Resolution 2022-31970RESOLUTION NO. 2022-31970
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS
(RFQ) NO. 2021 -349 -KB, FOR PRIVATE PROPERTY ADAPTATION
PROGRAM ASSESSMENT AND CONSULTING SERVICES; AUTHORIZING
THE ADMINISTRATION TO NEGOTIATE WITH BRIZAGA, INC., AS THE
TOP-RANKED PROPOSER, TO SERVE AS THE PRIMARY CONSULTANT;
FURTHER, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH
LOCAL OFFICE LANDSCAPE AND URBAN DESIGN, AS THE SECOND -
RANKED PROPOSER, AND CUMMINS CEDERBERG, INC., AS THE THIRD -
RANKED PROPOSER, TO ESTABLISH A POOL OF PREQUALIFIED
CONSULTANTS; AND FURTHER AUTHORIZING THE CITY MANAGER AND
CITY CLERK TO EXECUTE AGREEMENTS WITH EACH OF THE
FOREGOING PROPOSERS, UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, September 17, 2021, the Mayor and City Commission approved the
issuance of Request for Qualifications (RFQ) 2021 -349 -KB for Private Property Adaptation
Program Assessment Consulting Services with an opening date of November 2, 2021; and
WHEREAS, the City received proposals from the following four (4) firms: Brizaga, Inc.
("Brizaga"), Cummins Cederberg, Inc. ("Cummins"), Florida Technical Consultants, LLC, and
Local Office Landscape and Urban Design ("LOLA "); and
WHEREAS, on December 3, 2021, Florida Technical Consultants, LLC notified the City
that it would like to withdraw its proposal; therefore, the proposal from Florida Technical
Consultants, LLC was withdrawn and not further considered; and
WHEREAS, on December 16, 2021, the Evaluation Committee appointed by the City
Manager convened to consider the proposals received; and
WHEREAS, the Committee was comprised of Sabrina Baglieri, Senior Capital Projects
Coordinator, Office of Capital Improvements Projects; Mohsen Jarahpour, Flood Plain Manager,
Building Department; Amy Knowles, Chief Resiliency Officer, City Manager's Office; Rogelio Madan,
Chief of Community Planning and Sustainability, Planning Department; and Rodney Knowles,
Assistant Director, Public Works Department; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law; and
WHEREAS, the Committee was also provided with general information on the scope of
services, and a copy of each proposal and was further instructed to score and rank each
proposal pursuant to the evaluation criteria established in the RFQ; and
WHEREAS, the evaluation process resulted in the proposers being ranked by the
Evaluation Committee in the following order:
1St ranked Brizaga, Inc.
2"d ranked Local Office Landscape and Urban Design
31d ranked Cummins Cederberg, Inc.; and
WHEREAS, the City Manager concurs with the Evaluation Committee and find Brizaga,
Inc., as the top-ranked firm, to have presented the best combination of experience,
qualifications, approach, and methodology in response to the RFQ, and further concur with
Local Office Landscape and Urban Design as the second -ranked firm and Cummins Cederberg,
Inc., as the third -ranked firm, with all three firms forming a prequalified pool of consultants.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept
the recommendation of the City Manager, pursuant to Request for Qualifications (RFQ) No.
2021 -349 -KB, for private property adaptation program assessment and consulting services;
authorize the Administration to negotiate with Brizaga, Inc., as the top-ranked proposer, to serve
as the primary consultant; further, authorize the Administration to negotiate with Local Office
Landscape and Urban Design, as the second -ranked proposer, and Cummins Cederberg, Inc.,
as the third -ranked proposer, to establish a pool of prequalified consultants; and further
authorize the City Manager and City Clerk to execute agreements with each of the foregoing
proposers, upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this a° day of J44u4rIV 2022
ATTEST: 7d
RAFAEL E. GRA ADO, CITY CLERK
-JAN 2 5 2022
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
DAN GELBER, MAYOR
I N C 0 R P Oti'AT
I— Ib 2Z
City Attorney Date
C7 -Resolutions D
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: January 20, 2022
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS
(RFQ) NO. 2021 -349 -KB, FOR PRIVATE PROPERTY ADAPTATION
PROGRAM ASSESSMENT AND CONSULTING SERVICES; AUTHORIZING
THE ADMINISTRATION TO NEGOTIATE WITH BRIZAGA, INC., AS THE
TOP-RANKED PROPOSER, TO SERVE AS THE PRIMARY CONSULTANT;
FURTHER, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH
LOCAL OFFICE LANDSCAPE AND URBAN DESIGN, AS THE SECOND -
RANKED PROPOSER, AND CUMMINS CEDERBERG, INC., AS THE
THIRD -RANKED PROPOSER, TO ESTABLISH A POOL OF
PREQUALIFIED CONSULTANTS; AND FURTHER AUTHORIZING THE
CITY MANAGER AND CITY CLERK TO EXECUTE AGREEMENTS WITH
EACH OF THE FOREGOING PROPOSERS, UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BYTHE ADMINISTRATION.
RECOMMENDATION
It is recommended that the Mayor and City Commission approve the Resolution authorizing the
Administration to negotiate with Brizaga, Inc., as the top-ranked proposer, to serve as the
primary consultant for the private property adaptation program. The Resolution also authorizes
the Administration to negotiate with Local Office Landscape and Urban Design and Cummins
Cederberg, Inc., as the second -ranked and third -ranked proposers, respectively, to establish a
pool of prequalified consultants to assist with smaller engagements relating to property
adaptation program and related needs. The Resolution also authorizes the City Manager and
City Clerk to execute Agreements upon conclusion of successful negotiations by the
Administration and the City Attorney's Office.
BACKGROUND/HISTORY
The City has established a Private Property Adaptation Program to reduce the risk of flooding
for privately -owned properties by incentivizing owners to make flood mitigation and resilience
improvements to their properties. The program's main objective is to assess current and future
flood risk to private properties and recommend improvements tailored to each property. The
program intends to incentivize property owners to improve their properties through a grant
program to improve flood mitigation and resilience. The first phase of this program is the
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assessment process detailed within this solicitation. The second phase is design and
construction, which is not a part of this solicitation. The assessment will identify the flood
mitigation vulnerabilities for each applying property and recommend possible improvements to
reduce risk and damage to the property. The completed assessment will position the property
owner to apply for grant funding.
Initially, the property assessment process will be conducted with a limited number of properties
selected as pilot properties. Once those assessments are completed, the process can be
evaluated and modified as needed to have a uniform assessment that can be used for the
broader pool of all applying properties. The selected consultant will assist the City in completing
the initial assessments on the pilot properties and, subsequently, fine-tuning the assessment
process using the experience and knowledge gained during the pilot properties.
Through the RFQ, the City requested proposals from resilience consultant(s) with experience in
private property flood mitigation, landscape architecture focusing on green infrastructure, and
expertise and knowledge with planning using NOAA sea level rise projections for climate
change adaptation. The consultant(s) team should include multidisciplinary firm(s) to assess
flood risk to private properties and make recommendations for improvements tailored to each
property.
The services required under the RFQ include but are not limited to assessment program
management, screening site visit, assessment (final assessment to be informed by pilot
program), and standardized reports, and any related services. The consultant(s) should provide
proper scheduling and quick turnaround to answer property owners. The produced reports
should be standardized, of high quality, easy to understand from a property owner's perspective,
including estimates for the improvements and guide on what type of permits would be required.
The initial pilot assessments should include, but not be limited to, the relevant considerations
from the list below. The extent of the assessment will be determined after an initial site visit,
based on the property needs. It is expected that the private property owner will submit the
Elevation Certificate prior to the assessment for the consultant's review.
1. Information provided prior to assessment
o Income- if the property is LMI
o Historic designation
o Ground elevation (Elevation Certificate)
o Property elevation (Elevation Certificate)
o FEMA Flood Zone and BFE (Elevation Certificate)
2. Building
o Age of structure
o Type and condition of foundation
o Feasibility for major appliance elevation
o Feasibility for wet flood proofing
o Feasibility for dry flood proofing (not more than 3' as recommended by FEMA)
o Feasibility for elevating the structure, or partial
a Feasibility for the roof to accommodate green/ blue roof
3. Overall property conditions
o Evidence of prior damage/ current flooding issues
o Vulnerability to NOAA sea level rise projections in 2030, 2040, and 2050
o Vulnerability to high tides and groundwater
o Vulnerability to storms
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o Seawall elevation
o Elevation of Mechanical, Electrical, Plumbing infrastructure
• Estimates on water retention as a baseline if possible (to be used later as a metric)
• Current on-site drainage infrastructure
o Extent of impermeable ground and ability to improve permeability
o Site survey that may include topography
After the pilot assessments are conducted, this list can be revised as needed.
The proposed work should fall within either of two categories: green infrastructure (which can
include bioswales, rain gardens, rain barrels, permeable pavement, or regrading of property)
and building flood mitigation (which can consist of wet floodproofing, dry floodproofing, elevating
finished flood elevation (FFE), elevating appliance/electrical, seawall improvements, or
blue/green roofs). The proposed improvements should have a cost estimate that includes the
maintenance cost, which the owner would be responsible for at least one year. The
improvements should also include type(s) of flooding event(s) addressed (rain, tides, storm
surge, SLR) and theexpected time frame of protection. The proposed work can only focus on
flood mitigation improvements.
The following type of properties are eligible:
single-family homes;
multi -family residential properties; and
• commercial properties.
ANALYSIS
On September 17, 2021, the Mayor and City Commission approved the issuance of Request
for Qualifications (RFQ) 2021 -349 -KB for Private Property Adaptation Program Assessment
Consulting Services. RFQ responses were due and received on November 2, 2021. The City
received proposals from the following four (4) firms: Brizaga, Inc. ("Brizaga"), Cummins
Cederberg, Inc. ("Cummins"), Florida Technical Consultants, LLC, and Local Office
Landscape and Urban Design ("LOLA ").
On December 3, 2021, Florida Technical Consultants, LLC notified the City that it would like to
withdraw its proposal. Therefore, the proposal from Florida Technical Consultants, LLC was
withdrawn and not further considered.
On December 16, 2021, the Evaluation Committee appointed by the Interim City Manager
convened to consider the proposals received. The Committee was comprised of Sabrina
Baglieri, Senior Capital Projects Coordinator, Office of Capital Improvements Projects; Mohsen
Jarahpour, Flood Plain Manager, Building Department; Amy Knowles, Chief Resiliency Officer,
City Manager's Office; Rogelio Madan, Chief of Community Planning and Sustainability,
Planning Department; and Rodney Knowles, Assistant Director, Public Works Department. The
Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided with
general information on the scope of services and a copy of each proposal. The Committee was
instructed to score and rank each proposal pursuant to the evaluation criteria established in the
RFQ. The evaluation process resulted in the proposers being ranked by the Evaluation
Committee in the following order (See Attachment A):
1St ranked Brizaga, Inc.
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2nd ranked Local Office Landscape and Urban Design
3rd ranked Cummins Cederberg, Inc.
Below is a brief summary of the proposers.
Brizaga, Inc.:
Brizaga is a Southeast Florida multidisciplinary civil and coastal engineering firm built to solve
complex problems by strategically leveraging science, communications, and policy. Brizaga was
founded by two friends of over two decades, an oceanographer & meteorologist and a coastal &
civil engineer, dedicated to helping individuals, businesses, and governments understand and
begin to address the effects of a changing environment, including sea -level rise. Its team brings
a unique perspective meshing the physical science and engineering worlds to create innovative
and unique solutions to some of its most significant challenges. Brizaga has direct experience
and programs for property assessments for private property owners.
Brizaga understands the realities of a changing climate and sea -level rise and believes today's
decisions will significantly shape those realities for future generations.
Local Office Landscape and Urban Design:
LOLA is known for its collaborative approach to landscape architecture and urban design,
delivering local, client -focused design excellence. At the heart of its practice is curiosity and
empathy as drivers for creating high-quality, meaningful spaces for a range of sites and
programs. Its portfolio reflects innovation and creativity and an understanding of the constraints
and opportunities of real places and the criticality with which we consider and then apply
interventions. LOLA commits to envisioning resiliency solutions that reflect its client's vision and
aim to develop feasible concept design options to land on a project that surpasses
expectations. Every project is a unique opportunity to enhance the places where we live, work,
and play. Its diverse team of urban designs, resiliency planners, landscape architects, and
architects brings unique perspectives and backgrounds to ensure that its design proposals
include thoughtful, equitable, inclusive, and resilient design solutions.
Cummins Cederbero. Inc.:
Cummins Cederberg is a leading engineering firm for complex coastal and marine engineering
projects in South Florida and the Caribbean. Cummins Cederberg is repeatedly selected ahead
of larger national engineering firms due to our unique and focused qualifications. The firm's
success is established by transparently providing high-quality work to develop long-term
relationships with private and public clients.
Cummins Cederberg has an exclusive focus on the waterfront projects and adaption of upland
communities. The company has developed into one of Florida's top engineering firms for
adaptation of sea level. Experience includes adaptation plans for seven of Miami -Dade
County's largest waterfront parks (e.g., Crandon Park, Haulover Park, Matheson Hammock
Park, etc.), larger communities such as Brickell Key and I ndian Creek, as well as private
homeowners and condominiums throughout South Florida and within the City of Miami Beach.
Cummins Cederberg frequently provides expert advice for repairs and redevelopment of private
residences within the City, communicating the City's code and implications for homeowners in
layman terms. This communication offers unique experience and knowledge both on the
planning and implementation sides. The professional team at Cummins Cederberg comprises
coastal engineers, structural engineers, civil engineers, marine biologists, regulatory and policy
Page 221 of 1313
experts, marine scientists, and surveyors with proven experience in all facets of adaptation
projects.
SUPPORTING SURVEY DATA
According to the 2019 Community Satisfaction Survey conducted by ETC institute, a 50%
satisfaction rating was given for efforts to manage stormwater drainage and flooding. In further
evaluation, flood risk protection has a 43.1 % satisfaction level. In order to increase resident
satisfaction in these areas, the city intends on establishing a Private Property Adaptation
Program to reduce the risk of flooding for privately -owned properties by incentivizing owners to
make flood mitigation and resilience improvements to their properties. Through this RFQ one or
more consultants will complete the flood vulnerability assessments and recommendations for
mitigation, which will result in greater satisfaction with stormwater drainage and flooding, and
flood risk protection by residents.
FINANCIAL INFORMATION
NA.. Fees will be developed during the negotiation process.
Amounts)/Account(s):
The estimated budget for the assessment portion of the Private Property Adaptation program is
$281,400.00. Note that this is subject to negotiation. The total budget available for this overall
program, including the resilience improvements is $1,332,000.00 under account numbers 000312,
000343, 000349.
CONCLUSION
After reviewing all of the submissions and the Evaluation Committee process, I concur with the
Evaluation Committee and find Brizaga, Inc., the top-ranked firm, to have presented the best
combination of experience, qualifications, approach, and methodology in response to the RFQ.
Brizaga was clear that private property adaptation is its goal and mission, and they have a
working knowledge of Miami Beach. The firm presented an exciting approach to the project
overall and the assessments. Brizaga and its multidisciplinary team that has vast experience
with FEMA.
Additionally, I believe it is prudent to establish a pool of prequalified consultants that can assist
the prime consultant or the City with program needs that may arise. For this reason, I find that
Local Office Landscape and Urban Design and Cummins Cederberg, Inc., the firms second
and third -ranked firms, respectively, by the Evaluation Committee to be well qualified to serve in
this role.
Based on the foregoing, I recommend that the Mayor and City Commission approve the
Resolution authorizing the Administration to negotiate with Brizaga, Inc., as the top-ranked
proposer, to serve as the primary consultant for the private property adaptation program; and
authorize the Administration to enter into negotiations with Local Office Landscape and Urban
Design and Cummins Cederberg, Inc., as the second -ranked and third -ranked proposers,
respectively, to establish a pool of prequalified consultants to assist with smaller engagements
relating to property adaptation program and related needs. Finally, the Resolution also
authorizes the City Manager and City Clerk to execute Agreements upon conclusion of
successful negotiations by the Administration and the City Attorney's Office.
Applicable Area
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Citywide
Is this a "Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Legislative Tracking
Office of the City Manager/Procurement
ATTACHMENTS:
Description
D Attachment A
D Resolution
Page 223 of 1313
Evtluatlon Committee Relative to Request for
Cuspflratlom (RPC) 20I1.349i(S Private
Sabrina tsss9ed
�
Mohsen Jerahpour
Fe
Amy Knowles
Rodney Knowles
Rosdlo Madan
Low
Property Adaptation Pmplen MsostmsM
a
a
a
Aggms�
e
Consulting Services
I i
Total
a
Qualitative
QusMhstive
submw I
Qualltativs Quantitative
subtotal
Qualitative
owntr ive
sulnotal
Qualllsve
Quantltative
subtotal
Que8lative
Quwwwdw
subtotal
Bdz a Inc.
90
5
101
1
s3 5
88
1
BO
5
85
1
ll4
5
99
1
90
5
95
1
5
1
Cummins Cederbem. Inc.
94
5
98
2
73 5
78
3
70
5
75
2
87
5
92
3
75
5
80
3 '•
13
3
Local Once Landscape and Urban Desion
87
5
92
3
78 5
83
2
85
5
70
3
90
5
95
2
80
5
85
2
12
2
Tow Q—hu'.
P- VYa.nl PWnb YMum.ollYoh
Briza 8 Inc, _ _ _ 0 6 5
Cummins Caderbern, Inc.
Local Office Landscape and Urban DesisIn o - s
Page 224 of 1313