Resolution 2021-31838RESOLUTION NO. 2021-31838
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER, TO AUTHORIZE
NEGOTIATIONS RELATING TO REQUEST FOR QUALIFICATIONS NO.
2021 -196 -ND, FOR ARCHITECTURAL AND ENGINEERING DESIGN
SERVICES FOR THE 41ST STREET CORRIDOR REVITALIZATION;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH BROOKS + SCARPA ARCHITECTS, INC., AS
THE PROPOSER DETERMINED BY THE CITY MANAGER TO BE THE
BEST QUALIFIED; FURTHER, IF THE ADMINISTRATION IS NOT
SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH BROOKS +
SCARPA ARCHITECTS, INC., AUTHORIZING THE ADMINISTRATION
TO ENTER INTO NEGOTIATIONS WITH KIMLEY-HORN AND
ASSOCIATES, INC., AS THE PROPOSER DETERMINED BY THE CITY
MANAGER TO BE THE SECOND BEST QUALIFIED; FURTHER, IF THE
ADMINISTRATION IS NOT SUCCESSFUL IN NEGOTIATING AN
AGREEMENT_ WITH KIMLEY-HORN AND ASSOCIATES, INC.,
AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH EXP U.S. SERVICES, INC., AS THE THIRD BEST
QUALIFIED PROPOSER AND FURTHER AUTHORIZING THE CITY
MANAGER AND CITY -CLERK TO EXECUTE AN AGREEMENT UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, on May 7, 2021, the City via LTC # 197 2021 authorized the issuance
of Request for Qualifications (RFQ) 2021 -196 -ND for Architectural and Engineering
Design Services for the 41 st Street Corridor Revitalization; and
WHEREAS, on May 14, 2021, the RFQ 2020 -196 -ND for Architectural and
Engineering Design Services for the 41st Street Corridor Revitalization (the "RFQ") was
issued; and
WHEREAS, a voluntary pre -proposal meeting was held on May 26, 2021; and
WHEREAS, on July 6, 2021, the City received a total of 7 proposals; and
WHEREAS, the Evaluation Committee convened on August 11, 2021 to review
and score the proposals; and
WHEREAS, the Evaluation Committee received an overview of the project,
information relative to the City's Cone of Silence Ordinance and the Government
Sunshine Law, general information on the scope of services and a copy of each proposal;
and
WHEREAS, the Evaluation Committee was instructed to score and rank each
proposal pursuant to the evaluation criteria established in the RFQ; and
WHEREAS, the Evaluation Committee process resulted in the following ranking
for the top three (3) proposers: Brooks + Scarpa Architects, Inc. and Kimley-Horn and
Associates, Inc., as first ranked proposers (tied); and EXP U.S. Services, Inc., as the third
ranked proposer; and
WHEREAS, after reviewing all of the submissions and the Evaluation Committee's
rankings and commentary, the City Manager, for the reasons set forth in the
accompanying commission memorandum, recommends that the Mayor and City
Commission authorize the Administration to enter into negotiations with Brooks + Scarpa
Architects, Inc., as the proposer determined by the City Manager to be best qualified;
further, if the Administration is not successful in negotiating an agreement with Brooks +
Scarpa Architects, Inc., authorizing the Administration to enter into negotiations with
Kimley-Horn and Associates, Inc., as the proposer determined by the City Manager to be
second best qualified; further if the Administration is not successful in negotiating an
agreement with Kimley-Horn and Associates, Inc., authorizing the Administration to enter
into negotiations with EXP U.S. Services, Inc., as the third best qualified proposer.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, to authorize
negotiations relating to Request For Qualifications No. 2021 -196 -ND for Architectural and
Engineering Design Services for the 41St Street Corridor Revitalization, authorize the
Administration to enter into negotiations with Brooks + Scarpa Architects; Inc., as the
proposer determined by the City Manager to be best qualified; further, if the
Administration is not successful in negotiating an agreement with Brooks + Scarpa
Architects, Inc., authorizing the Administration to enter into negotiations with Kimley-Horn
and Associates, Inc., as the proposer determined by the City Manager to be second best
qualified; further if the Administration is not successful in negotiating an agreement with
Kimley-Horn and Associates, Inc., authorizing the Administration to enter into negotiations
with EXP U.S. Services, Inc., as the third best qualified proposer; and further authorize
the City Manager and City Clerk to execute a reement upon conclusion of successful
negotiations by the Administration.
PASSED AND ADOPTED thi �'r•,ri•-o ��``��r 2021.
ATTEST:
. iINCORF
�y
SEP 2' 2 2021
RAFAEL E..GRANADO, CITY CLERK
2
ORATED:
ELBER, MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
City flj4 late
Resolutions - C7 E
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: September 17, 2021
SUBJECT.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, TO AUTHORIZE NEGOTIATIONS PURSUANT TO
REQUEST FOR QUALIFICATIONS NO. 2021 -196 -ND FOR
ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR THE
41ST STREET CORRIDOR REVITALIZATION; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH BROOKS +
SCARPA ARCHITECTS, INC., AS THE PROPOSER DETERMINED BY THE
CITY MANAGER TO BE THE BEST QUALIFIED; FURTHER, IF THE
ADMINISTRATION IS NOT SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH BROOKS + SCARPA ARCHITECTS, INC.,
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH KIMLEYHORN AND ASSOCIATES, INC., AS THE PROPOSER
DETERMINED BY THE CITY MANAGER TO BE THE SECOND BEST
QUALIFIED; FURTHER, IF THE ADMINISTRATION IS NOT SUCCESSFUL
IN NEGOTIATING AN AGREEMENT WITH KIMLEYHORN AND
ASSOCIATES, INC., AUTHORIZING THE ADMINISTRATION TO ENTER
INTO NEGOTIATIONS WITH EXP U.S. SERVICES, INC., AS THE THIRD
BEST QUALIFIED PROPOSER AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
RECOMMENDATION
It is recommended that the Mayor and City Commission approve the Resolution accepting the
City Manager's recommendation pertaining to the bids received, pursuant to RFQ 2021 -196 -
ND, for architectural and engineering design services for the 41 st street corridor revitalization,
authorizing the Administration to enter into negotiations with Brooks + Scarpa Architects, I nc., as
the proposer determined to be the best qualified; and, if the administration is not successful in
negotiating an agreement with Brooks + Scarpa Architects, Inc., authorizing the administration to
enter into negotiations with Kimley-Hom and Associates, Inc., as the proposer determined to be
the second best qualified; and, if the Administration is not successful in negotiating an
agreement with Kimley-Hom and Associates, Inc., authorizing the Administration to enter into
negotiations with EXP U.S. Services, Inc., as the third best qualified proposer. The Resolution
Page 349 of 1657
also authorizes the City Manager and City Clerk to execute an agreement upon conclusion of
successful negotiations by the Administration.
BACKGROUND/HISTORY
In 2018, the City engaged Alta Planning and Design, Inc. to prepare a master plan which
creates principles for design and development along the 41st Street Corridor. The master plan
prioritizes people along the corridor by supporting consistent, safe, and comfortable bus and
bike networks, creating more reasons to spend time on the street, support transit riders and
foster social resiliency.
In 2020, the City engaged AECOM to prepare a feasibility study for the implementation of the
master plan and to develop conceptual drawings for the area which encompasses portions of
41st Street, between Alton Road and Pine Tree Drive, and portions of all intersecting roads,
between Alton Road and Pine Tree Drive, North to 42 Street and south to 40 Street. The study
report and conceptual design completed by AECOM (Appendix C) depicts ideas for the
enhancement of the pedestrian walkways to include shortened crosswalks, alteration of on street
parking spaces, increasing public art along the street, providing bike lanes, human scale lighting,
landscape to increase tree canopy, irrigation, outdoor seating, alteration of bus shelters and
providing gateway features at both entrances intended to reinvigorate the 41st Street corridor.
Additionally, the design ideas featured will .widened sidewalks, incorporate branded sidewalk
pavement, integrate human scale canopy trees with existing royal palm trees and provide bicycle
parking.
Through the RFQ, the City sought proposals from professional consulting architectural,
landscape architectural or civil engineering firms which have proven experience in projects for
streetscape redesigns. The scope of the RFQ includes the design, bid and award, and
construction administration services for the 41 st Street Corridor Revitalization Project.
ANALYSIS
On May 14, 2021, the City issued Request for Qualifications (RFQ) 2021 -196 -ND for
Architectural and Engineering Design Services for the 41st Street Corridor Revitalization. A
voluntary pre -proposal conference to provide information to proposers submitting a response
was held on May 26, 2021. RFQ responses were due and received on July 6, 2021. The City
received a total of seven (7) proposals from the following firms:
• Brooks +Scarpa Architects, Inc.
• CES Consultants, Inc.
• CPH, Inc.
• Curtis + Rogers Design Studio, Inc.
• EXP U.S. Services, Inc.
• Kimley-Horn and Associates, Inc.
• WGI, Inc.
On July 17, 2021, the City Manager appointed the Evaluation Committee via LTC # 297-2021.
The Evaluation Committee convened on August 11, 2021, to consider proposals received. The
Committee was comprised of Eric Hankin, Member, Mayor's 41st Street Committee; Milos
Majstorovic, Transportation Manager, Transportation Department; Colette Satchell, Senior
Capital Projects Coordinator, Office of Capital Improvement Projects; Luis Soto, Assistant City
Engineer, Public Works Department; Debora Tackett, Chief of Historic Preservation, Planning
Department; Amber Tarrac, Assistant Director, Economic Development Department; and Thais
Page 350 of 1657
Vieira, Senior Capital Projects Coordinator, Office of the City Manager.
The Committee was provided an overview of the project, information relative to the City's Cone
of Silence Ordinance and the Government Sunshine Law. The Committee was also provided
with general information on the scope of services and a copy of each proposal. The Committee
was instructed to score and rank each proposal pursuant to the evaluation criteria established in
the RFQ. The evaluation process resulted in the ranking of proposers as indicated in
Attachment A. The Evaluation Committee process resulted in the following ranking for the top
three firms:
1 st ranked (tie) — Brooks + Scarpa Architects.
1 st ranked (tie) — Kimley-Horn and Associates
3rd ranked — EXP U.S. Services
A summary of each top-ranked firm follows:
Brooks + Scarpa Architects. Inc.
Brooks + Scarpa Architects, founded in 1991, is a collective of architects, designers and
creative thinkers dedicated to enhancing the human experience. Honored with the Smithsonian
Cooper -Hewitt National Design Award, the firm is a multi -disciplinary practice that includes
architecture, landscape architecture, planning, environmental design, materials research,
graphic, furniture and interior design services that produces innovative, sustainable iconic
buildings and urban environments.
Kimley-Horn and Associates. Inc.
Kimley-Horn and Associates was founded as a transportation firm in 1967 and is now one of the
largest and fastest growing full-service consulting firms in Florida. Its staff includes more than
5,270 professional, technical, and support staff nationwide and more than 900 employees in 16
offices throughout Florida. As a transportation engineering, planning, landscape architecture,
surveying, and environmental services firm, Kimley Horn offers a wide range of consulting
services to local, regional, national, and international clients.
EXP U.S. Services. Inc.
EXP U.S. Services dates back to 1906 and today is a full service architectural and engineering
firm with over 3.500 professionals across North America. Evidence of its design excellence is
bome out of design awards and recognition from professional, architectural, and engineering
societies such as AIA Chicago Firm of the Year Award, American Architecture Awards, and
I nterior Design Best of Year Awards.
SUPPORTING SURVEY DATA
Results from the 2019 Community Satisfaction Survey show that 64.4% of residents desire
more walking and biking friendly streets/paths. in order to provide residents these walking and
biking friendly streets/paths, the City intends to contract with a professional consulting
architectural, landscape architectural or civil engineering firms to conduct the design, bid and
award, and construction administration services for the 41st Street Corridor Revitalization
Project
FINANCIAL INFORMATION
Final project costs to be determined via negotiations, not to exceed the approved project
budget.
Page 351 of 1657
CONCLUSION
As noted above, the Evaluation Committee process resulted in a tie for top rank between
Brooks + Scarpa Architects and Kimley-Horn and Associates. After reviewing the proposals, the
results of the Evaluation Committee process and the City's experience with the tied firms, I
recommend that the City negotiate first with Brooks + Scarpa Architects, as the best qualified
firm, and, if not successful, negotiate with Kimley-Hom, as the second best qualified firm, for the
reasons set forth below.
The Evaluation Committee process resulted in Brooks + Scarpa Architects receiving a
significantly greater number of the top rankings than did Kimley Hom. In fact, the Evaluation
Committee process resulted in Brooks + Scarpa Architects receiving twice as many top
rankings as did Kimley-Horn and Associates.
While both firms presented evidence of experience on streetscape projects, Brooks + Scarpa
Architects has completed a number of projects that document the firm's world-class creativity,
innovative design capabilities, ability to create a sense of community, an understanding of the
local region, an ability to incorporate art installations, and, of primary importance, an
understanding of climate adaptation. Both firms seem technically well qualified; however, the
design capabilities presented by Brooks + Scarpa on previous projects are impressive. I look
forward to this very important project for one of the City's most important thoroughfares being
another example of the firm's world-class designs.
Finally, Section 2-369 of the City Code requires that, in the award of contracts, the following
factors are to be considered:
• The ability, capacity, and skill of the bidder to perform the contract.
• Whether the bidder can perform the contract within the time specified, without delay or
interference.
• The character, integrity, reputation, judgment, experience, and efficiency of the bidder.
• The quality of performance of previous contracts.
• The previous and existing compliance by the bidder with laws and ordinances relating to
the contract.
In considering these factors, I must note that Kimley-Horn and Associates has a number of
ongoing projects in the development stage not yet completed. It is important that some or all of
the pending projects be completed satisfactorily before additional work should be considered.
Therefore, I recommend that the Mayor and City Commission approve the Resolution
authorizing the Administration to enter into negotiations with Brooks + Scarpa Architects, Inc., as
the proposer determined to be the best qualified; further, if the administration is not successful
in negotiating an agreement with Brooks + Scarpa Architects, Inc., authorizing the administration
to enter into negotiations with Kimley-Horn and Associates, Inc., as the proposer determined to
be the second best qualified; further if the Administration is not successful in negotiating an
agreement with Kimley-Horn and Associates, Inc., authorizing the Administration to enter into
negotiations with EXP U.S. Services, I nc., as the third best qualified proposer; and further
authorizing the City Manager and City Clerk to execute an agreement upon conclusion of
successful negotiations by the Administration.
Applicable Area
Middle Beach
Page 352 of 1657
Is this a "Residents Right
to Know" item, pursuant to
City Code Section 2-14?
Yes
Does this item utilize G.O.
Bond Funds?
Yes
Legislative Tracking
Capital Improvement Projects/Procurement
ATTACHMENTS:
Description
❑ Attachment A
o Resolution
Page 353 of 1657
C— N Vom]MNDOMJ adVmvNvamIjlSM0Olm Cam]DYpwm 1vM1-A"W093SLNLBId Avld691804
w.+Pu
I=
S
pL
C CB_._
S
GB B
BB
9
tB C
8B
s
L
S
S6 /
cot
5
LB S
00
S
K
>'4
_
T LL C
_ SL
28
_
f
BB
_
i 98
_
C
0 L
68
C
_
0A L
_
LBL_
m _ _
f _ 6B �
_ 06
l !bL
_
E�
LB i
E94
C
OBL 4
LB
E
'
C SL S
SL
S
OL
_
L f[
S
69 E
p0
G
LB /
LB
9 _L8
L ODL _
9
Ss i
E04
5
BB C
CB
S
Bp
mel'
'>w'^MS
p CC _ E
ab
_
S__
_
-LB
5 OB
08
9
SB L
LB
5 iB
B 00
_9
Ce /
LOL
S
/B /
w
9
SB
eV tl.YPB�
'>4'Hd.
v S
L L/_
SL
_
S .
9[
B B[
S
/L L
iB
S _
LL - S
l8_,
S -_ BY
L ._ as
S
IB L
OOL
S
S6 S
BB
S
YB
'>W'.W4B.U00
_
E
BL f
SB
S
OB 2
LOL
S 86
9
L9t
S
is L
CD
S
BL
S33
L Zl l
mL
LBMA
S
fMPPo•,O
BB
.4M.0
l 60
1�l7
9
up�a>O I.pw"
LB t
ibl
PlAO�
9
NpmpM�l] .fib
BB B
W
W>HtU
S EB
..poPvnt] .9PIDM
4 WL
F.We
9
..p4p�0 .Mt40nO
SB l
SBL
41.Ip6[
9
WANLO e.GtpnO
ON L
LB
19oN7
S
.Vq w�
LB
ud14W0
�sl 41MIV.+d ing ♦Lpag
°�8.
LPftmY
>ILUWfhl7 pltA
p�yutLL 9Lg
JOR-00 "MAR Will -WAS
6
dd ii
uPU151N1
688
>uPl LFPv
66
11fY�A Yagftl
CCC
BP9.Pl
bbb
BW>Pp.WVW
uOpm&Wss4gpNI"mgQtY
CBML.=D&