Resolution 2022-31988RESOLUTION NO. 2022-31988
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) 2021-
187 -AY GROUNDS MAINTENANCE SERVICES FOR PARKS AND ATHLETIC
FIELDS, AS FOLLOWS:(1) WITH RESPECT TO GROUP I (NORTH BEACH),
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH EVERGLADES ENVIRONMENTAL CARE, INC., THE TOP RANKED
PROPOSER, AS THE PRIMARY VENDOR, SUPERIOR LANDSCAPING AND
LAWN SERVICES, INC., THE SECOND -RANKED PROPOSER, AS THE
SECONDARY VENDOR, AND BRIGHTVIEW LANDSCAPE SERVICES, LLC.,
THE THIRD -RANKED PROPOSER, AS THE TERTIARY VENDOR;; (2) WITH
RESPECT TO GROUP II (SOUTH BEACH), AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH SUPERIOR
LANDSCAPING AND LAWN SERVICES, INC., THE TOP-RANKED
PROPOSER, AS THE PRIMARY VENDOR, BRIGHTVIEW LANDSCAPE
SERVICES, INC., THE SECOND -RANKED PROPOSER, AS THE
SECONDARY VENDOR, AND SFM LANDSCAPE SERVICES, LLC, THE
THIRD -RANKED PROPOSER AS THE TERTIARY VENDOR;; AND (3) WITH
RESPECT TO GROUP III (SPECIALTY PARKS), AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH SUPERIOR
LANDSCAPING AND LAWN SERVICES, INC., THE TOP RANKED
PROPOSER, AS THE PRIMARY VENDOR, BRIGHTVIEW LANDSCAPE
SERVICES, INC., THE SECOND -RANKED PROPOSER AS THE SECONDARY
VENDOR, AND SFM. LANDSCAPE SERVICES, LLC, THE THIRD -RANKED
PROPOSER AS THE TERTIARY VENDOR; AND FURTHER AUTHORIZING
THE CITY MANAGER AND CITY CLERK TO EXECUTE AN AGREEMENT
WITH EACH OF THE FOREGOING PROPOSERS UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, the City has an ongoing need for grounds maintenance services consisting
primarily of landscape and irrigation maintenance service for the City's parks and athletic fields;
and
WHEREAS, On July 4, 2014 the City issued Invitation to Bid (RFP) 2014 -195 -LR for
grounds maintenance services for parks and athletic fields; and
WHEREAS, On December 17, 2014 the Mayor and City Commission of the City of
Miami Beach ("City") awarded contracts to the lowest bidder(s); and
WHEREAS, On January 16, 2020, the contracts were extended on a month -to month -
basis until December 31, 2021; and
WHEREAS, in anticipation of the contracts' expiration, on July 28, 2021, the Mayor and
City Commission approved the issuance of Request for Proposals (RFP) No. 2021 -187 -AY, for
Grounds Maintenance Services for Parks and Athletic Fields ("the RFP"); and
WHEREAS, on July 30, 2021, the RFP was issued and advertised with an opening date
of September 17, 2021; and
WHEREAS, a non -mandatory pre -proposal meeting was held on August 10, 2021; and
WHEREAS, on September 17, 2021, the City received a total of six (6) proposals from:
Brightview Landscape Services, Inc., Coco Tree Service Corp, Everglades Environmental Corp,
Innova Firm LLC, SFM Services, Inc., and Superior Landscaping Lawn Service, Inc., which
were all deemed responsive; and
WHEREAS, on June 21, 2021, the City Manager appointed an Evaluation Committee,
comprised of Michael Atkin, Greenspace Management - Superintendent, Public Works
Department; Sabrina Baglieri, Senior Capital Projects Coordinator, Capital Improvement
Projects Office; Carlos Naumann, Contracts Compliance Administrator, Parks and Recreation
Department; Bradford Kaine, Sanitation Director, Sanitation Department; and Narinder Singh,
Deputy Director, Building Services Department; and
WHEREAS, the Committee received an overview of the project, information on the City's
Cone of Silence Ordinance and the Government Sunshine Law, general information on the
scope of services, and a copy of each proposal;
WHEREAS, the Committee scored and ranked each proposal pursuant to the evaluation
criteria established in the RFP; and
WHEREAS, the Evaluation Committee ranked the proposers in the following order:
Group I (North Beach)
1st Ranked — Everglades Environmental Care, Inc.
2nd Ranked — Superior Landscaping and Lawn Services, Inc.
3rd Ranked — Brightview Landscape Services, Inc.
4th Ranked — Innova Firm
5th Ranked — SFM Landscape Services, LLC
6th Ranked — Coco Tree Service Corp.
Group II (South Beach)
1st Ranked — Superior Landscaping and Lawn Services, Inc.
2nd Ranked — Brightview Landscape Services, Inc.
3rd Ranked — SFM Landscape Services, LLC
4th Ranked — Innova Firm
5th Ranked — Coco Tree Service Corp.
Group III (Soundscape Park, South Pointe Park, Pride Park, Collins Canal Park, and Alton Road
Park)
1st Ranked — Superior Landscaping and Lawn Services, Inc.
2nd Ranked — Brightview Landscape Services, Inc.
3rd Ranked — SFM Landscape Services, LLC
4th Ranked — Innova Firm
5th Ranked — Coco Tree Service Corp.
WHEREAS, after reviewing all of the submissions and the Evaluation Committee
process, I concur with the Evaluation Committee and the following top-ranked Proposers and
authorizing the City Manager and City Clerk to execute the Agreement upon conclusion of
successful negotiations by the Administration:
Everglades Environmental Care, Inc.: Primary for Group I — North Beach
Superior Landscaping and Lawn Services, Inc.: Primaryfor Group II — South Beach, Group III —
Specialty Parks, and Secondary for Group I — North Beach
Brightview Landscape, Services: Secondary for Group II — South Beach, Group III — Specialty
Parks, and Tertiary for Group I — North Beach
SFM Landscape Services, LLC: Tertiary for Group II — South Beach, Group III — Specialty Parks
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission hereby accept the recommendation of the City Manager, pursuant
to Request for Proposals (RFP) 2021 -187 -AY Grounds Maintenance Services for
Parks and Athletic Fields, as follows:(1) with respect to Group I (North Beach),
authorize the Administration to enter into negotiations with Everglades Environmental
Care, Inc., the top ranked proposer, as the primary vendor, Superior Landscaping
and Lawn Services, Inc., the second -ranked proposer, as the secondary vendor, and
Brightview Landscape Services, LLC., the third -ranked proposer, as the tertiary
vendor; (2) with respect to group II (South Beach), authorize the Administration to
enter into negotiations with Superior Landscaping and Lawn Services, Inc., the top-
ranked proposer, as the primary vendor, Brightview Landscape Services, Inc., the
second -ranked proposer, as the secondary vendor, and SFM Landscape Services,
LLC, the third -ranked proposer as the tertiary vendor;; and (3) with respect to group
III (Specialty Parks), authorize the Administration to enter into negotiations with
Superior Landscaping and Lawn Services, Inc., the top ranked proposer, as the
primary vendor, Brightview Landscape Services, Inc., the second -ranked proposer
as the secondary vendor, and SFM Landscape Services, LLC, the third -ranked
proposer as the tertiary vendor; and further authorize the City Manager and City
Clerk to execute an agreement with each of the foregoing proposers upon conclusion
of successful negotiations by the Administration.
PASSED AND ADOPTED this 090 day of fahkgl 2022.
ATTEST: *i
, t
RAFA L E. GRANADO, CITY CLERK"........
JAN 2 5 2022
DAN GELBER, MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Date
City Attorney z Z
C7 -Resolutions V
AA1AAA1 BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: January 20, 2022
SUBJECT.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP)
2021 -187 -AY GROUNDS MAINTENANCE SERVICES FOR PARKS AND
ATHLETIC FIELDS; AUTHORIZING THE ADMINISTRATION TO ENTER
INTO NEGOTIATIONS WITH, EVERGLADES ENVIRONMENTAL CARE,
INC., THE TOP-RANKED PROPOSER AS THE PRIMARY VENDOR,
SUPERIOR LANDSCAPING AND LAWN SERVICES, INC., THE SECOND -
RANKED PROPOSER AS THE SECONDARY VENDOR, AND
BRIGHTVIEW LANDSCAPE SERVICES, LLC., THE THIRD -RANKED
PROPOSER, AS THE TERTIARY VENDOR FOR GROUP I; FURTHER
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH, SUPERIOR LANDSCAPING AND LAWN SERVICES, INC., THE
TOP-RANKED PROPOSER AS THE PRIMARY VENDOR, BRIGHTVIEW
LANDSCAPE SERVICES, INC., THE SECOND -RANKED PROPOSER AS
THE SECONDARY VENDOR, AND SFM LANDSCAPE SERVICES, LLC,
THE THIRD -RANKED PROPOSER, AS THE TERTIARY VENDOR FOR
GROUP II; FURTHER AUTHORIZING THE ADMINISTRATION TO ENTER
INTO NEGOTIATIONS WITH, SUPERIOR LANDSCAPING AND LAWN
SERVICES, INC., THE -TOP RANKED PROPOSER AS THE PRIMARY
VENDOR, BRIGHTVIEW LANDSCAPE SERVICES, INC., THE SECOND -
RANKED PROPOSER AS THE SECONDARY VENDOR, AND SFM
LANDSCAPE SERVICES, LLC, THE THIRD -RANKED PROPOSER, AS
THE TERTIARY VENDOR FOR GROUP III; AND FURTHER AUTHORIZING
THE CITY MANAGER AND CITY CLERK TO EXECUTE AN AGREEMENT,
UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION AND THE CITYATTORNEY'S OFFICE.
RECOMMENDATION
It is recommended that the Mayor and City Commission approve the Resolution authorizing the
Administration to enter into negotiations with the following top-ranked Proposers, pursuant to
RFP 2021 -187 -AY for grounds maintenance services for parks and athletic fields.
Page 382 of 1313
Group I — North Beach
Primary - Everglades Environmental Care, Inc.
Secondary - Superior Landscaping and Lawn Services, Inc.
Tertiary - Brightview Landscape Services
Group I I — South Beach
Primary - Superior Landscaping and Lawn Services, Inc.
Secondary - Brightview Landscape Services
Tertiary - S F M Landscape Services, LLC
Group I I I — Specialty Parks
Primary - Superior Landscaping and Lawn Services, Inc.
Secondary - Brightview Landscape Services
Tertiary - SFM Landscape Services, LLC.
Further, the Resolution also authorizes the City Manager and City Clerk to execute the
Agreement upon conclusion of successful negotiations by the Administration.
BACKGROUND/HISTORY
The Parks and Recreation Department has an ongoing need for landscape and irrigation
maintenance services for parks and athletic fields. The services include but are not limited to the
following: mowing, edging, line trimming, irrigation system operation maintenance/repair, litter
retrieval, and waste disposal, pruning, mulching, weeding, landscape maintenance,
herbicide/insecticide/fertilizer application, turf management, pressure cleaning and replacement
of plants as required.
On July 4, 2014, the City issued an Invitation to Bid (ITB) 2014 -195 -LR for Grounds
Maintenance — Parks and Athletic Fields. On December 17, 2014, the Mayor and City
Commission awarded contracts to the lowest bidder(s). The existing contract was extended on
a month-to-month basis by the City Commission on January 16, 2020. This RFP seeks to
replace the contract for the required services.
ANALYSIS
On July 30, 2021, Request for Proposals (RFP) 2021 -187 -AY for grounds maintenance
services for parks and athletic fields was issued. RFP responses were due and received on
September 17, 2021. The City received proposals from the following six (6) firms: Brightview
Landscape Services, Inc., Coco Tree Service Corp, Everglades Environmental Care, Inc.,
Innova Finn, SFM Landscape Services, LLC, and Superior Landscaping and Lawn Services,
Inca
On October 26, 2021, the Evaluation Committee appointed by the City Manager convened to
consider the proposals received. The Committee was comprised of the following individuals:
Michael Atkin, Greenspace Management Superintendent, Public Works Department; Sabrina
Baglied, Senior Capital Projects Coordinator, Capital Improvement Projects Office; Carlos
Naumann, Contracts Compliance Administrator, Parks and Recreation Department; Bradford
Kaine, Sanitation Director, Sanitation Department; and Narinder Singh, Deputy Director, Building
Services Department.
The Committee was provided an overview of the project, information relative to the City's Cone
Page 383 of 1313
of Silence Ordinance and the Government Sunshine Law. The Committee was also provided
with general information on the scope of services and a copy of each proposal. The Committee
was instructed to score and rank each proposal pursuant to the evaluation criteria established in
the RFP. The evaluation process resulted in the proposers being ranked by the Evaluation
Committee in the following order (See Attachment A):
Group 1 (North Beach)
1st— Everglades Environmental Care, Inc.
2nd — Superior Landscaping and Lawn Services, Inc.
3rd — Brightview Landscape Services, Inc.
4th — I nnova Firm
5th—SFM Landscape Services, LLC
6th — Coco Tree Service Corp.
Group 2 (South Beach)
1 st — Superior Landscaping and Lawn Services, I nc.
2nd — Brightview Landscape Services, Inc.
3rd — SFM Landscape Services, LLC
4th— Innova Firm
5th — Coco Tree Service Corp.
Group 3 (Soundscape Park, South Pointe Paris, Pride Park, Collins Canal Park, and Alton Road
Park)
1 st — Superior Landscaping and Lawn Services, Inc.
2nd — Bdghtview Landscape Services, Inc.
3rd — SFM Landscape Services, LLC
4th — I nnova Firm
5th — Coco Tree Service Corp.
Below is a brief summary of the four top-ranked proposers.
Brightview Landscape Services, Inc. (Brightview)
Established in 1939, Brightview (proposed prime contractor) is a commercial landscaping
company that has provided its services to multiple municipalities such as the City of Sunny
Isles, the City of Aventura, and the City of Weston. In addition, Brightview is also an incumbent
providing these services to the City, and the City has been satisfied with its work and provided
positive feedback.
Everglades Environmental Care. Inc. (Everglades)
Established in 2012, Everglades is a full-service landscaping company based in Miami serving
residential communities, commercial properties, and government agencies in Dade, Broward,
and Palm Beach counties. The firm's expertise includes landscape design, installation and
maintenance, aquatic plant and wetlands development and management, fertilization, pest
control, tree trimming, irrigation installation, repair, and maintenance. The Cities the firm provide
services for provided positive feedback, such as Miami Gardens, Coral Springs, and Pembroke
Pines. Everglades is also an incumbent providing these services to the City, and the City has
been satisfied with its work and provided positive feedback.
SEM Landscape Services, LLC (SFM)
Established in 1972, SFM is a multi -service company whose core service is landscape
Page 384 of 1313
maintenance. Through multiple years of experience, the firm has offered grounds and
landscaping maintenance to clients such as City of Coral Gables, City of Doral, and City of
Tamarac. The City has been satisfied with its work and provided positive feedback. S F M is also
an incumbent providing these services to the City, and the City has been satisfied with its work
and provided positive feedback.
Superior Landscaping_ Services. Inc. (Sum)
Superior is a commercial landscaping company that has provided its services to multiple
municipalities such as the City of Hollywood, the City of North Miami Beach, and the City of
Bonita Springs. Superior is also an incumbent providing these services to the City, and the City
has been satisfied with its work and provided positive feedback.
SUPPORTING SURVEY DATA
Based on the 2019 resident survey, there is an 80.8% satisfaction of residents' parks
maintenance. The responses indicated that 51.5% was a "good" response, and 29.3% was an
"excellent' response. To cc ,ntinue to provide these levels of satisfaction, the City intends to
contract with an experienced contractor(s) to provide landscape and irrigation services citywide
to parks and athletic fields.
FINANCIAL INFORMATION
Staff performed a cost analysis to determine whether the fiscal impact is in the City's best
interest. The analysis yielded the following findings by group.
Group I
The top-ranked proposer, Everglades, proposed a cost for services of $725,557 annually (based on
the quantities established in the RFP), which is appro)amately 18.96% lower than the City's current
cost for these services.
Groups I I and I I I
Superior Landscaping, the top-ranked proposer for Groups I I and I 11, has proposed an annual
cost of $746,287.56 and $710,509.24, respectively. The annual cost for Group I I and Group I I I
is higher than the City's current cost by approximately 17.4% and 17.69%, respectively.
However, the change in the Consumer Price Index (CPI) since the contract was awarded
October 2014 is nearly 19%.
Despite having received lower prices for group I and equitable pricing for groups II and III
when CPI increases are considered, the Administration believes it is in the City's best interest to
negotiate with the top-ranked proposers to identify any cost efficiencies that may exist in the
services.
The costs of the related services are subject to funds availability approved through the City's,
budgeting process. Grant funding is not expected to be utilized for this project.
After reviewing all of the submissions and the Evaluation Committee's rankings and
commentary, I concur with the Evaluation Committee and find Brightview Landscape Services,
Inc., Everglades Environmental Care, Inc., SFM Landscape Services, LLC, and Superior
Landscaping and Lawn Service, Inc. (as noted in the ranking of proposers by the Evaluation
Committee) to be the best qualified firm to provide grounds maintenance services for parks and
Page 385 of 1313
athletic fields for the City. The firms are skilled and specialized in the grounds maintenance
landscaping industry, and have a well -round understanding of the work means and methods
required to maintain parks and athletic fields in excellent conditions. In addition, the firms have
all provided grounds maintenance landscaping services for the City. Staff has been satisfied
with the level of service provided.
Therefore, I recommend that the Mayor and City Commission hereby accept the
recommendation of the City Manager, pursuant to Request for Proposals (RFP) 2021 -187 -AY
for Grounds Maintenance Services for Parks and Athletic Fields; authorize the Administration to
enter into negotiations with , Everglades Environmental Care, Inc., the top-ranked proposer as
the primary vendor, Superior Landscaping and Lawn Services, Inc., the second -ranked
proposer as the secondary vendor, and Brightview Landscape Services, LLC., the third -ranked
proposer, as the tertiary vendor for group I; further authorizing the Administration to enter into
negotiations with, Superior Landscaping and Lawn Services, Inc., the top-ranked proposer as
the primary vendor, Brightview Landscape Services, Inc., the second -ranked proposer as the
secondary vendor, and SFM Landscape Services, LLC, the third -ranked proposer, as the
tertiary vendor for group 11; further authorizing the Administration to enter into negotiations with,
Superior Landscaping and Lawn Services, Inc., the -top ranked proposer as the primary vendor,
Brightview Landscape Services, Inc., the second -ranked proposer as the secondaryvendor,
and S F M Landscape Services, LLC, the third -ranked proposer, as the tertiary vendor for group
III; and further authorizing the City Manager and City Clerk to execute an agreement, upon
conclusion of successful negotiations by the Administration and the City Attorney's Office.
Applicable Area
Citywide
Is this a "Residents Right
to Know" item. pursuant to
City Code Section 2-14?
Yes
Does this item utilize G.O.
Bond Funds?
No
Strategic Connection
Neighborhoods - Enhance the beautification, physical appearance and cleanliness of
neighborhoods.
Legislative Tracking
Parks and Recreation/Procurement
ATTACHMENTS:
Description
D Score and Ranking
D Resolution
Page 386 of 1313
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Page 389 of 1313