97-22453 RESO
RESOLUTION NO. 97-22453
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
ADOPTING THE CITY'S ONE-YEAR ACTION PLAN FOR
FEDERAL GRANTS, WHICH INCLUDES THE FY 1997/98
BUDGETS FOR THE COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) PROGRAM, EMERGENCY SHELTER
GRANT (ESG) PROGRAM, AND HOME INVESTMENT
PARTNERSHIPS (HOME) PROGRAM; AUTHORIZING THE
CITY MANAGER TO MAKE MINOR, NON-SUBSTANTIVE
ADJUSTMENTS TO THE ACTION PLAN WHICH MAY BE
IDENTIFIED DURING THE FINALIZATION AND/OR REVIEW
PROCESS, WHICH DO NOT AFFECT THE PURPOSE,
SCOPE, APPROVED BUDGET AND/OR INTENT OF THE
PLAN; AUTHORIZING THE CITY MANAGER TO EXECUTE
ALL APPLICABLE DOCUMENTS AND SUBMIT THE
ACTION PLAN TO THE U. S. DEPARTMENT OF HOUSING
AND URBAN DEVELOPMENT (HUD); AND AUTHORIZING
THE APPROPRIATION OF ALL FEDERAL FUNDS WHEN
RECEIVED.
WHEREAS, the City was notified that it will receive a total of $4,163,00:) il
Federal funds from the U.S. Department of Housing and Urban Development (HUD) a:;
follows: $2,836,000 in Community Development Block Grant (CDBG) funds, $75,00:) il
Emergency Shelter Grant (ESG), and $1,252,000 in HOME Investment Partnership':;
Program (HOME) funds; and
WHEREAS, the City Manager is the designated Agent for all the grants, :mj
executes the Grant Applications, Grant Agreements, and other applicable HUD document:;;
and
WHEREAS, the total resources available for CDBG programs funded under th3
One-Year Action Plan includes $200,000 of reprogrammed prior year funds and $4,500 i'1
estimated program income excluding the estimate of program income to be generated anj
retained by sub-recipient agencies; and
WHEREAS, a comprehensive planning phase was initiated by the Economic ,~
Community Development Division in March 1997, and a pre-development public hearin~
was held on April 7, 1997 to obtain citizen input on the needs within the community, anj
on how the federal funds should be used; and
WHEREAS, the City conducted a 3D-day comment period on the One-Year ACtiOlI
Plan which was advertised in English and Spanish language newspapers, and on the City';
cable program; and
WHEREAS, all requests for funding proposals for the Community Developmert
Block Grant (CDBG) and Emergency Shelter Grant (ESG) Program were reviewed and
analyzed by both the City Administration and the Community Development Advisorl
Committee (CDAC) and priorities were established for the use of the City's HOME Prograr 1
funds; and
WHEREAS, the Miami Beach City Commission on July 2, 1997, held and conducted
a second Public Hearing to obtain views of citizens relative to the One-Year Action Plar,
and applicable documents, to be submitted to the U.S. Department of Housing and Urbal
Development by the City of Miami Beach.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND c!lr"
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and Cit l
Commission adopt the City's One-Year Action Plan For Federal Funds, which includes th,~
FY 1997/98 Budgets for the Community Development Block Grant (CDBG) Prograrr,
Emergency Shelter Grant (ESG) Program, and HOME Investment Partnerships (HOME)
Program; authorize the City Manager to make minor, non-substantive adjustments to th,~
Action Plan which may be identified during the finalization/review process, which do nc t
affect the purpose, scope, approved budget and/or intent of the plan; authorize the Cit l
Manager to execute all applicable documents and submit the Action Plan to the U.~.
Department of Housing and Urban Development (HUD); and authorize the appropria:i01
of all Federal funds when received.
PASSED AND ADOPTED THIS 2nd day of July 1997.
'roLO' r~
CITY CLERK
JGP/HSM/JH/jer
ATTEST:
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUnON
1ii, IJ!A~ i:L~::<i.n
Attorney Datt.
FINAL 5/28/97
CITY of MIAMI BEACH
COMMUNITY DEVELOPMENT BLOCK GRANT
FY 1997/98 PROPOSAL CATEGORIZATION
PROJECT CATEGORYINAME
PUBLIC SERVICES 570.201(E) I REQUESTED FUNDING RECOMME~
# 1 Boys and Girls Club Juvenile Program $88,000 $64,650
#2 Stanley C. Meyers Community Health Center Pharmacy $45.000 $34,000
# 3 Jewish Vocational Services - Senior Meals on Wheels $25,679 $15,000
#5 CCJE - Miami Beach Senior CenterlWorking Together $58,574 $53,000
# 6 Shelbome House $9,866 $0
# I 0 Project Sinai 1 Community Outreach Social Services Program $30,000 $14.000
#14 Cool Schools - Miami Beach Feeder Pattern $60.000 $28,000
# 15 DCPS - Child Care and Vocational Scholarships $25,000 $23,000
# 17 SSH/Community AIDS Program $40,000 $15,000
# 19 LHAC - Miami Beach Elderly Meals Program $87,874 $65,000
#20 LHAC - Rainbow Inlergenerational Child Care $106,585 $50,000
#24 SI. John's Child Care $20,000 $20,000
#25 Child Assault Prevention (CAP) Program $5,814 $0
#26 ASPIRA Youth Leadership Development Outreach Program $41,849 $24,500
#30 UNlOAD - Info and Referral 1 MBHCC $33,000 $14.122
#34B MBDC RAIN Emergency Food, Housing and Medical Assistance Progr $134,000 $35,000
#37 CURE AIDSlFood For Life Network $73,000 $50,000 ,
#39 CMB Rec" Culture and Parks - North Beach Youth Services $211,759 $0 ,
AMOUNT
CURRENT
JO!l\T
UAl :ON
S50 JOO
S30 JOO
S15. JOO
S40. JOO
$5.100
114. lOO
i18. lOO
i25. lOO
i15. lOO
;65, lOO
;50, 100
>II, ,34
$5, lOO
;24,;00
;14, .22
i35, lOO
i50, lOO
;48,;44
TOTAL PUBLIC SERVICES
$1,096,000
$505,272
$::15,:00
Page 1
FINAL 5/28/97
CITY of MIAMI BEACH
COMMUNITY DEVELOPMENT BLOCK GRANT
FY 1997/98 PROPOSAL CATEGORIZATION
PROJECT CATEGORYINAME
PUBLIC FACILITIES & IMPROVEMENTS 570.201(C) I
#29 MB PAL Juvenile Resource Center Phase III
#34C MBDC - BusinesslResidential Area Street Improvements
#42 CMB - North Beach Street Improvements
AMOUNT
REQUESTED
$173,122
$550,000
$600,000
CURRENT
FUNDING
JOIHT
RECOMME ~DA,ION
$72,956
$0
$295,672
S7C 000
j 135 000
j 263 650
TOTAL PUBLIC FACILITIES & IMPROVEMENTS
$1,323,122
$368,628
H68 650
HOMEOWNERSHIP ASSISTANCE 570.201(N)
#340 MBDC - Homeownership Program
#34E MBDC - Multi-Family Rehab Rental Housing Program
I
$428,744
$244,730
$150.000
$100,000
$190.000 I
$125000
TOTAL ACQUISmON
$673,474
$250,000
$ H5 000
REHABILITATION AND PRESERVATION 570.202 I
#7 CMB/Middle Beach Facade Rehabilitation Project
#34A MBDC/Commercial Revitalization
#36 NBDC/ Facade Renovation Program
#43 CMB Multi-Family Housing Rehabilitation Programs
#31 UNIDAD - Coral Rock House
$100,000
$292,982
$629,729
$750,000
$142.180
$50.000
$170,000
$400,000
$400.000
$15,000
&30 JOO
$170 JOO
$ 140 JOO
$ !60. !DO
;62. JOO
TOTAL REHABILITATION and PRESERVATION
$1,914,891
$1,035,000
$: 162, WO
Page 2
FINAL 5/28/97
CITY of MIAMI BEACH
COMMUNITY DEVELOPMENT BLOCK GRANT
FY 1997/98 PROPOSAL CATEGORIZATION
PROJECT CATEGORY /NAME
AMOUNT
I REQUESTED
$87.850
$195,000
SPECIAL ACTIVITIES BY SUB-RECIPIENTS 570.204
# I 8 Log Cabin Enterprises
#38 SFAC - Operations and Management
CURRENT
FUNDING
JOIH
RECOMME ND~, nON
$8~ ,850 I
~;; 15<.000
$80,000
$157,000
TOTAL SPECIAL ACTIVITIES BY SUB-RECIPIENTS
$282,850
~;;23: .850
GRAND TOTAL
$5,290,337
Public Services Cap @ 15% = $5 15,400
(Based on Entitlement Allocation Plus Preliminary
Estimate of Program Income @ $600,000)
Page 3
$237,000
$2,395,900
S2J9~ ,100
SOURCE OF FUNDS:
Entitlement
Reprog, Funds
Program Income
Total Resources
CDBG Admin
$2 83c 000
$20C 000
$4 500
$3,040 500
$641 400
Net ResoUrces;.. c
\S2;3~:1.1O';OO I
FINAL 5/28/97
EMERGENCY SHELTER GRANT
FY 97/98 PROPOSALS
and FUNDING RECOMMENDA nONS
PROJECT NAME
# 9 Emergency Shelter --Outreach and Placement
Services for Miami Beach Clients
Douglas Gardens Community Mental Health Center
# 21 Emergency Shelter and Intervention
Services for Miami Beach Clients
New Life Family Center/Christian Community Service Agency
# 28 Emergency Shelter and Intervention
Services for Miami Beach Clients
Better Way of Miami. Inc,
AMOUNT CURRENT JO NT
REQUESTED FUNDING RECOMMI:ND, nON
$62,287 $0 $1 ,000
$75,000 $0 $2 ,000
$51,800 $35,625 $3 ,250
GRAND TOTAL
S189,087
535,625
S7 ,250
I SOURCE OF FUNDS
Entitlement
CDBG Admin,
$75,000
$3,750
Net Resources
$71.250
Page 4
CITY of MIAMI BEACH
HOME INVESTMENTS PARTNERSHIPS (HOME) PROGRAM
1997/98 BUDGET and FUNDING RECOMMENDATIONS
FINAL 5/28/97
JOINT
\.01' IIN & CDAC
RECOl\IMJI :NDA TIONS
PROJECT CATEGORY
I City Administration (\ 0%)
$125,200 I
Community Housing Development Organization (CHDO) Required 15% Project Set-Aside of$187,800
plus set-aside of $212,200 for a Homebuyer Program, Miami Beach Development Corporation
$400,000
Line Item for CHDO Operating Expense (5%)
$62,600
I Notice of Funding Availability (NOF A)
$664,200 I
I TOTAL FY 1997/98 HOME PROGRAM FUNDS
$1,252,000 I
Page 5
CITY OF MIAMI BEACH
NARRATIVE SYNOPSIS OF FY 1997/98
CDBG, ESG, AND HOME PROJECTS
As an entitlement city, Miami Beach will receive the following funds for FY 1997/98
(October 1, 1997 through September 30, 1997):
$ 2,836,000
$ 75,000
$ 1.252.000
$ 4,163,000
Community Development Block Grant
Emergency Shelter Grant
HOME Investment Partnership Grant
Total Funding Available for FY 1997/98
************************************************************************************************,~**,~
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS - $3,040,500 (Include;
Entitlement Funds of $2,836,000, Reprogrammed Funds of $200,000, and CMB Proglan
Income of $4,500):
Public Service Category:
* ASPIRA of Florida, Inc. - Leadership Development/Outreach Program - $24.500 -
To provide 600 units of one-on-one counseling and hold 100 club meetings/group activitie;
to approximately 90 "educationally at-risk" youth for drop-out prevention, youth gan"J
intervention, and leadership development at Miami Beach High School, Nautilus Micldl,,~
School, and the South Beach Club at the South Shore Community Center.
* Barry University Academy for Better Communities - Cool School - Miami Beac 1
Feeder Pattern (Biscayne. Fienberg/Fisher. Nautilus Middle. Miami Beach Senior Higtl
$18.000 - To provide therapeutic after school recreational, academic, cultural, an,j
academic activities and social services each month for 40 low- and moderate-inccm.~
children and their families, for a total of 1,920 children and families. Children will be fl'Or1
Biscayne and Fienberg-Fisher Schools, Nautilus Middle School and Miami Beach Sellic r
High. These interventions decrease incidence of at-risk behaviors in the school imj
community.
* Boys & Girls Clubs Of Miami, Inc. - Juvenile Program - $50.000 - To provide a "n)
charge" after-school program and an eight-week summer camp program to youth ran~:iin .~
in ages from 5 to 15 at Fienberg/Fisher Elementary, South Pointe Elementary, anj
Flamingo Park.
* Child Assault Prevention Project - Child Assault Prevention (CAP) Proiect $5.000 -
To conduct CAP workshops that will be delivered to a total of 650 training participal1t~.
Project location sites for the afterschool/summer youth center programs are at: Tatum Par<
and North Shore Park (total of 130 children, 12 staff, and 60 parents/family); Scott RCIlkcw
and Stillwater Park (total of 200 children, 15 staff, and 100 parents/family); and Normandy
and Normandy Shores Parks (total of 75 children, 13 staff, and 50 parents/family).
* CMB Recreation Culture and Parks - North Beach Youth Services - $48.644 - -.0
provide quality year round recreational programs after-school and throughout the summ~r
to low- and moderate-income Miami Beach resident children at the following parks: Tatum,
North Shore, Fairway and Normandy Isle Parks. The total number of estimated registrarts
is 1,400.
* Community Council for Jewish Elderly - Miami Beach Senior CenterlWorkil1.9.
Together - $40.000 - To provide homemaking/shopping services to approximately 125 fr.lil
elderly Miami Beach residents, adult day care to 21 unduplicated frail elderly clients at tile
Miami Beach Senior Center at 610 Espanola Way, and provide assistance in hOLsing
relocation to 100 income-eligible senior adults over the age of 60.
* Cure AIDS Now, Inc. d/b/a Food For Life Network - Home Delivered Meal:; br
People with HIV/AIDS - $50.000 - To provide 20,000 meals to 50 income-eli9it1e
homebound AIDS patients in Miami Beach, delivered weekly to the clients' homes.
* Dade County Public Schools - Fienberg/Fisher Adult & Community Education
Center - Child Care and Vocational Scholarships - $25.000 - To provide approximately :,0
educational fee scholarships to low- and moderate-income families for child-care prograrr s,
before and after-school care programs, and vocational training programs.
* Jewish Vocational Services - Senior Meals on Wheels Program- $15.000 - -'0
partially fund two drivers to deliver 735 meals per month to homebound elderly participarts
residing in eligible Community Development target areas.
* Little Havana Activities and Nutrition Centers (LHAC) - Miami Beach Elderly Meels
Program - $65.000 - To provide approximately 20,000 CDBG-funded hot meals to 8f,0
Miami Beach elderly clients at two congregate meal sites: 533 Collins Avenue, and f~6:,8
Harding Avenue.
* LHAC - Rainbow Intergenerational Day Care - Miami Beach - $50.000 - To prcvi<:ie
pre-school child-care for 35 subsidized income-eligible Miami Beach children with fE"e
waivers/scholarships at the center located at 833 6th Street.
* Miami Beach Development Corporation (MBDC) - MBDC - RAIN Emergenl~
Food/MedicaIlHousing/Child Care - $35.000 - To assist income-eligible families throu~ h
the provision of vouchers for food, medical assistance, housing assistance and child car~,
at Fienberg/Fisher, 1424 Drexel Avenue.
* Miami Beach Methodist Child Care Center - St. John's Child Care Center - $11.ji..~
- To provide seven scholarships to children of income-eligible families as well as funjir g
to purchase learning materials for the center located at 4760 Pine Tree Drive.
* Mt. Sinai Medical Hospital - Project Sinai/Community Outreach - $14.000..10
provide outpatient social, emotional and physical care to 700 income-eligible resid~n s
once discharged from the hospital, or who are ambulatory patients.
* Shelbourne House - $5.000 - To provide supportive services for approximatel',{ ~5
low-income people with AIDS living at the Shelbourne House.
* South Shore Hospital and Medical Center - Community AIDS Program/HIV Testirg
Program - $15.000 -To provide free and anonymous HIV screening and pre- and post.te;t
counseling and transportation services to approximately 400 income-eligible persors .it
South Shore Hospital.
* Stanley C. Myers Community Health Center - Pharmacy Program - $30.000 - 10
provide 2,579 prescription medications for 1,740 income-eligible patients using the facili y
located at 710 Alton Road.
* UNlOAD, Inc. (UNlOAD) - Information and Referral Service Program Miami Be':ach
Hispanic Community Center - $14.122 - To provide information and referral servi:e;,
employment activities and bilingual assistance to income-eligible Miami Beach resid~ns
at the Miami Beach Hispanic Community Center (MBHCC).
Rehabilitation and Preservation:
CDBG funds are targeted for rehabilitation and preservation activities which include: mul i-
family housing rehabilitation grant programs and commercial revitalization and commerci .31
facade renovation grants for the north, middle, and south beach commercial sector;.
Although not separately budgeted this year, relocation assistance is available for thme
persons who are temporarily relocated as a result of their rental units being renovated
through the City's Multi-Family Rehabilitation Programs.
* CMB - Miami Beach Multi-Family Housing Rehabilitation Programs $260.200 - 10
provide decent, safe and sanitary housing through matching grants or other financi31
inducements necessary to rehabilitate multi-unit buildings, upgrade the existing housir g
stock, and provide affordable housing opportunities.
* MBDC - Commercial Revitalization Program - $170.000 -A matching grant progra n
for commercial facade improvements and the correction of interior code violatiomi f, >r
storefronts/buildings in South Beach.
* CMB- Middle Beach Facade Rehabilitation $30.000 - A matching grant progran f, >r
commercial facade improvements and the correction of interior code violations in a
commercial business area which serves a primarily residential area with a majority )f
income eligible residents.
* MBDC Multi-Family Housing Program - $125.000 - To provide multi-family mnt31
units for the elderly and income-eligible persons.
* North Beach Development Corporation (NBDC) - NBDC - North Beach Fac:ac,g
Renovation $340.000 - To provide direct grants to commercial property owners ar d
businesses for eligible facade improvements, exterior renovations, and the correcti(lln )f
interior code violations in the northern CD Target Areas.
* UNlOAD - Miami Beach Hispanic Community Center/Coral Rock House - $62,OC.Q
- To continue the renovation of the coral rock facility located at 1701 Normandy Drivl;! f)r
use as the Hispanic Community Center which will provide social services to income-eli!~ib ie
residents.
Acquisition IDisposition:
CDBG funds are directed for acquisition and disposition activities related to the acqui~ itk'n
of sites for a homeownership and rental rehabilitation program.
* MBDC - Scattered Site Homeownership Program/Acquisition - $75.000 - To prcvide
homeownership opportunities to eligible homebuyers in Miami Beach.
* MBDC - Scattered Site Homeownership Program/Disposition - $75.000 - To prcvide
homeownership opportunities to eligible first-time homebuyers in Miami Beach.
* MBDC - Scattered Site Homeownership Program/ Housing Counseling - $40.00C-
To provide housing counseling to participants in a HOME-funded Homebuyer prograrr.
Public Facilities and Improvements:
CDBG funds are targeted for public facilities and street improvements. This includes the
renovation of the Miami Beach Police Athletic League facility to serve at-risk you':h, a
Flamingo Area business/residential area street improvements project, and sltreet
improvements in the North Beach area.
* CMB - North Beach Street Improvements $263.650 - Continuation of stre',et
improvements in the northern CD Target areas, to include: curb and gutter, resurfaGin~,
lighting, landscaping, and irrigation.
* MBDC - Business Residential Area Street Improvements $135.000 - To prcvide
street improvements in the 500 block of Espanola Way and the 600 block of 14th F lal:e
which will include: landscaping, lighting, paving, and irrigation.
* Miami Beach Police Athletic League - PAL Juvenile Center $70.000 - To conlimle
the expansion of the present PAL facility at Flamingo Park.
Special Activities By Sub-Recipients:
CDBG funds are directed to Special Economic Development Activities that create and/cr
retain jobs for income-eligible artists and developmentally disabled individuals.
* Log Cabin Enterprises, Inc. - Log Cabin Plant Nursery $87.850 - To provide funcllinq
for a nursery business program that creates and/or retains jobs for 48 development all {
disabled adults at the facility located at 8128 Collins Avenue.
* South Florida Art Center, Inc. - Operations and Management $150.000 - To provid!~
affordable subsidized studio, teaching and showroom space to 89 income-eligible artist~,
at 924 Lincoln Road.
Planning IAdministration:
* CMB - CDBG Administration - $641.400 - To continue to provide the necessar{
funding to manage, oversee, coordinate, monitor, audit and evaluate the CDBG progl'an
and sub-recipients in accordance with federal regulations. Funding includes activitie~s t:>
ensure compliance with federal fair housing/EEO requirements, environmental reviev,',
fiscal management, citizen participation, public information, and planning and managernert
activities. This line-item includes a $7,500 set-aside for HOPE, Inc. for a Fair HoU!;in~
Education Program (to be supplemented with an equal amount of HOME Program funjs.
***********************************************************************************************~**,,*
EMERGENCY SHELTER GRANT PROGRAM FUNDS - $75,000:
ESG funds will be utilized to provide emergency shelter and intervention services fcr
homeless individuals and families, as follows:
* Better Way of Miami, Inc. - Emergency Shelter and Intervention Services for Miani
Beach Clients $31.250 - To provide transitional housing (shelter beds), nutritional servk;e:~i,
transportation, clothing assistance, self-managed domestic and personal services for
approximately 80 adult homeless men with alcohol/substance abuse addiction at the BEltter
Way facility located at 800 NW 28th Street.
* Douglas Gardens Community Mental Health Center - Outreach and Placement
Services for Miami Beach Clients $15.000 - To provide mobile outreach services (in1ak"e
assessment & referral) to at least 130 people in a three month period and place at lea:;t
25 homeless persons into housing (as available).
* Christian Community Service Agency - New Life Family Center Emergency ShHlttH:
and Intervention Services for Miami Beach Clients $25.000 - To provide residential ard
case management services for 60 clients through the emergency stabilization program.
All clients will be evaluated for the longer term transitional program at New Life, and Will
receive referrals for job training and placement, parenting support, money management,
health, hygiene, and nutrition education and support. CCSAlNew Family Life Center Will
provide on-going outreach services on Miami Beach.
* CMS Economic & Community Development Division - ESGP Administration $3,7EQ
- To administer-and monitor the City's ESGP contract with its sub-recipient agencies.
***********************************************************************************************;"**..,,*
HOME INVESTMENT PARTNERSHIP PROGRAM - $1,252,000:
* CMS DDHP Department - CMS/HOME Program Administration - $125.200 -
General management, oversight, coordination, monitoring and evaluation, staff and
overhead; public information; fair housing activities; indirect costs; and planning activi':ie:i.
This line item includes a $7,500 set-aside for H.O.P.E., Inc. for a Fair Housing Educatien
Program.
* CHDO Operating Expenses - $62.600 - Funds to pay for salaries, wages, and other
employee compensation and benefits, rent, utilities, employee education, travel and
training, communication costs, taxes, insurance, equipment, material and supplies.
* MSDC - Community Housing Development Organization (CHDO) Set-A:;idi~
$400.000 - To provide rental and homeownership opportunities; includes $212,200 fDr a
Homebuyer Program.
* Project Costs for Acquisition and Rehabilitation - $664.200 - The City will issue a
"Notice of Funding Availability" (NOFA) for non-profit and for-profit developers based en
priorities identified in the Consolidated Plan.
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
CITY OF MIAMI BEACH
COMMISSION MEMORANDUM NO. ~
TO:
Mayor Seymour Gelber and
Members of the City Commission
DATE: July 2,1997
FROM: Jose Garcia_pedro~a
City Manager
SUBJECT: A RESOLUTION THE MAYOR AND CITY COMMISSION ADOPTITIJC
THE CITY'S ONE-YEAR ACTION PLAN FOR FEDERAL GRANTS, WHICP
INCLUDES THE FY 1997/98 BUDGETS FOR THE COMMUNIT\
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM, EMERGEN(:'
SHEL TER GRANT (ESG) PROGRAM, AND HOME INVESTME''lJl
PARTNERSHIPS (HOME) PROGRAM; AUTHORIZING THE Cln
MANAGER TO MAKE MINOR, NON-SUBSTANTIVE ADJUSTMENTS T("
THE ACTION PLAN WHICH MAY BE IDENTIFIED DURING THI.
FINALIZATION AND/OR REVIEW PROCESS WHICH DO NOT AFFECT
THE PURPOSE, SCOPE, APPROVED BUDGET AND/OR INTENT OF THI,
PLAN; AUTHORIZING THE CITY MANAGER TO EXECUTE ALl I
APPLICABLE DOCUMENTS AND SUBMIT THE ACTION PLAN TO THE
U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD).
AND AUTHORIZING THE APPROPRIATION OF ALL FEDERAL FUND~,:
WHEN RECEIVED.
ADMINISTRATION RECOMMENDATION:
Approve the Resolution.
BACKGROUND:
The City of Miami Beach is an entitlement recipient of the federal Community Development Elo,:k Grant
(CDBG) funds, Emergency Shelter Grant (ESG) funds, and HOME Investment Partnerships Progran funds,
from the U.S. Department of Housing and Urban Development (HUD). For the past 22 years, the City has
successfully used these federal funds to effectuate the revitalization of the City, leverage substarti21 private
sector dollars, create jobs, provide social services, renovate the existing housing, and provide sen'ic~s to the
homeless.
Each year, the City is notified of the allocation of funds that it will receive for the next fi~;;al year
commencing on October 1 st. .
AGENDA ITEM R~ 1 C.
DATE--1: 2.~
COMMISSION MEMO
JULY 2, 1997
Page 2
ANAL YSIS:
The City was notified that it will receive a total of $4, 163,000 for FY 1997/98 (October 1, 1997 to Set: tember
30, 1998) as follows: $2, 836,000 in CDBG funds (Program Year 23); $75,000 in ESG funds; and $l,L52,000
in HOME program funds. The One-Year Action Plan outlines the use of these funds, and des::ri )es the
activities that will be funded through the grants.
According to HUD guidelines, the City Manager is the designated Agent for all the grants, and eX~Cl tes the
Grant Applications, the Grant Agreements, and other applicable HUD documents. The Ewnc mic &
Community Development Division of the Development, Design and Historic Preservation (l )DHP)
Department coordinates the planning, preparation, submission and monitoring of the One- Year Ac tio l1 Plan.
The following documents are attached for your information:
. The FY 1997/98 Proposal Categorization and Funding Recommendations conputer
spreadsheet
. A narrative synopsis of FY 1997/98 projects to be funded
. Copies of written correspondence (comments) received to date
. The One-Year Action-Plan Planning/Citizen Participation Schedule
. Letters of invitation and participation
. The public advertisements in English and Spanish
The One- Year Action Plan conforms with the policies, goals, and objectives established in thf City's
Consolidated Plan which was adopted by the City Commission on July 26, 1995, and no new pohcies or
procedures are established by adoption of this One- Year Action Plan.
CITIZEN PARTICIPATION PROCESS:
A comprehensive planning phase was initiated in March, and the first pre-development public hear in! on the
One- Year Action Plan was held on April 7, 1997, to obtain citizen input on the needs within the cc ml nunity,
and on how the funds should be used. Over 200 letters were sent to persons on the City's mailing list nviting
them to attend this and all future meetings and hearings, and to provide input during the development lifOcess.
A Request for Proposals (RFP) for both the CDBG and ESG programs was made available to the pl blic on
February 19, 1997, with a proposal submission due date of March 20, 1997. This year the City nce ved 43
proposals for the CDBG program totaling $5,290,337; and three proposals for the ESG program. otaling
$189,087.
Once all the proposals were received, they were reviewed for Statutory National Objective compliance,
regulatory eligibility, and feasibility. Concurrently, the Community Development Advisory Conmittee
(CDAC) reviewed all proposals and developed their recommendations for funding.
COMMISSIOl'i' J.\.[EMO
JULY 2, 1997
I>age 3
The CDAC spent over 36 evening hours in ten public meetings, where they thoroughly reviewed anG aralyzed
both CDBG and ESG proposals, and set the priorities for the use of ROME funds. The One- Year A,;tiun Plan
is submitted with the joint approval and recommendation of the Administration and the Comnunity
Development Advisory Committee (CDAC). Utilizing this process, the Administration Ita:i, been
successful in presenting the City Commission with joint funding recommendations with the CDAC, for
the eighth year in a row.
The draft One-Year Action Plan as endorsed by the CDAC, was then made available to the pub Ii.; f" lr their
review and comment for a 30-day period, commencing June 2nd, 1997. As of the close of the i'l.genda
deadline, only two (2) written comments were received.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the attached :"es }lution
adopting the City's One- Year Action Plan for Federal Grants, which includes the FY 1997/98 Budgets for the
Community Development Block Grant (CDBG) Program, Emergency Shelter Grant (ESG) Progra:n, and
HOME Investment Partnerships (HOME) Program; Authorizing the City Manager to make miner, non-
substantive adjustments to the Action Plan which may be identified during the finalization and/or review
process which do not affect the purpose, scope, approved budget and/or intent ofthe Plan; Authcrizing the
City Manager to execute all applicable documents and submit the Action Plan to the U. S. Departllent of
Housing and Urban Development (HUD); and Authorizing the appropriation of all Federal fund. when
received.
Action to adopt the One-Year Action Plan is requested at this meeting since the Commission fi~C( sses in
August and does not reconvene until September which is after August 15, 1997 - the due date for sllbllission
to HUD of the One-Year Action Plan. The One-Year Action Plan must be submitted to U.S. HUD by
August 15, 1997.
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