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Resolution 2022-31970RESOLUTION NO. 2022-31970 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2021 -349 -KB, FOR PRIVATE PROPERTY ADAPTATION PROGRAM ASSESSMENT AND CONSULTING SERVICES; AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH BRIZAGA, INC., AS THE TOP-RANKED PROPOSER, TO SERVE AS THE PRIMARY CONSULTANT; FURTHER, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH LOCAL OFFICE LANDSCAPE AND URBAN DESIGN, AS THE SECOND - RANKED PROPOSER, AND CUMMINS CEDERBERG, INC., AS THE THIRD - RANKED PROPOSER, TO ESTABLISH A POOL OF PREQUALIFIED CONSULTANTS; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AGREEMENTS WITH EACH OF THE FOREGOING PROPOSERS, UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, September 17, 2021, the Mayor and City Commission approved the issuance of Request for Qualifications (RFQ) 2021 -349 -KB for Private Property Adaptation Program Assessment Consulting Services with an opening date of November 2, 2021; and WHEREAS, the City received proposals from the following four (4) firms: Brizaga, Inc. ("Brizaga"), Cummins Cederberg, Inc. ("Cummins"), Florida Technical Consultants, LLC, and Local Office Landscape and Urban Design ("LOLA "); and WHEREAS, on December 3, 2021, Florida Technical Consultants, LLC notified the City that it would like to withdraw its proposal; therefore, the proposal from Florida Technical Consultants, LLC was withdrawn and not further considered; and WHEREAS, on December 16, 2021, the Evaluation Committee appointed by the City Manager convened to consider the proposals received; and WHEREAS, the Committee was comprised of Sabrina Baglieri, Senior Capital Projects Coordinator, Office of Capital Improvements Projects; Mohsen Jarahpour, Flood Plain Manager, Building Department; Amy Knowles, Chief Resiliency Officer, City Manager's Office; Rogelio Madan, Chief of Community Planning and Sustainability, Planning Department; and Rodney Knowles, Assistant Director, Public Works Department; and WHEREAS, the Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law; and WHEREAS, the Committee was also provided with general information on the scope of services, and a copy of each proposal and was further instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ; and WHEREAS, the evaluation process resulted in the proposers being ranked by the Evaluation Committee in the following order: 1St ranked Brizaga, Inc. 2"d ranked Local Office Landscape and Urban Design 31d ranked Cummins Cederberg, Inc.; and WHEREAS, the City Manager concurs with the Evaluation Committee and find Brizaga, Inc., as the top-ranked firm, to have presented the best combination of experience, qualifications, approach, and methodology in response to the RFQ, and further concur with Local Office Landscape and Urban Design as the second -ranked firm and Cummins Cederberg, Inc., as the third -ranked firm, with all three firms forming a prequalified pool of consultants. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager, pursuant to Request for Qualifications (RFQ) No. 2021 -349 -KB, for private property adaptation program assessment and consulting services; authorize the Administration to negotiate with Brizaga, Inc., as the top-ranked proposer, to serve as the primary consultant; further, authorize the Administration to negotiate with Local Office Landscape and Urban Design, as the second -ranked proposer, and Cummins Cederberg, Inc., as the third -ranked proposer, to establish a pool of prequalified consultants; and further authorize the City Manager and City Clerk to execute agreements with each of the foregoing proposers, upon conclusion of successful negotiations by the Administration. PASSED AND ADOPTED this a° day of J44u4rIV 2022 ATTEST: 7d RAFAEL E. GRA ADO, CITY CLERK -JAN 2 5 2022 APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION DAN GELBER, MAYOR I N C 0 R P Oti'AT I— Ib 2Z City Attorney Date C7 -Resolutions D MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Alina T. Hudak, City Manager DATE: January 20, 2022 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2021 -349 -KB, FOR PRIVATE PROPERTY ADAPTATION PROGRAM ASSESSMENT AND CONSULTING SERVICES; AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH BRIZAGA, INC., AS THE TOP-RANKED PROPOSER, TO SERVE AS THE PRIMARY CONSULTANT; FURTHER, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH LOCAL OFFICE LANDSCAPE AND URBAN DESIGN, AS THE SECOND - RANKED PROPOSER, AND CUMMINS CEDERBERG, INC., AS THE THIRD -RANKED PROPOSER, TO ESTABLISH A POOL OF PREQUALIFIED CONSULTANTS; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AGREEMENTS WITH EACH OF THE FOREGOING PROPOSERS, UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BYTHE ADMINISTRATION. RECOMMENDATION It is recommended that the Mayor and City Commission approve the Resolution authorizing the Administration to negotiate with Brizaga, Inc., as the top-ranked proposer, to serve as the primary consultant for the private property adaptation program. The Resolution also authorizes the Administration to negotiate with Local Office Landscape and Urban Design and Cummins Cederberg, Inc., as the second -ranked and third -ranked proposers, respectively, to establish a pool of prequalified consultants to assist with smaller engagements relating to property adaptation program and related needs. The Resolution also authorizes the City Manager and City Clerk to execute Agreements upon conclusion of successful negotiations by the Administration and the City Attorney's Office. BACKGROUND/HISTORY The City has established a Private Property Adaptation Program to reduce the risk of flooding for privately -owned properties by incentivizing owners to make flood mitigation and resilience improvements to their properties. The program's main objective is to assess current and future flood risk to private properties and recommend improvements tailored to each property. The program intends to incentivize property owners to improve their properties through a grant program to improve flood mitigation and resilience. The first phase of this program is the Page 218 of 1313 assessment process detailed within this solicitation. The second phase is design and construction, which is not a part of this solicitation. The assessment will identify the flood mitigation vulnerabilities for each applying property and recommend possible improvements to reduce risk and damage to the property. The completed assessment will position the property owner to apply for grant funding. Initially, the property assessment process will be conducted with a limited number of properties selected as pilot properties. Once those assessments are completed, the process can be evaluated and modified as needed to have a uniform assessment that can be used for the broader pool of all applying properties. The selected consultant will assist the City in completing the initial assessments on the pilot properties and, subsequently, fine-tuning the assessment process using the experience and knowledge gained during the pilot properties. Through the RFQ, the City requested proposals from resilience consultant(s) with experience in private property flood mitigation, landscape architecture focusing on green infrastructure, and expertise and knowledge with planning using NOAA sea level rise projections for climate change adaptation. The consultant(s) team should include multidisciplinary firm(s) to assess flood risk to private properties and make recommendations for improvements tailored to each property. The services required under the RFQ include but are not limited to assessment program management, screening site visit, assessment (final assessment to be informed by pilot program), and standardized reports, and any related services. The consultant(s) should provide proper scheduling and quick turnaround to answer property owners. The produced reports should be standardized, of high quality, easy to understand from a property owner's perspective, including estimates for the improvements and guide on what type of permits would be required. The initial pilot assessments should include, but not be limited to, the relevant considerations from the list below. The extent of the assessment will be determined after an initial site visit, based on the property needs. It is expected that the private property owner will submit the Elevation Certificate prior to the assessment for the consultant's review. 1. Information provided prior to assessment o Income- if the property is LMI o Historic designation o Ground elevation (Elevation Certificate) o Property elevation (Elevation Certificate) o FEMA Flood Zone and BFE (Elevation Certificate) 2. Building o Age of structure o Type and condition of foundation o Feasibility for major appliance elevation o Feasibility for wet flood proofing o Feasibility for dry flood proofing (not more than 3' as recommended by FEMA) o Feasibility for elevating the structure, or partial a Feasibility for the roof to accommodate green/ blue roof 3. Overall property conditions o Evidence of prior damage/ current flooding issues o Vulnerability to NOAA sea level rise projections in 2030, 2040, and 2050 o Vulnerability to high tides and groundwater o Vulnerability to storms Page 219 of 1313 o Seawall elevation o Elevation of Mechanical, Electrical, Plumbing infrastructure • Estimates on water retention as a baseline if possible (to be used later as a metric) • Current on-site drainage infrastructure o Extent of impermeable ground and ability to improve permeability o Site survey that may include topography After the pilot assessments are conducted, this list can be revised as needed. The proposed work should fall within either of two categories: green infrastructure (which can include bioswales, rain gardens, rain barrels, permeable pavement, or regrading of property) and building flood mitigation (which can consist of wet floodproofing, dry floodproofing, elevating finished flood elevation (FFE), elevating appliance/electrical, seawall improvements, or blue/green roofs). The proposed improvements should have a cost estimate that includes the maintenance cost, which the owner would be responsible for at least one year. The improvements should also include type(s) of flooding event(s) addressed (rain, tides, storm surge, SLR) and theexpected time frame of protection. The proposed work can only focus on flood mitigation improvements. The following type of properties are eligible: single-family homes; multi -family residential properties; and • commercial properties. ANALYSIS On September 17, 2021, the Mayor and City Commission approved the issuance of Request for Qualifications (RFQ) 2021 -349 -KB for Private Property Adaptation Program Assessment Consulting Services. RFQ responses were due and received on November 2, 2021. The City received proposals from the following four (4) firms: Brizaga, Inc. ("Brizaga"), Cummins Cederberg, Inc. ("Cummins"), Florida Technical Consultants, LLC, and Local Office Landscape and Urban Design ("LOLA "). On December 3, 2021, Florida Technical Consultants, LLC notified the City that it would like to withdraw its proposal. Therefore, the proposal from Florida Technical Consultants, LLC was withdrawn and not further considered. On December 16, 2021, the Evaluation Committee appointed by the Interim City Manager convened to consider the proposals received. The Committee was comprised of Sabrina Baglieri, Senior Capital Projects Coordinator, Office of Capital Improvements Projects; Mohsen Jarahpour, Flood Plain Manager, Building Department; Amy Knowles, Chief Resiliency Officer, City Manager's Office; Rogelio Madan, Chief of Community Planning and Sustainability, Planning Department; and Rodney Knowles, Assistant Director, Public Works Department. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process resulted in the proposers being ranked by the Evaluation Committee in the following order (See Attachment A): 1St ranked Brizaga, Inc. Page 220 of 1313 2nd ranked Local Office Landscape and Urban Design 3rd ranked Cummins Cederberg, Inc. Below is a brief summary of the proposers. Brizaga, Inc.: Brizaga is a Southeast Florida multidisciplinary civil and coastal engineering firm built to solve complex problems by strategically leveraging science, communications, and policy. Brizaga was founded by two friends of over two decades, an oceanographer & meteorologist and a coastal & civil engineer, dedicated to helping individuals, businesses, and governments understand and begin to address the effects of a changing environment, including sea -level rise. Its team brings a unique perspective meshing the physical science and engineering worlds to create innovative and unique solutions to some of its most significant challenges. Brizaga has direct experience and programs for property assessments for private property owners. Brizaga understands the realities of a changing climate and sea -level rise and believes today's decisions will significantly shape those realities for future generations. Local Office Landscape and Urban Design: LOLA is known for its collaborative approach to landscape architecture and urban design, delivering local, client -focused design excellence. At the heart of its practice is curiosity and empathy as drivers for creating high-quality, meaningful spaces for a range of sites and programs. Its portfolio reflects innovation and creativity and an understanding of the constraints and opportunities of real places and the criticality with which we consider and then apply interventions. LOLA commits to envisioning resiliency solutions that reflect its client's vision and aim to develop feasible concept design options to land on a project that surpasses expectations. Every project is a unique opportunity to enhance the places where we live, work, and play. Its diverse team of urban designs, resiliency planners, landscape architects, and architects brings unique perspectives and backgrounds to ensure that its design proposals include thoughtful, equitable, inclusive, and resilient design solutions. Cummins Cederbero. Inc.: Cummins Cederberg is a leading engineering firm for complex coastal and marine engineering projects in South Florida and the Caribbean. Cummins Cederberg is repeatedly selected ahead of larger national engineering firms due to our unique and focused qualifications. The firm's success is established by transparently providing high-quality work to develop long-term relationships with private and public clients. Cummins Cederberg has an exclusive focus on the waterfront projects and adaption of upland communities. The company has developed into one of Florida's top engineering firms for adaptation of sea level. Experience includes adaptation plans for seven of Miami -Dade County's largest waterfront parks (e.g., Crandon Park, Haulover Park, Matheson Hammock Park, etc.), larger communities such as Brickell Key and I ndian Creek, as well as private homeowners and condominiums throughout South Florida and within the City of Miami Beach. Cummins Cederberg frequently provides expert advice for repairs and redevelopment of private residences within the City, communicating the City's code and implications for homeowners in layman terms. This communication offers unique experience and knowledge both on the planning and implementation sides. The professional team at Cummins Cederberg comprises coastal engineers, structural engineers, civil engineers, marine biologists, regulatory and policy Page 221 of 1313 experts, marine scientists, and surveyors with proven experience in all facets of adaptation projects. SUPPORTING SURVEY DATA According to the 2019 Community Satisfaction Survey conducted by ETC institute, a 50% satisfaction rating was given for efforts to manage stormwater drainage and flooding. In further evaluation, flood risk protection has a 43.1 % satisfaction level. In order to increase resident satisfaction in these areas, the city intends on establishing a Private Property Adaptation Program to reduce the risk of flooding for privately -owned properties by incentivizing owners to make flood mitigation and resilience improvements to their properties. Through this RFQ one or more consultants will complete the flood vulnerability assessments and recommendations for mitigation, which will result in greater satisfaction with stormwater drainage and flooding, and flood risk protection by residents. FINANCIAL INFORMATION NA.. Fees will be developed during the negotiation process. Amounts)/Account(s): The estimated budget for the assessment portion of the Private Property Adaptation program is $281,400.00. Note that this is subject to negotiation. The total budget available for this overall program, including the resilience improvements is $1,332,000.00 under account numbers 000312, 000343, 000349. CONCLUSION After reviewing all of the submissions and the Evaluation Committee process, I concur with the Evaluation Committee and find Brizaga, Inc., the top-ranked firm, to have presented the best combination of experience, qualifications, approach, and methodology in response to the RFQ. Brizaga was clear that private property adaptation is its goal and mission, and they have a working knowledge of Miami Beach. The firm presented an exciting approach to the project overall and the assessments. Brizaga and its multidisciplinary team that has vast experience with FEMA. Additionally, I believe it is prudent to establish a pool of prequalified consultants that can assist the prime consultant or the City with program needs that may arise. For this reason, I find that Local Office Landscape and Urban Design and Cummins Cederberg, Inc., the firms second and third -ranked firms, respectively, by the Evaluation Committee to be well qualified to serve in this role. Based on the foregoing, I recommend that the Mayor and City Commission approve the Resolution authorizing the Administration to negotiate with Brizaga, Inc., as the top-ranked proposer, to serve as the primary consultant for the private property adaptation program; and authorize the Administration to enter into negotiations with Local Office Landscape and Urban Design and Cummins Cederberg, Inc., as the second -ranked and third -ranked proposers, respectively, to establish a pool of prequalified consultants to assist with smaller engagements relating to property adaptation program and related needs. Finally, the Resolution also authorizes the City Manager and City Clerk to execute Agreements upon conclusion of successful negotiations by the Administration and the City Attorney's Office. Applicable Area Page 222 of 1313 Citywide Is this a "Residents Right Does this item utilize G.O. to Know" item. pursuant to Bond Funds? City Code Section 2-14? Yes No Legislative Tracking Office of the City Manager/Procurement ATTACHMENTS: Description D Attachment A D Resolution Page 223 of 1313 Evtluatlon Committee Relative to Request for Cuspflratlom (RPC) 20I1.349i(S Private Sabrina tsss9ed � Mohsen Jerahpour Fe Amy Knowles Rodney Knowles Rosdlo Madan Low Property Adaptation Pmplen MsostmsM a a a Aggms� e Consulting Services I i Total a Qualitative QusMhstive submw I Qualltativs Quantitative subtotal Qualitative owntr ive sulnotal Qualllsve Quantltative subtotal Que8lative Quwwwdw subtotal Bdz a Inc. 90 5 101 1 s3 5 88 1 BO 5 85 1 ll4 5 99 1 90 5 95 1 5 1 Cummins Cederbem. Inc. 94 5 98 2 73 5 78 3 70 5 75 2 87 5 92 3 75 5 80 3 '• 13 3 Local Once Landscape and Urban Desion 87 5 92 3 78 5 83 2 85 5 70 3 90 5 95 2 80 5 85 2 12 2 Tow Q—hu'. P- VYa.nl PWnb YMum.ollYoh Briza 8 Inc, _ _ _ 0 6 5 Cummins Caderbern, Inc. Local Office Landscape and Urban DesisIn o - s Page 224 of 1313