LTC 413-2021 Residents' Right to Know - 2021 Annual ReportDocuSign Envelope ID : F093649E-E018-4C76-9772-DEAB41D1A584
MIAMI BEACH
OFFICE OF THE CITY MANAGER
No.
TO:
FROM :
DATE :
413-2021 LETTER TO COMMISSION
Mayor Dan Gelber and Members of the City Commission
Alina T. Hudak, City Manager 1au:9 ~u ~ 7 A E29EF3401 349E ...
September 8, 2021
SUBJECT: Residents' Right to Know -2021 Annual Report
On July 26, 2017, the Mayor and City Commission adopted Ordinance No. 2017-4115, known as
the "Residents' Right to Know" Ordinance, which provides for targeted electronic neighborhood
notices for matters that impact residents' quality of life, allows for timely opportunities for public
input, and supplements existing provisions in the City Code relating to procedural fairness in quasi -
judic ial hearings (the "Ordinance"). The Ordinance, which took effect on January 1, 2018, requires
the City Manager to submit an annual report to the City Commission detailing the operational
implementation and fiscal impact of the Ordinance.
More spec ifically, Section 2-14(g) of the City Code provides as follows:
The City Manager, or the City Manager's designee, shall, annually during the City
Commission's review and approval of the City's annual operating budget, present
a written report to the City Commission tracking and identifying the operational
implementation and fiscal impact of this section. The report shall include statistics
relating to the number of registered neighborhood associations and individuals
registered under the ordinance and any amendments thereto; issues pertaining to
impacts to residents' quality of life that have resulted in the issuance of targeted
notices; the number of registered neighborhood associations and individuals
registered under the ordinance that open each targeted notice and whether any
links therein are viewed; and any violations and/or complaints received by the City
Administration with regard t o the implementation of the procedures set forth in the
section.
To gather the statistics required to prepare the annual report, City staff performed the following
tasks:
1. Create custom fields in the Novus Electronic Agenda system, with the assistance of the
vendor, to enable the ability to identify agenda items that require targeted electronic
notices, pursuant to the Ordinance; and
2. Create a new module in the existing MB Residents Connect Application to allow registered
users to subscribe to Residents ' Right to Know targeted electronic notices.
The data for this year's report was collected from October 1, 2020, to September 8, 2021, from the
MB Residents Connect Application and the Novus Electronic Agenda system .
DocuSign Envelope ID: F093649E-E018-4C76-9772-DEAB41D1A584
A. Number of individuals and neighborhood associations registered under the Ordinance
Number Registered under the Ordinance
Individuals
Neighborhood Associations
Total Registered under the Ordinance
# Registered
448
11
459
B. Emails sent to/ clicked by individuals and neighborhood associations registered under
the Ordinance
Emails Sent/ Clicked to Registered under the Ordinance
Individuals
Neighborhood Associations
Total Emails Sent/ Clicked to Registered under the Ordinance
# Sent
16,729
571
17,300
# Clicked
4,186
146
4,332
C. Number of agenda items or land use board applications for which Residents' Right to
Know targeted electronic notices were issued
Residents Right to Know Issued Targeted Notices
Commission Meeting
Board of Adjustment
Design Review Board
Historic Preservation Board
Planning Board
Finance and Economic Resiliency Committee
Land Use and Sustainability Committee
Neighborhood and Quality of Life Committee
Total Residents Right to Know Issued Targeted Notices
D. Fiscal impact of the implementation of the Ordinance
# Issued
636
23
132
101
109
95
110
114
1,320
During Fiscal Year 2020-21, this Ordinance has had a nominal impact on the City's financial
resources. The City Administration has used existing resources to implement the provisions of the
Ordinance.
E. Violations
The City Administration has not received any complaints or allegations of any violations of the
Residents' Right to Know Ordinance.
N ic~8~arf~~grn
9/30/2021 I 11 :47 EDT
Date
[~~:~:E.~~k
Rafael Granado
9/30/2021 I 1:10 EDT
Date
r-::. ocu 1gne y:
-------L::::,8::~
Mark Taxis
10/1/2021 I 11:24 ED
Date