Resolution 2021-31938RESOLUTION NO. 2021-31938
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO
INVITATION TO BID (ITB) 2021 -060 -DF, TO ESTABLISH A POOL OF
CISCO GOLD CERTIFIED PARTNERS TO EXPEDITE THE
SELECTION OF VENDORS FOR FUTURE PROJECTS, AND TO
APPROVE THE INITIAL POOL OF QUALIFIED SUPPLIERS; AND
AUTHORIZING THE CITY MANAGER TO KEEP THE ITB OPEN FOR
THE PURPOSE OF PREQUALIFYING ADDITIONAL SUPPLIERS, AND
DELEGATING AUTHORITY TO THE CITY MANAGER TO ADD
VENDORS TO THE POOL PROVIDED THAT SUCH VENDORS MEET
THE REQUIREMENTS OF THE ITB; AND FURTHER PROVIDING
THAT ANY PURCHASE IN EXCESS OF $100,000.00 PURSUANT TO
THE ITB SHALL SUBJECT TO THE PRIOR APPROVAL OF THE CITY
COMMISSION.
WHEREAS, the City of Miami Beach ("City") Information Technology ("IT")
Department routinely uses standardized Cisco branded equipment for various City IT
needs; and
WHEREAS, because the IT Department continually maintains the City's network and
overall digital footprint, it is in the City's best interest to have a pool of prequalified Cisco
gold partners from which the IT Department can seek proposals for routine and non-
routine operational needs; and
WHEREAS, based on the foregoing needs, the Administration issued Invitation to
Bid (ITB) 2021 -060 -DF, seeking applications from qualified firms interested in
participating in the pool of prequalified Cisco gold partners, and
WHEREAS, the ITB was issued on September 3, 2021, with bid opening date of
October 4, 2021; and
WHEREAS, the Procurement Department issued bid notices to 31,192 companies
utilizing the www.BidSync.com website, which resulted in the receipt of responses from
the following six (6) firms, as indicated in Exhibit A to the Commission Memorandum
accompanying this Resolution: CDW Government LLC ("CDW"), DISYS Solutions, Inc.
("DISYS"), MGT of America Consulting, LLC ("MGT"), QBO Corporation ("QBO"),
Sentinel Technologies, Inc. ("Sentinel"), and Sirius Computer Solutions, Inc. ("Sirius");
and
WHEREAS, the firms MGT and QBO failed to produce documents showing
evidence of meeting the minimum requirements. Similarly, the firm DISYS failed, upon
request, to provide documentation showing evidence of meeting the City's Equal
Benefits for Domestic Partners Ordinance 2005-3494; and
WHEREAS, the Administration has verified that the remaining firms that responded
to the ITB are responsive and meet the requirements of the ITB; and
WHEREAS, as necessary, the IT Department will seek proposals from the
prequalified firms listed in Attachment A; and
WHEREAS, for purchases of $100,000 or less, the approval of the City Manager, or
the City Manager's designee will be required in accordance with the City Manager's
procurement authority under the City Code; purchases exceeding $100,000 must be
submitted to the City Commission for approval; and
WHEREAS, to maximize competition among the prequalified firms, the
Administration recommends that the ITB remain open to permit the City Manager to
prequalify additional firms as part of the pool, provided that such firms meet all of the
requirements of the ITB.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to
Invitation To Bid (ITB) 2021 -060 -DF, to establish a pool of cisco gold certified partners
to expedite the selection of vendors for future projects, and to approve the initial pool of
qualified suppliers; and authorizing the City Manager to keep the ITB open for the
purpose of prequalifying additional suppliers, and delegating authority to the City
Managerto add vendors to the pool provided that such vendors meet the requirements
of the ITB; and further providing that any purchase in excess of $100,000.00 pursuant
to the ITB shall subject to the prior approval of the City Commission.
PASSED AND ADOPTED. this 8
ATTEST:W..
!WC0? ''0
RAFAEL E. GRANADO, CITY CLERK
DEC 1 3 2021
day of ,D6M4k(' 2021.
DAN GELBER, MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
City Attomeyg Date
Resolutions - C7 M
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: December 8, 2021
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) 2021 -060 -
DF, TO ESTABLISH A POOL OF CISCO GOLD CERTIFIED PARTNERS TO
EXPEDITE THE SELECTION OF VENDORS FOR FUTURE PROJECTS,
AND TO APPROVE THE INITIAL POOL OF QUALIFIED SUPPLIERS; AND
AUTHORIZING THE CITY MANAGER TO KEEP THE ITB OPEN FOR THE
PURPOSE OF PREQUALIFYING ADDITIONAL SUPPLIERS, AND
DELEGATING AUTHORITY TO THE CITY MANAGER TO ADD VENDORS
TO THE POOL PROVIDED THAT SUCH VENDORS MEET THE
REQUIREMENTS OF THE ITB; AND FURTHER PROVIDING THAT ANY
PURCHASE IN EXCESS OF $100,000.00 PURSUANT TO THE ITB SHALL
SUBJECTTO THE PRIORAPPROVAL OF THE CITYCOMMISSION.
RECOMMENDATION
It is recommended that the Mayor and City Commission approve the Resolution authorizing the
Administration to establish a pool of qualified suppliers that will be used to solicit future Cisco
product purchases and approving the initial pool of qualified suppliers as set forth in Exhibit A.
The Resolution also authorizes the Administration to keep the ITB open to prequalify additional
suppliers and delegates to the City Manager the authority to add suppliers to the pool, provided
such suppliers meet the requirements of the ITB. Finally, the Resolution requires that any
purchase in an amount greater than $100,000 shall be subject to the prior approval of the City
Commission.
BACKGROUND/HISTORY
The City's Information Technology Department utilizes various Cisco Networking Equipment
("Cisco") products in its IT infrastructure system. To expedite the purchase of these items when
needed, the City requested applications from authorized resellers who wish to participate in a
pre -qualification pool that will be used to solicit future Cisco product purchases. Interested
vendors were invited to submit an application indicating their intent to become prequalified.
ANALYSIS
The ITB was issued on September 3, 2021 with a bid opening date of October 4, 2021. The
Procurement Department issued bid notices to 31,192 companies utilizing www.bidsync.com
Page 470 of 1357
website. 75 prospective bidders accessed the advertised solicitation. The notices resulted in
the receipt of six (6) responses from: CDW Government LLC ("CDW"), DISYS Solutions, Inc
("DISYS"), MGT of America Consulting, LLC ("MGT"), QBO Corporation ("QBO"), Sentinel
Technologies, Inc ("Sentinel'), and Sirius Computer Solutions, Inc ("Sirius").
The firms MGT and QBO failed to produce documents showing evidence of meeting the
minimum requirements. The firm D I SYS failed to provide documentation showing evidence that
it meets the City's Equal Benefits for Domestic Partners Ordinance 2005-3494. Therefore, the
three (3) firms have been deemed non-responsive and cannot be considered for award with the
initial pool of vendors. However, the firms may resubmit their applications at a later date to be
considered in a subsequent addition of suppliers to the pool.
The ITB required that the suppliers provide proof that they are authorized by Cisco to sell the
proposed Cisco branded networking equipment to the City. The ITB also stated that following
the review of applications, the responsive and responsible bidder(s) meeting all terms and
conditions of the ITB would be recommended for award. In its due diligence, the Procurement
Department found that CDW, Sentinel, and Sirius met the requirements of the ITB. Accordingly,
CDW, Sentinel, and Sirius have been deemed responsive, responsible bidders meeting all
terms and conditions of the ITB and are recommended for award.
SUPPORTING SURVEY DATA
According to a 2019 Community Satisfaction Survey conducted by ETC Institute, 68.6% of
City residents are satisfied with the quality of City services. The primary goal of this ITB is to
provide a new contract source for the City's Information Technology (IT) Department to
purchase essential networking equipment that enhances the City's ability to deliver world-class
service to residents, visitors, and businesses alike.
FINANCIAL INFORMATION
The costs of the related services are subject to funds availability approved through the City's
budgeting process. Grant funding will not be utilized for this project.
CONCLUSION
I concur with staff that it is in the best interest of the City to have a pool of prequalified suppliers
for the purchase Cisco networking products from which proposals can be sought to purchase
such products on an "as needed" basis. Otherwise, redundant and time-consuming efforts
would be required to seek proposals and qualify suppliers each time a need was identified. In
order to continue to maximize competition by continuing to add suppliers, I recommend that the
period for submitting applications be extended to be consistent with the term of the contract.
New applicants that meet the ITB requirements will be added to the pool. Suppliers that do not
perform well will be removed from the pool.
Therefore, I recommend that the Mayor and City Commission of the City of Miami Beach,
Florida, approve the Resolution, accepting the recommendation of the City Manager, pursuant
to Invitation to Bid (ITB) No. 2021 -060 -DF, to establish a pool of suppliers that will be used to
solicit future Cisco product purchases and approve the initial pool of qualified suppliers, as set
forth in Exhibit "A;" further, authorizing the City Manager to keep the I TB open for the purpose of
prequalifying suppliers and delegating to the City Manager the authority to add suppliers to the
pool, provided such vendors meet the requirements of the ITB; and, providing that any
purchase in excess of $100,000 shall be subject to the prior approval of the City Commission.,
Page 471 of 1357
Applicable Area
Not Applicable
Is this a "Residents Right
to Know" item, pursuant to
City Code Section 2-14?
No
Does this item utilize G.A.
Bond Funds?
No
Legislative Tracking
Information Technology/Procurement
ATTACHMENTS:
Description
❑ Attachment A
❑ Resolution
Page 472 of 1357
ATTACHMENT A
ITB 2021 -060 -DF
Pre -Qualification Pool for Cisco Networking Equipment
Cisco Gold Certified Partners
1. CDW Government LLC
2. Sentinel Technologies, Inc
3. Sirius Computer Solutions, Inc
Page 473 of 1357