Resolution 2022-31976RESOLUTION NO. 2022-31976
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO.
2021 -248 -DF FOR GPS TRACKING SYSTEM; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH TRACK STAR
INTERNATIONAL, INC., AS THE TOP RANKED PROPOSER; FURTHER, IF
THE ADMINISTRATION IS NOT SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH TRACK STAR INTERNATIONAL, INC., AUTHORIZING
THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH VERIZON
CONNECT TELO INC., AS THE SECOND RANKED PROPOSER; FURTHER,
IF THE ADMINISTRATION IS NOT SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH VERIZON CONNECT TELO INC., AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH CALAMP
WIRELESS NETWORKS CORPORATION, AS THE THIRD RANKED
PROPOSER; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY
CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, on July 28, 2021, the City Commission approved the issuance of Request
for Proposals (RFP) No. 2021 -248 -DF for GPS Tracking System; and
WHEREAS, Request for Proposals No. 2021 -248 -DF (the "RFP") was released on July
30, 2021; and
WHEREAS, a voluntary pre -proposal meeting was held on August 13, 2021; and
WHEREAS, on September 29, 2021, the City received a total of 13 proposals from
AT&T Mobility LLC; CalAmp Wireless Networks Corporation; Digital Ally, Inc.; Fleet Analytics
LLC; Fleet Hoster, LLC; Forward Thinking Systems LLC; Ready Wireless, LLC; Samsara Inc.;
Sewell Fleet Management LLC; T -Mobile USA, Inc.; Track Star International, Inc.; Verizon
Connect Telo Inc.; and Wireless Telematics Solution, Inc.; and
WHEREAS, the Committee convened on October 27, 2021 to review and score the
proposals; and
WHEREAS, the Committee received an overview of the project, information relative to
the City's Cone of Silence Ordinance and the Government Sunshine Law, general information
on the scope of services, and a copy of each proposal; and
WHEREAS, the Committee's ranking was as follows: Track Star International, Inc, as
the top ranked proposer; Verizon Connect Telo Inc, as the second ranked proposer; CalAmp
Wireless Networks Corporation, as the third ranked proposer; Samsara Inc., as the fourth
ranked proposer; AT&T Mobility LLC, as the fifth ranked proposer; Forward Thinking Systems
LLC and T -Mobile USA, Inc, tied as the sixth ranked proposer; Fleet Analytics LLC, as the
eighth ranked proposer; Fleet Hoster, LLC, as the ninth ranked proposer; Digital Ally, Inc, as the
tenth ranked proposer; Ready Wireless, LLC, as the eleventh ranked proposer; Sewell Fleet
Management, LLC, as the twelfth ranked proposer; and Wireless Telematics Solution, Inc, as
the thirteenth ranked proposer; and
WHEREAS, after reviewing the qualifications of each firm, and having considered the
Evaluation Committee's comments and rankings, the City Manager recommends that the Mayor
and the City Commission authorize the Administration to enter into negotiations with Track Star
International, Inc, as the top ranked proposer; and
WHEREAS, if the Administration is not successful in negotiating an Agreement with
Track Star International, Inc., authorizing the Administration to enter into negotiations with
Verizon Connect Telo Inc., as the second ranked proposer; and
WHEREAS, if the Administration is not successful in negotiating an Agreement with
Verizon Connect Telo Inc., authorizing the Administration to enter into negotiations with CalAmp
Wireless Networks Corporation, as the third ranked proposer.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herby accept the recommendation of the City Manager, pursuant to Request for
Proposals (RFP) no. 2021 -248 -DF, for GPS Tracking System; authorize the Administration to
enter into negotiations with Track Star International, Inc., as the top ranked proposer; further, if
the Administration is not successful in negotiating an agreement with Track Star International,
Inc., authorize the Administration to enter into negotiations with Verizon Connect Telo Inc., as
the second ranked proposer; further, if the Administration is not successful in negotiating an
agreement with Verizon Connect Telo Inc., authorize the Administration to enter into
negotiations with Calamp Wireless Networks Corporation, as the third ranked proposer; and
further authorize the City Manager and City Clerk to execute an agreement upon conclusion of
successful negotiations by the Administration.
PASSED and ADOPTED this 090 day of �9h�gr 2022.
ATTEST•
�iP�IORPyO�.,RTED'
Rafael E. Granado, City Clerk
,JAN 2 5 202/2,
Gelber, Mayor
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Z Z
City Attorneys Date
C7 -Resolutions J
MIAMIBEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: January 20, 2022
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO.
2021 -248 -DF FOR GPS TRACKING SYSTEM.
It is recommended that the Mayor and City Commission approve the Resolution authorizing the
Administration to enter into negotiations with Track Star International, Inc., as the top-ranked
proposer. The Resolution also authorizes the Administration to enter into negotiations with Verizon
Connect Telo, Inc., as the second -ranked proposer, if negotiations with Track Star International,
Inc. are not successful and CalAmp Wireless Networks Corporation, as the third -ranked proposer,
if negotiations with Verizon Connect Telo, Inc., are not successful. Further, the Resolution
authorizes the City Manager and City Clerk to execute an Agreement upon conclusion of
successful negotiations by the Administration and the City Attorney's Office.
BACKGROUND/HISTORY
The City requested proposals from qualified contractors for Global Positioning System (GPS)
Tracking for City vehicles. The City is currently using GPS tracking in approximately 1,200 GPS
vehicles and continues to add more as the City's fleet grows. The City intends to keep the existing
equipment (and add additional GPS devices to their network in the future).
Currently, the City is piggybacking a Houston -Galveston Area Council (HGAC) Contract FL03-21
for Fleet Services Equipment with Track Star International, Inc. for the GPS system needs.
Previously, pursuant to Resolution 2018-30523, the City Commission waived, by 5/7ths vote, the
formal competitive bidding requirement for these services. The three (3) year agreement with
Track Star I ntemational, I nc. expired on October 16, 2021.
Through the RFP, the City requested proposals from qualified providers of GPS systems for fleet
management purposes. The objectives of the RFP include securing a system to continue the
following functionality:
• Maintain record of city vehicle driving locations;
• Monitor vehicle idling, speeding and hard braking;
• Improve City vehicle/driver and Fleet Department maintenance communication, including, but
not limited to, miles logged and proximity to any scheduled maintenance or inspection;
. A platform that allows for a multitude of devices and eouioment tvnes to intearate: and
Page 307 of 1313
A system that has advanced security measures including, but not limited to, elevated rights
and secure connections.
On July 28, 2021, the Mayor and City Commission authorized the issuance of Request for
Proposals (RFP) 2021 -248 -DF for the GPS Tracking System. On July 30, 2021, the RFP was
issued. A voluntary pre -proposal conference to provide information to proposers submitting a
response was held on August 13, 2021. Three (3) addenda were issued, and 119 prospective
bidders accessed the advertised solicitation. RFP responses were due and received on
September 29, 2021. The City received a total of 13 proposals from the following firms:
AT&T Mobility LLC
CalAmp Wireless Networks Corporation
Digital Ally, Inc.
Fleet Analytics LLC
Fleet Hoster, LLC
Forward Thinking Systems LLC
Ready Wireless, LLC
Samsara Inc.
Sewell Fleet Management LLC
T -Mobile USA, Inc.
Track Star I ntemational, Inc.
Verizon Connect Telo, Inc.
Wireless Telematics Solution, Inc.
On October 5, 2021, the City Manager appointed the Evaluation Committee via LTC # 422-2021.
The Evaluation Committee convened on October 27, 2021, to consider proposals received. The
Committee was comprised of Carlos Berriz, Division Director, Facilities and Fleet Department;
John Sandbrook, Chief Information Security Officer, Information Technology Department; Steven
Pedroso, IT Business Analyst, Information Technology Department; Eric Garcia, Captain, Police
Department; and, Robert Aragon, Claims Coordinator, Risk Management Division, Human
Resources Department.
The Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided with
general information on the scope of services and a copy of each proposal. The Committee was
instructed to score and rank each proposal pursuant to the evaluation criteria established in the
RFP. The evaluation process resulted in the ranking of proposers as indicated below and in
Attachment A. The Evaluation Committee process resulted in the following ranking of proposals:
1 st - Track Star I ntemational, I nc.
2nd - Verizon Connect Telo, Inc.
3rd - CalAmp Wireless Networks Corporation
4th - Samsara Networks
5th -AT&T Mobility
6th — Forward Thinking
6th — T -Mobile
8th — Fleet Analytics
9th — Fleet Hoster
10th — Digital Ally
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12th — Sewell Fleet Management
13th— Wireless Telematics Solution
A summary of the top-ranked firm follows:
Track Star I ntemational, Inc.
Track Star I ntemational, I no. ("Track Star") has a proud history of 20+ years as a leader in the field
of GPS fleet management technology. Now, in their 21st year of operation, Track Star offers
customers an unparalleled breadth of product offerings that allow them to serve the needs of ANY
fleet. Its legacy Track Star AVLS product continues to offer a unique level of system privacy,
flexibility, and power and is now offered as a cloud -based SaaS product as well as the highly
secure on -premise product. Track Star has been the incumbent vendor for these services since
2018, and the City has been satisfied with its services and performance.
Verizon Connect Telo, Inc.
Verizon Connect Telo, 'no. ("Verizon Connect") is a telematics provider to many state, local and
education government entities, which helps bring about better outcomes for organizations and
communities. Verizon Connect dedicates over 1,000 employees worldwide to software
development and engineering to continue to deliver innovative and cutting-edge solutions. The
firm's long-term commitment, combined with its strength, history, and leading position in the
industry, confirms its commitment to collaborate with clients to identify and integrate new solutions
appropriate for their operational needs and deliver targeted, end-to-end solutions now and in the
future years ahead.
CalAmp Wireless Networks Co ori ration
CalAmp Wireless Networks Corporation ("CalAmp") is a telematics pioneer leading transformation
in the connected vehicle and Industrial Internet of Machines marketplace. Through its software
applications, scalable cloud services, and intelligent devices, CalAmp provides technology
solutions that address industry needs. Industries like fleet transportation, insurance, consumer
goods and construction are discovering new ways to drive productivity with CalAmp's complete
end-to-end telematics solutions.
SUPPORTING SURVEY DATA
According to a 2019 Community Satisfaction Survey conducted by ETC Institute, 68.6% of City
residents are satisfied with the quality of City services. The goals of this project include continued
use of reports generated by the GPS devices for better understanding on sustainability and
resiliency efforts, better asset management of our current vehicle fleet, and increased visibility of
our public safety personnel — all of which are essential to the quality of said City services.
FINANCIAL INFORMATION
The following is the fiscal impact of the initial term of the contract (5 years) for the top-ranked
proposers:
RankProposer
One-
Implementation
Subscriber/Support
Initial Term
time
Costs
Costs
Extended
Costs
Cost
Ts -F -rack Star
$0
$0
$626,799.00
2nd Verizon
Connect
$88,000.00
$0
1,046,970.00
3rd CalAmp
$144,000:00
$10,000.00
716,400.00
$870,400.00
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Page 309 of 1313
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implementation. Additionally, when comparing the annual costs of the previously expired waiver
agreement with Track Star and the new proposed pricing under the RFP, the City will realize an
approximate savings of $27,000.00 for the initial term of the contract. Similarly, the City will realize
an approximate savings of $201.00 compared to pricing to the current piggyback contract authority
and the new proposed pricing under the RFP.
The costs of the related services are subject to funds availability approved through the City's budgeting
process. Grant funding will not be utilized for this project.
Amount(s)/Account(s):
CONCLUSION
After reviewing all of the submissions and the Evaluation Committee's rankings and commentary, I
concur with the Evaluation Committee and find Track Star International, Inc. to be the best -
qualified firm for the project. Track Star offers an innately flexible solution as they are the
developer of the proposed platform. As the incumbent, the proposed platform is currently installed
and is securely hosted on-site, however it is also available to be hosted in the cloud via Amazon
web services if in the best interest of the City moving forward. Their platform is also able to
integrate with the City's next -gen Hams radio system. Further, Track Star meets the requirements
of the RFP and has provided positive customer experiences.
For the reasons stated herein, I recommend that the Mayor and City Commission approve the
resolution authorizing the Administration enter into negotiations with Track Star International, Inc., as
the top-ranked proposer; further, if the Administration is not successful in negotiating an Agreement with
Track Star International, Inc., authorizing the Administration to enter into negotiations with Verizon
Connect Telo Inc., as the second -ranked proposer; further, if the Administration is not successful in
negotiating an Agreement with Verizon Connect Telo Inc., authorizing the Administration to enter into
negotiations with CalAmp Wireless Networks Corporation, as the third -ranked proposer; and,
authorizing the City Manager and City Clerk to execute an Agreement upon conclusion of successful
negotiations by the Administration.
Applicable Area
Citywide
Is this a "Residents Right
to Know" item, pursuant to
City Code Section 2-14?
Yes
Legislative Tracking
Facilities and Fleet Management
ATTACHMENTS:
Description
Does this item utilize G.O.
Bond Funds?
im
D Attachment A - Scoring and Ranking
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