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Resolution 2021-31834 RESOLUTION NO. 2021-31834 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACTING IN ITS CAPACITY AS THE GOVERNING BODY OF THE BISCAYNE POINT SECURITY GUARD SPECIAL TAXING DISTRICT, ADOPTING THE OPERATING BUDGET FOR THE BISCAYNE POINT SECURITY GUARD SPECIAL TAXING DISTRICT FOR FISCAL YEAR 2022. WHEREAS, the Mayor and Commission of the City of Miami Beach and Miami-Dade County Board of County Commissioners ("County") approved the creation of the Biscayne Point Security Guard Special Taxing District ("Special Taxing District") pursuant to City Resolution No. 90-19919 and County Ordinance No. 90-52, as amended by City Resolution 2006-26201 and County Ordinance No. 07-62, to provide 24-hour security guard service to Biscayne Point; and WHEREAS, the Special Taxing District is located entirely within the City of Miami Beach ("City"), and Section 18-3.1 of the Code of Miami-Dade County provides that for a special taxing district located entirely within municipal boundaries, the County may designate the governing body of the municipality as the governing body of the special taxing district, subject to a majority vote of the qualified electors residing in the district; and WHEREAS, a special election was conducted within the Special Taxing District on January 23, 2018, which resulted in the approval of the transfer of control of the Special Taxing District from the County to the City by a majority vote of the qualified electors residing within the boundaries of the Special Taxing District; and WHEREAS, on February 14, 2018, the Mayor and City Commission adopted Resolution No. 2018-30185, expressing the City's intent to use the uniform method for collecting non-ad valorem assessments to be levied within the Special Taxing District, for the provision of continued operation and maintenance of the Special Taxing District, including but not limited to, the making of infrastructure and security improvements as authorized by Section 197.3632, Florida Statutes; and WHEREAS, for the purpose of providing security services within the Biscayne Point Security Guard Special Taxing District, a budget has been developed to fund projected Fiscal Year 2022 operating expenditures. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, that the Mayor and City Commission, acting in its capacity as the governing body of the Biscayne Point Security Guard Special Taxing District, hereby adopt the Fiscal Year 2022 Operating Budget for the Biscayne Point Security Guard Special Taxing District, as detailed in Attachment A and summarized below: Revenues Non-Ad Valorem Assessments $ 223,000 Fund Balance 6,000 Total $ 229,000 Expenditures Security Services $ 190,800 Utilities 5,700 Janitorial Services 1,200 Guardhouse Repairs and Maintenance 2,000 Contingencies 8,100 OIG Internal Service Charges 1,000 Property Mgmt. Internal Service Charges 20,200 Total $229,000 PASSED AND ADOPTED this 9th day of September, 2021. ATTEST: . Gelber, Mayor 11 -•r„� teal Rafael . Granado, CifrJt erk ' *=INCORP ORATED: 401 �� �, 2' 1°�= APPROVED AS TO I.��‘�..; : FORM &LANGUAGE &FOR EXECUTION Attorney City ATTACHMENT A FY 2022 Biscayne Point Special Taxing District Budget FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Actuals Actuals Actuals Adopted Budget . Budget " $Variance %Variance FY (MIAMI-DADE (CITY OF MIAMI (CITY OF MIAMI (CITY OF MIAMI (CITY OF MIAMI 2022 Budget vs FY 2022 Budget vs COUNTY) BEACH) BEACH) BEACH) BEACH) FY 2021 Adopted FY 2021 Adapted REVENUES . _ Special Assessments 238,073 244,896 229,394 221,000 220,900 (100) 0.0% Special Assessment Collection Allowance 0 0 0 0 " 2,100 2,100 100.0% Interest/Other 1,223 19,174 166 0 0 0 0.0% Fund Balance/Retained Earnings 0 0 0 0 _ 6,000 6,000 100.0% Total $ 239,296 $ 264,070 $ 229,560 $ 221,000 $ 229,000 $ 8,000 3.6% EXPENDITURES Utilities(Water,Sewer,Storm Water,Electricity)(1) 3,905 2,710 3,690 5,000 4,800 (200) 4.0% Utilities(Telephone)(i) 812 909 906 1,000 , . 900 (100) -10.0% Janitorial Services(2) 825 1,599 3,852 1,200 1,200 0 0.0% Repairs&Maintenance 131 851 1,077 11,445 1,200 `.2,000 800 66.7% Security Camera System Upgrade 0 0 17,194 0 0 0 0.0% Security Guard Services(4) 192,876 170,361 175,419 181,500 190,800 9,300 5.1% Advertising 2,163 11,899 0 0 0 0 0.0% Other Operating Expenditures 205 10 0 0 , V 0 0 0.0% Contingencies Is) 0 0 0 3,000 _ 8,100 5,100 170.0% Property Management Internal Service Charges(6) 20,541 30,000 30,000 27,100 20,200 (6,900) -25.5% OIG Internal Service Charges(1 0 0 0 1,000 1,000 0 0.0% Total $ 222,178 $ 218,565 $ 242,506 $ 221,000 $ 229,000 $ 8,000 3.6% Surplus/(Shortfall) $ 17,118 $ 45,505 I$ (12,946) $ 0 $ '` 0 $ 0 Number of Units(per Miami-Dade County Property Appraiser)(°I 327.50 327.50 325.00 326.50 326.00 (0.50) -0.2% $Assessment Rate/Unit $ 756.89 $ 766.41 $ 686.15 $ 676.88 $ 684.05 $ 7.17 1.1% Footnotes: 111 Utility costs based on FY 2021 actuals to date,plus projected increase of 1.1%for CPI in accordance with the City's utility fee rates (21 FY 2022 janitorial services based on current agreement to include services at guardhouse at a rate of$22.52/week(based on one hour of service per week) 131 FY 2022 repairs and maintenance budget based on unforeseen repairs and maintenance of equipment that may be necessary throughout the fiscal year 141 FY 2022 security guard services based on an increase in the hourly rate for the Level 1 guard from$20.71 to$21.03 per hour to provide coverage 88 hours per week,as well as a Level 3 guard at an hourly rate of $22.72 per hour to provide coverage 80 hours per week(the hourly rate is subject to change for living wage if adopted by the City Commission for FY 2022) 151 FY 2022 contingencies based on collection allowance of$2,100 and potential project of$6,000 to be budgeted as contingency in FY 2022,pending final approval by the District as requested,and proposed to be funded from the District's fund balance 161 Includes approximately 16%of the split-funded Administrative Officer position and Indirect costs associated with the operations of the Special Taxing District based on a Full Cost Allocation Study completed by a third-party consultant-1.13%of Adjusted Budget.This includes a 2.0%merit and a 10%increase over the FY 2021 projection for Health and Life Insurance,as well as proportionate share of pension costs for portion of full-time Administrative Officer position funded by Special Taxing District (71 OIG Internal Service charge based on FY 2022 allocations Ill Based on the annual unit counts received from the Miami Dade County Property Appraiser Resolutions-R7 F MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Alina T. Hudak, City Manager DATE: September 9, 2021 5:06 p.m. SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACTING IN ITS CAPACITY AS THE GOVERNING BODY OF THE BISCAYNE POINT SECURITY GUARD SPECIAL TAXING DISTRICT,ADOPTING THE OPERATING BUDGET FOR THE BISCAYNE POINT SECURITY GUARD SPECIAL TAXING DISTRICT FOR FISCAL YEAR 2022. RECOMMENDATION See attached Memorandum. SUPPORTING SURVEY DATA N/A Applicable Area Citywide Is this a"Residents Right Does this item utilize G,O. to Know" item. pursuant to Bond Funds? City Code Section 2-14? Yes No Strategic Connection Organizational Innovation- Ensure strong fiscal stewardship. Legislative Tracking Office of Management and Budget ATTACHMENTS: Description o Memorandum o Resolution Page 73 of 95 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Honorable Mayor Dan Gelber and Members of the City Commission FROM: Alina T. Hudak, City Manager DATE: September 9, 2021 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,ACTING IN ITS CAPACITY AS THE GOVERNING BODY OF THE BISCAYNE POINT SECURITY GUARD SPECIAL TAXING DISTRICT,ADOPTING THE OPERATING BUDGET FOR THE BISCAYNE POINT SECURITY GUARD SPECIAL TAXING DISTRICT FOR FISCAL YEAR 2022. STRATEGIC PLAN SUPPORTED Organizational Innovation —Ensure strong fiscal stewardship ADMINISTRATION RECOMMENDATION Adopt the Resolution which establishes the operating budget for the Biscayne Point Security Guard Special Taxing District for Fiscal Year 2022 in the amount of$229,000, subject to adoption of the FY 2022 Non-Ad Valorem assessment roil of $684.05, per Residential Unit, for the cost of continued operation and maintenance of the Special Taxing District, including but not limited to the making of infrastructure and security improvements. BACKGROUND In 1990, the Mayor and City Commission of the City of Miami Beach and the Miami-Dade County Board of County Commissioners approved the creation of a Special Taxing District pursuant to City Resolution No. 90-19919 and County Ordinance No. 90-52 to provide 24-hour security guard service to Biscayne Point. Thereafter, in 2006 and 2007, respectively, the City's Mayor and City Commission and the Miami-Dade County Board of County Commissioners approved an amendment to the Special Taxing District in City Resolution No.2006-26201 and County Ordinance No. 07-62 to provide for increased services, including the installation of cameras and a recording device in the guardhouse. Pursuant to a Miami-Dade County Charter Amendment approved by the electorate on November 8, 2016, County Ordinance No. 16-14 was given effect which created a new Section 18-3.1 in the Miami-Dade County Code.This new County Code section provided,in part,that by joint resolutions of the Board of County Commissioners and the governing body of a municipality, the governing body of a municipality may be designated as the governing body of an existing Special Taxing District located entirely within the boundaries of such municipality,subject to a majority vote of the qualified electors residing in the Special Taxing District at an election called by and conducted as Page 74 of 95 FY 2022 Biscayne Point Budget September 9, 2021 Page 2 of 3 provided by the Board of County Commissioners and with the County Tax Collector and Property Appraiser would be needed to effectuate a transfer of control. On January 23, 2018, the voters of the District approved the transfer of control of the Security Guard Special Taxing District to the City. As a result of this vote, and pursuant to the terms of the Transfer Agreement executed between Miami-Dade County and the City of Miami Beach,the City became the governing body of the Special Taxing District, as no contest of the election was filed pursuant to Section 102.168 of the Florida Statutes. FY 2022 represents the fourth year of the City acting as the governing body of the Biscayne Point Security Guard Special Taxing District. The City of Miami Beach intends to use the uniform method for collecting Non-Ad Valorem assessments for the provision of continued operation and maintenance of the Special Taxing District, including but not limited to, the making of infrastructure and security improvements as authorized by Section 197.3632, Florida Statutes, because this method will allow such special assessments to be collected annually, commencing for the fiscal year beginning October 1,2021,in the same manner as provided for ad valorem taxes. PROCEDURE The Non-Ad Valorem assessment roll and operating budget for this Special Taxing District must be adopted in accordance with Florida Statutes. This procedure requires that this Resolution be considered immediately after adoption of the Non-Ad Valorem assessment roll for the District(see accompanying Non-Ad Valorem Assessment Roll agenda item for details). ANALYSIS The FY 2022 budget for the Biscayne Point Security Guard Special Taxing District is $229,000, which represents a 3.6%, or$8,000, increase from the District's FY 2021 operating budget and is comprised of the following line expenditures: Items Included in FY 2022 Expenditures $ Contracted Security Guard Services for Dict • 190,800 Utilities(Water,Sewer,Storm Water, Electricity,Telephone) 5,700 Janitorial Services 1,200 Guardhouse Repairs and Maintenance 2,000 Contingencies(based on budgeted$2,100 collection allowance and 8,100 additional contingency of$8,000 requested by the District) OIG Internal Service Charges 1,000 Property Management Internal Service Charges 20,200 Total $229,000 In order to continue to provide the current level of security required by this Special Taxing District, the Administration recommends the proposed FY 2022 Non-Ad Valorem assessment of$684.05, per Residential Unit,for real property located within the boundaries of the Biscayne Point Security Guard Special Taxing District commencing FY 2022, which will fund the FY 2022 budget for this Page 75 of 95 FY 2022 Biscayne Point Budget September 9, 2021 Page 3 of 3 • Special Taxing District.This Non-Ad Valorem assessment is$7.17,or 1.1%,more than the adopted FY 2021 Non-Ad Valorem assessment of $676.88, per Residential Unit, and would generate proceeds of approximately$223,000.The remainder of the budget($6,000 contingency requested by the District) will be funded using available fund balance. CONCLUSION The City Commission, acting in its capacity as the governing body of the Biscayne Point Security Guard Special Taxing District, should adopt the attached Resolution which adopts the FY 2022 operating budget of$229,000 for the Biscayne Point Security Guard Special Taxing District. Attachment A— Biscayne Point Budget ATH/JW/TOS • Page 76 of 95 • ATTACHMENT A FY 2022 Biscayne Point Special Taxing District Budget FY 2018 FY 2019 FY 2020 FY 2021 FY 7072 Actuals Actuals Actuals Adopted Budget t $Variance %Variance FY I (MIAMI-DADE (CITY OF MIAMI (CITY OF MIAMI (CITY OF MIAMI (aOf{BARN 2022 Budget vs FY 2422 Budget es taw COUNTY) BEACH) BEACH) BEACH) SIAOI FY 2021 Adopted FY 2021 Adopted REVENUES Special Assessments 238,073 244,896 229,394 221,000 220,900 (100)_ 0.0% Special Assessment Collection Allowance 0 0 0 0 2,100 2,100 100.0% ~ Interest/Other 1,223_ 19,174 166 0 0 0 0.0% Fund Balance/Retained Earnings 0 0 0 0 6,000 6,000 100.0% Total $ 239,296 $ 264,070 5 229,560 $ 221,000 $ 220,000 $ 8,000 3.6% EXPENDITURES - Utilities(Water,Sewer,Storm Water,Electricity)Ill 3,905 2,710 3,690 5,000 4,100 (200) -4.0% Utilities(Telephone)ill 812 909 906 1,000 900 (100) -10.0% Janitorial Services(21 825 1,599 3,852~ 1,200 1,200 0 0.0% Repairs&Maintenance"I 851 1,077 11,445 1,200_ 2.000 800 66.7% Security Camera System Upgrade 0 0, 17,194 0 0 0 ,_ 0.0% Security Guard Services I`I 192,876 170,361 175,419 181,500 190,800 9,300 5.1% ' Advertising 2,163 11,899 0 0 0 0 0.0% Other Operating Expenditures 205 10 0 0 0 0 0.0% Contingencies Is' 0 0 0 3,000 8,100 _ 5,100 170.0% Property Management Internal Service Charges I'l 20,541 30,000 30,000 27,100 20,200 (6,900) -25.5% 01G Internal Service Charges I7I 0 0 0 1,000 1.000 0 0.0% Total $ 222,178 $ 218,565 5 242,506 $ 221,000-$ =ANL $ 8,000 3.6% `surplus/(Shortfall) 1 17,118 $ 45,505 1$ (12,946)1$ 01$ 01 1$ 0[ Number of Units(per Mlaml-Dade County Property Appraiser)III 327.50 327.50 325.00 326.50 326.00 (0.50) -0.2% $Assessment Rate/Unit $ 756.89 $ 766.41 $ 686.15 $ 676.88$ 664.05 $ 7.17 1.1% Footnotes: "'Utility costs based on FY 2021 actuals to date,plus projected increase of 1.1%for CPI in accordance with the City's utility fee rates nI FY 2022 janitorial services based on current agreement to include services at guardhouse at a rate of$22.52/week(based on one hour of service per week) I't FY 2022 repairs and maintenance budget based on unforeseen repairs and maintenance of equipment that may be necessary throughout the fiscal year t'I FY 2022 security guard services based on an increase in the hourly rate for the level 1 guard from$20.71 to$21.03 per hour to provide coverage 88 hours per week,as well as a Level 3 guard at an hourly rate of $22.72 per hour to provide coverage 80 hours per week(the hourly rate is subject to change for living wage if adopted by the City Commission for FY 2022) ISI FY 2022 contingencies based on collection allowance of$2,100 and potential project of$6,000 to be budgeted as contingency in FY 2022,pending final approval by the District as requested,and proposed to be funded from the District's fund balance - --- - ICI-Includes approximately 16%of the split-funded Administrative Officer position and indirect costs associated with the operations of the Special Taxing District based on a Full Cost Allocation Study completed by a third-party consultant-1.13%of Adjusted Budget.This includes a 2.0%merit and a 10%increase over the FY 2021 projection for Health and life Insurance,as well as proportionate share of pension costs for portion of full-time Administrative Officer position funded by Special Taxing District I'I DIG Internal Service charge based on FY 2022 allocations ISI Based on the annual unit counts received from the Miami Dade County Property Appraiser Page 77 of 95