
shall not employ any person having any such interest. No member of or delegate to the
Congress of the United States shall be admitted to any share or part of this Agreement or to
any benefits arising therefrom.
10.7 CONSULTANT'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW
•
(A) Consultant shall comply with Florida Public Records law under Chapter 119, Florida
Statutes, as may be amended from time to time.
8
Page 1720 of 2012
(B) The term ''public records" shall have the meaning set forth in Section 119.011(12), which
means all documents, papers, letters, maps, books, tapes, photographs, films, sound
recordings, data processing software, or other material, regardless of the physical form,
characteristics, or means of transmission, made or received pursuant to law or
ordinance or in connection with the transaction of official business of the City.
(C) Pursuant to Section 119.0701 of the Florida Statutes, if the Consultant meets the
definition of"Contractor" as defined in Section 119.0701(1)(a),the Consultant shall:
(1) Keep and maintain public records required by the City to perform the service;
(2) Upon request from the City's custodian of public records, provide the City with a
copy of the requested records or allow the records to be inspected or copied
within a reasonable time at a cost that does not exceed the cost provided in
Chapter 119, Florida Statutes or as otherwise provided by law;
(3) Ensure that public records that are exempt or confidential and exempt from
• public records disclosure requirements are not disclosed, except as authorized
by law, for the duration of the contract term and following completion of the
Agreement if the Consultant does not transfer the records to the City;
(4) Upon completion of the Agreement, transfer, at no cost to the City, all public
records in possession of the Consultant or keep and maintain public records
required by the City to perform the service. If the Consultant transfers all public
records to the City upon completion of the Agreement, the Consultant shall
destroy any duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. If the Consultant keeps and
maintains public records upon completion of the Agreement, the Consultant shall
meet all applicable requirements for retaining public records. All records stored
electronically must be provided to the City, upon request from the City's
custodian of public records, in a format that is compatible with the information
technology systems of the City.
(D) REQUEST FOR RECORDS; NONCOMPLIANCE.
(1) A request to inspect or copy public records relating to the City's contract for
services must be made directly to the City. If the City does not possess the
requested records, the City shall immediately notify the Consultant of the
request, and the Consultant must provide the records to the City or allow the
records to be inspected or copied within a reasonable time.
(2) Consultant's failure to comply with the City's request for records shall constitute a
breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally
terminate the Agreement; (2) avail itself of the remedies set forth under the
Agreement; and/or(3) avail itself of any available remedies at law or in equity.
(3) A Consultant who fails to provide the public records to the City within a
reasonable time may be subject to penalties under s. 119.10.
(E) CIVIL ACTION.
(1) If a civil action is filed against a Consultant to compel production of public records
relating to the City's contract for services, the court shall assess and award
against the Consultant the reasonable costs of enforcement, including
reasonable attorney fees, if:
a. The court determines that the Consultant unlawfully refused to comply with ••
the public records request within a reasonable time; and
•
b. At least 8 business days before filing the action, the plaintiff provided written •
notice of the public records request, including a statement that the
9 '
Page 1721 of 2012
Consultant has not complied with the request, to the City and to the
Consultant.
(2) A notice complies with subparagraph (1)(b) if it is sent to the City's custodian of
public records and to the Consultant at the Consultant's address listed on its
contract with the City or to the Consultant's registered agent. Such notices must
be sent by common carrier delivery service or by registered, Global Express
Guaranteed, or certified mail, with postage or shipping paid by the sender and
with evidence of delivery, which may be in an electronic format.
(3) A Consultant who complies with a public records request within 8 business days •
after the notice is sent is not liable for the reasonable costs of enforcement.
(F) IF THE CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADO(a MIAMIBEACHFL.GOV
PHONE: 305-673-7411
SECTION 11
NOTICES
All notices and communications in writing required or permitted hereunder, shall be delivered
personally to the representatives of the Consultant and the City listed below or may be mailed
by U.S. Certified Mail, return receipt requested, postage prepaid, or by a nationally recognized
overnight delivery service.
Until changed by notice, in writing, all such notices and communications shall be addressed as
follows:
TO CONSULTANT: Mary-Suzanne Powell
Area General Manager
Johnson Controls, Inc.
15901 SW 29th Street#801
Miramar, FL 33027 ,.
Marysuzanne.powell@jci.com
TO CITY: City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Attn: Jimmy Morales, City Manager
10
Page 1722 of 2012
City of Miami Beach
1700 Convention Center Drive
Public Works Department
Miami Beach, FL 33139 1'
Attn; Roy Coley, Director
COPY TO: City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Attn: Raul Aguila, City Attorney
Notice may also be provided to any other address designated by the party to receive notice if such
alternate address is provided via U.S. certified mail, return receipt requested, hand delivered, or by
overnight delivery. In the event an alternate notice address is properly provided, notice shall be
sent to such alternate address in addition to any other address which notice would otherwise be
sent, unless other delivery instruction as specifically provided for by the party entitled to notice.
Notice shall be deemed given on the date of an acknowledged receipt, or, in all other cases, on the
date of receipt or refusal.
•
SECTION 12
MISCELLANEOUS PROVISIONS
12.1 CHANGES AND ADDITIONS
This Agreement cannot be modified or amended without the express written consent of the
parties. No modification, amendment, or alteration of the terms or conditions contained herein
shall be effective unless contained in a written document executed with the same formality and
of equal dignity herewith.
12.2 SEVERABILITY
If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this
Agreement shall not be affected and every other term and provision of this Agreement shall be
valid and be enforced to the fullest extent permitted by law.
12.3 WAIVER OF BREACH
A party's failure to enforce any provision of this Agreement shall not be deemed a waiver of
such provision or modification of this Agreement, A party's waiver of any breach of a provision
of this Agreement shall not be deemed a waiver of any subsequent breach and shall not be
construed to be a modification of the terms of this Agreemert. i
1-
12.4 JOINT PREPARATION
The parties hereto acknowledge that they have sought and received whatever competert advice
and counsel as was necessary for them to form a full and complete understanding of all rights
and obligations herein and that the preparation of this Agreement has been a joint effort of the
parties, the language has been agreed to by parties to express their mutual intent and the
11
Page 1723 of 2012
resulting document shall not, solely as a matter of judicial construction, be construed more
severely against one of the parties than the other.
12.5 ENTIRETY OF AGREEMENT
The City and Consultant agree that this is the entire Agreement between the parties. This
Agreement supersedes all prior negotiations, correspondence, conversations, agreements or
understandings applicable to the matters contained herein, and there are no commitments,
agreements or understandings concerning the subject matter of this Agreement that are riot
contained in this document, Title and paragraph headings are for convenient reference and are
not intended to confer any rights or obligations upon the parties to this Agreement.
[REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK]
•
•
•
12
Page 1724 of 2012
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
their appropriate officials, as of the date first entered above.
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Page 1725 of 2012 I
EXHIBIT A — SCOPE OF SERVICES
Phase 1A
1. Engagement Plan:
Consultant shall develop and implement an engagement plan for communicating with City of
Miami Beach stakeholders the need for smart street lighting; the benefits to the City of Miami
Beach (City) related to improved public safety, equality of access, and revenue; and the
preservation plan for unique neighborhood aesthetics.
The engagement plan will include the following:
(a) One (1) Ideation Session with City Staff, Public Safety Department, Environmental and
Sustainability Department, IT Department, and Finance Department to discuss the plan
and optimal areas of focus, key stakeholders, and technology requirements to be held at
1755 Meridian Ave. Consultant's responsibilities for the Ideation Session include:
coordination of meeting, scheduling venue, calendar invites, draft invitation letter,
securing RSVP of additional agency stakeholders, meeting material preparation, set up,
breakdown and preparing meeting summary. The day long ideation session will gather
key City stakeholders in a facilitated workshop setting to develop consensus around
short-term and long-term priorities for implementation of smart City infrastructure,
applications and services. Initial exercises will focus on defining measures of success
and prioritizing needs based on importance to the City. The workshop will then evaluate
and prioritize future smart City capabilities based on their impact to City operations
(efficiency, productivity, and cost) and impact on the community (services, safety,
sustainability, and resilience). The workshop will close with a discussion of next steps
and required actions.
(b) Organize maximum of ten (10) meetings with City representatives or stakeholders,
HOAs, and committees. Any additional Ideation sessions requested by the City will be
billed on a Time and Material basis. This task will involve Consultant securing a place
on a City Commission meeting, and may also require a presentation before the Design
Review Board (DRB) or Historic Preservation Board (HPB) as an informational item.
Final approval of the design shall require DRB and HPB approval, as quasi-judicial
applications filed by the City. In order for Consultant to schedule meetings, the City will
provide required information and assistance to be included on the agenda for the
respective meetings. Consultant's responsibilities for this task includes:
o Project research and development of stakeholder list.
o Identify and research technical groups and general public.
o Develop participation list and outreach timeline.
o Research and provide list of key stakeholders, agency representatives,
community groups, general public.
o Coordination of meeting, scheduling venue, calendar invites, draft
invitation letter, securing RSVP of additional agency stakeholders,
meeting material preparation, set up, breakdown and preparing meeting
summary.
0
(c) Conduct six (6) Smart Street Lighting Plan informational presentation sessions including
Page 1726 of 2012
experts from the Illumination Engineering Society, Johnson Controls Lighting Engineers,
Virginia Tech Transportation Institute experts, Connectivity Engineers from Hotwire
Communications, Jacobs, Levatas; facilitated by Infinite Source Communications.
Informational presentation sessions will be held at City determined locations on mutually
agreed dates and times. To be held at Miami Beach determined locations on mutually
agreed dates and times - two in North Beach, two in Middle Beach and two in South
Beach. Consultant's responsibilities for the presentation sessions include:
identifying/securing meeting site, advertisements/announcements, sign-in sheets, name
tags, audio recording.
(d) Technical Review Committee - Coordination, set up and follow-up. Conduct three (3)
Technical Review Sessions with appointed elected official representatives, technical
experts, key stakeholders, and agency representatives to discuss: Purpose and need
(meeting 1); Alternatives (meeting 2); and Final plan (meeting 3). Final Plan Meeting is
held to receive feedback in conjunction with the public.
(e) Develop messaging to City Residents on the need for smart street lighting and
technology infrastructure within the City via internet broadcasts, social media
messaging, email, and mailed flyers; including messaging on dates and locations for
informational presentation sessions.
(f) Develop and identify property commercial and residential owner list, confirm contact
information and property pull from Miami Dade Property search and delivered
electronically to the City.
Key Deliverables during this task:
Ideation Session with Recommendations to Implement in Phase 2
o Discussion items considered that will be promoted further, listed in priority order;
o Discussion items considered and rejected with no further consideration;
o Qualitative matrixed evaluation scoring of each of the criteria outlined in the
Ideation Scope;
Informational & Key Stakeholder Presentation Sessions
o Copies of formal presentations for record purposes;
o Discussion items considered that will be promoted further, listed in priority order;
o Discussion items considered and rejected with no further consideration;
Smart Street Lighting Plan informational presentation sessions
Technical Review Sessions
o Discussion items considered that will be promoted further, listed in priority order;
o Discussion items considered and rejected with no further consideration;
Collateral and Messaging for Residents
o Copies of collateral that will be distributed to the Residents;
o Plan of the means and methods for messaging to the Residents;
Page 1727 of 2012
2. Urban Lighting Inventory
This Agreement covers work within the current boundaries of City-owned properties and
corridors in which the City controls, oversees, and maintains all lighting equipment of conduit,
fixtures, poles, and other power supply equipment. The City shall confirm City boundaries with
Consultant prior to work commencement.
Lighting Plan scope includes the following tasks:
Perform Urban Lighting Inventory
Phase 1a Project Execution plan /Timeline Perform Urban Lighting Inventory
Consultant shall complete an inventory of existing City- and Florida Power & Light-owned
lighting pole/fixture locations and light fixture type for the 169 miles of City roadways, along with
municipal-owned landmarks, buildings, structures, and public corridors within the public parks,
City boardwalk, public schools and youth centers located within the City using the existing City
database.
The following data will be collected (as applicable or available):
GPS location of each asset
Asset ID number (if present)
Asset owner (City or utility)
Pole type, height, and material
Arm type and material
Fixture type
Lamp type and wattage
Type of service (e.g. overhead, underground)
Condition of pole/arm/fixture/lamp
Photos of each asset including any existing damage
Cross referencing existing database information for accuracy
Key Deliverables for Lighting Inventory:
Perform a 100% street lighting system inventory up to a maximum of 9,000 poles, providing
a Microsoft Excel workbook or CSV file containing the available data points for each
asset as described herein to the extent the data exists or can reasonably be ascertained
3. Develop Citywide Lighting Standards
Once the inventory is completed, the Consultant will use the inventory of the existing urban
lighting system and the available data from City's lighting photometric analysis to frame the
development of a citywide lighting standard.
This scope assumes the following land use types will fall within the boundaries of this scope.
The City will confirm the inclusion of these land use types, or others such as the City owned,
operated, and maintained property within mixed-use land uses, prior to finalizing work plan and
approaches by the Consultant.
Page 1728 of 2012
• City owned, operated, and maintained public right-of-way corridors which contain
the City owned, operated, and maintained lighting infrastructure.
• City owned, operated, and maintained site lighting around buildings and facilities
within Civic and Government Use and the Convention Center District.
• City owned, operated, and maintained parking facilities and open space within
public right-of-way corridors, Civic and Government Use and Convention Center District
land uses, covering exterior lighting infrastructure.
The Consultant's approach to developing citywide lighting standards will utilize as a governing
standard the practices recommended by the Illuminating Engineering Society of North America
(IESNA) to address sustainable lighting strategies that provide greater connectivity among the
City's specific neighborhoods, historic districts, and targeted economic centers and will consider
feedback received from the public outreach in the Engagement Plan.
This scope covers the development of lighting standards for the following zoning districts:
Corridors —Arterial, Collector, Local (3 types)
Parking
Hospital District
Civic and Government Use/Parks
Convention Center District
Multifamily, Planned Residential Development Districts
Waterway Districts
The Consultant will also confirm neighborhoods, historic districts, or specific zoning districts
deemed as economic activation zones with the City, or other areas where special consideration
must be given for lighting standards that are not covered above or having overlapping zones
such as historic districts, environment preservation areas, or transit corridors. This scope
assumes up to four (4) of these specialty lighting standards will be developed.
The lighting standards will include the following information:
• Background and Purpose
o Vision
o Mission
o Guiding Principles or Goals
• Luminaire Specification
o Light sources
o Color temperature and color rendering index
o Luminaire specific attributes
• Lighting Design Criteria
o Introduction
o Zoning district classifications
Page 1729 of 2012
o Lighting Design and calculation approach and requirements
o Specialty lighting standards
Preliminary Standards will include complete information as listed above. Final standards will
incorporate comments from Miami Beach on the Preliminary Standards submittal.
Key Deliverables for Citywide Lighting Standards:
Informational Meetings
Preliminary (50%) Citywide Lighting Standards
Final (100%) Citywide Lighting Standards
Lighting map to illustrate lighting zones and needs suitable for presentation to City
stakeholders. Map to be provided in an electronic format.
Lighting design criteria and luminaire specifications
4. Develop Urban Lighting Approach
Perform a Citywide lighting analysis to identify existing lighting levels and deficiencies. Using
this analysis, along with the development of citywide lighting standards, the Consultant will
apply these standards and research to develop a citywide plan to upgrade the existing urban
lighting system.
Key Deliverables during this task:
Submit preliminary Urban Lighting Analysis Report. Report will include:
o Street lighting inventory
o Analysis of existing lighting levels
o Identification of areas with deficient lighting compared to existing national
standards
Submit final Urban Lighting Analysis Report. Report will include:
o Street lighting inventory
o Analysis of existing lighting levels
o Identification of areas with deficient lighting compared to new Citywide Lighting
Standards
o Recommendations for lighting level changes to comply with new Citywide
Lighting Standards
5. Revenue Generation
(a) Consultant will identify the preliminary costs for implementation and an indicative range
of potential revenue generation for smart City technologies and services. Potential revenue
generating options include:
Page 1730 of 2012
1. Leasing space on vertical assets — The market value for the City's vertical assets (light
poles) cannot be fully established until the Smart Street Lighting design, specification
and Request for Proposal documents are completed and market competitive proposals
are received and evaluated compared to the RFP. Per State Statute, the models will
nominally reflect $150 annually per pole to deploy small cell technology until such time
that the City advises otherwise. Deployment and leasing shall be consistent with State
law. Chapter 337, Florida Statutes.
2. Public WiFi — Utilizing the Smart Lighting grid wireless access could be made available.
There are several companies in the market that will operate this service for the right to
sell advertising.
3. High speed data networks / streaming services — By including a fiber optic network in the
Smart City plan the City will have the potential to lease space for network. There are
several scenarios that would generate ongoing revenue for the City.
4. Data APIs and Actionable Insights - The Design and Data teams anticipate, depending
upon the design and applications selected by the City, an opportunity to market several
distinct data sets to local small businesses as well as corporations which consume such
data and insights. These opportunities with be presented to the City for consideration
however there will be no plans or modeling for data collection without written direction
from the City.
(b) Preliminary Financial Plan and Models will include the following tasks:
(1) Connectivity Monetization Strategy. The Consultant will perform a high-level assessment of
wireless connectivity in the City, which will inform the basis for monetization from wireless
carriers from installation of network nodes associated with densification and future 5G
buildouts. The Consultant will:
o Create a preliminary financial model based on monetization of network from
wireless carriers. This financial model will be based on a work product including
a high level heat map analysis of wireless network deficiencies in City,
conversations with wireless carriers regarding wireless augmentation plans in
City, and internal network analysis based on current small cell deployments.
(2) Preliminary data monetization recommendations:
o Identify candidate technologies, market data need, and best practices for
aggregation, storage, and syndication
o Identify target customers
o Connect data availability to potential use cases and business logic
o Establish short-term and long-term priorities for data usage
o Identify vendor list for audit based off use cases
o Evaluation all existing data sources, and data sources identified in the ideation
session, for opportunity value, data quality/availability, and ease of integration
(3) Preliminary Financial Plan and Models will include the following tasks:
Data monetization recommendations
o Initiate negotiations with target customers
o Map out governance roadmap for data quality, master data management, and
key governance use cases
(4) Updated Connectivity Monetization Strategy.
o Preliminary financial model based on monetization of network from wireless
Page 1731 of 2012
carriers. Financial Model will include details regarding the estimated number of
poles that are likely to be leased to wireless carriers and an absorption model
based on their network augmentation over the next five (5) years.
During Phase 1 a, Consultant will combine the cost and revenue forecasts into a preliminary
financial model to provide the City with options for investment and revenue generation
consistent with the City budget and risk objectives. Consultant will work with the City to secure
non-binding agreements for the revenue generating features that are included in the final
design.
Key Deliverables for during these tasks:
• Submit Preliminary (Order of Magnitude) Revenue Generation Plan and Models
o Smart City applications/services with associated network requirements,
estimated costs, and revenues
o List of potential technologies and market value
o List of potential data customers
o Preliminary revenue forecast models
Should the City, through its City Commission, elect to move forward upon completion of
Phase IA, the following scopes will be addressed in subsequent Phases:
Page 1732 of 2012
Phase 1B
6. Computerized Maintenance Management System (CMMS) for urban lighting
assets
The Consultant Team will develop the criteria for the lighting system CMMS and select an
appropriate product for implementation in Phase 2. The main function of the CMMS will be to
enable status monitoring and management of the lighting system with real-time notifications of
changes including light fixture malfunctions, alerts, updates, upgrades, and quality service
monitoring. The CMMS will be compatible with the streetlight NEMA 7-pin receptacle and
provide real-time monitoring capabilities of street light performance, control dimming and on/off
of the light fixture.
Key Deliverables for CMMS for urban lighting assets:
• Submit Preliminary CMMS report. This report will include technology options, system
capabilities and limitations, and preliminary cost estimates.
• Submit final CMMS report. This report will include final CMMS system selection,
specifications, and firm pricing.
7. Preliminary Upgrade Plan and Construction Plans for Architectural and Street
Lighting Design Upgrades
The Consultant team will develop preliminary lighting system upgrade plans which will include
typical land use and neighborhood-specific street lighting design documents. This process will
include the following tasks:
1. Inventory data from Task 2, Urban Lighting Inventory, will be imported into a relational
database.
2. Using Consultant's customized, open platform, and project-specific GIS (Geographic
Information System) mapping software, the locations of each fixture will be mapped out
graphically with pins depicting each fixture/pole in the City's street light inventory.
3. The GIS software data will be exported in a format such that manufacturers can design
fixture replacement options.
4. Photometric designs will be created for each proposed manufacturer's fixture design(s)
for up to (5) five typical representative corridor types including: roadway, intersection,
and sidewalk conditions, as well as up to (5) five typical representations of municipal
owned spaces such as: parking lots, park and open space pathways, and other City-
owned civic spaces.
5. The GIS software database will then be used during the Phase 2 implementation as a
construction management program for the citizen of City, the City stakeholders, and the
Consultant team to provide real-time updates on the project status and scheduling.
6. This stage will also include sample installations/mockups of no greater than (10) fixtures
in each of four (4) separate City locations (maximum of 40 total fixtures). Specific
Page 1733 of 2012
locations will be determined in collaboration with the City. Mockups will be performed in
accordance will all applicable code requirements.
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Luminaire schedules and luminaire specification sheets will be incorporated for architectural
mounting details. Luminaire and controls budgets will be prepared by the Consultant team to
develop a basis of design report, which will include citywide standards and branding
opportunities and present findings of the urban lighting analysis. The basis of design report will
advance recommendations that will help advance the City's initiatives around carbon and overall
energy conservation, public safety, walkability and transit, aesthetics, economic development
and transit-oriented development, as well as connectivity with the ability to develop a smart
platform of smart City technology implementation.
Key Deliverables for Preliminary Upgrade and Construction Plans:
• Submit Preliminary (50%) Lighting Design Deliverables
o Preliminary KMZ map file showing fixture inventory with GIS location information
o Microsoft Excel workbook or CSV file detailing existing inventory data collected
during Urban Lighting Inventory task along with proposed luminaire replacement
options and associated specifications.
o Preliminary photometric designs for up to ten (10) typical roadway types and
municipal owned spaces using IES files from selected LED manufacturer
luminaires.
o Relational database access and user accounts will be provided for City-specified
individuals
Page 1734 of 2012
o Install Mockups to include no greater than ten (10) fixtures in each of four (4)
separate City locations
• Submit Final (100%) Lighting Design Deliverables
o Final KMZ map file showing fixture inventory with GIS location information
o Microsoft Excel workbook or CSV file detailing existing inventory data collected
during Urban Lighting Inventory task and final selected LED manufacturer fixture
specifications and manufacturer data sheets.
Final photometric designs for selected LED manufacturer luminaires in up to ten (10)
typical roadway types and municipal owned spaces using IES files from selected LED
manufacturer luminaires
8. Smart City Roadmap
Consultant Team, in collaboration with the City, will define the vision, goals, and objectives for
future the City smart City services. We will also identify which smart cities services are
applicable to the City (Smart parking, Traffic management, Emergency response, Air quality and
sound sensors, Electric vehicle charging stations, Security cameras, Citizen Engagement) and
use City-defined threshold metrics to develop initial quantities and locations of each type of
device.
It is expected that multiple potential solutions (protocols, networks, etc.) will be identified. To
identify the preferred solution, we would hold a third workshop to define decision analysis
criteria and weighting schemes to be used in a decision analysis and dynamic feasibility
model. Once the preferred solution is identified, the Consultant Team will develop an integrated
Smart City Implementation Plan that includes project timing, interdependencies, and financial
impacts that best meets the City goals and aligns with funding and data monetization
expectations.
The development of the Preliminary Smart City Roadmap includes the following activities:
• Kickoff workshop to verify zoning districts, smart City services, and network
requirements to include in the assessment. Two additional workshops with the City
stakeholders to identify potential smart City services across the City. These workshops
are in addition to the other meetings listed elsewhere in this scope of work.
• Development of up to 10 smart City applications/services. Development will include
network and bandwidth requirements, preliminary deployment schedule, order of
magnitude costs (purchase, installation, and ongoing operations and maintenance), and
order of magnitude revenue forecasts (for revenue generating concepts only).
• The Consultant Team will determine the quantities/locations of sensors for up to 5 and
the balance will be developed with the City provided sensor quantities/locations.
• Up to 9 zoning districts will be defined to be applied across the City. These will be used
to generate a composite of smart City applications and services for the City.
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• Assist the City in the development of threshold metrics to evaluate potential smart City
services developed by the full project team including other subcontractors.
• Development of a decision analysis and dynamic feasibility model to rank potential
applications in terms of best value to the City. This model will take into account the
developed threshold metrics, estimated costs, and estimated revenue streams. This
model will also incorporate the ability to compare, in real-time, multiple scenarios to
understand potential trade-offs between services, quantities, and network options.
• Development of Preliminary technical network architecture
o Create a reference architecture for data aggregation, data mining and data
storage
o Create a reference architecture for data syndication for internal and external
stakeholders
o Preliminary recommendations for the use of machine learning
• Preliminary Report detailing the results of the preliminary Smart City Roadmap. This
Report will address the following topics:
o Introduction
o City Smart City Service Priorities —from Ideation and Kickoff meetings
o City Smart City Service Applications and Services (up to 10)
o Smart City Applications and associated Network Requirements
o Zoning Districts (up to 9 from Citywide Standards) including GIS maps showing
zoning districts across the City
o Public, City owned and pre-defined threshold metrics used to select device type
and locations
o Workshop Process and Summary of Results
o List of Smart City Services (Quantities, Locations, Network Impact)
o GIS maps, in the form of a shape file, showing smart City applications/services
across the City
o Table listing type, number and location of smart City devices
o Revenue Calculations
o Initial Capital Cost, installation and Operation & Maintenance (O&M) cost
o Decision Analysis Process Description
o Smart City Services Prioritization and Decision Analysis Criteria
o Workshop Process and Summary of Results
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Deliverables:
• Up to 10 smart City applications/services with associated network requirements,
estimated costs, and revenues
• City Threshold Metrics
• Financial decision model and analysis results
• Preliminary network architecture diagram and reference architecture
• 3 Smart City Roadmap workshops and meeting notes
• Preliminary Report
Final Smart City Roadmap
The development of the Final Smart City Roadmap includes the following activities:
• Development of detailed hardware, data, network, and project requirements. This also
includes the identification and evaluation of potential vendors and manufacturers of
major system components.
• User Interface and User Experience development
o Develop materials for presentation to Miami Beach including presentations,
prototypes and mockups
• Technical architecture
o Final recommendations for the use of machine learning
o Develop syndication strategy
• Development of a Final Smart City Roadmap Report. This Report will include the
following:
o Introduction
o Miami Beach Smart City Service Priorities —from Ideation and Kickoff meetings
o Miami Beach Smart City Service Applications and Services (up to 10)
o Updated Smart City Applications and associated Network Requirements
o Zoning Districts (up to 9 from Citywide Standards) including GIS maps showing
zoning districts across the City
o Threshold metrics used to select device type and locations
o Workshop Process and Summary of Results
o Updated List of Smart City Services (Quantities, Locations, Network Impact)
o Updated GIS maps, in the form of a shape file, showing smart City
applications/services across the City
o Updated Table listing type, number and location of smart City devices
o Updated Revenue Calculations
o Updated Capital Cost, installation and O&M cost
o Decision Analysis Process Description
o Smart City Services Prioritization and Decision Analysis Criteria
o Workshop Process and Summary of Results
o Preferred Smart City Solutions
o Options analysis of Preferred Smart City Solutions
Page 1737 of 2012
Deliverables
• Network and system requirements for final selected applications
• Prototype and mockup of User Interfaces and User Experience
• Updated operations and maintenance estimates for each selected application
• Development of the Final Smart City Roadmap Report
9. Connectivity Scope
The Consultant team will design a fiber optic network to interconnect each of the City light poles
which will become the foundation of future smart City applications. The preliminary network
design will include:
o Analysis of current utility easement locations.
o Walk out proposed fiber routes to determine installation routes based on existing
infrastructure and other utilities
o Identifying location of vault for each pole for fiber splice point access
o Coordinating with City Officials regarding interconnection to any City buildings to
be included as part of the network design.
Key Deliverables for Preliminary Connectivity Scope:
• List of City buildings to be connected to the future network
• Preliminary network installation map showing proposed fiber routes.
The final network design will include:
o Completing a schematic level CAD engineering drawing of fiber route to connect
fiber network to smart node locations as determined by density analysis. This
drawing will include the major routing between network locations.
o Creating a high level permit plan based on the network design with particular
sensitivity to non-Miami Beach approvals needed in the network build including
Department of Transportation (DOT), Army Corps of Engineers, FPL among
other asset stakeholders located in Miami Beach and identify all required
permits. Permit drawings and packages will not be included in Phase 1. This
work will provide the information necessary to create a budget and a timeline for
installation based on permitting as a gating factor in installation.
o Creating a time schedule for deployment of the fiber network based on the
number of route miles and lead time associated with construction, specifically
noting areas governed by non-Miami Beach governing bodies (i.e. Department of
Transportation).
Key Deliverables for Final Connectivity Scope:
• Schematic level CAD engineering drawing
• Time schedule for deployment of the fiber network including permit timeline and
construction analysis
10. Financial Scope
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• Prepare cost savings analysis utilizing energy, operational, maintenance, and capital
cost avoidance savings.
• Calculate and provide estimated environmental impacts, such as greenhouse gas
reductions and equivalencies (trees planted, cars removed from road,) resulting from the
LED street lighting conversion. Impacts will be calculated based on the estimated kWh
reduction using conversion factors provided by the US EPA, US DOE, and/or other
sources.
• Prepare options for the City revenue generation utilizing Smart City Services included in
the final design. Consultant will also assist the City in negotiating and securing contracts
with the vendors that will provide these services.
• Project savings to be considered are as follows:
o Electrical consumption (kWh), Electrical Demand (kW, on- and off-peak)
o Utility savings, marketing, distribution, and/or delivery costs
o City material/commodity costs
o Maintenance labor Costs
o Existing contract cost savings throughout the project term or other cost savings
attributable to the City's behavioral modifications, operating schedule, or
efficiency/sustainability plan
o Escalation rates for utilities, commodities, labor, maintenance, and material shall
be the greater of 3% annually or the Consumer Price Index (CPI)
o Utility rate structure adjustments (rate category change)
o Deferred maintenance reduction and/or emergency repair costs
o Capital Improvement Budget funds, capital contribution funds, and/or offset of
future City costs
o Utility Provider and/or State or Federal rebates or grants
Key Deliverables for Financial Scope include a specific list of Improvement Measures
with the following information:
• Final (100%) Financial Plan and Model
o Updated Revenue forecasts for the income-generating Smart City Applications
selected during the Smart City Roadmap process
o Updated implementation and operating costs
o Updated customer list and negotiation results
o Updated connectivity revenue model
• Final savings calculations for energy, environmental impacts, operational, other savings
for the smart street lighting project.
• Cost data and all other project related costs that will be used in the contract on a not to
exceed cost basis.
• Draft version of the "Phase 2 Implementation Contract" for negotiation of final terms and
conditions with the City.
Page 1739 of 2012
• Delivery of a written final business case and design for smart street lighting based on a
guaranteed maximum price to install the Phase 2 street lighting and connectivity
infrastructure.
• Include a Net Present Value Analysis utilizing the specified ranges of revenue
enhancement the City may experience:
o Base project Add Alternate of Technology#1
o Add Alternate of Technology #2
o Add Alternate of Technology#3
11. Records, Data, and Assistance
During Phase 1, the City will furnish to Consultant upon its request, accurate and complete data
concerning current costs, budgets, lighting requirements, future projected loads, operating
requirements, collective bargaining agreements, and other information as requested. More
specific information requested by Consultant is included in Appendix A. Consultant will provide
a separate document with the required information and the City shall make every effort to
provide that information within five (5) calendar days of request. The City agrees to provide its
complete cooperation in assisting Consultant in conducting and completing its Work in order to
facilitate the City's review and approval and effectively manage cost and risk.
Phase 2
12. Preparation of"Implementation Contract"
Along with the other Scopes of Work required under this Agreement, Consultant will develop the
framework of the subsequent Implementation Contract and the Financing Agreement, if
applicable. These agreements shall be co-developed by Consultant and the City during Phase
1. These documents will vary dependent upon the City's desired structure, but where possible
shall be standardized Consultant documents for most expedient delivery.
Scope Items anticipated for Phase 2 to be addressed in the Implementation Contract:
• Construction plan and associated costs for Implementation
• Preliminary Electrical, Mechanical Performance and Maintenance Plan:
o General overview of a Maintenance Plan for the Project.
o Resources, including equipment, facilities, materials and staff necessary and
available.
o Work, methods, and procedures specific to the different tasks, including
innovative techniques and practices.
• Description of the CMMS system and associated implementation plan
• Quality Management:
Page 1740 of 2012
o Quality policy and quality control regime for design quality management,
construction quality management, operations and maintenance quality
management.
o Processes for nonconformance review and disposition, including the approach
for the development of a nonconformance Tracking system, its required
components and corrective and preventative action response strategies for non-
conformances.
o Approach to interface key management activities (such as design, construction,
operations, maintenance, etc.) with each other and with the quality management
system, including the reporting and internal governance within and between all
activities.
o Quality management process for technologies used for this project
• Project Management:
o Safety Management including detailed narrative, charts, pictures and other
representations that describe how Consultant intends to address work zone
safety, worker protection, public safety, emergencies, and disasters
o Traffic Management including detailed narrative that describes the approach to
managing public and construction vehicle traffic during the Project term.
Consultant shall describe traffic control provisions, specific to the project, which
will demonstrate an understanding of relevant traffic standard, Consultant
obligations and a description of key procedures and necessary resources.
o Risk Management - Consultant shall provide a detailed narrative that describes:
Any potential issues or risks that may affect the progress, implementation or
success of the Project.
o Company mitigation techniques and procedures
• Financial plan for Implementation of Phase 2
Page 1741 of 2012
1. Phase 1 -Price and Payment Terms
Pricing and Fees for Phase 1 Services
Client agrees to pay to Consultant for the services outlined in the following Payment and
Deliverable Schedule:
Phase 1A Tasks Date j Payment
IAmount
Phase 1A Mobilization 11/19/18 $465,974
Project Management and Engagement Plan:
Kickoff Meeting 11/28/18 $42,195
Phase 1 Project Execution Plan /Timeline 12/5/18 $21,186
(1) Ideation Session with Recommendations to Implement in Phase 12/28/18
2 $69,052
I (10) Informational & Key Stakeholder Presentation Sessions 2/15/19 $275,370
(6) Smart Street Lighting Plan informational presentation sessions 2/15/19 $207,659
(3) Technical Review Sessions 1 2/15/19 $77,217
Collateral and Messaging for Residents 2/22/19 $31,567
Perform Urban Lighting Inventory and Analysis
Perform a 100% street lighting system inventory (up to a maximum 2/15/19
of 9000 poles) $184,218
Submit Preliminary (50%) Urban Lighting Analysis Report 3/1/19 $45,173
Submit Final (100%) Urban Lighting Analysis Report 3/15/19 $18,147
Review of Urban Lighting Analysis Report w/City Manager's Office 3/29/19 $7,296
Develop Citywide Lighting Standards
Develop Preliminary (50%) Citywide Lighting Standards 1/31/19 $75,035
Develop Final (100%) Citywide Lighting Standards 2/15/19 $42,528
Review of Citywide Lighting Standards Report w/ City Manager's 2/22/19
Office $8,244
Develop Urban Lighting Approach and Design
Install Mockups to include no greater than 40 fixtures in four 3/22/19
separate City locations $35,636
Submit Preliminary (50%) Operations and Energy Efficiency Report 4/19/19 $52,394
Submit Final (100%) Operations and Energy Efficiency Report 5/3/19 $32,719
Review of Operations and Energy Efficiency Report w/ City 5/17/19
Manager's Office $8,684
Revenue Generation and Financing
Submit Preliminary (Order of Magnitude) Revenue Generation Plan 5/17/19 $163,601 ,
Page 1742 of 2012
and Models
Phase 1A Total $1,863,895
Phase 1B Tasks Date Payment
Amount
Phase 1B Mobilization 7/1/2019 $293,613
Design a Computerized Maintenance Management System
(CMMS)for urban lighting assets.
Submit Preliminary CMMS design 8/9/19 $25,997
Submit final CMMS design 9/6/19 $15,346
Review of CMMS design w/City Manager's Office 9/20/19 $6,121
Preliminary Upgrade Plan and Construction Plans for
Architectural and Street Lighting Design Upgrades
Submit 50% Lighting Design Deliverables _ 8/9/19 $17,248
Submit 100% Lighting Design Deliverables ` 9/6/19 $14,015
Review of Lighting Design Deliverables Package w/ City Manager's 9/20/19
Office $4,315
Revenue Generation and Financing
Submit Final (100%) Financial Plan and Models 9/6/19 $49,690
Review of Final (100%) Financial Plan and Models w/ City 9/20/19
Manager's Office I $16,747
Smart City Services Roadmap
Draft (50%) Implementation plan 8/23/19 $145,956
Final (100%) Implementation plan 9/6/19 $87,030
Review of Final (100%) Implementation Plan w/ City Manager's 9/20/19
Office $21,074
Connectivity Scope:
Submit Preliminary (50%) Connectivity Design Package 8/23/19 $215,953
Submit Final (100%) Connectivity Design Package 9/6/19 $130,384
Review of Final (100%) Connectivity Design Package w/ City 9/20/19
Manager's Office $25,106
Financial Scope:
Final savings calculations for energy, environmental impacts, 10/4/19
operational, other savings for the smart street lighting project. $37,789
Cost data and all other project related costs that will be used in the 10/4/19
contract on a not to exceed cost basis. $24,855
Draft version of the "Phase 2 Implementation Contract" for 10/4/19
negotiation of final terms and conditions with the City. { $11,882
Delivery of a written final business case and design for smart street 10/4/19
lighting based on a guaranteed maximum price to install the Phase $24,855
Page 1743 of 2012
2 street lighting and connectivity infrastructure
Review of Final Deliverables and Implementation Contract w/ City 10/4/19
Manager's Office $6,477
Phase 1B Total $1,174,452
Phase 1A & 1 B Total $3,038,347
Page 1744 of 2012